RFP 6923G227R000002 Medical-dental-10222026.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

1. REQUISITION NUMBER PAGE 1 OF 80

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE 4. ORDER NUMBER

DATE

a. NAME

7. FOR SOLICITATION

5. SOLICITATION NUMBER

6923G227R000002

b. TELEPHONE NUMBER (No collect calls)

6. SOLICITATION ISSUE

DATE

10/22/2026

8. OFFER DUE DATE/

LOCAL TIME

INFORMATION CALL:

9. ISSUED BY

DAPHNEE RAVILUS

CODE

516-726-5840

10. THIS ACQUISITION IS UNRESTRICTED OR

11/11/2026 1400 ET

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON 12. DISCOUNT TERMS

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

13a. THIS CONTRACT IS A

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

8(A)

13b. RATING

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

621399

SIZE STANDARD:

$10 million

BOARD (FOB) DESTINATION RATED ORDER UNDER 14. METHOD OF SOLICITATION REQUEST

UNLESS BLOCK IS MARKED

SEE SCHEDULE

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

FOR

PROPOSAL

(RFP)

15. DELIVER TO CODE MARAD-00091 16. ADMINISTERED BY CODE

US DOTMARITIME ADMINISTRATION

OFFICE OF ACQUISITION

MAR-380

1200 NEW JERSEY AVENUE SE

MAIL STOP W-28-201

WASHINGTON DC 20590-0001

17a. CONTRACTOR/

OFFEROR

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

OFFER BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

00001

Period of Performance: 01/28/2027 to

1/27/2032

Base year - Health care services for

Marine Cadets. Period of Performance

1/28/2027 Continued...

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. ADDENDA

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE OFFER

DATED. . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

DURBA RAY

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

00002

-1/27/2028

Option year one - Health care services for

Marine Cadets. Period of Performance 1/28/2028

-1/28/2029

(Option Line Item)

1/28/2028

Period of Performance: 1/28/2028 to 1/27/2029

00003 Option year two - Health care services for

Marine Cadets. Period of Performance 1/28/2029

-1/27/2030

(Option Line Item)

1/28/2029

Period of Performance: 1/28/2029 to 1/27/2030

00004 Option year three - Health care services for

Marine Cadets. Period of Performance 1/28/2030

-1/27/2031

(Option Line Item)

10/30/2030

Period of Performance: 1/28/2030 to 1/27/2031

00005 Option year four - Health care services for

Continued...

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

STOCK RECORD (S/R) 40. PAID BY

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

42a. RECEIVED BY (Print)

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 11/2021) BACK

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED

6923G226R000003

PAGES

NAME OF OFFEROR OR CONTRACTOR

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

Marine Cadets. Period of Performance 1/28/2031

-1/27/2032

(Option Line Item)

1/28/2031

Period of Performance: 1/28/2031 to 1/27/2032

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

RFP 6923G227R000002

SECTION B- Supplies or Services/Prices

Offerors must submit all pricing information in Attachment 2- Pricing Sheet in Phase II. See instructions to offerors in section L.1.4.

CONTRACT TYPE

This is an IDIQ contract for campus-wide maintenance services. Task Orders placed under this IDIQ will be Firm-Fixed-Price (FFP), and/or Time and Material (T&M). It is anticipated that the majority of the task orders placed under this contract will be Firm-Fixed-Price (FFP). The type of contract selected for each individual task order will be based on the criteria set forth in this solicitation which will be clearly identified in each Task Order.

MAXIMUM CONTRACT VALUE

This is a single-award IDIQ contract with a $30.1M maximum value across all five years of performance, for all orders under all task orders. The maximum value is also referred to as the program

“ceiling” in accordance with RFO Part 16.

MINIMUM CONSIDERATION

The guaranteed minimum award amount for the successful IDIQ awardee shall be $1,000. The

Government has no obligation to issue Task Orders (TO) to the Contractor beyond the minimum award amount stated here.

TASK ORDER ORDERING PROCEDURE

All work shall be initiated only by issuance of a fully executed Task Order issued by the Contracting Officer

(CO).

Tasks Orders issued pursuant to this contract are subject to the following ordering procedure:

(a) An authorized CO will issue a Task Order, which will include a Statement of Work and/or Performance Work Statement detailing a description of the deliverables desired by the Government. All work shall be within the scope, period, and maximum value of the contract.

(b) The TO will contain, at a minimum, the following information:

1. Name of the COR for the Task Order

2. Contract number, TO number, and period of performance.

3. Description of work;

4. Documentation requirements; if any

6. Quality assurance standards, as appropriate and if needed.

(c) The contractor must confirm receipt (via email) of Task Order to the CO within 48 hours of receiving it.

OVERVIEW

The U.S. Department of Transportation, U.S. Merchant Marine Academy (USMMA) Kings Point, NY has a requirement for its beneficiaries to provide Onsite Medical professional staff and Dental diagnostic services to include all recurring supplies used to examine, diagnose, render invasive and non-invasive intervention and care of Midshipmen as well as Staff.

The Contractor gaining the award shall provide all equipment, personnel, management, supplies and reports necessary to cover services identified in the STANDARD FORM-1449 Section B.

Supplies/Services. The awarded contract shall cover a base period, from date of award through 12 consecutive months, and four (4) options that allow the Government to unilaterally extend the contract period for 12 months each.

Contractor care shall cover the full range of personnel, transportation, and services to be provided in accordance with contract requirements. Performance shall continuously be compliant with the requirements contained in this statement of work (SOW), standards of the Joint Commission on Accreditation of Healthcare Organizations and New York State Department of Health.

Anticipated Contract Durations are as follows:

Base Period -January 28, 2027 – January 27, 2028 Option Year One – January 28, 2028 – January 27, 2029 Option Year two – January 28, 2029 – January 27, 2030 Option Year three – January 28, 2030 – January 27, 2031 Option Year four – January 28, 2031– January 27, 2032

NOTE: If the Proposed due date is extended for any reason, then the performance period dates for the Base year and four one year options will be adjusted accordingly upon contract award.

If RFO Part 52.217-8 is used, last option price will be used for the extension.

See Attachment 1- Performance Work Statement (PWS) for detailed information.

B-SECTION 1 – PROPOSED STAFFING PLAN

Firm Fixed Price : Per year staffing plan (Base plus four one year options) per year

Base year pricing:

Health Services Solicitation - Projected Staffing/Days/ Hours

Sun Mon Tues Wed Thurs Fri Sat Total Weekl y Hours

Rates

Title Description Hours Hours Hours Hours Hours Hours Hour s Total Hours-based on 52 weeks

Physician-MD Variable 7 7 7 7 7 35.00 1820.00 $

Physician-MD-Week ends Variable 5 5 10.00 520.00

Physician Assistant -Full Time 0700-1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Physician Assistant-Part Time Variable 7.5 7.5 3.75 18.75 975.00

Physician Assistant-Part Time Variable 3.75 7.5 7.5 18.75 975.00

Physician Assistant-Part Time Sat-Sun 7.5 3.75 7.5 18.75 975.00

Physician Assistant-Part Time Sat-Sun 7.5 3.75 7.5 18.75 975.00

Registered Nurse-RN Full Time 0700-1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Registered Nurse-RN Part Time Sat-Sun 7.5 3.75 7.5 18.75 975.00

Medical Office Assistant (MOA) Full Time

0700-1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Medical Office Assistant (MOA) Full Time

0700- 1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Medical Services Coordinator 0700-1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Administrative Assistant-Counseling Department

Variable 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Clinical Psychologist/Social Worker/Counselor

Monday-Friday 0730- 1530

7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Clinical Psychologist/Social Worker/Counselor

Monday-Friday 0730- 1530

7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Clinical Psychologist/Social Worker/Counselor

Sat-Sun Variable 6.25 6.25 6.25 18.75 975.00

Dentist Monday-Friday 0700-1530

7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Hygiene Variable - 0700-

7.5 7.5 7.5 7.5 30.00 1560.00

Dental Assistant Monday-Friday 0700-1530

7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Nutritionist Variable 0700-

7.5 7.5 15.00 780.00

EMS Super Variable 0700-

10 10 20.00 1040.00

Insurance Specialist Monday-Friday 0700-1530

7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Manager Variable 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Total Annua l Hours

34970.00

Option year one pricing:

Health Services Solicitation - Projected Staffing/Days/ Hours

Weekl y Hours

Rates hourl y

Title Description

Hours Hours Hours Hours Hours Hours Hou rs

Total Hours-based on 52

Physician-MD Variable 7 7 7 7 7 35.00 1820.00 $

Physician Assistant -Full Time 0700-1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Physician Assistant-Part Time Variable 7.5 7.5 3.75 18.75 975.00

Physician Assistant-Part Time Variable 3.75 7.5 7.5 18.75 975.00

Physician Assistant-Part Time Sat-Sun 7.5 3.75 7.5 18.75 975.00

Physician Assistant-Part Time Sat-Sun 7.5 3.75 7.5 18.75 975.00

Registered Nurse-RN Full Time 0700-1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Registered Nurse-RN Part Time Sat-Sun 7.5 3.75 7.5 18.75 975.00

Medical Office Assistant (MOA) Full Time 0700-1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Medical Office Assistant (MOA) Full Time 0700- 1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Medical Services Coordinator 0700-1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Administrative Assistant-Counseling Department

Variable 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Clinical Psychologist/Social Worker/Counselor

Monday-Friday 0730-

7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Clinical Psychologist/Social Worker/Counselor

Monday-Friday 0730-

7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Clinical Psychologist/Social Worker/Counselor

Sat-Sun Variable 6.25 6.25 6.25 18.75 975.00

Dentist Monday-Friday 0700-

7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Hygiene Variable - 0700-1530 7.5 7.5 7.5 7.5 30.00 1560.00

Dental Assistant Monday-Friday 0700-

7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Nutritionist Variable 0700-1530 7.5 7.5 15.00 780.00

EMS Super Variable 0700-1530 10 10 20.00 1040.00

Insurance Specialist Monday-Friday 0700-l Hours

34970.0

Option year two pricing:

Weekly Hours

Hourly rates

Title Description

Hour s

Hour s

Hours Hours Hours Hours Hours Total Hours-based on 52

Physician-MD Variable 7 7 7 7 7 35.00 1820.00

Physician Assistant -Full Time 0700-1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Physician Assistant-Part Time Variable 7.5 7.5 3.75 18.75 975.00

Physician Assistant-Part Time Variable 3.75 7.5 7.5 18.75 975.00

Physician Assistant-Part Time Sat-Sun 7.5 3.75 7.5 18.75 975.00

Physician Assistant-Part Time Sat-Sun 7.5 3.75 7.5 18.75 975.00

Registered Nurse-RN Full Time 0700-1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Registered Nurse-RN Part Time Sat-Sun 7.5 3.75 7.5 18.75 975.00

Medical Office Assistant (MOA) Full Time

0700-1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Medical Office Assistant (MOA) Full Time

0700- 1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Medical Services Coordinator 0700-1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Administrative Assistant-Counseling Department

Variable 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Clinical Psychologist/Social Worker/Counselor

Monday-Friday 0730- 1530

7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Clinical Psychologist/Social Worker/Counselor

Monday-Friday 0730- 1530

7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Clinical Psychologist/Social Worker/Counselor

Sat-Sun Variable 6.25 6.25 6.25 18.75 975.00

Dentist Monday-Friday 0700-1530

7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Hygiene Variable - 0700-1530 7.5 7.5 7.5 7.5 30.00 1560.00

Dental Assistant Monday-Friday 0700-1530

7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Nutritionist Variable 0700-1530 7.5 7.5 15.00 780.00

EMS Super Variable 0700-1530 10 10 20.00 1040.00

Insurance Specialist Monday-Friday 0700-1530

Annual Hours

34970.0

Option year three pricing:

Weekly Hours

Hourl y rates

Title Description

Hour s

Hour s

Hour s

Hour s

Hour s

Hour s

Hour s

Total Hours-based on 52 weeks

Physician Assistant -Full Time 0700-1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Physician Assistant-Part Time Variable 7.5 7.5 3.75 18.75 975.00

Physician Assistant-Part Time Variable 3.75 7.5 7.5 18.75 975.00

Physician Assistant-Part Time Sat-Sun 7.5 3.75 7.5 18.75 975.00

Physician Assistant-Part Time Sat-Sun 7.5 3.75 7.5 18.75 975.00

Registered Nurse-RN Full Time 0700-1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Registered Nurse-RN Part Time Sat-Sun 7.5 3.75 7.5 18.75 975.00

Medical Office Assistant (MOA) Full Time

0700-1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Medical Office Assistant (MOA) Full Time

0700- 1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Medical Services Coordinator 0700-1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Administrative Assistant-Counseling Department

Variable 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Clinical Psychologist/Social Worker/Counselor

Monday-Friday 0730- 1530

7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Clinical Psychologist/Social Worker/Counselor

Monday-Friday 0730- 1530

7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Clinical Psychologist/Social Worker/Counselor

Sat-Sun Variable 6.25 6.25 6.25 18.75 975.00

Dentist Monday-Friday 0700-1530

7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Hygiene Variable - 0700-1530 7.5 7.5 7.5 7.5 30.00 1560.00

Dental Assistant Monday-Friday 0700-1530

7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Nutritionist Variable 0700-1530 7.5 7.5 15.00 780.00

EMS Super Variable 0700-1530 10 10 20.00 1040.00

Insurance Specialist Monday-Friday 0700-1530

Annual

Option year four pricing:

Sun Mon Tues Wed Thurs Fri Sa t

Total Weekl y Hours

Rates hourl y

Title Description

Hours Hours Hours Hours Hours Hours Ho ur s

Total Hours-based on 52 weeks

Physician Assistant -Full Time 0700-1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Physician Assistant-Part Time Variable 7.5 7.5 3.75 18.75 975.00

Physician Assistant-Part Time Variable 3.75 7.5 7.5 18.75 975.00

Physician Assistant-Part Time Sat-Sun 7.5 3.75 7.5 18.75 975.00

Physician Assistant-Part Time Sat-Sun 7.5 3.75 7.5 18.75 975.00

Registered Nurse-RN Full Time 0700-1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Registered Nurse-RN Part Time Sat-Sun 7.5 3.75 7.5 18.75 975.00

Medical Office Assistant (MOA) Full Time 0700-1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Medical Office Assistant (MOA) Full Time 0700- 1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Medical Services Coordinator 0700-1530 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Administrative Assistant-Counseling Department

Variable 7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Clinical Psychologist/Social Worker/Counselor

Monday-Friday 0730-

7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Clinical Psychologist/Social Worker/Counselor

Monday-Friday 0730-

7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Clinical Psychologist/Social Worker/Counselor

Sat-Sun Variable 6.25 6.25 6.2

18.75 975.00

Dentist Monday-Friday 0700-

7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Hygiene Variable - 0700-1530 7.5 7.5 7.5 7.5 30.00 1560.00

Dental Assistant Monday-Friday 0700-

7.5 7.5 7.5 7.5 7.5 37.50 1950.00

Nutritionist Variable 0700-1530 7.5 7.5 15.00 780.00

EMS Super Variable 0700-1530 10 10 20.00 1040.00

Insurance Specialist Monday-Friday 0700-l

Six months extension

Su n

M on

Tu es

W ed

Th ur s

Fr i

Sa t

Total Weekl y Hours

Hou rly Lab or Rate

Hou rly Bene fits Rate

Hourly Malpr actice Rate

Tota l Prop osed Hou rly Rate

Total Weekl y Cost

Title Description

H ou rs

H ou rs

H ou rs

H ou rs

H ou rs

H ou rs

H ou rs

Total Hours -based on 26 weeks

Discou nt %

Physician-MD Variable 7 7 7 7 7 35.00 910.00 $0.0

$0.0

$0.00 $0.0

$0.00

Physician-MD-Week ends Variable 5 5 10.00 260.00 $0.0

$0.0

$0.00 $0.0

$0.00

Physician Assistant -Full Time

0700-1530 7.

7.

7.

7.

7.

37.50 975.00 $0.0

$0.0

$0.00 $0.0

$0.00

Physician Assistant-Part Time

Variable 7.

7.

3.

18.75 487.50 $0.0

$0.0

$0.00 $0.0

$0.00

Physician Assistant-Part Time

Variable 3.

7.

7.

18.75 487.50 $0.0

$0.0

$0.00 $0.0

$0.00

Physician Assistant-Part Time

Sat-Sun 7.

3.

7.

18.75 487.50 $0.0

$0.0

$0.00 $0.0

$0.00

Physician Assistant-Part Time

Sat-Sun 7.

3.

7.

18.75 487.50 $0.0

$0.0

$0.00 $0.0

$0.00

Registered Nurse-RN Full Time

0700-1530 7.

7.

7.

7.

7.

37.50 975.00 $0.0

$0.0

$0.00 $0.0

$0.00

Registered Nurse-RN Part Time

Sat-Sun 7.

3.

7.

18.75 487.50 $0.0

$0.0

$0.00 $0.0

$0.00

Medical Office Assistant (MOA) Full Time

0700-1530 7.

7.

7.

7.

7.

37.50 975.00 $0.0

$0.0

$0.00 $0.0

$0.00

Medical Office Assistant (MOA) Full Time

0700- 1530 7.

7.

7.

7.

7.

37.50 975.00 $0.0

$0.0

$0.00 $0.0

$0.00

Medical Services Coordinator

0700-1530 7.

7.

7.

7.

7.

37.50 975.00 $0.0

$0.0

$0.00 $0.0

$0.00

Administrative Assistant- Counseling Department

Variable 7.

7.

7.

7.

7.

37.50 975.00 $0.0

$0.0

$0.00 $0.0

$0.00

Clinical Psychologist/Social Worker/Counselor

Monday- Friday 0730-

7.

7.

7.

7.

7.

37.50 975.00 $0.0

$0.0

$0.00 $0.0

$0.00

Clinical Psychologist/Social Worker/Counselor

Monday- Friday 0730-

7.

7.

7.

7.

7.

37.50 975.00 $0.0

$0.0

$0.00 $0.0

$0.00

Clinical Psychologist/Social Worker/Counselor

Sat-Sun Variable

6.

6.

6.

18.75 487.50 $0.0

$0.0

$0.00 $0.0

$0.00

Dentist Monday- Friday 0700-

7.

7.

7.

7.

7.

37.50 975.00 $0.0

$0.0

$0.00 $0.0

$0.00

Hygiene Variable - 0700-1530

7.

7.

7.

7.

30.00 780.00 $0.0

$0.0

$0.00 $0.0

$0.00

Dental Assistant Monday- Friday 0700-

7.

7.

7.

7.

7.

37.50 975.00 $0.0

$0.0

$0.00 $0.0

$0.00

Nutritionist Variable 0700-

7.

7.

15.00 390.00 $0.0

$0.0

$0.00 $0.0

$0.00

EMS Super Variable 0700-

10 10 20.00 520.00 $0.0

$0.0

$0.00 $0.0

$0.00

Insurance Specialist Monday- Friday 0700-

7.

7.

7.

7.

7.

37.50 975.00 $0.0

$0.0

$0.00 $0.0

$0.00

Manager Variable 7.

7.

7.

7.

7.

37.50 975.00 $0.0

$0.0

$0.00 $0.0 l Hours

17485.

Wee kly Tota l

Ann ual Tota l (Bas ed on Wee ks)

B -SECTION-2 – PRICE/COST SCHEDULE

Provide Schedule of Supplies and services in accordance with PWS Per year: (See Attachment 2 – Pricing sheet tab 2 for base + four one year options + six months extension)

Item No. Description Supplies/Services Quantity Unit Unit Price Amount

I ON SITE PROFESSIONAL

HEALTHCARE SUPPORT

12 MO

ON SITE, FULL TIME

PHYSICIAN

12 MO

ON SITE, FULL TIME

PHYSICIAN ASSISTANT

12 MO

ON SITE REGISTERED NURSE 12 MO

ON SITE, MEDICAL OFFICE

ASSISTANT

12 MO

ON-SITE, MEDICAL

SERVICES COORDINATOR

12 MO

ON SITE, REGISTERED

DIETITIAN

12 MO

ON SITE, CLINICAL

PSYCHOLOGIST

12 MO

ON SITE MENTAL HEALTH

COUNSELOR

12 MO

ON SITE SOCIAL WORKER 12 MO

ON SITE DENTIST 12 MO

ON SITE, DENTAL

ASSISTANT

12 MO

REGISTERED DENTAL

HYGIENIST

12 MO

ON SITE, EMERGENCY

MEDICAL SERVICES

SUPERVISOR

12 MO

12 MO

ON SITE ADMINISTRATIVE

ASSISTANT

12 MO

ON-SITE WORKERS

COMPENSATION/INSURANCE

SPECIALIST

12 MO

ON-SITE, CONTRACT

MANAGEMENT

12 MO

II, A EQUIPMENT ASSESSMENT 12 MO

II, B INFECTION CONTROL

ASSESSMENT

12 MO

II, C ORTHOPEDIC TEAM

PHYSICIAN & ORTHOPEDIC

CONSULTANT

12 MO

III, B CONTRACTOR FURNISHED

SUPPLIES & EQUIPMENT

12 MO

IV, A PROFESSIONAL GUIDANCE

AND CONSULTATION FOR

THE DEPARTMENT OF

PHYSICAL EDUCATION

12 MO

IV, B PHARMACY SERVICES 12 MO

IV, C ON SITE DIAGNOSTIC LAB

SERVICES

12 MO

IV, D EXAMINATIONS FOR SEA

DUTY, UNITED STATES

COAST GUARD,

RESERVE/ACTIVE DUTY

COMMISSIONING

IV, E OPERATION OF SICK CALL

DAILY

12 MO

IV, F PROVISION OF 24 HOUR, 7

DAYS WEEKLY, 365 DAYS

ACCESS TO MENTAL

HEALTH SERVICES

RESOURCES

12 MO

VI, A DISPOSAL OF HAZARDOUS

WASTE

12 MO

VI, B CONTROL & DISPOSAL OF

HAZARDOUS CHEMICALS

12 MO

IX, A PATENT SCHEDULING

SYSTEM

12 MO

IX, C PATIENT SATISFACTION

SURVEY

12 MO

X OFFSITE MEDICAL/HEALTH

SERVICES

Note: The total estimated number of hours biweekly is 1345 x 26 weeks = 34,970 total hours per year. See Attachment 2- Pricing Sheet for how those hours break down by proposed position. Total hours (base year plus four one-year options and six- month extension) are 192,695 hours. Please do not change the hours.

Offerors must submit all pricing information in Attachment 2- Pricing Sheet for base plus four one-year options and for six months option based on the FAR part 52.217-8.

SECTION C –PERFORMANCE WORK STATEMENT (PWS)

See attachment 1- Performance Work Statement (PWS) for detailed information.

SECTION D – PACKAGING AND MARKING

Any equipment needs to be shipped contract number must and item information shipping must be clearly identified with pricing.

SECTION E – INSPECTION OF SUPPLIES & SERVICES

The following clause is incorporated by reference:

52.246-4 INSPECTION OF SERVICES-FIXED PRICE (AUG 1996)

The USMMA reserves the right to inspect contractor's equipment or require documentation of compliance with contract specifications, and State laws, rules, regulations and guidelines governing medical equipment. Inspections of contractor equipment shall in no way constitute a warranty by the USMMA that the contractor's equipment are properly maintained.

USMMA reserves the right to restrict the Contractor’s use of equipment which need repair, unclean, unsafe, damaged on the interior or exterior, and are not in compliance with contract requirements. The restriction of such equipment and shall not relieve the contractor from performing in accordance with the strict intent and meaning of the contract without additional cost to the USMMA.

The Government reserves the right to thoroughly inspect and investigate the establishment, facilities, business reputation and other qualifications of any offeror and to reject any proposal irrespective of price that is administratively determined lacking in any of the essentials necessary to ensure acceptable standards of performance. Offerors may be required to present evidence of qualifications to include credentials and resumes to be used in performance of this contract.

SECTION F – DELIVERIES OR PERFORMANCE

The following clause is incorporated by reference:

FAR 52 242-15 STOP WORK ORDER (AUG 1989)

F.1 PLACE OF PERFORMANCE

The place of performance is the United States Merchant Marine Academy. Unless otherwise specified in the Task Order, or approved by the Government, the location will be:

United States Merchant Marine Academy 300 Steamboat Road Kings Point, NY 11024 All work must be accomplished in accordance with the PWS.

F.2 Contractor’s Quality Control Program (QCP):

The Contractor shall establish and maintain a complete QCP to assure the requirements of this contract are provided as specified. An original and one (1) copy of this QCP will be forwarded to the CO along with the requested initial proposal. The CO will review the QCP and list any clarifications needed, and return to Contractor for response, if necessary. The Contractor’s QCP shall include the following or have incorporated into during performance of contract, at a minimum:

(a) A plan covering all services required by this contract. The plan must specify the areas on a scheduled or unscheduled basis, how patient care will be documented, and the title of the individual(s) who will perform the services.

(b) Incorporation of either active or established internal policy and procedures for updating medical service protocols that may affect performance of contract.

(c) The methods for identifying and preventing deficiencies in the quality of service performed, before the level of performance becomes unacceptable, and organizational functions noting intermediate supervisory responsibilities and overall management responsibilities for ensuring total acceptable performance.

(d) On-site records identifying the character, physical capabilities, certifications and ongoing training of each employee performing services under this contract.

(e) A log to account for all requests for service. The log shall indicate the date and time of service, name of beneficiary requiring services, any required emergency care with Doctor’s signatures, type of service charges as claimed.

(f) On-site records of any complaints or problems, with procedures taken to allow for corrections and/or elimination before effects caused interruption of performance of contract.

F.3 Government Quality Assurance

The Contracting Officer Representative (COR) or designee will evaluate the Contractor’s performance by using a Quality Assurance Surveillance Plan (QASP) in accordance with FAR 52.246-4, Inspection of Services – Fixed Price. The performance evaluation criteria to be used for this contract are demonstrated in Attachment B criteria is based on items under this section and contents of Contractor’s Quality Control Plan (QCP).

By: By:

Name: Name:

Title: Title:

Date: Date:

SECTION G – CONTRACT ADMINISTRATION

All contract administration matters will be handled by the following individuals:

U.S. DEPARTMENT OF TRANSPORTATION

MARITIME ADMINISTRATION

OFFICE OF ACQUISITION (MAR-380)

1200 NEW JERSEY AVENUE

WASHINGTON, DC 20590

W28-201 ATTN: Durba Ray, Lead Contracting Officer durba.ray@dot.gov Daphnee Ravilus, Contract Specialist/Contracting Officer, RavilusD@usmma.edu

Fax: Correspondence via fax will not be accepted

G.1 Representatives of Contracting Officers

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the contractor.

G.2 Administrative Contracting Officer (ACO) And Responsibilities

The ACO will be a member of the Acquisition Management Section of the USMMA, Kings Point facility.

This person will be designated in writing by the Contracting Officer. Administration of this contract will be handled in the following manner:

(a) All contract administration functions relative to the administration of the contract awarded for USMMA Kings Point, excluding termination rights, will be delegated to an ACO.

(b) After contract award, inquiries and correspondence pertaining to the administration of this contract shall be addressed to Department of Transportation (DOT), MARAD from which delivery orders/purchase orders are issued, and for which those incidents of correspondence concern listed below. The ACO is as follows: Name: Contracting Officer, Durba Ray

G.3 Contracting Officer’s Representative (COR)

The COR responsibilities will include but not be limited to surveillance of services required under this contract; determining the adequacy of Contractor performance according to the specifications of this contract; acting as the Government’s representative; ensuring compliance with contract requirements insofar as the work is concerned; and advising the ACO or COR of any contract issues. The COR cannot authorize deviations from the specifications and requirements of this contract. In the event the Contractor deviates without approval from the CO and/or ACO, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the Contractor. The COR designated for USMMA Kings Point, Contracting Office is listed below and appointed in writing by the CO and/or ACO to assist in the discharge of the ACO’s responsibilities when he/she is unable to be directly in touch with the contract work. The COR is as follows: Name: Rick Sager, Project Manager Health Services

G.4 Contractor Administrative Representative (Contact Person)

The Contractor gaining award of this contract shall provide the name, address, telephone number and facsimile number of authorized Contractor representative(s) who have the binding authority to act on behalf of the Contractor on administrative and/or performance matters pertaining to this contract. The Contractor shall maintain this list and submit any changes thereof to the Medical facility CO and/or ACO as changes occur.

NAME:

ADDRESS:

TELEPHONE NO.:

FACSIMILE NO.:

EMAIL ADDRESS:

G.5 INVOICE REQUIREMENTS:

All invoices will be paid monthly and must be submitted clearly identifying the contract number, CLIN number, amount etc. per the Task Order under the IDIQ and submit any supporting documentation such as timesheets with the invoice.

MARADInvoices@FAA.GOV

DOT utilizes the Delphi eInvoicing web portal for processing invoices. Access to Delphi eInvoicing web portal is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. For vendors submitting invoices or payment requests, they will be required to submit invoices via the Delphi eInvoicing web portal which is authenticated via www.login.gov.

Vendors must meet the following minimum requirements to submit invoices through the Delphi eInvoicing web- portal:

(a) Vendors shall have electronic internet access to register in the U.S. General Services

Administration’s (GSA) Login.gov and to the Delphi eInvoicing web portal;

(b) The identity of system users will be verified prior to receiving access to the Delphi eInvoicing web-portal via registration with login.gov. Information required for Login.gov includes his/her email address, full name, phone number, and password;

(c) Once notified by their agency POC, system users shall register with and create an account with GSA Login.gov. System users will provide his/her email address and receive an email back to confirm. They will then create a password and input a telephone number and opt to receive either a personal call from Login.gov or text message with an authentication code;

(d) Once the user is authenticated in Login.gov, he/she shall work with their agency POC to request access to the Delphi eInvoicing web portal. The POC will complete a Delphi eInvoicing web- portal User Access Request (UAR) to include the users full name, contact phone number, work e- mail address. Additionally, the agency POC will include the vendor name, purchase order (contract) numbers (or supplier number) and agency doing business with to complete and electronically submit the UAR for processing;

(e) Once the UAR is submitted, it will be electronically approved by the Access Control Officer (ACO) assigned to OA associated with the contract award or grant and then forwarded to the Delphi eInvoicing helpdesk to create the account. Once the account is created an e-mail will be generated to the user with instruction on accessing their Delphi eInvoicing web portal account. An e-mail will also be sent to the agency POC who initiated the UAR.

A. Definition.

Payment request, as used in this subpart, means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation.

B. Electronic payment requests—invoices.

(a) Requirements. Contracts shall require the electronic submission of payment requests, except for—

(1) Purchases paid for with a Governmentwide commercial purchase card;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise classified information or national security; or

(3) As directed by the contracting officer to submit payment requests by mail.

(b) Alternate procedures. Where a contract requires the electronic submission of invoices, the contracting officer may authorize alternate procedures only if the contracting officer makes a written determination that the Department of the Transportation (DOT) is unable to receive electronic payment requests or provide acceptance electronically and it is approved one level above the contracting officer.

For contractors/vendors who are unable to utilize DOT’s Delphi eInvoicing web-portal, waivers may be considered on a case-by-case basis. Vendors should contact the Contracting Officer’s Representative for assistance and reach out to the Accounts Payable department for review and approval.

(c) DOT electronic invoicing system. DOT utilizes the Delphi eInvoicing web portal to facilitate the electronic submission and approval of vendor invoices and certain grantee payment requests. Except as provided in paragraphs (a) and (b) of this section, contracting officers and DOT finance officials shall process electronic payment submissions through the Delphi eInvoicing web portal. If the requirement for electronic submission of payment requests is waived under paragraph (a) or paragraph

(b) of this section, the contract or alternate payment authorization, as applicable, shall specify the form and method of payment request submission.

C. Electronic authentication.

Access to Delphi eInvoicing is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. For vendors submitting invoices, they will be required to submit invoices via the Delphi eInvoicing web portal which is authenticated via login.gov.

D. Contract clause.

Contracting officers shall insert the clause provided in Section E. below, Electronic Submission of Payment Requests, in solicitations and contracts exceeding the micro-purchase threshold, except those for which the contracting officer has directed or approved otherwise under Section B. above, and those paid with a Governmentwide commercial purchase card.

E. Electronic Submission of Payment Requests.

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph

(a) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) The Department of Transportation utilizes the Delphi eInvoicing web-portal for processing invoices. For vendors submitting invoices, and certain grantees submitting payment requests, they will be required to submit invoices via Delphi eInvoicing which is accessed and and authenticated via www.login.gov

(e) The following FAR section applies (32.905 Payment documentation and process). In order to receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi eInvoicing web-portal shall contain the following:

(a) General. Payment will be based on receipt of a proper invoice and satisfactory contract performance.

(b) Content of invoices.

(1) A PROPER INVOICE MUST INCLUDE THE FOLLOWING ITEMS (except for interim payments on cost reimbursement contracts for services):

(i) Name and address of the contractor.

(ii) Invoice date and invoice number. (Date invoices as close as possible to the date of mailing or transmission.)

(iii) Contract number or other authorization for supplies delivered or services performed (including order number and contract line item number).

(iv) Description, quantity, unit of measure, unit price and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

(vi) Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

(vii) Name (where practicable), title, phone number and mailing address of person to notify in the event of a defective invoice.

(e) Payment system registration. All persons accessing the Delphi eInvoicing web-portal will be required to have their own unique user Delphi eInvoicing ID and password and be credentialed through login.gov.

(1) Electronic authentication. See www.login.gov for instructions. Click on the following link for instructions on establishing a login.gov account: https://login.gov/help/creating-an-account/how- do-i-create-an-account-with-logingov/.

(2) To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

(3) Agency POC’s will be responsible for communicating with vendor POC’s to initiate the Delphi eInvoicing account creation process. Vendor POC’s who will require access to the eInvoicing web-portal for invoice submission and payment tracking purposes will be required to provide their full name, valid email address, and current phone number to the agency POC to initiate the Delphi eInvoicing web-portal account. Vendor users and the agency POC will be notified via e-mail when the account is created. The vendor user will be provided detailed instructions for logging into their Delphi eInvoicing account.

(4) Training on Delphi. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov

(5) Account Management. Vendors are responsible to contact the Delphi Help Desk when their firm’s points of contacts will no longer be submitting invoices so they can be removed from the system. Instructions for contacting the Delphi Help Desk can be found at http://einvoice.esc.gov Contractor will submit monthly invoice in Delphi.

G.6 TAR 1252.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (NOV 2022)

(a) The Contracting Officer may designate Government personnel to act as the Contracting Officer's Representative (COR) to perform functions under the contract such as review and/or inspection and acceptance of supplies, services, including construction, and other functions of a technical nature. The Contracting Officer will provide a written notice of such designation to the Contractor within five working days after contract award or for construction, not less than five working days prior to giving the contractor the notice to proceed. The designation letter will set forth the authorities and limitations of the COR under the contract.

(b) The Contracting Officer cannot authorize the COR or any other representative to sign documents (i.e., contracts, contract modifications, etc.) that require the signature of the Contracting Officer.

The Contracting Officer’s Representative (COR):

Captain Ian Jones KP'01 Department Head, PDCS – Shipboard Training Professional Development and Career Services United States Merchant Marine Academy Kings Point, NY 11024-1699 tel: 516.726.5821 jonesi@usmma.edu

G.7 TAR 1252.232-70 Electronic Submission of Payment Requests. [(DOT DEVIATION)(AUG 2025)] As prescribed in 1232.7005, insert the following clause:

Electronic Submission of Payment Requests (NOV 2022)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Processing system. The Department of Transportation utilizes the DELPHI system for processing invoices.

The DELPHI module for submitting invoices is called iSupplier. Access to DELPHI is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. Vendors submitting invoices are required to submit invoices via iSupplier (DELPHI) and authenticated via www.login.gov.

(d) Invoice requirements. To receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in iSupplier (DELPHI) shall contain the following:

(1) Invoice number and invoice date.

(2) Period of performance covered by invoice.

(3) Contract number and title.

(4) Task/Delivery Order number and title (if applicable).

(5) Amount billed (by CLIN), current and cumulative.

(6) Total ($) of billing.

(7) Cumulative total billed for all contract work to date.

(8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

(9) Travel. If the contract includes allowances for travel, all invoices which include charges pertaining to travel expenses will catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

[(10) The following statement “The Contractor also affirms that it does not operate any diversity, equity, and inclusion (DEI) initiatives that are inconsistent with the Equal Protection principles of the Constitution and the non-discrimination requirements of Federal law, as interpreted by the Supreme Court in Students for Fair Admissions v.

Harvard, 600 U.S. 181 (2023).

(e) Payment system registration. All persons accessing the iSupplier (DELPHI) will be required to have their own unique user ID and password and be credentialed through login.gov.

(1) Electronic authentication. See www.login.gov for instructions.

(2) To create a www.login.gov account, the user will need a valid email address and a working phone number.

The user will create a password and then www.login.gov will reply with an email confirming the email address.

(3) iSupplier (DELPHI) registration instructions: New users should navigate to: http://einvoice.esc.gov to establish an account. Users are required to log in to iSupplier (DELPHI) every 45 days to keep it active.

(4) Training on DELPHI. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov.

(5) Account Management. Vendors are responsible to contact their assigned COR when their firm's points of contacts will no longer be submitting invoices, so they can be removed from the system.

(f) Waivers. For contractors/vendors who are unable to utilize DOT's DELPHI system, waivers may be considered by DOT on a case-by-case basis. Vendors should contact their Contracting Officer's Representative (COR) for procedures.

(g) Exceptions and alternate payment procedures. If, based on one of the circumstances set forth in 1232.7002(a) or (b), and the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. If DELPHI is succeeded by later technology, the Contracting Officer will supply the Contractor with the latest applicable electronic invoicing instructions.

(End of clause)

G.8 TAR 1252.237-70 Qualifications of Contractor Employees (APR 2005)

a. Definitions. As used in this clause- Sensitive Information is any information that, if subject to unauthorized access, modification, loss, or misuse, or is proprietary data, could adversely affect the national interest, the conduct of Federal programs, or the privacy of individuals specified in The Privacy Act, 5 U.S.C. 552a, but has not been specifically authorized under criteria established by an Executive Order or an Act of Congress to be kept secret in the interest of national defense or foreign policy.

b. Work under this contract may involve access to sensitive information which shall not be disclosed, by the contractor unless authorized in writing by the contracting officer. To protect sensitive information, the contractor shall provide training to any contractor employees authorized to access sensitive information, and upon request of the Government, provide information as to an individual's suitability to have authorization.

c. The Contracting Officer may require dismissal from work those employees deemed incompetent, careless, insubordinate, unsuitable, or otherwise objectionable, or whose continued employment is deemed contrary to the public interest or inconsistent with the best interest of national security.

d. Contractor employees working on this contract must complete such forms, as may be necessary for security or other reasons, including the conduct of background investigations to determine suitability. Completed forms shall be submitted as directed by the Contracting Officer. Upon the Contracting Officers request, the Contractor's employees shall be fingerprinted, or subject to other investigations as required.

e. The Contractor shall ensure that contractor employees are:

(1) Citizens of the United States of America or an alien who has been lawfully admitted for permanent residence or employment (indicated by immigration status) as evidenced Bureau of Citizenship and Immigration Services documentation; and

(2) Have background investigations according to DOT Order 1630.2B, Personnel Security Management.

f. The Contractor shall immediately notify the contracting officer when an employee no longer requires access to DOT computer systems due to transfer, completion of a project retirement or termination of employment.

g. The Contractor shall include the substance of this clause in all subcontracts at any tier where the subcontractor may have access to Government facilities/sensitive information.

SECTION H -SPECIAL CONTRACT REQUIREMENTS

H.1Contractor’s Responsibilities and Insurance Requirements

The contractor shall obtain all necessary licenses and/or permits required to perform services. Individuals shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. The contractor shall be responsible for any inquiry to themselves, employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his or her employees’ fault or negligence. The contractor shall maintain personal liability, property damage insurance, as prescribed by the laws of the State of New York. Evidence of coverage is required before commencing services under this contract (copy of Certificate of Insurance, and it may not be changed or cancelled without thirty-calendar days prior written notice to Contracting Officer.

H.2 Safety Requirements

In order to protect the lives and health of occupants of the buildings, the Contractor in the performance of this contract shall take such safety precautions as the Contracting Officer, or his designate, may determine to be reasonably necessary. The Contracting Officer, or his designate, will notify the Contractor of any non-compliance with the foregoing provisions and the action to be taken. The contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his representative at the site of the work, shall be deemed sufficient for the propose aforesaid. If the contractor fails or refuses to comply promptly, the Contracting Officer may issue an order, stopping all or any part of the work, and hold the Contractor in default.

Immediately upon any incident/accident involving a patient verbal notification is required to the Contracting Officer Representative (COR) or designee with all the facts as they relate to the incident/accident. A written report is required to be filed within forty-eight (48) hours of the incident/accident with a list of the contractor staff names, patient name(s), any pertinent information and witnesses, must be filed with the COR or designee.