Attachment 4 -SBSubcontracting Plan Template pdf.docx

SUBCONTRACTING PLAN TEMPLATE

1. INSTRUCTIONS:

· Where subcontracting opportunities will not exist for the solicitation, the bidder/offeror shall submit a response outlining the rationale for making this determination with its proposal/bid. The statement shall be signed by an official authorized to make decisions on behalf of the firm.

· The following information shall be provided in the bidder/offeror subcontracting plan submission and shall be expressed in terms of goal percentages of the total planned subcontracting dollars.

· Text lines may be added to this template as needed.

SUBCONTRACTING PLAN for Solicitation number: [insert solicitation #]

Zones (HUBZone):

Corporations (ANC) and Indian Tribes):

1 Any dollar amount applied to SDVOSB also applies to VOSB.

2 In this document, the term WOSB includes Economically Disadvantaged WOSB (EDWOSB) concerns.

e. Rationale if establishing a goal lower than 3% for VOSB:

f. Rationale if establishing a goal lower than 3% for SDVOSB:

g. Rationale if establishing a goal lower than 3% for HUBZone:

h. Rationale if establishing a goal lower than 5% for SDB:

i. Rationale if establishing a goal lower than 5% for WOSB:

j. Rationale if establishing a goal lower than DOT small business subcontracting goal:

2. The following principal types of supplies and/or services are planned to be subcontracted under this contract. [Add additional rows if more space is needed.]

Type of Supply/Service to be Subcontracted

Company/Firm Name

Address Subcontractor Size Standard (Other Than SB, SB, VOSB, SDVOSB, HUBZone, SDB, WOSB)3

3 List all applicable size standards for each proposed subcontractor.

3. The following methods was used to develop the subcontract percentage goals:

4. The following methods were used to identify potential subcontract sources for solicitation purposes. (i.e. source lists used and organizations contacted to identify potential SB concerns, such as the System for Award Management (www.SAM.gov), Dynamic Small Business Search (www.DSBS.sba.gov), Vendor Information Pages (www.vip.vetbiz.va.gov) trade associations, industry conferences/fairs, etc.)

5. [Select appropriate option.] Indirect costs [were/were not] included in establishing the subcontracting goals specified in the table above.

6. If indirect costs were included, the following method was used to determine the proportionate share of indirect costs to be incurred with SB, VOSB, SDVOSB, HUBZone, SDB and WOSB subcontractors:

7. The following individual will administer the subcontracting program:

Name:

Title:

Address:

Telephone:

E-mail:

This individual's specific duties, as they relate to the subcontracting program, are as follows:

8. The following efforts will be taken to ensure that SB, SDB, VOSB, SDVOSB, HUBZone, and WOSB subcontractors will have an equitable opportunity to compete forsubcontracts:

[initial] It is agreed that FAR Clause 52.219-8, Utilization of Small Business Concerns, will be included in all subcontracts, which offer further subcontracting opportunities. It is further agreed that all subcontractors (except small business concerns) at all tiers below the prime contractor who receive subcontracts in excess of $900,000 ($2M for construction of any public facility with further subcontracting possibilities) will be required to adopt and comply with a subcontracting plan in accordance with FAR Clause 52.219-9.

9. The following types of records will be maintained concerning procedures that have been adopted to comply with the requirements and goals in the plan (i.e., establishment of source lists, guides and other data that identify SB, VOSB, SDVOSB, HUBZone, SDB and WOSB concerns; a description of the offeror’s efforts to locate SB, VOSB, SDVOSB, HUBZone, SDB and WOSB concerns and to award subcontracts to them, etc.) and shall be maintained through completion of the contract:

10. In accordance with RFO Subpart 19.704(a)(10) through (15), the Contractor further agrees to: [Initial each line] (i)Cooperate in any studies or surveys as may be required;

(ii) Submit periodic reports as may be required so that the Government can determine the extent of compliance by the Contractor with the subcontracting plan;

(iii) After November 30, 2017, include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity contracts intended for use by multiple agencies;

(iv) Submit the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) at http://www.esrs.gov/ within the timeframes identified at FAR Subpart 19.704(a)(10)(iv);

(v)Ensure that its subcontractors with subcontracting plans agree to submit the ISR and /or the SSR using the eSRS documents online;

(vi)Provide its prime contract number and its unique entity identifier, and the e-mail address of the offeror’s official responsible for acknowledging receipt of or rejecting the ISRs to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs;

(vii) Require that each subcontractor with a subcontracting plan provide the prime contract number, its own unique entity identifier, and the e-mail address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans;

(11) A description of the types of records that will be maintained concerning procedures adopted to comply with the requirements and goals in the plan, including establishing source lists; and a description of the offeror’s efforts to locate small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small, disadvantaged business, and women-owned small business concerns and to award subcontracts to them;

(12) Assurances that the offeror will make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that the offeror used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal;

(13) Assurances that the contractor will provide the contracting officer with a written explanation if the contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work as described in FAR 19.704(a)(12) of this section. This written explanation will be submitted to the contracting officer within 30 days of contract completion;

(14) Assurances that the contractor will not prohibit a subcontractor from discussing with the contracting officer any material matter pertaining to payment to or utilization of a subcontractor; and

(15) Assurances that the offeror will pay its small business subcontractors on time and in accordance with the terms and conditions of the subcontract, and notify the contracting officer if the offeror pays a reduced or an untimely payment to a small business subcontractor (see FAR 52.242-5).

Subcontracting Plan Signature Sheet Submitted by:POC Name: Title:

Email Address:

Company Name:

Mailing Address:

Comments:

Signature:

Contracting Officer:

Solicitation Number:

Reviewed By:

Name:

Title:

Comments:

Signature:

Small Business Specialist:

Reviewed By:

Name:

Title:

Comments:

Signature:

Small Business Administration:

Reviewed By:

Name:

Title:

Comments:

Signature:

Office of Small and Disadvantaged Business Utilization:

Reviewed By:

Name:

Title:

Comments:

Signature: