RFP 6129 - Amendment 1 Questions and Answers Timeline Glen Helen Regional Park Aerial Adventure Park.pdf

San Bernardino County Purchasing Department

Request for Proposal Glen Helen Regional Park Concession Opportunity Aerial Adventure Park

No. PARKS26-PARKS-6129

Date: December 11, 2025

Amendment #1: to RFP No. PARKS26-PARKS-6129 Glen Helen Regional Park

Concession Opportunity Aerial Adventure Park

Issued: Wednesday, December 11, 2025

This Amendment is intended to provide additional information and/or to change the requirements in the above referenced RFP. Any information contained herein will be considered part of the RFP.

Amendment Description:

(1) Additional Question – Questions and Answers, is hereby incorporated into the RFP.

(2) Timeline is modified as follows in yellow highlight.

II. PROPOSAL TIMELINE

Release of RFP November 14, 2025, 10:00 AM PST

Voluntary site walk and proposal conference November 20, 2025, 11:00 PM PST

Deadline for Submission of Questions December 4, 2025, 4:00 PM PST

Deadline for Proposals February 6, 2026, 4:00 PM PST

Date for Tentative Proposal Selection March 2026

Request for Proposal

Questions and Answers

1. Regarding the utility requirements in Section V.B.2.d (telephone, internet, solid waste, metered electrical, gas, water and sewer), will the County provide existing utility stub connections at the

Premises perimeter, or must the concessionaire install utilities from the County infrastructure main line? If installation is the concessionaire’s responsibility, are there any County-provided utility surveys or plans showing existing infrastructure locations?

Utility lines are available and maps can be provided to location, but concessions would be responsible for connecting to lines. A site walk can be completed if needed.

2. Section V.B.2.a requires the concessionaire to construct “parking” as part of improvements. May the concessionaire utilize the existing parking facilities currently available in Glen Helen Regional Park, or must dedicated parking be constructed exclusively within the Premises? Is there guidance on required parking capacity?

Parking must be provided but the number can be negotiated and overflow parking in existing

Park parking can be negotiated.

3. What are the specific emergency vehicle access requirements for the aerial adventure park? Are there required turnaround areas, minimum road widths, or other constraints that would affect pole placement and facility layout?

None specifically but a site walk would be needed and projected footprint to accurately assess.

4. Are there height restrictions or vertical constraints that limit the maximum height of poles and overhead structures for the aerial adventure park?

A Master Plan was completed in 2025 that prescribed a 3 story structure. If additional height is needed an engineer would need to identify the height taking into consideration the wind and weather that may occur.

5. Will the County provide topographical surveys, geotechnical reports, or soil testing data for the

Premises? If not provided by the County, is the concessionaire responsible for obtaining and funding these studies?

Yes, the County will provide all reports that we have. Any additional reports would need to be paid for by concession.

6. What environmental compliance permits or studies are required (CEQA documentation, Phase I environmental assessment, soil testing, etc.)? Who is responsible for funding and obtaining these permits?

The County will provide all reports that we have. Any additional reports would need to be paid for by concession.

Request for Proposal

7. Section V.B.2.f indicates that park fees will be determined through a meet and confer process based on comparability. Are there any County-mandated tee exemptions or discounts for specific groups

(such as school groups, seniors, County employees, or underserved populations)?

None.

8. Does Glen Helen Regional Park charge a general park entrance fee for visitors? If the park charges an entrance fee are aerial adventure park guests required to pay both the park entrance fee and the aerial park fee, or does the concessionaire receive an exemption or allocation of entrance fees for its customers?

Yes, everyone the enters the Park must pay an entrance fee due to having access to the entire Park.

9. Section V.B.2 requires shared facilities and amenities usage. If the concessionaire uses County provided restrooms, water, electrical, or waste services, are there usage fees or how are those costs allocated to the concessionaire?

Anyone that pays an entrance fee may use all Park restrooms. Concession would be responsible for metered water at their site.

10. For purposes of calculating the minimum lease payment and revenue share percentage under

Section X.A.38.a what is included in “Gross Income”? Specifically, does gross income include or exclude: retail merchandise sales, discounted group packages, food and beverage sales (if applicable), insurance reimbursements, facility rentals to third parties, or other revenue sources?

Groos income would be considered all revenue generated.

11. Does the concessionaire have expansion rights to adjacent areas within Glen Helen Regional Park?

Does the concessionaire have first refusal rights if additional acreage becomes available for aerial adventure park expansion?

No, other lease holders have rights to parts of the Park that cannot be used. Yes, first right of refusal can be granted. Other parts of the property can be discussed during contract negotiations.

12. Are there blackout periods or constraints on construction activity due to amphitheater events, park closures, or seasonal operations that would affect the construction schedule? If so, what are the anticipated closure dates and frequency?

Yes, there are only a limited number of park closure days each year, and the Amphitheater also conducts a small number of full park buyouts and closures for concerts. During these closure dates, there will be opportunities to collaborate with other concessions and with Regional Parks.

13. When special events occur at Glen Helen Regional Park (such as amphitheater concerts, Glen Helen

Raceway events, or the Sheriff’s Rodeo), must the aerial adventure park close or restrict its hours of operation? How frequently do these events occur, and how much advance notice is provided? Are

Request for Proposal there any contractual provisions for compensation or revenue adjustments if the concessionaire is forced to close or significantly reduce hours due to park-wide events?

Yes, there are only a limited number of park closure days each year, and the Amphitheater also conducts a small number of full park buyouts and closures for concerts. During these closure dates, there will be opportunities to collaborate with other concessions and with Regional Parks. During park closures there would be no compensation reimbursements.

14. The current proposal deadline of January 9, 2026 requires detailed engineering, financial analysis, and proposal development during the Christmas holiday period. Would the County consider extending the submission deadline to allow qualified proposers adequate time to prepare comprehensive proposals?

Yes, we can move the date to February 6th 2026.

15. Are there required setbacks or minimum distances that poles, platforms, and other aerial adventure park structures must maintain from the Premises perimeter boundaries? Are there specific setback requirements for proximity to Glen Helen Park Road, the Amphitheater, or adjacent park facilities?

This would be based on the footprint and layout of the design. Your design team and engineer would need to determine this in coordination with the County.