RFP 47PF0024R0071.pdf

REQUEST FOR PROPOSAL

Request for Proposal (RFP)

U.S. GENERAL SERVICES

ADMINISTRATION

GREAT LAKES REGION

PUBLIC BUILDINGS SERVICE

Acquisition Management Division (AMD)

230 South Dearborn Street; Suite 3500

Chicago, IL 60604

PROJECT:

Real Estate Division Administrative Support Services John C. Kluczynski Federal Building 230 South Dearborn Street; Suite 3500 Chicago, IL 60604

SOLICITATION NO: 47PF0024R0071

ISSUE DATE: July 02, 2024

CLOSING DATE & TIME:

July 31, 2024 4:00 PM (Central Time)

CONTRACT NO: TBD

DATE OF AWARD: TBD

ISSUED BY:

U.S. General Services Administration Great Lakes Region Public Buildings Service Acquisition Management Division (AMD) 230 South Dearborn Street; Suite 3500 Chicago, IL 60604

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to provide you with additional information related to this proposed contract. Please note that it is not inclusive - you are cautioned to carefully read the entire solicita-tion in order to be fully aware of all requirements, provisions, and clauses.

SOLICITATION NO. 47PF0024R0071

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must “are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

SOLICITATION ISSUED ELECTRONICALLY

This solicitation is being issued electronically as of the solicitation “Date Issued” in block cover page of the RFP. The offeror shall not alter the solicitation or any component thereof (i.e. drawings, etc.). The Govern-ment’s version of the solicitation and accompanying components take precedence if a discrepancy arises between the version issued by the Government and the signed documents submitted by the offeror.

INFORMATION COLLECTION REQUIREMENTS

The information collection requirements contained in this solicitation/contract are either required by regu-lation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

SYSTEM FOR AWARD MANAGEMENT (SAM)

All contractors must be active in the System for Award Management (SAM), https://beta.sam.gov/ prior to submission of offers to be considered for award.

CERTIFICATE OF INSURANCE

Evidence of acceptable insurance in not less than the amounts and endorsements specified in the con-tract and in accordance with clauses entitled FAR 52.228-5 INSURANCE--WORK ON A GOVERNMENT INSTALLATION and GSAR 552.228-5 GOVERNMENT AS ADDITIONAL INSURED in Section I of your contract must be submitted to this office within 15 days. The insurance carrier is required to waive all sub-rogation rights against any of the named insured in accordance with these requirements, the contract number and the following statement must appear on the policies:

"Contract @@@. Any cancellation or any material change adversely affecting the Government's interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, which-ever period is longer.”

TOTAL HUBZone SMALL BUSINESS SET-ASIDE This procurement is a 100% HUBZone small business set-aside. HUBZone eligibility will be verified through the SBA’s Dynamic Small Business Search (DSDS) and later determined by the SBA. Infor-mation and instruction on SBA’s HUBZone Program is available at https://www.sba.gov/federal-contract-ing/contracting-assistance-programs/hubzone-program.

https://www.sba.gov/federal-contracting/contracting-assistance-programs/hubzone-program https://www.sba.gov/federal-contracting/contracting-assistance-programs/hubzone-program

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by pro-spective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building draw-ings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every rea-sonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications. These specifications express the Government’s requirements in the form of minimum quality standards. Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

A-76 REQUIREMENT

Note paragraph entitled FAR 52.207-3, Right of First Refusal of Employment in Section I.

COLLECTIVE BARGAINING AGREEMENT

RESERVED

WAGE DETERMINATION BASED ON A COLLECTIVE BARGAINING AGREEMENT

RESERVED

GSAR 552.219-72 PREPARATION, SUBMISSION, AND NEGOTIATION OF SUBCONTRACTING

PLANS (OCTOBER 2016)

(a) When submitting a subcontracting plan in accordance with FAR 52.219-9, the offeror shall submit a subcontracting plan with its initial offer. The subcontracting plan will be negotiated concurrently with price and any required technical and management proposals, unless the offeror submits a previously-approved commercial plan.

(b) Maximum practicable utilization of small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors is a mat-ter of national interest with both social and economic benefits. The General Services Administration (GSA) expects that an offeror’s subcontracting plan will reflect a commitment to assuring that small, HUB- Zone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns are provided the maximum practicable opportunity, consistent with efficient con-tract performance, to participate as subcontractors in the performance of the resulting contract. An offeror submitting a commercial plan can reflect this commitment through subcontracting opportunities it provides that relate to the offeror’s production generally; i.e., for both its commercial and Government business.

(c) GSA believes that this potential contract provides significant opportunities for the use of small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors. Consequently, in addressing the eleven elements de-scribed at FAR 52.219-9(d) of the clause in this contract entitled Small Business Subcontracting Plan, the offeror shall:

(1) Demonstrate that its subcontracting plan represents a creative and innovative program for involv-ing small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns in performing the contract.

(2) Include a description of the offeror’s subcontracting strategies used in any previous contracts, significant achievements, and how this plan will build upon those earlier achievements.

(3) Demonstrate through its plan that it understands the small business subcontracting program’s objectives and GSA’s expectations, and it is committed to taking those actions necessary to meet these goals or objectives.

(d) In determining the acceptability of any subcontracting plan, the Contracting Officer will take each of the following actions:

(1) Review the plan to verify that the offeror demonstrates an understanding of the small business subcontracting program’s objectives and GSA’s expectations with respect to the program and has in-cluded all the information, goals, and assurances required by FAR 52.219-9.

(2) Consider previous goals and achievements of contractors in the same industry.

(3) Consider information and potential sources obtained from agencies administering national and local preference programs and other advocacy groups in evaluating whether the goals stated in the plan adequately reflect the anticipated potential for subcontracting to small, HUBZone small, small disadvan-taged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns.

(4) Review the offeror’s description of its strategies, historical performance and significant achieve-ments in placing subcontracts for the same or similar products or services with small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns. The offeror’s description can apply to commercial as well as previous Government contracts.

(e) Failure to submit an acceptable subcontracting plan and/or correct deficiencies in a plan within the time specified by the Contracting Officer shall make the offeror ineligible for award.

(End of provision)

LICENSE REQUIREMENTS

RESERVED

CURRENT CONTRACTOR AND CURRENT CONTRACT PRICE

The current contractor is Keystone Advisors, LLC, located in South Holland, Illinois. The current monthly price is $24,618.99. Although this solicitation is for services basically the same as the current contract Scope of Work, it should be reviewed carefully before submitting a bid.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your bid.

Offerors shall submit with their offer the following documents:

• Standard Form 33 – Solicitation, Offer and Award

• GSA Form 527 – Contractor’s Qualification and Financial Information

• Section B – Supplies or Services and Prices Offer

• Offeror’s Checklist (See Section L)

• Quality Control Plan (See Section C)

• Past Performance References

• Cost Proposal Worksheets

BOND REQUIREMENTS

BID GUARANTEE AND BOND ARE REQUIRED [ ] ARE NOT REQUIRED [X]

If a bid guarantee is required to be submitted with your offer, any contract awarded will require a perfor-mance bond as specified in this solicitation. Offerors who utilize individual sureties should note (1) the requirement for a certified, audited, financial statement for each person acting as an individual surety (see Section L, clause entitled FAR 52.228-1 Bid Guarantee) and (2) the requirements of the clause entitled FAR 52.228-11 Pledge of Assets in Section I.

If bonds are required, also note the requirements of the various bid guarantee and bond clauses in Section I. For example, a new performance bond is required if a contract option for an additional performance period is exercised.

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site consti-tute grounds for a claim after contract award.

EXERCISING OPTIONS AND MULTIPLE AWARD CONTRACTS

If this is a multiple award contract with optional performance periods, please note that the successful awardee will be required to re-certify size status prior to the option being exercised.

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT PROVISIONS

If this is a multiyear service contract or a service contract that may exceed a year in length if options are exercised, offerors should note the price adjustment provisions in Section I of this solicitation.

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the point of contact shown in Block 10 on the first page of the solicitation.

USE OF EXPRESS PACKAGE CARRIERS

Because of increased security standards and building renovations, “next-day” express package carriers may experience delays in making deliveries within the Chicago Loop Federal Center. Offerors should take this fact into consideration when determining when to submit their offers.

SOLICITATION COPIES

Note that Block 9 on the first page of the solicitation specifies the number of copies of the offer that must be returned by offerors.

Do not include any allowance for any contingency to cover increased cost for which adjustments are pro-vided for under the Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multi-year Con-tract) contained in the CONTRACT CLAUSES section of this contract.

Reimbursement for emergency call-back, overtime, and additional services will only be computed for the man hours performed at the work site.

PRICING OF OPTIONS

Offerors shall price the initial base period and the option requirements for the four additional one-year periods and an additional six-month Option to Extend Services by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor for the initial one-year period of performance will apply to the four additional years and six-month Option to Extend Services. The minimum wage rates and fringe benefits applicable to the initial one-year period of performance are outlined on the wage rate sheet.

PROMPT PAYMENT DISCOUNT

Block 13 on the Standard Form (SF) 33 is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment clause in this solicitation. Offerors are cautioned against inserting any statement that indicates that payment is due sooner that the time stipulated in the Prompt Payment clause.

EXAMPLE: Inserting "Net 20" may cause the offer to be rejected as unacceptable, because the entry would be contrary to the 30-day payment terms specified in the Prompt Payment clause.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

QUALITY CONTROL PLAN (QCP)

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a con-tract. The QCP will be specific to the contract specification and location(s) in accordance with the provisions and requirements of the solicitation.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved.

AVAILABILITY OF FUNDS

Funds are not presently available for award. The Government's obligation under this contract is contin-gent upon the availability of appropriated funds. No legal liability on the part of the Government may arise until funds are made available to the Contracting Officer.

PROJECT LABOR AGREEMENT

Offerors may submit a price proposal subject to the PLA requirements set forth in this solicitation (a PLA proposal), a price proposal not subject to the PLA requirements set forth in this solicitation, or both.

Any price proposal submitted shall clearly identify whether it is subject to such PLA requirements.

PRE-BID/PRE-PROPOSAL CONFERENCE

A pre-bid/pre-proposal meeting has been scheduled for this solicitation. Please see the Pre-proposal Con-ference Notice on the next page for details.

To request a reasonable accommodation due to a disability, please contact Phyllis Pirtle at phyllis.pirtle@gsa.gov by July 9, 2024.

PRE- AND POST-AWARD DEBRIEFINGS

The General Services Administration’s hours of operation are 8 a.m. to 4:30 p.m. Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m. will be considered submitted the following business day. Requests for post-award debriefings delivered after 4:30 p.m. will be considered received and filed the following business day.

EQUAL OPPORTUNITY FOR VETERANS AND THE VETS-4212 VERIFICATION

The Vietnam Era Veterans' Readjustment Assistance Act of 1972 (38 U.S.C. 4211 and 4212) (the Act), applies to all contracts and subcontracts for personal property and nonpersonal services (including con-struction) of $150,000 or more except as waived by the Secretary of Labor. Per FAR 52.222-35, when contractors and subcontractors are subject to the Act, it prohibits them from discriminating against quali-fied protected veterans, and requires affirmative action by the contractor to employ and advance in em-ployment qualified protected veterans.

Contractor’s Responsibility - The Act requires contractors and subcontractors to submit a report, per FAR 52.222-37, at least annually to the Secretary of Labor regarding employment of protected veterans. It is accomplished by filing VETS-4212, Federal Contractor Veterans' Employment Report, at https://www.dol.gov/vets/vets4212.htm. This must be completed by September 30th each year.

EMAILING OF PROPOSALS

This solicitation authorizes the transmittal of offers, modifications, or withdrawals of offers through email.

Please email a copy of your proposal to phyllis.pirtle@gsa.gov to be received no later than 4:00 pm (CT) mailto:phyllis.pirtle@gsa.gov https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDAsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMjAzMDQuNTQ0Mjk0MzEiLCJ1cmwiOiJodHRwczovL3d3dy5kb2wuZ292L2FnZW5jaWVzL3ZldHMvcHJvZ3JhbXMvdmV0czQyMTIifQ.FqUFFEnMx9gH8VhMbgYaQF3Gi3uUphohXX2MfjxiF_c/s/484500512/br/127584977670-l on July 31, 2024. Hard copy submissions are NOT acceptable, and no other means of transmission are acceptable. The email subject line must use the following format “PROPOSAL: Firm Name, Solicitation number.” Individual email message size (i.e., email body text plus any attachments) must not exceed 25 MB. Zip files are acceptable. If more than one email is required to complete a respondent’s submission, then in the email subject header following the Solicitation number, state which submission in the se-quence is contained in the given email and the total number of email submissions being made by the re-spondent (i.e., Email 1 of 2, Email 3 of 3, etc.).

Failure to adhere to the email limitations may result in a late submission and will be subject to FAR 52.214-7.

Note: All Questions regarding the solicitation must be submitted in writting via email to the Contracting Officer, Phyllis Pirtle, at phyllis.pirtle@gsa.gov no later than 3:00 pm (CT) on July 18, 2024.

All questions and answers will be posted on www.sam.gov.

PRE-PROPOSAL CONFERENCE NOTICE

ATTENDENCE FORM

SOLICITATION # 47PF0024R0071

Real Estate Division (RED) Administrative Support Services

John C. Kluczynski Federal Building

230 South Dearborn Street

Chicago, IL 60604

A pre-proposal conference is scheduled at the time and place set forth below. All prospec-tive offerors are encouraged to attend. Please complete this form by July 11, 2024, and re-turn it to the Contracting Officer, Phyllis Pirtle via email (phyllis.pirtle@gsa.gov). A Site

Visit will be held as part of the pre-proposal conference.

TIME/DATE: July 15, 2024, at Noon (Central Time)

PRE-PROPOSAL CONFERENCE LOCATION:

General Services Administration

Acquisition Management Division

Attn: Phyllis Pirtle

Address: 230 South Dearborn Street; Suite 3500

Chicago, IL 60604

Email: phyllis.pirtle@gsa.gov

PHONE: (312)385-3031

[ ] I plan to attend the conference.

Number of attendees: _____________.

[ ] I do not plan on attending the conference.

In case of last-minute changes, please be sure to include a phone number:

Name: ___________________________________________

Company: ___________________________________________

Phone: ___________________________________________ mailto:phyllis.pirtle@gsa.gov

TABLE OF CONTENTS

Section A – SOLICITATION 10

SECTION B - SERVICES, ORDERING AND PRICES 11

SECTION C - DESCRIPTION/SPECIFICATION/STATEMENT OF WORK 14

SECTION D – PACKAGING AND MARKING 23

SECTION E – INSPECTION AND ACCEPTANCE 24

SECTION F – DELIVERIES OR PERFORMANCE 26

SECTION G – CONTRACT ADMINISTRATION DATA 27

SECTION H – SPECIAL CONTRACT REQUIREMENTS 30

SECTION I – CONTRACT CLAUSES 39

SECTION J – LIST OF DOCUMENTS, EXHIBITS, and OTHER ATTACHMENTS 51 SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF BIDDERS/OFFEORS 78

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS/OFFERORS 88

SECTION M – EVALUATION FACTORS FOR AWARD 92

SECTION

15A. NAME AND

ADDRESS

OF OFFEROR

SOLICITATION, OFFER, AND AWARD 1. This Contract is a Rated Order under the Defense Priorities and Allocations System (DPAS) - Code of Federal Regulations - at 15 CFR 700.

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision Number 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. EMAIL ADDRESS

11. TABLE OF CONTENTS

(X) DESCRIPTION PAGE(S) (X) SECTION PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause Number 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

DATEAMENDMENT NUMBERAMENDMENT NUMBER DATE

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION UNDER THE

UNITED STATES CODE AT:

10 U.S.C. 3204(a) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB) INVITATION FOR BID

NEGOTIATED (RFP) REQUEST FOR

PROPOSAL

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

1 1

EQ5P2SS2F1-23-0183

R5 AMD Building Services Contracting Branch Chicagoland Team 230 S. Dearborn St.

Chicago, IL 60604 USA

47PF0024R0071

Phyllis Pirtle phyllis.pirtle@gsa.gov312 385 3031

7/2/2024

4:00 pm CT 07/31/2024

One (1)

SECTION B - SERVICES, ORDERING AND PRICES

B.1. Description of Services The Contractor shall provide all management, supervision, labor necessary, and shall plan, schedule, coordinate, and assure effective completion of all work and services and performance of the administrative support services described herein.

Location: IL0236 John C. Kluczynski (JCK) Federal Building 230 South Dearborn St.

Chicago, IL 60604

Full Time Equivalent (FTE) staffing need:

One Secretary III One Administrative Assistant

B.1.0. Offer for Standard Services *NOTE: OPTION TO EXTEND SERVICES UNIT PRICE (Additional Option Period Up to 6 Months per FAR 52.217-

8. (The price must reflect the rates specified for the preceding 12-month performance period and may be adjusted only because of revisions to prevailing labor rates provided by the Secretary of Labor.)

ITEM

DESCRIPTION UNIT QUANTITY UNIT

PRICE

(Initial 12

Month Period)

OPTION 1

UNIT

PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT

PRICE

(Third Additional

12 Month Period)

OPTION 4

UNIT

PRICE

(Fourth

Additional 12 Month Period)

*OPTION TO

EXTEND

SERVICES

UNIT PRICE

(Up to Additional

6 Months)

1. Standard Services:

Administrative Support, Secretary III (1 employee)

Location:

JCK Fed Bldg.

Chicago, IL

Price Quoted per Month.

Month

2. Standard Services:

Administrative Support, Administrative Assistant (1 employee)

Location:

JCK Fed Bldg.

Chicago, IL

Price Quoted per Month.

Month

B.1.1 Offer for Above Standard Services

ITEM

DESCRIPTION UNIT QUANTITY UNIT

PRICE

(Initial 12 Month Period)

OPTION 1

UNIT

PRICE

(First Additional 12 Month Period)

OPTION 2

UNIT

PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT

PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT

PRICE

(Fourth Additional 12 Month Period)

*OPTION

TO

EXTEND

SERVICES

UNIT

PRICE (Up to Additional 6 Months)

1. Additional Services:

Administrative Support, Secretary III

Location:

JCK Fed Bldg.

Chicago, IL

Price Quoted per Hour.

Hour 1 $

2. Additional Services:

Administrative Support, Administrative Assistant

Location:

JCK Fed Bldg.

Chicago, IL

Price Quoted per Hour.

Hour 1 $

All the Contractor’s labor hour prices must include expenses for overhead, General and Administrative (G&A) and profit. Thus, no separate allowance for travel time, parking, overhead, G&A or profit will be applied when hourly services are ordered.

A contract will be awarded to a responsible offeror submitting the best offer. Offerors MUST submit prices for all four of the option periods and six-month option to extend services, in addition to the initial period, to be considered for award. Options shall be priced using the wage determination contained in this solicitation. Upon exercising a renewal option, the Contract price will be adjusted in accordance with FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (May 2014).

Offerors should visit the building and become familiar with existing conditions; examine all Contract documents relating to this work, and carefully review the requirements contained in this specification. Offerors shall determine any conditions which affect the work and make a thorough site investigation before submitting an offer. No allowances will be made for failure of an offeror to avail themselves of such information.

Note 1: Quote a price per hour for providing additional services when ordered that are in addition to the services specified herein for the basic services. Orders for additional service may be placed orally when the amount of the order totals $2,500.00 or less or in the event of an emergency. All orders which exceed $2,500.00 must be placed or confirmed by issuance of a GSA Form 300, Order for Supplies or Services and will be paid by GSA Finance. The GSA Form 300 will describe the service to be provided and will establish, excluding emergencies as determined by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), the maximum number of hours for which the contractor will be compensated. Orders of $2,500.00 or less may be processed using either direct pay procedures or the Governmentwide commercial purchase card, which is the preferred method to purchase and to pay for micro-purchases. Individual orders for additional services involving more than forty (40) hours will only be issued with the assent of the contractor.

This additional services provision is intended to be used to satisfy the Government's short term non-recurring needs for service. Should a continuing need for additional service arise, a contract modification will be negotiated pursuant to the "Changes Fixed Price" clause.

Additional services cannot be accomplished by diverting resources from work that is supposed to be accomplished.

Note 2: The Contractor is reminded that there are documents that are required to be prepared and submitted as part of the performance of this contract. Monthly invoices must be submitted after all required paperwork has been sent to the COR. Invoices received prior to the Government’s receipt of the required submittals will be rejected.

Please refer to FAR 52.232-25.

SECTION C - DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

Introduction This is a Performance Based Contract which focuses on outcomes as opposed to prescriptive requirements. This specification represents GSA's performance objectives and minimum levels of service to be provided by the Contractor. A high level of effective communication between the Government and Contractor is essential. This performance-based requirement demands a greater emphasis by the Contractor on self-evaluation, robust quality control processes and strict oversight of building operations to ensure the highest level of efficiency. The Contractor will be required to maintain a quality control program to ensure that the requirements of this Contract are met. The Contractor must closely monitor all aspects of the work, identify deficiencies, and implement corrective action, without reliance on Government oversight.

C.1. SCOPE OF WORK

C.1.1 The Contractor shall provide all management, supervision, labor necessary, and shall plan, schedule, coordinate and assure effective completion of all work and services and performance of administrative support services described herein.

C.1.2 OBJECTIVES AND SCOPE

The Contractor shall provide all management, supervision, and manpower necessary to perform the administrative services described herein, except for those items and services identified as Government.

furnished.

The support services provided under this contract are not related to Federal employment requirements nor do they involve temporary help services that may be authorized under 5 CFR Part 300. Work performed under this contract will not be for personal services. To preclude an employer/employee relationship, the Government shall only provide technical, task related instructions sufficient for Contractor’s employees to properly perform services under the contract. See FAR Part 37 for more details.

C.2.0 Supervision of Contractor’s Employees In accordance with the Federal Acquisition Regulation (FAR 37.104) this contract may not be used to provide personal services. GSA’s contract administration and monitoring will not be detailed or continual as to constitute supervision of the contractor personnel. Government personnel may not perform any supervisory functions of contractor personnel. The Contractor/Project Manager will be responsible for interviewing, appraising individual performance, scheduling of leave, or providing direction regarding office protocol. The Contractor, and not the U.S. Government, is the legally responsible employer and supervisor and will maintain that relationship during the time their employees are performing work under this contract. Discipline issues shall be the responsibility of the employer, not the Government.

The contract personnel assigned to render services shall always be employees of the Contractor and under the direction and control of the Contractor. Notwithstanding any other provisions of this contract, the Contractor shall always be responsible for the supervision of its employees in the performance of the services required. At no time shall the Contractor personnel be considered employees of the United States Government.

C.2.1 Days and Hours of Operation Days of operation are Monday through Friday. Unless specifically requested or approved by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), all work shall be performed Monday through Friday, Federal holidays excluded, as stated below.

Employee Location: John C. Kluczynski (JCK) Federal Building 230 South Dearborn St., Chicago, IL 60604

Office Hours: 08:00 am to 4:30 pm Central Time Support PBS activities throughout Region 5

Any changes in the work hours or location will be established by mutual agreement between the Contractor and the Government. The workload should not exceed reasonable expectations for 8 hours skilled labor per day.

C.2.2 Unanticipated Building Closures/Shutdowns In the situation of an unanticipated closure of the building, employees may be provided the option to make up work through the remainder of the pay period (calendar month), if beneficial to the Government as determined and coordinated with the Contracting Officer’s Representative.

If a contract employee is in a building which is provided an “optional early dismissal” (typically weather related), the contract employee shall be provided the following options: take leave without pay, make up work throughout the remainder of the pay period (calendar month) at the discretion of the Contracting Officer’s Representative, or use leave provided by the Contractor.

C.2.3 Telework The Government allows for the use of teleworking by all contract administrative support personnel ONLY during national emergencies, pandemics, planned building closures or any other situation where teleworking would be deemed preferable by the COR.

Prior to any contract administrative support personnel teleworking, the following must be provided to the COR and CO in writing:

(1) Proof that telework tools are installed on each Government-owned computer. Telework tools include but are not limited to: Zscaler Private Access (ZPA), Citrix Receiver, Jabber and any other tool the COR deems necessary to perform work outside the worksite listed in Section B.1.

(2) Details about each contract administrative support personnels’ internet connection at home, including but limited to: name of provider and internet speed.

If telework has been instituted under this contract by the COR (as described above), the COR is required to provide 24 hours’ notice before requiring the employee to come back to the worksite listed in Section B.1.

All other areas of the contract remain as is, no charge.

C.3 PROJECT MANAGER or SUPERVISOR On-site supervision is not required however, a Project Manager or Supervisor shall be appointed/named to assure conformance with the contract requirements. The Contractor shall provide all management and supervision as an overhead function (not to be direct charged to GSA). In other words, this cost shall be priced into the proposed prices for each location.

The Project Manager/Supervisor will be required to travel to employee work location a minimum of twice (2 times) per contract year. These trips will not be paid for by the Government but shall be included in the Contractor’s overhead.

Responsibilities of Project Manager/Supervisor:

a. This is the individual with overall responsibility for personnel working under this contract.

b. Shall coordinate with the Contracting Officer’s Representative (COR) regarding absences, scheduled or unscheduled of contract personnel and substitute personnel as provided.

c. Shall coordinate with the COR for the processing of security clearance for employees under contract as well as removal of employees (ensuring collection of HSPD-12 badges, Government issued equipment, etc.)

d. Promote healthy culture and work environment.

e. Ensure GSA customer needs are met.

f. Disseminate information to contract employees regarding building closures, inclement weather, suspension of performance, etc.

g. Provide to the COR monthly employee timesheets not later than the first (1st) working day following month end.

h. Timely submission of all required deliverables. When the Project Manager/Supervisor is temporarily unavailable to manage the contract effort for a period longer than 48 hours, including absence due to vacation or illness, the Contractor will provide the CO and COR a written designation of an alternate supervisor.

C.4.0 SPECIFIC REQUIREMENTS OF SECRETARY III

C.4.01 Performs a variety of record keeping, reporting, and informational duties in support of programs. Complies, maintains and updates data, lists, and reports. Checks and verifies data by direct comparison with source documents, pointing out discrepancies, and checks or verifies textual material.

C.4.02 Performs work related to gathering, acquiring, and developing resource materials and other information to support Front Office, Real Estate Division programs and Project Management Office in Design & Construction.

C.4.03 Maintains bulletin board(s), selecting and filing material for future reference. Records, sorts, assembles, and files information on specific projects, facilities, contracts, financial documentation, current projects or studies.

C.4.04 Work closely with GSA Management, Leasing Specialists/Lease Contracting Officers, and Planning Managers to prepare, gather, and organize all required documentation for successful assembly/completion of lease files and reports.

C.4.05 Monitors, coordinates and maintains a variety of records. Extracts information, enters into databases, manipulates it to determine if trends or patterns exist and generates various management reports for use in Government decision making.

C.4.06 May assist users in the organization with software, hardware, and automation problems. Uses computer software to produce, store and retrieve a variety of documents, including spreadsheets, databases and graphics.

C.4.07 Respond to data input and data verification requests from the GSA Managers, Leasing Project Managers, Lease Contracting Officers/Specialists, Account Managers, and other Leasing Support Positions. Input data into the appropriate system(s) of record, or directly coordinate with responsible party to ensure data is input correctly and timely. Update reports to show corrected information and report to management when updates and or corrections are completed.

C.4.08 Participation in special projects related to data management and integrity including internal audits, federal and leased inventory, lease(s) archival, resolving System for Award Management (SAM) issues, etc.

C.4.09 Receive and direct incoming calls to appropriate Government personnel; record/distribute phone messages;

provide general and contact information to GSA staff asking for assistance.

C.4.010 Possesses and is proficient in computer skills, specifically Microsoft Windows/Office programs (Excel, Word, Access, PowerPoint), Adobe, Google (Mail, Calendar, Drive, Sheets, Docs), and has the ability to become proficient in various GSA computer programs, such as eRETA, and other applications after initial training and orientation. Must be capable of operating routine office equipment, such as scanners, copy machines, fax machines, and other miscellaneous office equipment.

C.4.011 Performs other miscellaneous duties such as maintaining time and attendance reports, participating in special projects related to data management and integrity including internal audits, federal and leased inventory, lease archival, and other tasks as assigned.

C.4.012 Maintains a Desk Reference Guide for their position.

C.4.013 Other comparable duties as assigned.

C.4.1 SPECIFIC REQUIREMENTS OF ADMINISTRATIVE ASSISTANT

C.4.10 Performs a variety of record keeping, reporting, and informational duties in support of programs. Complies, maintains and updates data, lists, and reports. Checks and verifies data by direct comparison with source documents, pointing out discrepancies, and checks or verifies textual material.

C.4.11 Performs work related to gathering, acquiring, and developing resource materials and other information to support Front Office, Real Estate Division programs and Project Management Office in Design & Construction.

C.4.12 Maintains bulletin board(s), selecting and filing material for future reference. Records, sorts, assembles, and files information on specific projects, facilities, contracts, financial documentation, current projects or studies.

C.4.13 Work closely with GSA Management, Leasing Specialists/Lease Contracting Officers, and Planning Managers to prepare, gather, and organize all required documentation for successful assembly/completion of lease files and reports.

C.4.14 Monitors, coordinates and maintains a variety of records. Extracts information, enters into databases, manipulates it to determine if trends or patterns exist and generates various management reports for use in Government decision making.

C.4.15 May assist users in the organization with software, hardware, and automation problems. Uses computer software to produce, store and retrieve a variety of documents, including spreadsheets, databases and graphics.

C.4.16 Respond to data input and data verification requests from the GSA Managers, Leasing Project Managers, Lease Contracting Officers/Specialists, Account Managers, and other Leasing Support Positions. Input data into the appropriate system(s) of record, or directly coordinate with the responsible party to ensure data is input correctly and timely. Update reports to show corrected information and report to management when updates and or corrections are completed.

C.4.17 Participation in special projects related to data management and integrity including internal audits, federal and leased inventory, lease(s) archival, resolving System for Award Management (SAM) issues, etc.

C.4.18 Receive and direct incoming calls to appropriate Government personnel; record/distribute phone messages;

provide general and contact information to GSA staff asking for assistance.

C.4.19 Possesses and is proficient in computer skills, specifically Microsoft Windows/Office programs (Excel, Word, Access, PowerPoint), Adobe, Google (Mail, Calendar, Drive, Sheets, Docs), and has the ability to become proficient in various GSA computer programs, such as eRETA, and other applications after initial training and orientation. Must be capable of operating routine office equipment, such as scanners, copy machines, fax machines, and other miscellaneous office equipment.

C.4.110 Performs other miscellaneous duties such as maintaining time and attendance reports, participating in special projects related to data management and integrity including internal audits, federal and leased inventory, lease archival, and other tasks as assigned.

C.4.111 Maintains a Desk Reference Guide for their position.

C.4.112 Other comparable duties as assigned.

C.4.113 Works independently to research and prepare documents for review.

C.5 TECHNICAL SKILLS, EXPERIENCE, AND MINIMUM REQUIREMENTS

C.5.0 The Contractor shall ensure the availability of technically qualified personnel who possess the minimum requirements of the labor category, as well as the following:

a. Advanced knowledge and proficiency in Microsoft Office products.

b. Effective communication skills (both written and verbal).

c. Resourcefulness, initiative and skill to function in a fast-paced environment.

d. Attention to detail in goal/task accomplishment with minimal supervision.

e. Professionalism and the ability to interact effectively with others.

f. Ability to meet planned and unscheduled deadlines in a timely manner.

g. All contract personnel will be required to undergo a background suitability clearance (HSPD-12) by GSA, prior to work and maintain this suitability clearance.

h. All personnel shall be able to work independently. Adequate supervision shall be provided by the Contractor to ensure successful performance under this contract.

i. Contractor shall ensure that the Government only pays for actual hours worked under this effort.

j. Ability to analyze complex data for insights and present findings to GSA leadership.

k. Minimum Qualifications: Two or more years in an administrative capacity, preferably with a Government Agency or Contractor.

C.6 SCHEDULED AND UNSCHEDULED ABSENCES

C.6.0 The Contractor shall make every effort to utilize reliable long-term employees for this service assuring minimal turnover. The Contractor shall notify the COR whenever the designated worker is unavailable for the normal shift (preferably prior to the start of the workday). The Contractor shall provide a contingency plan for unscheduled leave.

The Contractor shall, to the maximum extent possible, provide a minimum of two weeks’ notice for any scheduled absences of contract employees.

C.7 VACANCIES

C.7.0 No position shall experience a lapse in service greater than two consecutive weeks in any one year unless otherwise reviewed and approved by the Contracting Officer. If a position will be vacant for any reason longer than two weeks, a temporary relief is required until the position is filled permanently.

C.7.1 All temporary relief personnel shall be provided at no extra cost to the Government.

C.7.2 The Contractor shall recruit/interview prospective personnel and review resumes against the minimum qualifications as described in Section C.4.0, C.4.1 and C.5.0. References for proposed key personnel may be contacted by the Government to confirm qualifications.

All matters pertaining to the employment, supervision and discharge of contractor employees are the responsibility of the Contractor.

C.8 TRAINING

C.8.0 Contract employees shall be trained on standard commercial practices, as necessary. The Government will provide training for Government specific processes and protocol ONE TIME. The incumbent is responsible for transfer of knowledge henceforth – whether it be for a new employee in the position or a temporary relief covering leave time and at no additional cost to the Government.

C.9 CONTRACT TRANSITION (RESERVED)

C.10 SUPPLIES, MATERIALS, EQUIPMENT AND UTILITIES

C.10.0 Furnished by the Government: The Government will provide without cost to the Contractor, all workstations, normal office supplies, office furniture, desk telephones, calculators, copy machines, computers, computer software, and other supplies, materials and utilities needed to do the work assigned.

a. The Government will maintain an inventory of all IT equipment assigned.

b. Contractor employees shall perform tasks to preclude damage or disfigurement of Government owned furnishings, fixtures, equipment and architectural or building structures. Contract employees shall report any damage or disfigurement of these items to the CO or COR.

c. Government property shall be used only in performance of this contract, neither the Contractor nor the Contractor’s employees shall use Government property in any manner for any personal advantage, business gain, or other personal endeavor. Government property shall remain the property of the Government in all respects.

d. The Government will not be responsible for Contractor’s belongings that are lost, stolen or damaged.

e. Contractor personnel are required to turn into the COR or Property Manager, all lost articles found in areas under the jurisdiction of the Government.

f. Parking is NOT available; however, commercial parking lots and public transportation are readily available.

C.10.1 Furnished by the Contractor: The Contractor will provide all qualified personnel detailed in Section B.1.0 Offer for Standard Services for each day the Government is open for business, Monday through Friday.

C.11 OTHER SPECIAL REQUIREMENTS

C.11.0 Confidentiality and Non-disclosure of Information: Any information made available to the Contractor and their employees by the Government shall be used only for the purpose of carrying out the provisions of this contract and shall not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract.

All Contractors performing under this contract are subject to the prohibition of disclosing and Personally Identifiable Information (PII) in paper and / or electronic form during their everyday work activities.

Contractors must handle PII in compliance with GSA’s policies and applicable federal laws, regulations and policies. All Contractors will be required to read and sign Section J, Exhibit 3, Confidentiality and Non-Disclosure Agreement.

C.11.1 Required Security and Privacy Training for Contractors: Government shall provide training for all employees that have access to Personally Identifiable Information (PII) at the outset of the contract…