RFP 47PD5326R0041.pdf

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SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair) IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

SOLICITATION

1. SOLICITATION NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

CODE

6. PROJECT NUMBER

8. ADDRESS OFFER TO

4. CONTRACT NUMBER

7. ISSUED BY

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

11. The contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and

b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

is, is not required.

local time containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes copies to perform the work required are due at the place specified in Item 8 by (hour) award, YES NO notice to proceed. This performance period is mandatory negotiable.

calendar days and complete it within calendar days after receiving

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

12b. CALENDAR DAYS

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED PAGE OF PAGES

47PD5326R0041

PBS Office of Acquisition Management/Acquisition Project Delivery Contracting Division West/Contracting Branch C 1800 F Street NW Washington , DC 20405 USA

RFP 47PD5326R0041 EQPMBA-26-0298 ND0037ZZ USMS Ballistic Window Installation Bismarck 3408285. The USMS has initiated a project to install ballistic-resistant windows in the Judge’s Chambers located on the first floor of the William Guy Federal Building. .

EQPMBA-26-0298

PQCC

Chanel Bennett (817) 247-6134

EQPMBA-26-0298

1 36/18/2026

7/17/2026

10:00 AM (CST)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement by the Government in writing within stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

OFFER (Must be fully completed by offeror)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

AWARD (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

21. ITEMS ACCEPTED:

22. AMOUNT

26. ADMINISTERED BY

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31c. DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

31b. UNITED STATES OF AMERICA

BY

31a. NAME OF CONTRACTING OFFICER (Type or print)

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30b. SIGNATURE 30c. DATE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

23. ACCOUNTING AND APPROPRIATION DATA

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

27. PAYMENT WILL BE MADE BY

10 U.S.C. 2304(c) ( ) 41 U.S.C. 3304(a) ( )

20b. SIGNATURE 20c. OFFER DATE

Ayrius Bennett

PAGE

GENERAL SERVICES ADMINISTRATION

OF

ITEM NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

ORDERED

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

0001 __________

Contract Type: Firm Fixed Price initiated a project to install ballistic-resistant windows

PSC: Y1AA -- CONSTRUCTION OF OFFICE BUILDINGS

William Guy Federal Building, ND0037ZZ, The USMS has

Deliverable

Ballistic Window Installation

Environmental Work Included, No IGF Requirements.

William Guy Federal Building. POP= 120 Days, No

LS

Place of Performance: 220 E ROSSER AVE BISMARCK, ND 58501-3869

PoP: 09/23/2026 - 01/21/2027 in the Judges Chambers located on the first floor of the

52.211‐6 Brand Name or Equal.

As prescribed in 11.107(a), insert the following provision:

Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of provision)

CONTRACTOR'S QUALIFICATIONS AND FINANCIAL INFORMATION OMB Control Number: 3090-0007 Expiration Date: 11/30/2027

Paperwork Reduction Act Statement - This information collection meets the requirements of 44 USC § 3507, as amended by section 2 of the Paperwork Reduction Act of 1995. You do not need to answer these questions unless we display a valid Office of Management and Budget (OMB) control number. The OMB control number for this collection is 3090-0007. We estimate that it will take 1.5 hours to read the instructions, gather the facts, and answer the questions. Send only comments relating to our time estimate, including suggestions for reducing this burden, or any other aspects of this collection of information to: U.S. General Services Administration, Regulatory Secretariat Division (M1V1CB), 1800 F Street, NW, Washington, DC 20405.

SECTION I - GENERAL INFORMATION

1A. NAME

1B. STREET ADDRESS

1C. CITY 1D. STATE 1E. ZIP CODE

2. TYPE OF ORGANIZATION (Check one)

A. SOLE PROPRIETORSHIP

B. GENERAL PARTNERSHIP

C. LIMITED PARTNERSHIP

D. CORPORATION

E. SUBCHAPTER S CORPORATION

I. OTHER (Specify below)

3. TAXPAYER ID NUMBER 4. DATE ORGANIZATION ESTABLISHED 5. STATE OF INCORPORATION

6. TRADE STYLE NAME (Provide a copy of filing) 7. KIND OF PRODUCT OR SERVICE PROVIDED

8. FORMER BUSINESS NAME

D. RETAILER

E. OTHER (Specify) B. FIFO

A. LIFO C. AVERAGE COST

D. OTHER (Specify)

11. OWNERSHIP INFORMATION-PARTNERS-PRINCIPAL STOCKHOLDERS-OTHERS

NAME

10. INVENTORY VALUATION METHOD

9. KIND OF BUSINESS

A. MANUFACTURER

B. CONTRACTOR

C. WHOLESALER

TITLE

(If partner, state G(General) or L(Limited) in column)

ACTUAL TITLE G OR L

PERCENT

BUSINESS OWNED

12. PARENT COMPANY (If applicable)

13. IF "YES" TO ANY QUESTION BELOW, PROVIDE DETAILED

INFORMATION IN SECTION VIII, REMARKS YES NO

A. NAME

B. CITY C. STATE

A. HAVE YOU, OR ANY OF YOUR AFFILIATES EVER FILED FOR BANKRUPTCY?

B. DO YOU HAVE ANY JUDGMENTS, LIENS, OR PENDING SUITS?

C. DO YOU HAVE ANY CONTINGENT LIABILITIES?

D. HAVE YOU OR ANY OF YOUR AFFILIATES DISCONTINUED BUSINESS

OPERATIONS WITH OUTSTANDING DEBTS?

SECTION II - GOVERNMENT FINANCIAL AID AND INDEBTEDNESS

14A. ARE YOU DELINQUENT ON ANY FEDERAL DEBT (OMB CIRCULAR A-129)

(If "Yes", provide detailed information, Section VIII, Remarks)

14B. DO YOU OWE THE

GOVERNMENT

FOR ANY

CONTRACT OR

OTHER CLAIMS?

IF "YES", COMPLETE THE ITEMS BELOW

AGENCY CLAIM AMOUNT PAYMENT MATURITY BALANCE

15A. AGENCY INVOLVED WITH DELINQUENCY 15B. AMOUNT OF DELINQUENCY ($)

16. ARE YOU

CURRENTLY

RECEIVING

GOVERNMENT

FINANCING?

YES

NO (Go to Section III )

17. COMPLETE ITEMS BELOW IF APPLICABLE

A. INDUSTRIAL REVENUE BONDS

B. GUARANTEED LOANS

C. ADVANCED PAYMENTS

D. PROGRESS PAYMENTS

AUTHORIZED ($) IN USE ($) GOVERNMENT AGENCY INVOLVED

E. OTHER (Specify)

GENERAL SERVICES ADMINISTRATION GSA 527 (REV. 10/2021)

F. LIMITED LIABILITY COMPANY

G. JOINT VENTURE

H. TRUST

TYPE OF FINANCING

GSA 527 (REV. 10/2021) PAGE 2

SECTION III - FINANCIAL STATEMENTS

Prepared Financial Statements with notes may be provided in lieu of completing Section III

When financial statements are prepared or certified by independent accountants and transcribed to this form, please furnish the name and address of accountant of accounting firm.

18. ARE YOU THE INCUMBENT CONTRACTOR FOR THIS SOLICITATION?

NO

19A. NAME

19B. STREET ADDRESS

19C. CITY 19D. STATE 19E. ZIP CODE

20. IF TRANSCRIBED STATEMENTS DIFFER FROM INDEPENDENT ACCOUNTANT'S,

PLEASE DESCRIBE ADJUSTMENT IN SECTION VII, REMARKS. ALL OF THE

LISTED FIGURES ARE:

ACTUAL

IN THOUSANDS

IN MILLIONS

U.S. DOLLARS

FOREIGN CURRENCY (Specify)

21. BALANCE SHEET AS OF (Month, Day, Year) 22. FISCAL YEAR ENDS (Month, Day, Year) 23. PREPARED STATEMENTS

YES

ARE ATTACHED

24. ASSETS 25. LIABILITIES AND NET WORTH

A. Current Assets A. Current Liabilities

Cash Short Term cash investments Accounts receivable, less allowance for doubtful accounts of $ Inventories Other current assets (Itemize below)

Total Current Assets

B. Property, Plant and Equipment

Accounts payable Notes payable (current) Current portion of long term debt Accrued expenses Accrued taxes on income/excess profits Other current liabilities (Itemize below)

Total Current Liabilities

B. Other Liabilities

Land Buildings and equipment Leasehold improvements Less accumulated depreciation and amortization

Total Property, Plant and Equipment C. Other Assets

Investments in and advance to affiliated company Goodwill, less amortization Due from officer, employee Other (Itemize below)

Total Other Assets

D. TOTAL ASSETS

Mortgages Bonds Deferred income taxes Other long term debt

Total Other Liabilities

Total Liabilities

C. Minority Interest in Subsidiary D. Net Worth

Preferred stock Common stock Additional paid-in capital Retained earnings/owner's equity Less, Treasury stock

Total Net Worth

E. TOTAL LIABILITIES AND NET WORTH

SECTION IV - INCOME STATEMENT

26. FROM (Month, Day, Year) 27. TO (Month, Day, Year)

A. Net Sales

28. INCOME

Cost and Expenses Cost of Goods Sold Depreciation and Amortization

Selling, General, and Admin. Expenses Interest Expense Other Expenses (Itemize below)

Minority Interest in Earnings of Subsidiaries

Total Costs and Expenses

Earnings Before Taxes Taxes on Income Income Before Extraordinary Items Extraordinary Gains (Losses) Net of Taxes

NET INCOME (LOSS)

ZIP CODE

Yes No

A.

B.

C.

CITY STATE ZIP CODE

AREA CODE NUMBER

AREA CODE NUMBER EXTENSION

STREET ADDRESS

37. Maximum Amount Authorized ($)

38. Amount Outstanding ($)

39. Loans Secured by Company's Assets - Real and Personal Property

BANK 1 BANK 2

SECTION V - BANKING AND FINANCE COMPANY INFORMATION

(Please attach a separate sheet using this format for any additional banks.)

ITEM

29. Name of Bank

30. Contact Person

31. Phone Number

32. Fax Number

33. Address

34. Amount Owing ($)

35. Term Loans

36. Line of Credit

D.

SECURED PARTY NAME CONTACT NAME

STREET ADDRESS CITY STATE ZIP CODE

SECURING ASSETS MATURITY DATE MONTHLY PAYMENT ($)

40. ARE ANY OF THE ASSETS SHOWN ON THE BALANCE SHEET

PLEDGED OR MORTGAGED, EXCEPT AS STATED ABOVE?

41B. TOTAL

LIABILITY ($)

41A. IF CONTRACTOR IS A PARTNERSHIP OR SOLE PROPIERTORSHIP,

ARE THE INDIVIDUAL LIABILITIES OF THE PROPIETOR(S) FOR

FEDERAL AND STATE INCOME AND/OR EXCESS PROFIT TAXES

INCLUDED ON THE BALANCE SHEET?

42. ARE YOU NOW IN OR PENDING DEFAULT ON ANY OBLIGATIONS, I.E., BANKS, FINANCIAL INSTITUTIONS, SUPPLIERS, OTHER?

NO YES (Explain in Section VII, Remarks)

NO YES (Provide detailed information in Section VII, Remarks)

GSA 527 (REV. 10/2021) PAGE 3

CITY STATE

SECTION VI - PRINCIPAL MERCHANDISE OR RAW MATERIAL SUPPLIER INFORMATION

(Please attach separate sheet(s) using this format for additional suppliers.)

43. PAST DUE ACCOUNTS PAYABLE ($)

ITEM 44. SUPPLIER 1 45. SUPPLIER 2

STATECITY ZIP CODE

ITEM 46. SUPPLIER 3 47. SUPPLIER 4

A. Name of Supplier B. Contact Person

C. Telephone

D. Fax

E. Address

F. Amount Now Owing ($) G. High Credit ($)

A. Name of Supplier B. Contact Person

F. Amount Now Owing ($) G. High Credit ($)

SECTION VII - CONSTRUCTION/SERVICE CONTRACTS INFORMATION (Public Buildings Service Contracts Only)

CONTRACTS IN FORCE

GSA 527 (REV. 10/2021) PAGE 4

ITEM 48. CONTRACT 1 49. CONTRACT 2

A. Location B. Owner's Name

C. Address

D. Type of Work E. Contract Amount ($) F. Percent Completed G. Estimated Completion Date

F. Percent Completed

50. CONTRACT 3 51. CONTRACT 4

CITY STATE ZIP CODECITY STATE ZIP CODE

GSA 527 (REV. 10/2021) PAGE 5

D. Telephone

E. Type of Work F. Contract Amount ($) G. Amount Sublet ($)

ITEM 58. JOB 3 59. JOB 4

B. Contact's Name

ITEM 60. JOB 5 61. JOB 6

ITEM 52. CONTRACT 5 53. CONTRACT 6

F. Percent Completed

F. Percent Completed

54. CONTRACT 7 55. CONTRACT 8

LARGEST JOBS YOU HAVE COMPLETED IN THE LAST FIVE YEARS

ITEM 56. JOB 1 57. JOB 2

CERTIFICATION

For the purpose of establishing financial responsibility with, or procuring credit from the U.S. General Services Administration, we furnish the above as a true and correct statement of our financial condition and further certify that all other statements are true and correct. There has been no material change in the applicant's financial condition since the date of the above statement. We agree to notify you immediately in writing of any materially unfavorable change in our financial condition. In the absence of such notice or of a new and full financial statement, this is to be considered as a continuing statement.

NAME OF BUSINESS BY (Signature of Authorized Official)

NAME OF AUTHORIZED OFFICIAL (Type or print)

TITLE OF AUTHORIZED OFFICIAL (Type or print)

DATE

GSA 527 (REV. 10/2021) PAGE 6

NUMBER

64. PRESENT AMOUNT OF BONDING

COVERAGE ($)

65. HAS YOUR APPLICATION FOR SURETY

BOND EVER BEEN DECLINED? (If Yes, please provide detailed information in

Remarks)

66. DURING THE PAST 2 YEARS, HAVE YOU BEEN CHARGED WITH A

FAILURE TO MEET THE CLAIMS OF YOUR SUBCONTRACTORS OR

SUPPLIERS? (If Yes, please provide detailed information in Remarks)

YES NO YES NO

SECTION VIII - REMARKS

REMARKS (Cite those sections of the form relating to your remarks. If additional space is required, attach additional sheet(s).)

LIST COMPANIES FROM WHOM YOU OBTAIN SURETY BONDS

ITEM 62. SURETY COMPANY 1 63. SURETY COMPANY 2

A. Company Name

AREA CODE

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CONSTRUCTION SCOPE OF WORK

U.S. GENERAL SERVICES ADMINISTRATION, ROCKY MOUNTAIN REGION 8

Date: 5/27/2026 Revision:

Section 1: Project Title ND0037ZZ USMS Ballistic Window Installation Bismarck 3408285

Section 2: Project Location, Building Name, & Building Number William Guy Federal Building 220 East Rosser Ave Bismarck, ND 58501 Building Number: ND0037ZZ

Section 3: Contact List

Contracting Officer (CO) Name: Chanel Bennett Email: ayrius.bennett@gsa.gov Address: 819 Taylor St.

Fort Worth, TX 76102 Phone (O): 817-247-6134

Development Project Manager Name: Jesse Johnson Email: jesse.johnson@gsa.gov Address: 220 East Rosser Ave Bismarck, ND 58501 Phone (O): 701-557-9649 Phone (C): 701-202-9036

Property Manager Name: Mark Fiechtner Email: mark.fiechtner@gsa.gov Address: 220 East Rosser Ave Bismarck, ND 58501 Phone (O): 701-581-8308

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Section 4: Project Background & Project Description The USMS has initiated a project to install ballistic-resistant windows in the Judge’s Chambers located on the first floor of the William Guy Federal Building.

Section 5: Project Objectives The contractor shall provide labor, materials, equipment, and supervision necessary to perform:

1) The contractor shall replace the existing three (4) windows in the Judges Chambers with Ballistic resistant UL Standard 752, Level IV materials.

2) The existing windows are made of an aluminum frame. The entire window may be replaced or just the glazing depending on if the window can be specially ordered to fit the existing frame.

3) At no time may a window be left open unattended or overnight during the installation process.

4) A staging area will be determined by mutual agreement after contract award.

5) The following information is provided for bidding purposes only. The contractor is advised to conduct a site visit and field-verify the exact information required for use in completing the work and submitting an offer.

6) No asbestos or lead containing materials shall be used.

7) All work shall comply with the latest version of the Publication 64 Regulations.

8) The Contractor is responsible for locating all utilities in project area, both public and private. GSA will make any existing drawing available for reference purposes only, actual locate is still contractor’s responsibility.

9) The contractor is responsible for the protection of all existing building property surfaces from damage due to work performed under this contract. Damages to existing surfaces caused by the performance of this contract shall be repaired as to match the existing surface finish at no additional cost to the Government.

10) The Contractor shall remove all debris generated in the performance of this contract daily.

11) The contractor shall take all necessary precautions to prevent any dust or debris from filtering into other parts of the building including but not limited to mechanical systems. Should dust or debris filter into other parts of the building the contractor shall take immediate steps to clean the area (no equipment or supplies will be furnished by GSA).

12) At the completion of the project, the project area shall be cleaned to building standards as determined by the GSA Property Manager. Should the contractor fail to clean the project limits in a timely manner, GSA will contract for said cleaning and the cost will be deducted from the contract. Ensure that all penetrations are sealed with fire rated approved material as required by the International Building Code.

13) The CO has the right to reject any unsatisfactory or unsuitable material or workmanship.

Section 6: Proposal Pricing & Site Walk

1) Pre-proposal Site Visit Meeting:

a) The site visit shall consist of a meeting to review construction requirements followed by a walk-thru of the project site. The meeting shall be attended by the contractor and GSA project personnel, and appropriate sub-contractors. Contact the Project Manager to schedule a site visit.

b) Review existing conditions of the project area including any field verification.

Review the solicitation/evaluation requirements

2) Cost Proposal Requirements:

a) When submitting a proposal, provide a cost breakdown for each task into the following categories: Materials, equipment, labor hours, subcontractor's quotes, overhead, profit, and bond broken down into separate units. Pricing shall be broken down by Construction Specification Institute (CSI) divisions.

b) Base Bid-

Section 7: Period of Performance

Once award has been issued, the contractor has 120 calendar days to complete the project. The contractor must also promptly begin the badging process at the time of award. Please allow a minimum of 30 days to complete the badging process. Extensions will be granted for unforeseen conditions and other factors outside of the contractor’s control at the Contracting Officer’s discretion.

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Section 8: Universal Scope Requirements ALL of the requirements in this section are MANDATORY for ALL GSA projects

See the attached Universal Scope Requirements document for the full details outlining each item

Failure to comply with any and all of the requirements will result in the project not being accepted as complete

REQUIREMENTS for ALL Projects (Construction, Design & Design/Build)

a. Safety and Health Program

b. Asbestos Containing Materials. To comply with federal and state regulations as well as GSA policy, an asbestos pre-alteration assessment is required for all construction projects as outlined in Section B of the Universal Scope Requirements.

c. Lead Containing Paint / Lead Based Paint

d. Accessibility

e. Green Purchasing

f. Construction Indoor Air Quality (IAQ) Management Plan

g. Construction Waste Diversion

Section 9: Submittals

1) Contractor shall submit a Method of Procedures (MOP) to the GSA Delivery Project Manager (PM) for approval prior to commencement of work. At a minimum, the MOP shall include:

a) Brief narrative describing method of accomplishment, construction techniques, etc

b) Project schedule (to include critical path, major milestones, long lead time items, mob & de-mob, inspection dates, substantial completion, and occupancy dates)

c) Service/Utility Outages (if necessary)

d) Phasing schedule (if necessary)

e) Any building infrastructure/BAS equipment that may be impacted

2) All new equipment and anything requiring a preventative maintenance plan shall be inputted into Maximo upload template.

Information needed from the contractor will be all: Manufacturer, Model Number, Part Number, Serial Number, Any Manufacturer Warranty Information.

3) Manufacturer's specifications, instructions, and material specification sheets in original form

4) Submittal register/ log for all products specified to establish a standard of quality to include. Submittal register response by the government shall be (14) calendar days or less.

a) For pricing purposed please assume 1 hard copy of submittals and 1 electronic copy to be sent to the project manager.

Distribution list including final quantities will be finalized after receipt of the submittal log/ register by GSA project manager.

5) If product samples are not submitted in a timely fashion, any delays caused by the contractor will not warrant a time extension.

After completion of all work, the Contractor shall submit to the project manager the manufacturer's specifications, instructions, and material specification sheets in original form. Additionally, the Contractor shall submit all inventory changes (removals, additions, upgrades, etc., and new condition codes) to the COR.

6) Submittal response by the government shall be (14) calendar days or less.

Section 10: General Requirements

1) Contractor Use of the Premises

a) During the period of the project, the contractor will have access to the site only during business hours of 8:00 am 5:00

pm. No on-site work shall be performed outside these hours or on holidays unless otherwise directed by the Contracting Officer. The contractor will need to coordinate with the Contracting Officer to arrange access to the parking lot. The contractor shall make every effort to cause a minimum of damage to parking lots, any other paved areas, any items that need to be moved during the course of the project, and any areas not included in this scope of work. Any damage caused will be repaired at the contractor’s expense.

2) Progress Meetings

a) Progress meetings are not required for this project. The project manager and building team representative shall make daily inspections of the work progress.

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3) Equipment The contractor shall provide all equipment associated with the entire project, operate in a safe manner, and adhere to all OSHA and GSA standards.

4) Equipment and Material Storage The contractor shall provide and store all equipment, the materials specified above, and any other materials required completing the project. The materials are required to be kept clean and dry throughout the duration of the project.

Contractor to coordinate with building manager for location of storage sheds.

5) Electricity, Water, and Gas GSA will pay for electricity, water, and gas during the course of this project. The contractor is responsible for making connections to the existing systems. Temporary electrical work shall meet the requirements of NFPA 70-1996 (NEC), Article

305. When temporary connections are removed, restore existing utility services to their original condition.

6) Fire Watch Contractor shall be responsible for providing fire watch if required per attached GSA fire watch guidelines.

7) Fire Alarm Impairment and Hot Work When a fire suppression or alarm system impairment is required, contractor shall provide written outage request to GSA for approval in advance of impairing any systems. Contractor shall be responsible for having a GSA approved NICET certified fire alarm contractor perform all system impairments. During fire alarm/suppression impairments or hot work procedures, contractor shall provide a fire watch per the GSA Regional Fire Watch Guidelines.

8) Protection of Public The building site will continue to be used by tenants. The contractor shall fence, barricade, or otherwise block off the immediate work area to prevent unauthorized entry. The contractor shall illuminate barricades and obstructions at night and maintain safe building access and egress for tenants.

9) Housekeeping The project site shall be kept in a neat, orderly, and safe condition at all times. The contractor shall provide enough containers for collecting construction debris and construction materials to be recycled. The contractor shall wet down dry materials and rubbish to prevent blowing dust and keep volatile wastes in covered containers.

10) Transportation and Deliveries The contractor shall arrange deliveries of materials in accordance with construction schedules; coordinate with COR to avoid conflict with other tenants and other work conditions at the site. Contractor must make GSA PM & CO aware of any lead times that may affect the project schedule.

11) Trenching The contractor shall locate all utilities on this project before the work begins. Any water, irrigation, fiber, electrical and communication lines that were hit during this project shall be replaced back to their original state under methods approved by the government.

12) Cleaning Before scheduling the final inspection, the Contractor shall accomplish six items: (1) Remove all tools, equipment, surplus material, and rubbish; (2) Restore or refinish, to original condition, surfaces that are damaged due to the work of this contract; (3) Remove grease, dirt, stains, foreign materials, and labels from finished surfaces; (4) Thoroughly clean building interiors; (5) Pickup all construction debris from the site; and (6) At time of final inspection, project shall be thoroughly cleaned and ready for use.

13) Protection of the Building The construction contractor is responsible for the protection of all existing building property for damage due to work performed under this contract. Any damage caused by the performance of this contract shall be repaired to match like or better condition at no additional cost to the government

14) Disruptive Work All painting, staining, or other activity which may cause noxious or undesirable fumes and/ or any noisy work that may be disruptive to the tenants/ public must be performed after normal working hours. The use of paint or stain that does not generate odors is preferred and may be required if the space will be occupied the following day with prior written approval from GSA.

Section 11: Badging & Security

1) Contractor is responsible to follow GSA’s security and badging requirements as detailed in the attached Badging & Security Requirements (Vendor Fitness Determination Training Manual).

2) The contractor may be subjected to additional background checks by the local agency at any border station projects.

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3) US Access shared enrollment centers can be found at fedidcard.gov. Travel distances to the nearest center should be accounted for during the badging process.

4) All contract employees working onsite shall have a favorable Tier 1 or SAC background investigation.

ii. Personnel who have not received a favorable determination will not be permitted to work on this project.

iii. Escorting of employees that have not received a favorable determination through GSA’s security requirements or local agencies background check is not permitted.

iv. The contractor may be subjected to additional background checks by the local agency for any border station projects or services.

v. At the discretion of the Port Director and GSA Facility Manager, background checks for escorted personnel may be conducted by Customs and Border Protection.

Section 12: Payments

1) Information regarding payment requests and payment is in the solicitation/ contract. Please contact the CO if you have any questions regarding payments.

Section 13: Substantial Completion & Final Inspection

1) When project, or designated portion of project is complete, request a final inspection. Upon receipt of request that project is substantially complete, the Contracting Officer will proceed with the inspection within ten days of receipt of request or will advise the contractor of items that prevent the project from being designated substantially complete.

2) Red-lined drawings and CAD and/or BIM as-built drawings, and field training for Operations and Maintenance (O&M) personnel shall be provided at completion of project. Maintain one complete set of contract drawings. Clearly mark changes, deletions, and additions using GSA CAD Standards to show actual construction conditions. Show additions in red, deletions in green, and special instructions in blueprint. Provide to GSA within timeframe negotiated at time of award.

3) The contractor shall provide O&M manuals. The O&M manuals shall contain the following:

o Executed Warranties (at project completion) o Maintenance and operation manuals

Section 14: PBS Interim Core Building Standards: See attached Appendix A: PBS Interim Core Building Standards

1) The PBS Interim Core Building Standards lists laws, Executive Orders, codes, regulations, and standards for use by contracting officers, projects teams, and others involved with developing contract documents for design, construction, renovation, or maintenance projects. These standards are for reference only and do not intend to portray a fully complete list of all applicable laws and regulations that may need to be incorporated into the contract documents. They summarize key aspects of laws and regulations that are of particular relevance to these types of projects. Compliance with applicable laws and standards is the responsibility of the contractor. hen project, or designated portion of project is complete, request a final inspection. Upon receipt of request that project is substantially complete, the Contracting Officer will proceed with the inspection within ten days of receipt of request or will advise the contractor of items that prevent the project from being designated substantially complete.

2) Project teams must use the latest published edition of these authorities and references in effect at the time of project solicitation, along with any subsequent executive orders in effect as of the project’s solicitation date. Please discuss any questions or concerns with the regional project management team. Items listed in Section 1: General apply to all aspects of the project. Other sections denote specific requirements related to that section.

3) Designs must be developed under the direction of, and bear the seal of, a licensed design professional in the State, District, or Territory of the project location.

Section 15: Attachments

1) Universal Scope requirements

2) Badging & Security requirements (Vendor Fitness Determination & Training Manual)

3) Appendix A: PBS Interim Core Building Standards

4) Window Information

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VENDOR FITNESS

DETERMINATION

TRAINING MANUAL

Table of Contents Purpose

Zonal Help Desks

Authorities and References

What is HSPD-12?

What is a fitness determination?

Types of Contractors

Who needs a background investigation?

Who does NOT need an investigation?

Escort-Only Contractors

Fitness Determination Types

Requesting Official (RO) Contractor Approval List

Special Agreement Check (SAC) Investigation Process

Tier 1 or Higher Investigation Process

Escort-Only (EO) Contractor Review Process

Contractors with Prior Investigations

US Residency Requirement

Contractor Credential

GSA Access Card/PIV

Roles and Responsibilities

Investigation Documents

Common Causes of Unfit Determination

Common Delays and Errors in Investigation Process

Notification of Investigation Status

Terms and Acronyms

Attachment 1, How to Encrypt Documents Using WinZip

Attachment 2, Completing the E-QIP

Attachment 3, Example Email for SAC Applicants

Attachment 4, Example E-mail for Tier 1, 2 and 4 Applicants

Attachment 5, Fitness Determination Applicant Instructions (Tier 1, 2, & 4)

Attachment 6, Requesting Official Contractor Approval List

Attachment 7, Contractor Information Worksheet

Attachment 8, OF306—Declaration for Federal Employment

Attachment 9, GSA3665—Authorization to Obtain Credit Report

Attachment 10, SF85 Worksheet

Attachment 11, SF85P Worksheet

Purpose The purpose of this document is to provide a detailed description to GSA prime vendor POCs and applicants of how to properly complete an HSPD-12 background investigation.

Zonal Help Desks GSA Fitness Determinations will be processed within five work zones as listed below:

Zone A includes regions 1, 2, and 3.

States in Zone A: Maine, New Hampshire, Vermont, Massachusetts, Connecticut, New York, New Jersey, Pennsylvania, Puerto Rico, West Virginia, Maryland, Delaware, Rhode Island, Virgin Islands and Virginia Team Lead: Tom Heinze Email Address: zonea-hspd12@gsa.gov Phone Number: 617-565-2051

Zone B includes regions 4 and 7.

States in Zone B: Kentucky, Tennessee, North Carolina, South Carolina, Mississippi, Alabama, Georgia, Florida, Arkansas, Louisiana, Oklahoma, Texas and New Mexico Team Lead: Cheri Tow Email Address: zoneb-hspd12@gsa.gov Phone Number: 404-331-1002

Zone C includes regions 5, 6, and 8.

States in Zone C: Minnesota, Wisconsin, Michigan, Illinois, Indiana, Ohio, Nebraska, Iowa, Missouri, Kansas, Montana, North Dakota, South Dakota, Wyoming, Utah, and Colorado.

Team Lead: Connie Chidester Email Address: zonec-hspd12@gsa.gov Phone Number: 312-886-1189

Zone D includes regions 9 and 10.

States in Zone D: Alaska, Washington, Oregon, Idaho, Nevada, Arizona, California, and Hawaii Team Lead: Kristy Frost Email Address: zoned-hspd12@gsa.gov Phone Number: 415-884-9759

Zone E includes regions NCR and CO.

States in Zone E: Washington DC Team Lead: Phil Ahn Email Address: hspd12.security@gsa.gov Phone Number: 202-501-4459

Authorities and References

HSPD-12 http://csrc.nist.gov/drivers/documents/Presidential-Directive-Hspd-12.html

OPM HSPD-12 Credential Standards https://www.opm.gov/investigations/background-investigations/reference/final-credentialing-standards.pdf

GSA Order CIO P 2181.1--HSPD-12 https://insite.gsa.gov/portal/mediaId/681058/fileName/HSPD12_Handbook_v8.action

GSA Order 5400.2--Requesting Official https://insite.gsa.gov/portal/content/533289l

What is HSPD-12?

Homeland Security Presidential Directive 12 (HSPD-12) is a presidential directive for executive agencies that establishes a mandatory, government-wide standard for secure and reliable forms of identification issued by the federal government to its employees and contractors requiring long-term (greater than 180 days) access to federal buildings, facilities, and information technology (IT) systems. Prior to the issuance of these identification credentials, the person’s identity and trustworthiness must be proven via a personnel security investigation (fitness determination).

What is a fitness determination?

A fitness determination is the result of a personnel security background investigation.

Contractors may be issued a credential upon receipt of a favorable preliminary fitness determination, also known as an enter-on-duty (EOD) determination.

Types of Contractors

1. Long-term contractors are those individuals working on GSA contract(s) for greater than 6 months.

2. Short-term contractors are those individuals working on GSA contract(s) for 6 months or less.

Who needs a background investigation?

1. All GSA contractors (both long-term working more than 6 months and short-term working less than 6 months) who need routine access to GSA facilities. Routine access is defined as a regularly scheduled need to access the facility.

2. Any GSA contractor who requires regularly scheduled access to one or more GSA– controlled facilities, even under multiple contracts, should be treated as having routine access to GSA facilities. Individuals who completed an investigation previously with

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%20 https://www.opm.gov/investigations/background-investigations/reference/final-credentialing-standards.pdf https://www.opm.gov/investigations/background-investigations/reference/final-credentialing-standards.pdf https://www.opm.gov/investigations/background-investigations/reference/final-credentialing-standards.pdf https://www.opm.gov/investigations/background-investigations/reference/final-credentialing-standards.pdf https://insite.gsa.gov/portal/mediaId/681058/fileName/HSPD12_Handbook_v8.action https://insite.gsa.gov/portal/mediaId/681058/fileName/HSPD12_Handbook_v8.action https://insite.gsa.gov/portal/content/533289 https://insite.gsa.gov/portal/content/533289 another agency must still complete the investigation process before working in GSA facilities.

Who does NOT need an investigation?

1. Contractors who are working in GSA leased facilities with security level I or II and those facilities with security level III that are not 100% occupied by the government.

2. The contractors needed to mitigate emergency situations--broken pipes; failure of

HVAC units; elevator repairs; etc. must be escorted at all times, however they are not required to have prior approval from the Zonal Help Desk. Property/building management staff may authorize access for these individuals in these types of situations.

3. Those contractors who will only access public space--lawn maintenance, vending machine technicians and suppliers, and FedEx & UPS delivery personnel.

4. Contractors working on new construction projects prior to occupancy and not yet considered to be substantially complete.

5. Contractors involved in repair and alteration projects where the work spaces are partitioned and/or fully separated from occupied spaces, with isolated access for contractors.

6. Contractors being escorted for 15 days or less. These contractors must be escorted at all times by a federal employee, FPS Security contractor, or GSA contractor who is in possession of a GSA issued PIV credential. Prior review and approval by Zonal Help Desk through the submission of personal information is required for tracking purposes.

Escorted personnel must be within line of site from the escort at all times.

Escort-Only Contractors

1. The contractors needed to mitigate emergency situations--broken pipes; failure of

HVAC units; elevator repairs; etc. must be escorted at all times, however they are not required to have prior approval from Zonal Help Desk. Property/building management staff may authorize access for these individuals in these types of situations.

2. Non-emergency contractors may be approved for escorted access up to 15 days within a 6-month period. If they need to work for more than 15 days in GSA facilities, they must submit documentation to receive a background investigation for unescorted access.

3. Applicants who have previously been found unfavorable cannot be considered for escort-only access. Also, individuals in the process of completing a GSA Fitness Determination are not allowed to be escorted.

4. Vendors should coordinate with their GSA Requesting Official (RO) to consider the type of project and proximity to escorted contractors when determining the number of personnel reasonably escorted by the same escort. It is suggested that 5-7 people per escort is typically manageable.

5. To receive approval for escort-only access on a GSA project, the prime vendor POC must submit a CIW as well as the full legal name of the individual doing the escorting;

whether they are a government employee, a FPS Security contractor, or a GSA contractor with the appropriate credentials; and the dates of escort in the email containing their CIW. Individuals needing escort-only access must be listed on the RO Contractor Approval List. Allow at least 3 business days to process the CIW prior to applicant needing to start work.

6. Escorts are responsible for the whereabouts and activities of escorted personnel at all times, and must remain within line of sight of escorted individuals at all times while in non-public space. The person doing the escorting must be either a federal employee, FPS security contracts, or GSA contractor who is in possession of a GSA issued PIV credential.

Fitness Determination Types The requesting official is responsible for making decisions regarding whether a contractor is a long-term contractor or a short-term contractor. They are also responsible for monitoring the duration of the project, and should the work exceed 6 months, all short-term contractors must submit the background investigation documentation of a long-term contractor, prior to the expiration of the short-term investigation. Contractors are not authorized to work on GSA contracts prior to receipt of a favorable EOD or final determination.

1. Special Agreement Check (SAC) or Short-Term Investigations: Non-HSPD-12 SACs are good for 6 months from the date of the SAC determination. Short-term contractors must submit a completed CIW (Form 850) and OF306 to Zonal Help Desk then complete fingerprint enrollment. The CIW and OF306 must be submitted together to the Zonal Help Desk via encrypted email. Upon completion of a SAC, a contractor may work up to 6 months only. If additional work is required after the expiration date, a new investigation is required.

2. Tier 1, 2, and 4 or Long-Term Investigations:

a. Tier 1 (formerly known as low risk or NACI) is designed for contractors working greater than 180 days (6 months) and/or for contractors needing network access.

These investigations are currently valid indefinitely, as long as the contractor continues without a break in service on GSA contracts; however all GSA contractor credentials must be returned when contract work is completed, regardless of the expiration date on the credential. Tier 1 contractors must submit a completed CIW (Form 850) to the Zonal Help Desk via encrypted email. Next (based on email instructions) contractor will submit their on-line e-QIP questionnaire, including uploading the OF306 and GSA3665 and complete fingerprint enrollment.

b. Tier 2 (formerly known as MBI) is designed for contractors working longer than 6 months and whose duties require a higher degree of trust, such as IT system administrators, individuals who handle financial transactions, individuals who deal with personally identifiable information (PII), and other sensitive information. Tier 2 contractors must submit a completed CIW (Form 850) to the Zonal Help Desk via encrypted email. Next (based on email instructions) contractor will submit their on-line e-QIP questionnaire, including uploading the OF306 and GSA3665 and complete fingerprint enrollment.

c. Tier 4 (formerly known as BI) is designed primarily for embedded contractors working in staff-like positions, with access to high-risk information. Tier 4 contractors must submit a completed CIW (Form 850) to the Zonal Help Desk via encrypted email. Next (based on email instructions) contractor will submit their on-line e-QIP questionnaire, including uploading the OF306 and GSA3665 and complete fingerprint enrollment.

NOTE: If Tier 1, 2, or 4 contractors return at a later date for additional and/or new contract work, a new CIW is required (to identify new contract/task order information) and new credentials will be provided at that time, as needed. Those with a break in service longer than 2 years will be required to complete a new background investigation prior to working on GSA contracts.

Requesting Official (RO) Contractor Approval List

1. The prime vendor POC initiates a list of contractors needing to work on each contract for approval by the RO. This list authorizes the Zonal Help Desk to process the appropriate investigation on the listed contractors.

2. If a CIW is received for an applicant who does not appear on this list, the CIW will not be processed and the prime vendor POC will be notified that it cannot be processed until their name appears on the approval list.

3. Each time contractor(s) are added or removed from a contract, the list must be updated, sent through the RO for approval, and forwarded to the Zonal Help Desk with a copy to the prime vendor POC.

4. The items on the RO Contractor Approval List that must be completed by the prime vendor POC are listed below:

a. Last Name, First Name, Middle Name and Suffix: this information should be their full legal name as it appears on their photo ID.

b. Position Title: this should reflect the duties they are completing for the GSA contract.

c. Vendor Name, if subcontractor: if contractor works for a sub of the prime vendor the name of the subcontract company goes here.

d. If the contractor is to be escorted only, include name of escort and dates to be escorted.

e. Date Removed from Project/Contract: when appropriate, enter dates individuals are terminated, have completed their portion of the contract, leave the employ of the vendor prime or subcontractor, etc. Effectively, this is the date that person will no longer need access to the facility for this project/contract.

Special Agreement Check (SAC) Investigation Process

1. If assisting the applicant and discussing personal information, always verify the applicant’s full legal name, DOB, and SSN.

NOTE: Applicants are not allowed to work on the project until they receive a favorable SAC determination. They are not authorized to work past 6 months from the date of the SAC determination without completing an additional background check.

2. Receive training covering all aspects of the fitness determination process from the

Zonal Help Desk. At the completion of training the following forms will be provided: RO Contractor Approval List, CIW template, and OF306 (Declaration for Federal Employment)

3. Prepare RO Contractor Approval List to include the following for all contractors who will be working on the contract/project:

Full Legal Name Position Title Dates Required on Project Vendor Name (if subcontractor) Name of Escort (if escort only) Dates of Escort (If escort only)

4. Send completed RO Contractor Approval List to GSA Requesting Official for approval.

5. If personnel are added to or removed from the contract/project a new RO Contractor Approval List must be submitted to GSA RO for approval. Any CIWs received for personnel who do not appear on the RO Approved List will be rejected.

6. Have applicant complete section 1 of the CIW as follows (If an individual changes from one contract to another, a new CIW is always required.):

a. Name: full legal name, including full middle name. If no middle name, enter NMN. If middle name is only an initial, enter the initial and (IO). The name on the CIW must be the same as it appears on the applicant's photo ID.

b. Suffix: select the appropriate response from the drop-down window.

c. Gender: select the appropriate response from the drop-down window.

d. Social Security Number: from applicant’s social security card.

e. Date of Birth: as it appears on the applicant’s birth certificate.

f. Place of Birth: city of birth and country (as it appears on the birth certificate) are needed for everyone, even if they are born outside the US. State is only required for US, Mexican, and Canadian born applicants. (Province for Canada, but entered in state data field.)

g. Home Address: must be a physical address; PO Box is not acceptable.

h. Phone: include work and cell phone numbers as applicable.

i. Email: should be applicant’s personal email (if they have one) or prime vendor

POC’s email. It is important someone is reviewing emails at the address provided, as this is where instructions will be sent for completing the background investigation processes.

j. Position Title: for the function the applicant will be performing on this contract/project.

k. Prior Investigation: if applicant has been investigated before, include date and agency that performed the investigation (estimated dates are acceptable).

l. US Citizen: select the appropriate radio button--Yes or No. This must be answered by both US-born and non-US Born applicants.

m. Non-US Citizens Only: must complete city and state of entry into US, full…