RFP 430-13488 General Engineering Services.pdf

ADDRESS PO Box 878 PHONE 509 766 2505 grantpud.org Ephrata, WA 98823 FAX 509 754 6770

Since 1938

July 30, 2026

Request for Proposals for General Engineering Services

Dear Prospective Consultant:

Public Utility District No. 2 of Grant County, Washington (District) is requesting submission of qualifications to provide to provide general engineering services including but not limited to: on-site electrical/mechanical engineering, fire protection engineering, relay protection and distribution engineering, and overhead bridge crane engineering from the time awarded through December 31, 2032. Firms must meet a minimum set of qualifications in order to be considered for evaluation pursuant to RCW 39.80.

All necessary information concerning the instructions for preparing proposals is provided in the attached Request for Proposals (RFP).

One electronic copy in PDF format of the proposal must be submitted to the attention of Rebecca Diaz, Procurement Officer, at rdiaz@gcpud.org, no later than 4:00 PM Pacific Time, on September 1, 2026. Proposals must be in the format found in Section II – Proposal Submission Format and Content in this document. The District has an email inbox limitation of 20 MB. Respondents may submit electronic proposals in two separate emails if necessary. Electronic proposals sent via email shall be deemed received as of the date and time the email is in the inbox of the recipient. The District bears no responsibility for the successful receipt of such emails and the respondent is encouraged to submit proposals early with a read receipt to confirm receipt prior to the due date. Hard copy or walk-in (hand delivered) proposals will NOT be accepted.

Questions regarding this RFP can be directed to:

Technical: Tom Hammond, Power Production Electrical Engineering Manager

(509) 764-0500, thammond1@gcpud.org

Contractual: Rebecca Diaz, Procurement Officer III

(509) 793-1503, rdiaz@gcpud.org

Firms must meet a minimum set of qualifications in order to be considered for evaluation pursuant to RCW 39.80.

These qualifications are:

• Must be a registered engineering firm in the State of Washington.

• Must have provided similar engineering services for Hydro Dams and/or Electrical Utilities for a minimum of

5 years.

• Must have an established office within a circle centered on Beverly, WA and extending a radial distance of 270 air miles, except for distribution engineering services the office must be within 170 air miles.

The District is subject to the disclosure obligations of the Washington Public Records Act of RCW 42.56. By submitting a proposal, Respondent expressly acknowledges and agrees that its proposal and any information Respondent submits with its proposal is subject to public disclosure pursuant to the Public Records Act or other

ADDRESS PO Box 878 PHONE 509 766 2505 grantpud.org Ephrata, WA 98823 FAX 509 754 6770

Since 1938 applicable law and the District may disclose Respondent’s proposal and/or accompanying information at its sole discretion in accordance with its obligations under applicable law.

• The District will not contact Respondent when records the District has received are responsive to a request for public record that would result in these records being released.

• Marking pages “confidential” or “proprietary” does not prevent them from release. The District will review for any records that meet the proprietary exemption in RCW 42.56.270(11). The District will either claim the exemption for Respondent, or if there is any question as to its validity, the District may contact Respondent about claiming the exemption.

• Other items that may be provided with proposal that are NOT exempt from disclosure: Employee wages, equipment and material costs.

• Having a Non-Disclosure Agreement (NDA) with the District does not preclude the District from releasing these records. The courts have ruled that not all NDAs are enforceable in response to requests for public records.

• District scoring/evaluation forms are not exempt from disclosure once the Agreement has been awarded.

In order to provide the best fit of qualifications versus scope of services the District will likely award multiple contracts based on areas of expertise, e.g., contracts for firms strong in transmission line engineering, or substation engineering, or distribution engineering work, or land surveying, or fiber optic infrastructure design, or hydraulic engineering, sub-surface exploration, etc.

Rebecca Diaz Procurement Officer III

RFP 430-13488

REQUEST FOR PROPOSALS

SECTION I - OVERVIEW OF OPERATIONS

This Overview of Operations is a brief synopsis of District operations to aid you in responding to the RFP.

More detailed information will be available for the selected firm.

A. GENERAL

The District is a municipal corporation in the State of Washington empowered by law to construct, operate and maintain electric properties within and without the confines of the District.

The District is administered by a five member Board of Commissioners elected on a nonpartisan ballot by voters within Grant County, Washington.

B. SEPARATE UTILITY SYSTEMS OF THE DISTRICT

The electric utility properties and operations of the District are comprised of two separate systems, each of which is accounted for and financed separately.

1. The Priest Rapids Project consists of the Priest Rapids Development and the Wanapum

Development. The present combined total nameplate generating capacity of the Priest Rapids Project is approximately 2,090 megawatts. The Priest Rapids Project is located on the Columbia River in Grant, Kittitas and Yakima counties. It includes certain switching, transmission and other facilities necessary to deliver the electric output to the transmission network of the Bonneville Power Administration (BPA). The Priest Rapids Project has been in commercial operation since September 1961.

2. The Electric System is owned and operated by the District and presently serves substantially all of the populated areas of Grant County and consists of:

a. Serving more than 53,213 customers

b. 2,777 square mile service territory

c. 484 miles of transmission lines

d. 54 substations

e. 3,922 miles of distribution lines

f. 3,157 route miles of fiber-optic distribution

g. 75% of county residents and businesses currently enjoy access to Grant PUD Fiber

SECTION II - PROPOSAL SUBMISSION FORMAT AND CONTENT

In order to facilitate evaluation of your proposal, the District requires that your response be formatted to the following outline. Failure to comply with this format and omission of the requested content may be cause for your proposal's rejection without consideration.

A. GENERAL QUALIFICATIONS

1. Information about your organization, size, location, division charged with responding, production capability, response time, and cost control experience. Include a proposed project organization chart. Describe your methods for assuring conformance to a budget.

2. Applicant must disclose if it has ever been disqualified from performing professional services on any state or federal contract within the past 10 years. If so, please state the reason for such disqualification, name of the agency, date, and the name of the contact person at such agency and their telephone number.

3. The District promotes and encourages participation in its contracts by small and diverse businesses, is committed to enhancing diversification of the District’s supply chain, and seeks Respondents who understand this and share a similar commitment.

The District recognizes there may be few joint venture or subcontracting and/or sub-consulting opportunities with regard to the services described in this RFP. Respondents are not required to prepare a plan for participation of subcontractors/sub-consultants and subcontracting/sub-consultant goals are not requested as an element for the evaluation of proposals. Respondents that elect to form a joint venture or to subcontract/sub-consult any services are advised that under such circumstances they shall take steps to solicit participation by small and diverse businesses.

All Respondents should reference Section 23 of RFP Attachment A for important information regarding utilization of small and diverse businesses during the progress of work under the Contract.

B. TECHNICAL QUALIFICATIONS AND EXPERIENCE

Provide an overview of your experience and background specific to the requested services. (Please refer to the District's list of anticipated Scope of Services shown in Section IV).

1. Client List - Provide a list of clients for whom you have performed similar work in the last five years. Include the specific applicability this work has to the requested services to be performed for the District. Provide contact information for clients that are available to the District as references during proposal evaluation.

2. Equivalent Project and Services Descriptions - Describe a minimum of three recently completed projects which are similar to the requested services that are representative of your expertise in this type of work. Include a narrative of any unusual problems overcome or novel approaches employed on these projects.

3. Key Personnel Qualifications and Relevant Experience - Provide a resume(s) and indicate the specific area of expertise of the key individual(s) you propose to utilize on the requested services.

4. Support Services Organization and Capabilities - Provide a description of support personnel and equipment you would have available to the District for the requested services. Describe the CAD, FEM, scheduling, and word processing programs utilized by the firm.

C. ACCESSIBILITY TO DISTRICT AND PROJECT SITES

Availability to get to Grant County and the required sites as needed during the process.

D. RATES

All respondents shall include with their emailed proposal a comprehensive proposed rate schedule in a separate PDF file, titled “Rate Schedule”. The rate schedule shall include all discipline titles and corresponding hourly rates that would be used for this project. If respondent proposes to use sub-consultants for a portion of the work, then respondent shall also include all sub-consultant company names, discipline titles and corresponding hourly rates. The rate schedule will not be opened until a selection of the most qualified firm(s) has been made. The rate schedule will NOT be used for evaluation purposes.

All respondents should reference Section 4.A of the sample contract (RFP Attachment A) for important information regarding rate increase restrictions during the course of the contract.

E. ACKNOWLEDGEMENTS

All respondents shall include with their proposal an acknowledgement of addendum numbers received and considered in preparing their proposal.

F. QUALIFICATION TO RECEIVE CONFIDENTIAL INFORMATION

There may be certain sensitive plans, drawings and records that could be used in connection with pieces of work under this contract that would be considered “Protected Information”. The Federal Energy Regulatory Commission (FERC) and/or North American Electric Reliability Corporation (NERC) and the Revised Code of Washington (RCW) has established regulations for the protection of sensitive plans, drawings, and records defined as Protected Information more fully described in RFP Attachment A – Sample Professional Services Agreement. Per the FERC and/or NERC and RCW regulations, and using them as guidance, the District has identified and designated certain information as CEII, CIP Protected Information, or SSI.

All contractors awarded a contract from this RFP will be required to fill out and return a Non- Disclosure Agreement (Sample Professional Services Agreement 430-13488, Appendix “E”) upon award.

SECTION III - PROFESSIONAL SERVICE SELECTION PROCEDURE

A. PURPOSE

The District will utilize the following guidelines in the selection of a professional consulting firm for the requested services:

1. The purpose of the selection will constitute an objective and impartial procedure in which all interested firms are evaluated against the same criteria.

2. The criteria utilized in evaluating prospective consultants shall relate to the competence and qualifications of the individual or firms being considered so that the individuals or firms selected as consultants shall constitute the best qualified of those considered in the sole judgment of the District.

3. The procedures employed shall ensure that all interested firms, including minority, women, and veteran owned firms, are afforded the maximum opportunity to compete for and obtain public contracts for services.

B. PROCEDURE

1. The District shall publish in a newspaper of statewide and/or local circulation an announcement inviting all interested firms to indicate their interest in providing professional services to the District. Such announcements will contain the generalized selection criteria to be used in the selection process. The announcement will state a date by which statements of interests and supporting documentation must be received.

2. The qualification and proposal documents will be reviewed and evaluated by the District.

The District will choose the firm deemed to be the most highly qualified to provide the required services. A short list of firms may be selected for individual interviews if one clearly superior firm cannot be selected from the qualifications submitted.

3. In arriving at a selection, the District will review and evaluate the information provided by all interested firms in response to the public announcement. The evaluation criteria, including the relevant weighting of each criteria, is provided in the following list. Each firm submitting a proposal should include sufficient information for the District to evaluate the firm’s qualification in each area.

a. ON-SITE ENGINEERING SERVICES

1. GENERAL QUALIFICATIONS – 10%

a. Management Plan (5%)

b. Capabilities of Firm (5%)

2. TECHNICAL QUALIFICATIONS AND EXPERIENCE – 40%

a. Client List and Client References (5%)

b. Equivalent Projects and Services (15%)

i. Hydro Plant Electrical Experience

ii. Hydro Plant Mechanical Experience

c. Key Personnel Qualifications and Relevant Experience (15%)

i. Hydro Plant Electrical Experience

ii. Hydro Plant Mechanical Experience

d. Support Services Organization and Capabilities (5%)

3. ACCESSIBILITY TO DISTRICT AND PROJECT SITES – 50%

a. Availability to get to Grant County and the required sites as needed during the process (20%)

b. Response Time to get to Grant County and the required sites as needed during the process (30%)

4. RATES - 0%

All respondents shall include with their emailed proposal a comprehensive proposed rate schedule in a separate PDF file, titled “Rate Schedule”. The rate schedule shall include all discipline titles and corresponding hourly rates that would be used for this project. The rate schedule will not be opened until a selection of the most qualified firm(s) has been made. Rate Schedule will NOT be used for evaluation purposes.

If respondent proposes to use sub-consultants for a portion of the work, then respondent shall also include all sub-consultant company names, discipline titles and corresponding hourly rates.

Please reference Section 4.A of the sample contract (RFP Attachment A) for rate increase restrictions during the course of the contract.

b. FIRE PROTECTION ENGINEERING SERVICES

1. GENERAL QUALIFICATIONS – 15%

b. Capabilities of Firm (10%)

2. TECHNICAL QUALIFICATIONS AND EXPERIENCE – 70%

b. Equivalent Projects and Services (40%)

c. Key Personnel Qualifications and Relevant Experience (20%)

3. ACCESSIBILITY TO DISTRICT AND PROJECT SITES – 15%

during the process (5%) needed during the process (10%)

“Rate Schedule”. The rate schedule shall include all discipline titles and corresponding hourly rates that would be used for this project. The rate schedule will not be opened until a selection of the most qualified firm(s) has been made. Rate Schedule will NOT be used for evaluation purposes.

If respondent proposes to use sub-consultants for a portion of the work, then respondent shall also include all sub-consultant company names, discipline titles and corresponding hourly rates.

c. RELAY PROTECTION AND DISTRIBUTION ENGINEERING SERVICES

1. GENERAL QUALIFICATIONS – 10%

a. Management Plan (2%)

b. Capabilities of Firm (8%)

b. Equivalent Projects and Services/Experience (40%)

i. Relay & Protection

1. High Voltage Switchyards (230kV & Above)

2. Medium Voltage Powerhouse Station Service Gear

3. Generator Step Up XFMR’s (GSU)

4. Generators & Unit Aux Equipment

5. Powerhouse Substation Distribution Equipment

6. Generator Circuit Breakers (GCB’s)

7. MCC & Load Centers,

8. Other Relay Protection Equipment

ii. Controls & Automation

1. Generators & Unit Aux Equipment

2. PLC’s

3. VFD’s

4. HMI/Scada Systems.

5. Powerhouse Supporting Equipment (Sump Pumps, Compressors, Valves, etc)

iii. Power & Distribution

1. High Voltage Switchyards (230kV & Above)

2. Medium Voltage Powerhouse Station Service Gear

3. Generator Step Up XFMR’s (GSU)

4. Generators & Unit Aux Equipment

5. Powerhouse Substation Distribution Equipment

6. Generator Circuit Breakers

7. MCC & Load Centers,

8. Other Distribution Equipment

c. Key Personnel Qualifications and Relevant Experience (20%)

d. Organization’s Support Services and Capabilities (5%)

3. ACCESSIBILITY TO DISTRICT AND PROJECT SITES – 20%

c. Availability to get to Grant County and the required sites as needed during the process (10%)

d. Response Time to get to Grant County and the required sites as

“Rate Schedule”. The rate schedule shall include all discipline titles and corresponding hourly rates that would be used for this project. The rate schedule will not be opened until a selection of the most qualified firm(s) has been made. Rate Schedule will NOT be used for evaluation purposes.

If respondent proposes to use sub-consultants for a portion of the work, then

d. CRANE ENGINEERING SERVICES

1. GENERAL QUALIFICATIONS – 15%

b. Capabilities of Firm (10%)

b. Equivalent Projects and Services (35%)

i. >350 Cranes

ii. Bridge Cranes Experience

iii. Gantry Cranes Experience

iv. Hoist & Trolley Systems associated with Cranes

v. Control Systems Associated with Cranes

vi. Mechanical Systems Associated with Cranes

vii. Maintenance Strategy and Asset Strategy work associated with Cranes

c. Key Personnel Qualifications and Relevant Experience (25%)

3. ACCESSIBILITY TO DISTRICT AND PROJECT SITES – 15%

during the process (5%)

“Rate Schedule”. The rate schedule shall include all discipline titles and corresponding hourly rates that would be used for this project. The rate schedule will not be opened until a selection of the most qualified firm(s) has been made. Rate Schedule will NOT be used for evaluation purposes.

If respondent proposes to use sub-consultants for a portion of the work, then

Please reference Section 4.A of the sample contract (RFP Attachment A) for rate increase restrictions during the course of the contract.

4. The interests of the District shall be protected by negotiation of contract terms and conditions that are fair and reasonable.

SECTION IV - SCOPE OF SERVICES

The contract for Professional Services is anticipated to include, but not necessarily limited to, the following:

On-Site Engineering Services –

Engineering services provided under this Contract may include, but not necessarily be limited to, the following: Professional engineering services as needed for On Site Engineering Services, (Electrical & Mechanical Engineering Services, as well as support entities, for On Site Engineering Support, etc) for the District’s Power Production Department

A. SUBJECT MATTER EXPERTS – Provide subject matter experts for independent review of project schedule, costs, scope, identifying possible areas for improvement, Root Cause Analysis, and troubleshooting plant electrical and mechanical problems at our power generation facilities.

B. PRELIMINARY DESIGN – Development of conceptual engineering designs, problem investigations, design criteria, system studies, project schedule, and budgetary estimates of construction costs.

C. DETAIL DESIGN – Development of detailed designs and construction drawings, detailed Technical Specifications for materials and/or equipment, construction methods and special conditions ready to be assembled with the District’s standard Contract Documents for bidding, to be issued by the District’s contracting department. This work may also include reviewing specifications authored by others and equipment designs submitted by equipment manufacturers.

D. PROCUREMENT – Develop Engineer’s Estimate for use in evaluating bids, prepare addenda to Technical Specifications and Contract Drawing revisions as may be required, and perform the evaluation, providing a recommendation of Contract Award.

E. CONSTRUCTION ENGINEERING/MANAGEMENT – Provide onsite engineering, inspection and/or construction management as may be required during a construction project including assisting the District in management of the contract.

F. PROJECT CLOSE OUT – Provide complete historical documentation of project/contract including record (as-built) drawings.

G. STANDARDS – Provide Standards, Technical Literature, Research and associated documentations as required and as instructed by the District.

H. SUPPORT – Provide reports, depositions and testimony as may be required in the course of administering projects.

I. ON SITE SERVICES – Must be capable of providing On-Site Engineering resources for a Typical Work Week and Non-Typical Work Week, for a potential period of up to six months at a time. Must be able to Mobilize such resources within a two month window of approved Task Authorization when required.

a. Typical Work Week: Monday – Thursday (6:00AM – 4:30PM)

b. Non-Typical Work Week: Monday – Saturday (6:00AM – 4:30PM) Example - Commissioning and Startup Support.

J. Other engineering consulting services the District requests on an as-needed basis associated with the District’s power generation facilities as associated to the areas of scope listed above.

Fire Protection Engineering Services –

Engineering services provided under this Contract may include, but not necessarily be limited to, the following: Fire Protection Engineering Services (Fire Protection Systems & Life Safety Applications associated with Equipment, Facilities, Personnel, etc) with expected Electrical & Mechanical Engineering requirements, as well as supporting entities, for the District’s Power Production Department.

A. SUBJECT MATTER EXPERTS – Provide subject matter experts for independent review of project be assembled with the District’s standard Contract Documents for bidding, to be issued by the

I. Other engineering consulting services the District requests on an as-needed basis associated with

Relay Protection and Distribution Engineering Services –

Engineering services provided under this Contract may include, but not necessarily be limited to, the following: Electrical Engineering (Relay & Protection, Controls & Automation, Electrical Distribution, Electrical Engineering General) with expected Electrical & Mechanical Engineering requirements, as well as supporting entities, for the District’s Power Production Department.

A. SUBJECT MATTER EXPERTS – Provide subject matter experts for independent review of project be assembled with the District’s standard Contract Documents for bidding, to be issued by the

G. STANDARDS – Provide Standards, Technical Literature, Research and associated documentations as required and as instructed by the District.

H. SUPPORT – Provide reports, depositions and testimony as may be required in the course of administering projects.

Crane Engineering Service –

Engineering services provided under this Contract may include, but not necessarily be limited to, the following: Crane Engineering Services (Crane Systems & Control Applications associated with Crane Equipment, Controls, Regulations, Maintenance, etc) with expected Electrical & Mechanical Engineering requirements, as well as supporting entities, for the District’s Power Production Department.

A. SUBJECT MATTER EXPERTS – Provide subject matter experts for independent review of project be assembled with the District’s standard Contract Documents for bidding, to be issued by the

RFP ATTACHMENT A

SAMPLE PROFESSIONAL SERVICES AGREEMENT

The Sample Professional Services Agreement will be posted as a separate document on the District’s

ProcureWare web site.