RFP 4007 Attach C Answers 12.18.24.xlsx
XLSX spreadsheet 28 KB Posted
- Attached to
- Community Resource Library Integration for SDOH
- Solicitation number
- 4007
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
This is a Q&A document from UW Medicine detailing bidder questions and answers for RFP 4007 Community Resource Library for Social Determinants of Health (SDOH). The RFP seeks a vendor to provide a social care network platform that enables provider-initiated, CBO-initiated, and self-referrals through UW Medicine's Epic EHR system and a public-facing website. Key dates include bidder questions due December 16, 2024, UW Medicine's answers due December 20, 2024, and proposal submissions due January 10, 2025 at 3:00 PM Pacific Time. The proposal response is limited to 50 total pages including supplemental materials.
UW Medicine has declined to share the maximum budget allocation and evaluation criteria scoring details. Technical requirements specify integration with a single Epic EHR instance across UW Medicine and Fred Hutch Cancer Center sites, with potential future integration with Epic Compass Rose. The system must support two-way referrals between healthcare providers and community-based organizations while providing access to health education materials and social service programs. References and contract management information requirements were clarified through an updated Exhibit A document provided with the Q&A responses.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP 4007 Exhibit A Bidder Response.xlsx | XLSX spreadsheet | |
| RFP 4007 AMENDMENT 1 12.18.2024.pdf | ||
| RFP 4007 Community Resource Library Final.pdf | ||
| RFP 4007 Attach A B SECTION 6-10.docx | DOCX document | |
| RFP 4007 Attach C Bidder Questions.xlsx | XLSX spreadsheet | |
| RFP 4007 Exhibit A 12.18.24.xlsx | XLSX spreadsheet |
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Lists
| CONTRACT SECTION | CATEGORY |
| Section 1. INTRODUCTION | CONTRACT SECTION |
| Section 2. GENERAL INFORMATION FOR BIDDERS | DATA |
| Section 3. INSTRUCTIONS FOR PREPARING PROPOSALS | GENERAL RFP |
| Section 4. TECHNICAL SPECIFICATIONS | OTHER |
| Section 5. PROCUREMENT PROCESS | PRICING |
| Section 6. UW MEDICINE SAMPLE CONTRACT TEMPLATE | SCOPE OF WORK |
| Section 7. UW MEDICINE GENERAL TERMS AND CONDITIONS | TECHNICAL |
| Section 8. UW BUSINESS ASSOCIATE AGREEMENT (if applicable) | |
| Section 9. UW DATA SECURITY AND PRIVACY AGREEMENT (if applicable) | |
| OTHER |
Summary
| UW Medicine | ||||
| RFP 4007 Community Resource Library for SDOH | ||||
| Bidder's questions due Monday, December 16, 2024 by 12:00 PM Pacific Time | ||||
| UWM answers to Bidder's questions due Friday, December 20, 2024 by 5:00 PM Pacific Time | ||||
| Instructions: Provide the section # in column B (Section). Type in your Question within column C. Submit this template as an Excel document. | ||||
| No. | SECTION | QUESTION | UWM Answers | |
| 1 | Section 1. INTRODUCTION | Section 1.3 indicates that referrals will be CBO-initiated or self-initiated. Section 4.2 states that referrals would be provider-initiated. Please clarify your referral requirements. | To clarify, we expect patients to self-refer via a UW Medicine home page link, providers to refer through Epic EHR, and to cultivate a two-way referral network with partner CBOs. | |
| 2 | Section 2. GENERAL INFORMATION FOR BIDDERS | Is there a maximum allowable budget for this project? | UW Medicine is not sharing this information at this time. | |
| 3 | Section 2. GENERAL INFORMATION FOR BIDDERS | In section 2.7 PROPOSAL SUBMISSION, number 2.7.1 notes what is allowed for Response Component and Where to include it: “Supplemental Proposal – no more than fifty (50) total pages … including 'Longer responses to certain questions in Exhibit A (the answer must specify the question number in Exhibit A.)' ” Question: | ||
| Would it be acceptable to include an Executive Summary in the Supplemental Proposal to further expand on the question in Exhibit A regarding bidder experience with large academic medical institutions? | This would be acceptable as long as the total pages does not exceed 50 total pages. | |||
| 4 | Section 2. GENERAL INFORMATION FOR BIDDERS | What are the key performance indicators (KPIs) or success metrics that UW Medicine will use to evaluate the platform over the course of the engagement? | This is a developing focus for UW Medicine. If you can share KPI's from any other organizations, these would be appreciated. | |
| 5 | Section 3. INSTRUCTIONS FOR PREPARING PROPOSALS | In section 3.2 RFP PROPOSAL OUTLINE, page 20, number 3.2.8 notes what is needed for References: “In Exhibit A Tab 3: Vendor Qualifications, you will list three (3) relevant references. List three (3) relevant references, including a description of the engagement, professional fees, duration and date of completion, contact person, title, mailing address, telephone number and current e-mail address.”Question: Since the “References” question seems to be missing from Exhibit A Tab 3, “Vendor Qualifications,” would it be possible to provide an updated Exhibit A including this vendor qualification? | ||
| We apologize for the error, Updated Exhibit A included as part of this Amendment. The request for References is TAB 3 item 4.3.2.20 | ||||
| 6 | Section 3. INSTRUCTIONS FOR PREPARING PROPOSALS | In section 3.2 RFP PROPOSAL OUTLINE, page 20, number 3.2.10 notes what is needed for Contract Management Information: “In Exhibit A Tab 3- Vendor Qualifications, you will name the appointed Project Manager and provide contact information. Bidder shall appoint a Project Manager who will provide oversight of Bidder contract activities. Bidder’s Project Manager will be the principal point of contact concerning Bidder’s performance under any resulting Contract. Bidder shall notify the UWM ITS Project Manager, in writing, when there is a new Bidder Project Manager assigned to this Contract.”Question: Since the “Contract Management Information” question seems to be missing from Exhibit A Tab 3, “Vendor Qualifications,” would it be possible to provide an updated Exhibit A including this vendor qualification? | ||
| We apologize for the error, Updated Exhibit A included as part of this Amendment. The request for Contract manager information is TAB 3 item 4.3.2.21 | ||||
| 7 | Section 3. INSTRUCTIONS FOR PREPARING PROPOSALS | Is there a character count or word limit for each individual response within the Excel spreadsheet? | No, as it states in the Bidder Proposal Response checklist in Section 2.7.1 you can submit longer responses to Exhibit A questions and any additional documents as long as the total # of pages is no more than 50. | |
| 8 | Section 4. TECHNICAL SPECIFICATIONS | Could you clarify the specific requirements for integration across your healthcare organization: How many instances of Epic will need to be integrated? Is there an expectation to integrate with other EHR systems? | We specifically want to know your technical capabilities for integration with Epic's EHR. We have a single instance of Epic across all our UW Medicine and Fred Hutch Cancer Center sites. There is no other EHR system integration expected in the future. | |
| 9 | Section 5. PROCUREMENT PROCESS | Please provide the points or percentages allocated to each evaluation criterion. | UW Medicine will not be sharing that detail as part of the evaluation criteria. | |
| 10 | OTHER/ Exhibit A Bidder Response, 4-Functionality, Q. 4.3.3.2 | Is UWM currently live on Compass Rose? If yes, Does UWM desire for the chosen vendor to integrate with your Epic Compass Rose instance? | We are not currently live with Compass Rose at this time. We are considering implementation in a future budget cycle, and at that time we would like our vendor to be able to integrate with our instance of Compass Rose. |
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