RFP_363699(AG)_Package.pdf

SLAC NATIONAL ACCELERATOR LABORATORY • 2575 SAND HILL ROAD • MENLO PARK • CALIFORNIA • 94025 • USA Operated by Stanford University for the U.S. Department of Energy

SECTION A (REV.07/08/22) SLAC-SCM-GEN-028 PAGE 1 OF 1

SUPPLY CHAIN MANAGEMENT

SUBCONTRACT

Section A – Subcontract Form

1. Subcontract Number: TBD 3. Type of Subcontract: FFP 2a. Solicitation Number:

363699(AG)

2b. Offers Due By (Date): March 24, 2c. Offers Due By (Time): 5:00PM

PDT

4a. Subcontract Administrator:

Angela M. Garcia

4b. Email Address:

angelag@slac.stanford.edu

4c. Telephone:

650-926-5011

5. Issued By:

The Board of Trustees of the Leland Stanford, Jr.

University as Manager Operator of SLAC National Accelerator Laboratory (SLAC) 2575 Sand Hill Road Menlo Park, CA 94025

6. Submit Invoices To:

SLAC National Accelerator Laboratory Accounts Payable 2575 Sand Hill Road Menlo Park, CA 94025 or preferably ap@slac.stanford.edu

7. Name and Address of Seller:

ALL OFFERORS

8. Project Site:

SLAC National Accelerator Laboratory 2575 Sand Hill Road Menlo Park, CA 94025

9. TABLE OF CONTENTS

(X) Sec Description (X) Sec Description

A Subcontract Award Form H Special Terms and Conditions B Supplies or Services and Prices/Costs I Specific Subcontract Clauses C Specifications/Statement of Work J List of Attachments D Delivery, Shipping, Packing K Representations and Certifications E Inspections and Acceptance L Instructions to Offerors F Deliveries or Performance M Evaluation Factors for Award G General Terms and Conditions

10. Brief description of supplies or services being acquired:

This procurement is for the fabrication and production of four (4) different types of Vacuum Chamber for the LCLS-II- HE Collimators.

11. Total Amount of Subcontract:

See Section B for Total Amount of Subcontract

12. Negotiated Agreement. The subcontractor agrees to furnish and deliver the items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this subcontract. The rights and obligations of the parties to this subcontract shall be governed by (a) this subcontract award, (b) the solicitation, and (c) the clauses, terms and conditions, representations, certifications, and specifications incorporated by reference in or attached to this contract.

13. Award. The Board of Trustees of the Leland Stanford, Jr. University, SLAC National Accelerator Laboratory, accepts your offer dated on this solicitation identified in item 2 above as reflected in this subcontract, which is subject to and governed by (a) this subcontract award, (b) the solicitation, and (c) the clauses, terms and conditions, representations, certifications, and specifications incorporated by reference in or attached to this contract.

Seller is required to sign and return a copy of this document (Check if applicable)

The Board of Trustees of the Leland Stanford, Jr.

University as Manager Operator of SLAC National Accelerator Laboratory (SLAC)

12b. Signature of person authorized to sign for seller: 13b. Signature of person authorized to sign:

12c. Name of Signer: 13c. Name of Signer:

12d. Title of Signer: 13d. Title of Signer:

12e. Date: 13e. Date:

SECTION B (SUPPLIES OR SERVICES AND PRICES/COST) (REV. 06.24.2025) PAGE 1 OF 2

SUPPLY CHAIN MANAGEMENT

Section B – Supplies or Services and Prices/Costs

Items below are to be completed in accordance with Section C- Statement of Work, LCLS-II-HE Collimator Vacuum Chamber SOW, LCLSII-HE-1.4-SW-1493-R0, dated 2/18/2026

ITEM NO. SUPPLIES/SERVICES

BASIC REQUIREMENTS

QTY UOM UNIT

PRICE

TOTAL PRICE

001 DSG-000105293, PC1L1 Vacuum Chamber 1 EA $ $

002 DSG-000100582, PC1L0 Vacuum Chamber 1 EA $ $

003 DSG-000099431, CHAMBER, HE COLIM 6.0CF 4 EA $ $

004 DSG-000095996, CHAMBER, HE COLIM 4.5CF 2 EA $ $

Total Base Subcontract Value ($USD) $

Total Base Subcontract Funded Amount ($USD) $

OPTION LINE ITEM NO. 005 - 009

ITEM NO. SUPPLIES/SERVICES QTY UOM UNIT

PRICE

TOTAL PRICE

(Not

Exercised) OPTION 1 - Additional Batch 1 – BCS Test Stopper, DSG-000099431, CHAMBER, HE COLIM 6.0CF 1 EA $ $

(Not

Exercised)

OPTION 2 - Additional Batch 2 – MFX and CXI beamlines, DSG-000099431, CHAMBER, HE COLIM 6.0CF 9 EA $ $

(Not

Exercised) OPTION 3 - Additional Batch 3 – DXS beamline, DSG-000099431, CHAMBER, HE COLIM 6.0CF 8 EA $ $

(Not

Exercised) OPTION 4 - Additional Batch 4 – TXI beamline, DSG-000099431, CHAMBER, HE COLIM 6.0CF 2 EA $ $

(Not

Exercised) OPTION 5 - Additional Batch 5 – MEC beamline, DSG-000099431, CHAMBER, HE COLIM 6.0CF 3 EA $ $

Total Base Subcontract Value ($USD) $

Total Base Subcontract Funded Amount ($USD) $

Total Base and Option Subcontract Firm Fixed Price Value ($USD) $

Total Base and Option Subcontract Funded Amount ($USD) $

SECTION B (SUPPLIES OR SERVICES AND PRICES/COST) (REV. 06.24.2025) PAGE 2 OF 2

OPTION LINE(S)

Options ITEM NO. 005 - 009: Tasks below to be completed according to the Statement of Work listed under Subcontract Section C upon written authorization by SLAC. Option Line Items may or may not be exercised by SLAC within 12 months of Base Award. Evaluation of these Options will not obligate SLAC to exercise the Option.

Unique Entity ID:

Harmonized Tariff Schedule (HTS Code) (if applicable):

DUNS Number:

Payment Terms will be Net 30 Unless Otherwise Stated:

Discounts (if applicable) [Educational, University, Quantity, etc]

SECTION C (REV. 6/01/12) SLAC-SCM-GEN-030 PAGE 1 OF 1

SUPPLY CHAIN MANAGEMENT

Section C – Statement of Work

The following documents are attached hereto and incorporated by reference:

Statement of Work (SOW):

LCLS-II-HE Collimator Vacuum Chamber SOW, Document No. LCLSII-HE-1.4-SW-1493-R0, dated 2/18/2026

Drawings/References:

SLAC FP-202-631-14 Fabrication of UHV Components, dated 3/25/2016 SLAC-I-030-714-001-02 LCLS Vacuum Policy, dated 1/23/2020 SLAC-I-030-714-001-04 -R001 LCLS Level 1 Vacuum Policy, dated 10/30/2019 DSG-000105293 Rev. 00 PC1L1 COLLIMATOR/BTM, CHAMBER DSG-000100582 Rev. 00 COLLIMATOR/BTM, PC1L0, CHAMBER DSG-000099431 Rev. 03 COLIM, HE PHOTON 3mm, XRT, CHAMBER, HE COLIM 6.0CF DSG-000095996 Rev. 02 COLIM, HE PHOTON 3mm, XRT, CHAMBER, HE COLIM 4.5CF DSG-000103546 Rev. 01 BOX, BLK HE LIGHT TIGHT 3mm, PIN, DWL Ø.2500 VENT X .740L DSG-000105292 Rev. 00 CHAMBER, PC1L1, MOUNT LOWER PLT

NOTE: ALL DRAWINGS/REFERENCES WILL BE SENT SEPARATE IN A ZIP FOLDER.

Statement of Work

Document Title: LCLS-II-HE Collimator Vacuum Chamber SOW

Document Number: LCLSII-HE-1.4-SW-1493-R0 Page 1 of 14

The only official copy of this file is in the LCLS-II-HE Controlled Document Site.

Before using a printed/electronic copy, verify that it is the most current version.

Document Approval:

Originator: Jim Defever, Mechanical Engineer

• Content/Format • Content/ Format, Requirement ID’s/Source ID’s, Verification Planning, SME Input

Reviewer: Rebecca Armenta, LCLS Lead Engineer no signature required

• Complete/Accurate, Actionable

Approver: Armin Busse – Experimental Systems Control Account Manager

• Articulation, Meets Higher-Level Expectations, Stakeholder/SME Engagement

Approver: Frank Bleisch, Supply Chain Director

• General Procurement Provisions are Complete and Accurate

Approver: Josh Kirks, Collimator Engineer

• Complete/Accurate, Actionable

Approver: Kristen Holmes or designee – Quality Assurance

• General QA Provisions • Req’s Validation/Verification

Approver: Eliazar Ortiz – Experimental Systems Manager

• Articulation, Meets Higher-Level Expectations, Stakeholder/SME Engagement, as appl

See Document Review/Approval Matrix of Responsibilities

Revision History

Revision Date Released Description of Change

R0 2/18/2026 Original Release.

https://slac.sharepoint.com/sites/pub/Publications/LCLSII-HE-1.1-QA-0272.pdf

Document Number: LCLSII-HE-1.4-SW-1493-R0 Page 2 of 14

Table of Contents

1 Purpose

2 Scope

3 References

4 Responsibilities

5 Deliverables

5.1 Key Deliverables

5.2 OPTION 1: Additional Batch 1 – BCS Test Stopper

5.3 OPTION 2: Additional Batch 2 – MFX and CXI beamlines

5.4 OPTION 3: Additional Batch 3 – DXS beamline

5.5 OPTION 4: Additional Batch 4 – TXI beamline

5.6 OPTION 5: Additional Batch 5 – MEC beamline

5.7 Assembly Operations

5.8 UHV Cleaning

5.9 Tests

5.9.1 Residual Gas Analysis (RGA)

5.9.2 Post-Test Configuration

6 Schedule and Delivery

7 After Award of Subcontract

8 Pre-Ship Review

9 Packaging

10 Nonconformance Reporting, Analysis, and Corrective Action

Document Number: LCLSII-HE-1.4-SW-1493-R0 Page 3 of 14

1 Purpose

This SOW defines the requirements for the fabrication, assembly, testing and shipping of the collimator vacuum chambers.

2 Scope

The collimator vacuum chambers shall be fabricated based on the referenced drawings in Section 3.

They shall be assembled, inspected, baked, leak tested, and RGA scanned by the subcontractor as defined herein to ensure it meets SLAC vacuum requirements prior to shipping. One of each vacuum chamber shall be fabricated.

3 References

1 SLAC FP-202-631-14 Fabrication of UHV Components.

2 SLAC-I-030-714-001-02 LCLS Vacuum Policy

3 SLAC-I-030-714-001-04 LCLS Level 1 Vacuum Qualification

4 DSG-000105293 PC1L1 Vacuum Chamber

5 DSG-000100582 PC1L0 Vacuum Chamber

6 DSG-000099431 CHAMBER, HE COLIM 6.0CF

7 DSG-000095996 CHAMBER, HE COLIM 4.5CF

4 Responsibilities

Jim Defever Responsible Engineer

Josh Kirks Responsible Engineer

5 Deliverables

5.1 Key Deliverables

The Subcontractor shall deliver the following to SLAC within 20 weeks after the contract is Awarded:

Item Part Number Qty Description

1 DSG-000105293 1 PC1L1 Vacuum Chamber

4x per chamber 2-3/4” Blank CF + Cu gasket & hardware

1x per chamber 10” Blank CF + Cu gasket & hardware

2 DSG-000100582 1 PC1L0 Vacuum Chamber

4x per chamber 2-3/4” Blank CF + Cu gasket & hardware

1x per chamber 10” Blank CF + Cu gasket & hardware

3 DSG-000099431 4 CHAMBER, HE COLIM 6.0CF

1x per chamber 10” Blank CF + Cu gasket & hardware

2x per chamber 6” Blank CF + Cu gasket & hardware

4 DSG-000095996 2 CHAMBER, HE COLIM 4.5CF

1x per chamber 10” Blank CF + Cu gasket & hardware

2x per chamber 4.5” Blank CF + Cu gasket & hardware

The vacuum chambers shall be blanked and back-filled with nitrogen.

Document Number: LCLSII-HE-1.4-SW-1493-R0 Page 4 of 14

5.2 OPTION 1: Additional Batch 1 – BCS Test Stopper

1 DSG-000099431 1 CHAMBER, HE COLIM 6.0CF

2x per chamber 6” Blank CF + Cu gasket & hardware

5.3 OPTION 2: Additional Batch 2 – MFX and CXI beamlines

1 DSG-000099431 9 CHAMBER, HE COLIM 6.0CF

5.4 OPTION 3: Additional Batch 3 – DXS beamline

1 DSG-000099431 8 CHAMBER, HE COLIM 6.0CF

1x per chamber 10” Blank CF + Cu gasket & hardware

2x per chamber 6” Blank CF + Cu gasket & hardware

5.5 OPTION 4: Additional Batch 4 – TXI beamline

Item Part Number Qty Description

1 DSG-000099431 2 CHAMBER, HE COLIM 6.0CF

1x per chamber 10” Blank CF + Cu gasket & hardware

2x per chamber 6” Blank CF + Cu gasket & hardware

5.6 OPTION 5: Additional Batch 5 – MEC beamline

Item Part Number Qty Description

1 DSG-000099431 3 CHAMBER, HE COLIM 6.0CF

5.7 Assembly Operations

Subcontractor shall adhere to SLAC Specification FP-202-631-14, Fabrication of UHV Components.

Subcontractor shall assemble and blank the vacuum chambers and leak test them.

Subcontractor shall vacuum bake the completed chambers at 250°C for 48 hours minimum prior to RGA testing.

5.8 UHV Cleaning

Subcontractor shall be responsible for cleaning all UHV parts that are used in the vacuum chambers.

Parts must be chemically cleaned prior to welding, assembly and testing. Subcontractor shall choose the method of cleaning compatible with ultra-high vacuum environment.

5.9 Tests

Document Number: LCLSII-HE-1.4-SW-1493-R0 Page 5 of 14

Leak test and RGA of the vacuum chambers shall meet or exceed SLAC-I-030-714-001-04.

5.9.1 Residual Gas Analysis (RGA)

Required method: 150˚C RGA test.

Subcontractor shall confirm that the assembly meets the requirements detailed in SLAC FP-202-631- 14, its Section 6, and Appendix A, by collecting RGA data where the temperature of the entire vacuum system and RGA head are at 150˚C. Acceptable limits for the partial pressure sum of all peaks > 44 AMU is P < 1 E-11 Torr and the maximum single-peak partial pressure for > 44 AMU is P < 5 E-12 Torr.

The RGA system and plots produced shall display a noise floor of better than 3 E-12 Torr.

5.9.2 Post-Test Configuration

The vacuum chambers shall be backfilled with high-purity nitrogen gas in preparation for shipping.

6 Schedule and Delivery

Subcontractor shall provide a schedule for the project including dates for the fabrication, cleaning & bake, acceptance tests, and delivery date.

Subcontractor shall not ship the chambers without prior authorization from SLAC. SLAC will have until 1 month after receipt of delivery to inspect and accept the assembly.

ITEM Target Date

Dimensional Inspection Reports and Material Certifications

1 week prior to shipment

Key Deliverables 20 weeks after award of contract

Shipment of Option 1 20 weeks after exercising the option

Shipment of Option 2 20 weeks after exercising the option

Shipment of Option 3 20 weeks after exercising the option

Shipment of Option 4 20 weeks after exercising the option

Shipment of Option 5 20 weeks after exercising the option

Shipment of Option 6 20 weeks after exercising the option

7 After Award of Subcontract

Within one week after award of subcontract, SLAC will schedule a Technical Exchange Meeting with Subcontractor. The Technical Exchange Meeting shall include discussion and verification of the following items:

Document Number: LCLSII-HE-1.4-SW-1493-R0 Page 6 of 14

Technical objectives, requirements and specifications

Fabrication, cleaning, assembly, inspection and test plans, and documentation status

Assessment of risk areas and issues/concerns

Shipping plan

Resolution of any identified quality concerns

SLAC will provide CAD models (in requested format such as Solid Edge, .stp or .iges files) for any of the drawings upon request.

8 Pre-Ship Review

Subcontractor shall provide inspection, test and RGA documentation to the SLAC Technical Representative one week prior to shipment. SLAC will review the documentation for conformance to the engineering drawings and may require an on-site Pre-Ship Review, where the status of the hardware is presented in order to determine acceptability of the unit for delivery. Subcontractor shall not ship any item without prior authorization or consent from SLAC.

9 Packaging

Subcontractor shall bolt the bottom of the blanked off chambers to the base of an enclosed crate for shipping. Subcontractor shall share pictures of chambers in crate prior to sending them to SLAC.

10 Nonconformance Reporting, Analysis, and Corrective Action

Subcontractor shall maintain a non-conformance reporting, analysis and corrective action system which shall, at a minimum, evaluate, analyze and correct non-conformance occurring during end-item acceptance testing and inspection. The results of all non-conformance evaluations and analyses shall be documented and available for review by SLAC.

Subcontractor shall immediately convey non-conformance to the Buyer (Procurement) and SLAC Technical Representative for consideration and resolution by the Project. Any condition of non-conformance discovered shall require a halt to the affected production until an effective resolution is established between Subcontractor and SLAC LCLS-II-HE Project Representatives.

Document Number: LCLSII-HE-1.4-SW-1493-R0 Page 7 of 14

APPENDIX A: Subcontractor Quality Control Requirements

The following Quality Control Requirements that are marked in the checklist below shall be provided by the Subcontractor:

Quality Program & Traceability Requirements:

☒ QC-01 Documented Quality Assurance Program [required for QL-1 and QL-2]

☐ QC-02 Design/Change Control for SUBCONTRACTOR Provided Design

☒ QC-02A Design/change control for SLAC Provided Design

☐ QC-03 Qualification and Certification of Personnel and Staff

☒ QC-04 Traceability–Item

Certification and Documentation Requirements:

☒ QC-05 Certificate of Conformance (CoC)

☐ QC-06 Certification of Calibration of Delivered Equipment

☐ QC-06A Certification of Calibration for SUBCONTRACTOR Measuring & Test

☒ QC-07 Certified Material Test Reports (CMTR)

☒ QC-08 Certificate of Analysis (CoA)

☐ QC-09 Shelf-Life Certifications/Storage Requirements

☐ QC-10 Manufacturer’s Certificate of Proof Test (hoist, rigging, lifting devices)

☒ QC-11 Manufacturing, Maintenance, Repair, Inspection and/or Test Procedures

☒ QC-12 Inspection, Examination, and Test Reports

☒ QC-13 Special Process Procedures (welding, heat treating, chemical cleaning, etc.)

☐ QC-14 Engineering Drawings

☐ QC-15 Manuals/Instructions

Inspection and Acceptance:

☐ QC-16 First Article Inspection/Review

☐ QC-17 Source Inspection

☒ QC-18 Factory Acceptance Test

☒ QC-19 Receipt Inspection (at SLAC)

☐ QC-20 Final Acceptance Test (at SLAC)

Surveillance:

☒ QC-21 SLAC’s Right of Access to SUBCONTRACTOR’s Facility for Inspection (Visit)

[required for QL-1 and QL-2]

☐ QC-22 SLAC’s Right of Access to SUBCONTRACTOR’s Facility for Communication and

Oversight (Resident) Miscellaneous:

☐ QC-23 Design Review

☒ QC-24 Production Readiness Review

☒ QC-25 Pre-Ship Review

☒ QC-26 Nonconformance Reporting (NCR)

☒ QC-27 Corrective Action Reports (CAR)

☒ QC-28 Suspect/Counterfeit Items [required for all items regardless of QL]

☒ QC-29 Serialization and Marking

☒ QC-30 Handling, Storage, Shipping, and Packaging (identify any special requirements in QC-

31 Other)

☐ QC-31 Other (Provide comment/remarks identifying additional information to be addressed by

SUBCONTRACTOR)

Document Number: LCLSII-HE-1.4-SW-1493-R0 Page 8 of 14

APPENDIX B: Quality Clauses Description

QC-01 DOCUMENTED QUALITY ASSURANCE PROGRAM

SUBCONTRACTOR’s Quality Assurance (QA) Program is required to be evaluated for the capability of providing items/services in accordance with subcontract technical and quality requirements prior to contract award. It will be required to be approved by SLAC prior to the start of work as further defined/controlled in the subcontract.

SUBCONTRACTOR will perform all work under this subcontract in accordance with its approved QA Program and further will notify SLAC of any quality affecting changes made to its QA Program, which may require follow-on re-evaluation/re-approval by SLAC.

SUBCONTRACTOR’S QA Program shall be subject to ongoing evaluation and monitoring by SLAC.

SUBCONTRACTOR agrees to provide SLAC the right and access to conduct audits of SUBCONTRACTOR’S quality systems and verify compliance with subcontract requirements.

SUBCONTRACTOR is responsible for flowing down the quality assurance requirements of this subcontract to its lower tier-subcontracts/suppliers.

QC-02 DESIGN/CHANGE CONTROL FOR SUBCONTRACTOR PROVIDED DESIGN

SUBCONTRACTOR shall provide design detail that is organized, well-defined, well-documented, verified, controlled, and managed throughout the subcontract life cycle. SUBCONTRACTOR shall maintain configuration control of design and design-related documentation following a baseline approval and acceptance. Subsequently, proposed design changes shall be fully described, documented, reviewed, and approved by SUBCONTRACTOR’s authorized knowledgeable and technical authorities, then incorporated into the documentation record following approval. A record of revisions shall apply to each official document to trace applicability throughout the subcontract life cycle.

QC-02A DESIGN/CHANGE CONTROL FOR SLAC PROVIDED DESIGN

SUBCONTRACTOR shall implement the SLAC provided design for the work involved. Design questions and design change requests must be transmitted to the SLAC via formal documents such as Requests for Information (RFI), Field Change Requests (FCR), or equivalent. No design changes will be implemented unless formally approved by the SLAC via Engineering Change Notice (ECN) or other equivalent controlled document.

QC-03 QUALIFICATION AND CERTIFICATION OF PERSONNEL AND STAFF

SUBCONTRACTOR’s personnel and staff shall have the training, experience, qualifications, and certifications necessary for the work to be performed as required by industry standards, as well as any additional requirements specified in this subcontract. Qualification and certification records shall be available for review by SLAC upon request.

QC-04 TRACEABILITY–ITEM

SUBCONTRACTOR shall have the capability of tracing items to both the documentation and the raw material from which the item was fabricated. All documentation and records used for traceability shall be available for review by SLAC upon request.

QC-05 CERTIFICATE OF CONFORMANCE

SUBCONTRACTOR shall provide a Certificate of Conformance (CoC) for each of the items procured through this subcontract. SUBCONTRACTOR personnel must assure that CoC are verified for compliance with the technical and quality requirements stated in the subcontract. Each CoC shall be from SUBCONTRACTOR and/or Manufacturer, shall identify SLAC’s subcontract number, and shall state that the item conforms in all respects with subcontract/manufacturer requirements, which may include any applicable specifications, drawings, marking requirements, part/serial/model number identification, or codes/standards that the item is certified to. Each CoC shall be signed and dated by an authorized representative as defined by the SUBCONTRACTOR/Manufacturer’s quality assurance program.

QC-06 CERTIFICATION OF CALIBRATION FOR DELIVERED EQUIPMENT

Document Number: LCLSII-HE-1.4-SW-1493-R0 Page 9 of 14

SUBCONTRACTOR shall submit with each instrument/system, a certification that the instrument/system has been calibrated and is ready for use. If separately stated in the procurement documents, such calibrations and associated calibration certificates shall have a pedigree of accreditation (e.g., A2LA, NVLAP, ACLASS, DKD, etc.) specified and provided by the SUBCONTRACTOR. The certification shall contain, as a minimum, the description and/or part/model number of the instrument/system, including any applicable serial numbers; identification of the standards, calibration date(s), and/or equipment used for the calibration; when appropriate, the as-found and as-left data with measurement uncertainties; and a statement that the calibration of the standards and/or equipment used is traceable to the National Institute of Standards and Technology (NIST) or other industry recognized and accepted national or international standard. The certification shall contain the signature and title of an authorized SUBCONTRACTOR representative.

SUBCONTRACTOR shall maintain records that provide traceability of calibrations for a minimum of one year from the date of completion of this subcontract. Such records shall be available for review by SLAC upon request.

QC-06A CERTIFICATION OF CALIBRATION FOR SUBCONRACTOR MEASURING & TEST

EQUIPMENT

For any SUBCONTRACTOR Measuring & Test Equipment (M&TE) that provides measurement on the production and acceptance of SLAC’s items/processes is by design required to be calibrated.

SUBCONTRACTOR shall maintain records that provide traceability of analytical results and instrument calibrations to the National Institute of Standards and Technology (NIST) for a period of one year from the date of completion of this subcontract. SUBCONTRACTOR shall provide copies of all current calibration documentation associated with SUBCONTRACTOR M&TE for SLAC to review upon request.

QC-07 CERTIFIED MATERIAL TEST REPORTS

SUBCONTRACTOR shall provide to SLAC, with and prior to the first shipment, a Certified Material Test Report (CMTR) for the material(s) used in the production of the specified subcontract deliverable. The CMTR must report physical and/or chemical properties, any test(s) performed, and any other technical evaluations invoked for the material type. The CMTR shall be traceable to the materials via heat/batch/manufacturer's lot numbers, or other identification method. Reporting shall conform with any referenced national and international standards. The CMTR shall be signed and dated by an authorized representative as defined by the SUBCONTRACTOR/Manufacturer’s quality assurance program.

QC-08 CERTIFICATE OF ANALYSIS

SUBCONTRACTOR shall provide to SLAC, with and prior to shipment, a Certificate of Analysis (CoA) for the material(s) supplied, including any associated Material Safety Data Sheets (MSDS’). The CoA shall include:

1. Name of chemical/product

2. Purchase Order # and/or Lot # traceable to purchase document and/or chemical container

3. Name and address of facility manufacturing/supplying product

4. Quantity of certified material

5. Analyzed concentration/purity

6. Analytical accuracy

7. Date of manufacture and/or date of shelf-life expiration (only applicable for items which are identified by the manufacturer as having an expiration date)

8. Signature and date of SUBCONTRACTOR’S certifying authority

QC-09 SHELF-LIFE CERTIFICATIONS/STORAGE REQUIREMENTS

SUBCONTRACTOR shall have an effective storage and age control system for items whose acceptability is limited by its age or manner of storage. The control system must include a method of

Document Number: LCLSII-HE-1.4-SW-1493-R0 Page 10 of identifying the age of such items and provisions for the rotation and purging of stock. Items provided with a designated shelf life must be marked or have their packaging marked with cure/manufacturing dates or expiration dates. At the time of receipt, the material shall not have less than 85% (allowing for rounding to whole months) of its shelf life remaining without prior written approval from SLAC.

SUBCONTRACTOR shall provide shelf-life information on certification documents and any applicable special storage and handling instruction.

QC-10 MANUFACTURER’S CERTIFICATE OF PROOF TEST

SUBCONTRACTOR shall provide to SLAC, with and prior to each shipment, a “Certificate of Proof Test” that is traceable to the item by serial/part/model number being shipped. A proof test successfully verifies construction and workmanship of hoisting, rigging, and lifting devices via application of a specified nondestructive testing. The certificate shall be signed and dated by an authorized representative as defined by the SUBCONTRACTOR/Manufacturer’s quality assurance program.

QC-11 MANUFACTURING, MAINTENANCE, REPAIR, INSPECTION AND/OR TEST PROCEDURES

SUBCONTRACTOR shall submit to SLAC upon request for review written procedures, checklists, and/or travelers prior to manufacturing, maintenance, and/or repair activity that will be performed to conform to the requirements of this subcontract.

SUBCONTRACTOR shall submit written detailed inspection and/or test procedures for approval prior to inspection and testing that will be performed to verify that the items to be supplied conform to the requirements of this subcontract. The Inspection and Test Plan shall clearly indicate the inspection and test environments, durations, procedures, inspection and test configurations, Hold/Witness points, pass/fail criteria, etc. for each item to be verified.

QC-12 INSPECTION, EXAMINATION, AND TEST REPORTS

SUBCONTRACTOR shall provide to SLAC, with and prior to each shipment, all reports of on-site testing/inspections/examinations and test results applicable to a hardware or software subcontract deliverable. The reports shall be traceable to the subcontract number, item part/model/serial number identification (where applicable), and/or system description (when items are tested/inspected as part of an overall integrated system).

QC-13 SPECIAL PROCESS PROCEDURES

SUBCONTRACTOR'S special process procedures as applicable to a work activity shall be made available for SLAC’S review upon request. Special processes (e.g., welding, brazing, bonding, plating, chemical machining, heat-treating, radiographic inspection, ultrasonic testing, pressure leak testing, waste processing, etc.) shall be performed in accordance with written procedures or instructions.

SUBCONTRACTOR shall maintain a system of process sheets, shop travelers, or equivalent means to define the sequence of manufacturing, inspection, installation, and test activities to be performed.

SUBCONTRACTOR shall provide the qualification/certification of personnel, prior to their assignment, to ensure competence in the use of the special process and associated procedures or specifications.

Qualification/certification records of SUBCONTRACTOR personnel who will be performing special process operations shall be available to SLAC for review upon request. Only those personnel that have been qualified to perform a specific special process shall be used to perform that process.

QC-14 ENGINEERING DRAWINGS

SUBCONTRACTOR shall provide to SLAC, with and prior to completion of design deliverables, prior to fabrication if required by the procurement documents, or with and prior to the shipment of any applicable items, engineering drawings detailing the design of the items/systems required by this subcontract. Drawing submittals shall meet the drawing standards (e.g., ASME Y14.100, ASMEY14.5, or another acceptable equivalent standard) and be traceable to the associated item. For authorized items, this requirement may be satisfied by inclusion of existing drawings in a technical operations/maintenance manual.

QC-15 MANUALS/INSTRUCTIONS

SUBCONTRACTOR shall submit manuals/instructions or other related documents associated with the items provided under subcontract. They may include applicable drawings/sketches; part/model numbers; recommended spare and replacement parts; information required for ordering, storage, and

Document Number: LCLSII-HE-1.4-SW-1493-R0 Page 11 of safety; installation/test instructions and operating and maintenance procedures. Manuals/instructions shall be written in clear, concise language, readily understood by a technician or craftsman and shall conform to any available industry standard(s) for the preparation of such documents.

QC-16 FIRST ARTICLE INSPECTION/REVIEW

SUBCONTRACTOR shall demonstrate to SLAC’s satisfaction that the first production article of a subcontract deliverable conforms to the requirements of this subcontract. First article acceptance may follow a series of product analyses, inspections, demonstrations, or tests, and will likely require accompanying engineering documentation (drawings, travelers, specifications, analyses, technical reports, software datasheets, certifications, etc.). One or more reviews may be held to communicate the steps taken to satisfy subcontract technical expectations. SUBCONTRACTOR shall obtain SLAC’s written approval/authorization of the first article prior to proceeding with production of remaining like items.

QC-17 SOURCE INSPECTION

In addition to other reviews or inspections, SLAC shall inspect the supplies covered by this subcontract at its source. This may include any step in the process of manufacturing, assembly, inspection, testing, and preparation for shipment. Particular emphasis may be placed on the SUBCONTRACTOR's identified critical processes, product inspections, and tests. To facilitate this potential source inspection, SUBCONTRACTOR shall notify SLAC of its readiness at least ten (10) working days before the negotiated date on which the source inspection is anticipated to begin.

QC-18 FACTORY ACCEPTANCE TEST

SUBCONTRACTOR shall submit a factory acceptance test plan to SLAC for approval at least thirty (30) days prior to the start of factory acceptance tests. SUBCONTRACTOR shall provide factory acceptance test reports following completion of testing. Reports shall be certified by the SUBCONTRACTOR’s Quality Assurance Manager, identifying conformance with deliverable physical and functional requirements, recorded non-conformances, and authorized re-inspection/re-test results.

SUBCONTRACTOR shall obtain SLAC’s written acceptance of all required inspection and test results prior to product shipment.

QC-19 RECEIPT INSPECTION (at SLAC)

SLAC shall ensure that delivered items are fully inspected upon receipt at SLAC. Inspections shall confirm that the deliverable meets all subcontract physical requirements, and that the deliverable was received in good condition. Product acceptance (or rejection), including a full delineation of any non-conformances, shall be provided to SUBCONTRACTOR within fifteen

(15) days of receipt.

QC-20 FINAL ACCEPTANCE TEST (at SLAC)

Following delivery, SLAC reserves the right to perform any or all final acceptance tests required to verify that the purchased item(s) conform(s) to the requirements in this subcontract. Tests shall be completed within forty-five (45) working days of delivery. Failure of any tests sanctioned to legitimately certify performance will deem the purchased item(s) unacceptable. SLAC will return the purchased item(s) to SUBCONTRACTOR for repair or replacement at no cost to SLAC. Shipping costs of return and replacement shall be at the SUBCONTRACTOR’S expense.

QC-21 SLAC’S RIGHT OF ACCESS TO SUBCONTRACTOR’S FACILITY (VISIT)

SLAC reserves the right to send its representatives to visit SUBCONTRACTOR's facilities, on a non-resident basis, for surveillance and audit purposes. Such visits are intended to assure/verify SUBCONTRACTOR's conformance to the technical requirements of this subcontract, including test and inspection requirements, and all applicable quality assurance requirements. SLAC’s personnel shall be allowed full access to: (1) witness all operations/tests involved in the performance of this subcontract;

and (2) all records pertaining to the subcontract. Reasonable advance notice (minimum 24 hours), in writing, shall be provided to SUBCONTRACTOR prior to any such visits. SUBCONTRACTOR shall flow down this requirement for SLAC's right of access to all lower-tier subcontractors and suppliers.

Document Number: LCLSII-HE-1.4-SW-1493-R0 Page 12 of

QC-22 SLAC’s RIGHT OF ACCESS TO SUBCONTRACTOR’S FACILITY (RESIDENT)

SLAC, at its discretion, may assign and station resident representatives at SUBCONTRACTOR's facility to provide program coordination and to regularly monitor subcontract progress. These representatives will assist in expediting actions between SLAC and SUBCONTRACTOR and will ensure program progress meets technical, cost, and schedule expectations. The resident representatives shall have access to all areas and all information directly related to the scope of the assigned subcontract. SUBCONTRACTOR agrees to provide appropriate office space and communication facilities for such representatives at no additional cost to SLAC.

QC-23 DESIGN REVIEW

SUBCONTRACTOR shall include SLAC in each design review scheduled for engineered subcontract deliverables to demonstrate that the design shall meet SLAC’s requirements. SUBCONTRACTOR shall notify SLAC of plans to conduct a design review conference at least fifteen (15) working days before the date on which the conference is scheduled or as indicated in the subcontract. The notification shall include the proposed conference agenda and one reproducible copy of each document that is intended to substantiate design definition. The extent to which design definition is prescribed is dependent on the level of design maturity. The following represents typical documentation that shall be provided to SLAC at least fifteen (15) working days prior to the design review:

Design requirements

Design/Installation drawings, models, schematics, algorithms

Performance analyses

Prototype test results

Reliability/maintainability analyses

Safety hazards assessment

Risk analysis and risk mitigation strategies

Preliminary production plan

Cost/schedule status

QC-24 PRODUCTION READINESS REVIEW

SUBCONTRACTOR shall perform a Production Readiness Review (PRR) to provide assurance that production design is proven complete and adequate; all necessary plans, procedures, design documentation, and resources are in place; and the SUBCONTRACTOR facility is ready for the start of manufacturing. SUBCONTRACTOR shall not proceed into manufacturing until completion of the PRR and written approval has been provided by SLAC.

The SUBCONTRACTOR shall provide the following documentation to SLAC at least ten (10) working days prior to the PRR:

Production and Delivery schedule

Material Procurement/Inventory Control plans

Final Drawings

Manufacturing Plan, including all procedures and SLAC Mandatory Inspection Hold Points

Inspection and Test plans, in accordance with the Subcontractor Quality Control

Requirements detailed under Appendix A

Document Number: LCLSII-HE-1.4-SW-1493-R0 Page 13 of

Quality Assurance Plan, in accordance with the Subcontractor Quality Control Requirements detailed under Appendix A.

Shipping Plan, including packaging, marking, handling, shipping method and courier selection details.

QC-25 PRE-SHIP REVIEW

Status of preparations for shipment and delivery shall be reviewed at least thirty (30) days prior to shipment. SUBCONTRACTOR shall only ship articles under written SLAC authorization following any Pre-Ship Review. The need for follow-on or ongoing Pre-Ship Reviews will be routinely assessed throughout the production effort. The following Shipping Plan detail shall be addressed during the Pre- Ship Review:

Handling, storage, and packaging, including markings, shall be conducted in accordance with established work and inspection instructions, drawings, specifications, or other pertinent documents or procedures specified for use in conducting these activities.

Items shall be packaged and shipped in a way that protects while in transit.

Packaging shall incorporate appropriate lifting or hoisting accommodations, limitations on transportation shock loads, application of necessary environmental sensors, and all appropriate handling warnings or notifications. Provision shall be made for ergonomically friendly content removal.

Shipping content shall be inspected prior to packaging. Packaging slip including shipper and consignee name, address, and contact details; net and gross weights, dimensions, and contents of all shipping pieces; part/serial number of included unit(s), etc. shall either be included inside or taped to the outside of the package.

Appropriate markings, including center-of-gravity, weight, “Fragile”, “This side up”, “Do not get wet”, etc. shall be clearly displayed on packaging exterior surfaces.

Shipping Label information (address and Point of Contact) shall be confirmed with SLAC at least fifteen (15) days prior to the PSR.

Appropriate shipping method and courier shall be disclosed.

Shipping schedule shall be communicated.

QC-26 NONCONFORMANCE REPORTING

SUBCONTRACTOR shall evaluate and notify SLAC of each nonconformance against contractually agreed upon engineering, inspection, or test requirements within three (3) working days of the discovery. This includes, but is not limited to, nonconformance with documentation requirements and technical or material requirements. Notice of a nonconformance shall consist of a written description of the nonconformance, an assessment of the cause and the proposed disposition/corrective action, including an explanation and technical justification for any proposed Use-As-Is or Repair dispositions.

In cases where the SUBCONTRACTOR proposes a Use-As-Is or Repair disposition, the disposition of the nonconformance must be evaluated, accepted, and approved by SLAC. Documentation of Use-As- Is or Repair nonconformance shall be submitted by SUBCONTRACTOR to SLAC through a formal/controlled method. All records of nonconformance shall be maintained by the SUBCONTRACTOR and shall be made available for review at SLAC’s request. SUBCONTRACTOR shall allow the return of any materials determined by SLAC to be nonconforming as a result of SLAC’s receipt inspection or final acceptance test.

QC-27 CORRECTIVE ACTION REPORTS

Document Number: LCLSII-HE-1.4-SW-1493-R0 Page 14 of

SUBCONTRACTOR shall provide SLAC with a written plan for addressing a corrective action request/requirement, within five (5) working days of corrective action receipt or identification.

SUBCONTRACTOR shall follow-up with a corrective action report, identifying actual corrective action(s) taken, within 30 calendar days of the event, unless otherwise negotiated with SLAC. Prior to implementation, corrective actions will be evaluated and approved by SLAC to ensure such actions are appropriate and have been/will be effectively implemented.

QC-28 SUSPECT/COUNTERFEIT ITEMS

A suspect/counterfeit item (S/CI) is one in which there is an indication by visual inspection, testing, or other information that it may not conform to established Government or industry-accepted specifications or national consensus standards. A counterfeit item is a suspect item that is a copy or substitute, without legal right or authority to do so, or one whose material, performance, or characteristics are knowingly misrepresented by the vendor, supplier, distributor, or manufacturer.

SUBCONTRACTOR warrants that all items, including their subassemblies, components, and parts, tendered to SLAC shall be genuine (i.e., not counterfeit), new and unused, and conform to the requirements of this subcontract, unless otherwise approved in writing by SLAC prior to delivery.

SUBCONTRACTOR’s warranty certifies that labels and/or trademarks or logos affixed or designed to be affixed; items supplied or delivered to SLAC; and certifications, affirmations, information, or documentation related to the authenticity and quality of items supplied or delivered to SLAC under this subcontract, are genuine.

SLAC shall have the right to reject deliverables, and related paperwork, as nonconforming, to deny payment for such items, or to return such items to SUBCONTRACTOR if found to be suspect/counterfeit.

QC-29 SERIALIZATION AND MARKING

The manufacturer shall serialize parts, components, subassemblies, and assemblies as required by drawings, specifications, and this subcontract. The manufacturer’s serial number control system shall ensure that the same serial number is not used more than once, across their entire product line.

Accompanying quality documents (e.g., test/inspection reports, certification documents) shall refer to any applicable serial numbers, or if more appropriate, lot numbers of the items. Serial numbers/lot numbers shall be directly marked or affixed to items. If not feasible, the item(s) shall be indirectly identified (e.g., tagged with a serial number or bagged with a requisite lot number).

QC-30 HANDLING, STORAGE, SHIPPING, AND PACKAGING

Until shipped and delivered to SLAC or authorized destination, SUBCONTRACTOR shall control and be responsible for the handling, storage, cleaning, packaging, shipping, and preservation of items to prevent damage or loss and to minimize deterioration.

SUBCONTRACTOR shall only package, mark, and ship items under a written SLAC approved Shipping Plan. If found unacceptable by SLAC, non-conforming packages shall be returned to SUBCONTRACTOR at SUBCONTRACTOR’S expense.

SECTION D (REV. 6/01/12) SLAC-SCM-GEN-032 PAGE 1 OF 1

SUPPLY CHAIN MANAGEMENT

Section D – Delivery, Shipping, Packing

1. Delivery, Shipping, Packaging in accordance with documentation listed under Section C – Statement of Work.

2. FOR DOMESTIC VENDOR or SHIPPING WITHIN THE USA:

Shipment will be FOB Destination

3. FOR INTERNATIONAL VENDORS or SHIPPING OUTSIDE OF THE USA:

Shipment will be made CIP SLAC, Menlo Park, and Duty Unpaid.

VENDOR IS INSTRUCTED TO COORDINATE SHIPMENT WITH SLAC CUSTOMS AGENT:

TO BE CLEARED THROUGH CUSTOMS IN (location) BY GREEN WORLDWIDE SHIPPING

(USA), INC. (PHONE) 650-918-6776 (MOBILE) 650-690-6408;

Email: slac-imports@greenworldwide.com (INBOUND CONTACT).

For additional export information use: slac-exports@greenworldwide.com, www.greenworldwide.com, and https://www.greenworldwide.com/contact-green/.

Please mark the "BSO" box (Broker Select Option) in the form.

Address to:

Green Worldwide Shipping, LLC 433 Airport Blvd., Suite 310 Burlingame, CA 94010 USA Main: +1 650 348 2211 Email: slac-imports@greenworldwide.com

4. Marking for Shipment Exterior of shipping containers shall be adequately and properly marked for identification. All containers shall include the following minimum exterior marking:

a. Addressee:

SLAC National Accelerator Laboratory

ATTN: TBD

2575 Sand Hill Road Menlo Park, CA 94025

b. Shipper

c. The SLAC subcontract or purchase order number

SECTION E (REV. 06/04/12) SLAC-SCM-GEN-031 PAGE 1 OF 1

SUPPLY CHAIN MANAGEMENT

Section E – Inspections and Acceptance

ITEM NO. INSPECT AT INSPECT BY ACCEPT AT

ACCEPT

BY

(Basic Requirement)

SUBCONTRACTOR/

SLAC

SUBCONTRACTOR SLAC SLAC

(Basic Requirement)

SUBCONTRACTOR/

SLAC

SUBCONTRACTOR SLAC SLAC

(Basic Requirement)

SUBCONTRACTOR/

SLAC

SUBCONTRACTOR SLAC SLAC

(Basic Requirement)

SUBCONTRACTOR/

SLAC

SUBCONTRACTOR SLAC SLAC

(Option- Not Exercised)

SUBCONTRACTOR/

SLAC

SUBCONTRACTOR SLAC SLAC

(Option- Not Exercised)

SUBCONTRACTOR/

SLAC

SUBCONTRACTOR SLAC SLAC

(Option- Not Exercised)

SUBCONTRACTOR/

SLAC

SUBCONTRACTOR SLAC SLAC

(Option- Not Exercised)

SUBCONTRACTOR/

SLAC

SUBCONTRACTOR SLAC SLAC

(Option- Not Exercised)

SUBCONTRACTOR/

SLAC

SUBCONTRACTOR SLAC SLAC

Note:

a) SLAC inspection and written acceptance required for items 001 – 004, Basic Requirement.

Same will apply if any Option is Exercised.

b) Final Inspection & acceptance after the Delivery at SLAC in accordance with Statement of Work, “LCLS-II-HE Collimator Vacuum Chamber SOW”, Document No. LCLSII-HE-1.4-SW- 1493-R0 dated 2/18/2026.

c) Inspection and Acceptance in accordance with “Section 13 – Inspection and Acceptance,” SLAC National Accelerator Laboratory Terms and Conditions for Fixed Price Commercial Supplies and Services dated August 2023.

SECTION F (REV. 06/04/12) SLAC-SCM-GEN-032 PAGE 1 OF 1

SUPPLY CHAIN MANAGEMENT

Section F – Deliveries or Performance

SCHEDULE

Offeror to propose Deliveries or Performance Schedule for SLAC's review. This table is a sample for the draft contract.

Item No. Description Target Delivery Proposed Delivery (ARO +Weeks)

001 DSG-000105293, PC1L1 Vacuum Chamber ARO + 20 Weeks

002 DSG-000100582, PC1L0 Vacuum Chamber ARO + 20 Weeks

003 DSG-000099431, CHAMBER, HE COLIM 6.0CF ARO + 20 Weeks

004 DSG-000095996, CHAMBER, HE COLIM 4.5CF ARO + 20 Weeks

(Option-

Not Exercised)

OPTION 1 - Additional Batch 1 – BCS Test Stopper, DSG-

000099431, CHAMBER, HE COLIM 6.0CF

ARO + 20 Weeks

(Option-

Not Exercised)

OPTION 2 - Additional Batch 2 – MFX and CXI beamlines, DSG-000099431, CHAMBER, HE COLIM 6.0CF

ARO + 20 Weeks

(Option-

Not Exercised)

OPTION 3 - Additional Batch 3 – DXS beamline, DSG-

000099431, CHAMBER, HE COLIM 6.0CF

ARO + 20 Weeks

(Option-

Not Exercised)

OPTION 4 - Additional Batch 4 – TXI beamline, DSG-

000099431, CHAMBER, HE COLIM 6.0CF

ARO + 20 Weeks

(Option-

Not Exercised)

OPTION 5 - Additional Batch 5 – MEC beamline, DSG-

000099431, CHAMBER, HE COLIM 6.0CF

ARO + 20 Weeks

SECTION G (REV. 06/26/2025) SLAC-SCM-GEN-033 PAGE 1 OF 1

SUPPLY CHAIN MANAGEMENT

Section G – General Terms and Conditions

The following Terms and Conditions are hereto and incorporated by reference:

Fixed Price Commercial Supply and Services General Terms and Conditions (Rev. August 2023)

GENERAL TERMS AND CONDITIONS FOR FIXED PRICE COMMERCIAL SUPPLIES AND SERVICES

August 2023

GENERAL TERMS AND CONDITIONS

For Fixed Price Commercial Supplies and Services

INDEX

1. DEFINITIONS

2. SCOPE; ENTIRE AGREEMENT AND ORDER OF

PRECEDENCE

3. SELLER ACCEPTANCE OF SUBCONTRACT

4. SERVICES

5. KEY PERSONNEL

6. TITLE AND RESPONSIBILITY

7. INSTRUCTIONS FOR PACKAGING

8. APPROVAL OF TECHNICAL DATA

9. TRAVEL

10. INVOICES AND PAYMENTS

11. EXTRAS

12. TAX AND BUYER EXEMPTION

13. INSPECTION AND ACCEPTANCE OF

COMMERCIAL PRODUCTS OR COMMERCIAL

SERVICES

14. QUALITY OF ITEMS AND COUNTERFEIT PARTS ... 4

15. WARRANTY

16. LIMITATION OF LIABILITY

17. INDEMNITY

18. CONFIDENTIALITY

19. MATERIAL BREACH

20. ASSIGNMENT

21. INDEPENDENT CONTRACTOR

22. PERMITS, LICENSES, AND APPLICABLE LAWS

23. DISPUTES AND GOVERNING LAW

24. EXPORT CONTROL

25. CONTRACTS FOR MATERIALS, SUPPLIES,

ARTICLES, AND EQUIPMENT

26. TIME IS OF THE ESSENCE

27. EXCUSABLE DELAYS

28. PUBLICITY

29. CLAUSES INCORPORATED BY REFERENCE

1. DEFINITIONS

As used in the Subcontract, the term:

a. “Buyer” means the Board of Trustees of the Leland Stanford Jr. University (“University”), or any duly authorized representative thereof, acting through SLAC National Accelerator Laboratory (“SLAC”), under its Management and Operating Contract with the United States Department of Energy (“DOE”).

b. “Commercial product” or “commercial service” has the meanings set forth in FAR 2.101, as updated from time to time.

c. “Government” means the government of the United States of America.

d. “Micro-Purchase Threshold” shall mean the threshold defined in FAR 2.101, as updated from time to time.

e. “Procurement Specialist” means Buyer’s designated contracting officer with the authority to bind Buyer. Unless otherwise provided in writing herein, no other Buyer personnel or agents possess such authority. Procurement Specialist may also be referred to as “Subcontract Administrator” in the Subcontract.

f. “Seller” means the firm (individual person and/or entity) supplying the materials, supplies or services under the Subcontract. Seller may also be referred to as supplier, Subcontractor or vendor.

g. “Seller Representative” means Seller’s primary point of contact for Buyer, designated by Seller as responsible for leading and organizing the services to be provided herein.

h. “Simplified Acquisition Threshold” shall mean the threshold defined in FAR 2.101, as updated from time to time.

i. “Technical Representative(s) or Service Manager(s),” if one or more is designated in this Subcontract, shall mean Buyer’s agent(s) for all technical inquiries and oversight. The Technical Representative or Service Manager has the authority to provide clarifying instruction or grant approvals in the manner defined in the Subcontract, but not to modify or amend any term of this Subcontract, nor to commit Buyer funds.

2. SCOPE; ENTIRE AGREEMENT AND ORDER OF PRECEDENCE

a. The scope of the Subcontract shall be limited to the acquisition of commercial products or services, on a fixed-price basis.

b. The Subcontract may consist of any or all of the following documents: (1) signed Subcontract or Purchase Order, including any special terms and conditions attached thereto; (2) these terms and conditions and any on-site supplemental terms and conditions (for services provided at Buyer’s site); (3) Statement of Work,; (4) any other Buyer referenced and incorporated clauses, provisions, and documents;

(5) Buyer-furnished Government Property; and (6) Seller’s written and accepted proposal.