RFP 358413_BLN Professional External Radiation Dosimetry Services.docx

REQUEST FOR PROPOSAL

Fermi National Accelerator Laboratory

Procurement Department Finance Section 630.840.3554 bnielsen@fnal.gov

Professional External Radiation Dosimetry Service Providers

(Job)

REQUEST FOR PROPOSAL – THIS IS NOT A PURCHASE ORDER

Fermi Research Alliance, LLC anticipates procurement of the following professional services for Fermi National Accelerator Laboratory (FERMILAB).

Fermilab requests your firm-fixed price proposal for Professional External Radiation Dosimetry Services (NAICS Code 334519) as outlined in the Statement of Work, dated April 2024 (attached).

Period of Performance:

The term of the resulting Purchase Order Agreement shall be a one (1) year “Base Term,” starting August 1, 2024, through August 31, 2025, and four option years.

Option Year 1: August 1, 2025 - August 31, 2026 Option Year 2: August 1, 2026 - August 31, 2027 Option Year 3: August 1, 2027 - August 31, 2028 Option Year 4: August 1, 2028 - August 31, 2029

The following attachments, exhibits, and terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this solicitation.

RFP 358413_BLN External Radiation Dosimetry Services SOW (4/2024) FRA General Terms and Conditions for Commercial Products and Commercial Services (3/2024)

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Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated.

COMPANY NAME__________________________

ADDRESS_______________________________

TERMS_____________FOB________________

SUBMITTED BY:__________________________

MATERIALS, SUPPLIES OR SERVICES RESULTING FROM THIS QUOTE ARE FOR WORK DONE UNDER PRIME CONTRACT NO. DE-AC02-07CH11359 WITH THE UNITED STATES DEPARTMENT OF ENERGY. ANY ITEMS COVERED BY G.S.A. CONTRACTS SHOULD BE SO INDICATED.

DATE SUBMITTED: ________________________

Brian Nielsen

DESCRIPTION

Basis for Subcontract Award:

A subcontract will be awarded to that responsible offeror whose proposal represents the best value after evaluation in accordance with the factors in this solicitation.

This is a best value source selection. Award shall be made to contractors who are deemed responsible by FRA; whose proposal conforms to the solicitation’s requirements and is judged to represent best value to FRA. The best value is represented by the most advantageous offer, price and other factors considered. Such offers may not necessarily be the proposals offering the lowest price or receiving the highest technical rating. Prospective offerors are advised that a proposal meeting solicitation requirement with the lowest evaluated price may not be selected if award to a higher evaluated price offeror is determined to be most advantageous to FRA. FRA intends to award without discussions. Each contractor shall be evaluated relative to the following factors. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price.

Factor 1: General Services (7%) Factor 2: Dosimeter Types (10%) Factor 3: Accounts (7%) Factor 4: Dosimeter Numbering and Labels (7%) Factor 5: Dosimeter Shipments (7%) Factor 6: Processing (9%) Factor 7: Reporting (9%) Factor 8: Spare Dosimeters (7%) Factor 9: Backup Services and Equipment (9%) Factor 10: Quality Assurance Program (9%) Factor 11: Accreditation (10%) Factor 12: Performance Testing (9%)

Please provide the cost breakdown of the following:

Base Term: August 1, 2024, through July 31, 2025 Unit Price Per Dosimeter: _______________________________ Monthly QA Fee: $ _________________________________ LDR Blind Audit Fee: $ _________________________________ UN Returned Dosimeter Fee: $ _________________________________ Please define any other costs associated with these services: ________________________________ Total: $ _________________________________

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Option Year 1: August 1, 2025, through July 31, 2026 Unit Price Per Dosimeter: _______________________________ Monthly QA Fee: $ _________________________________ LDR Blind Audit Fee: $ _________________________________ UN Returned Dosimeter Fee: $ _________________________________ Please define any other costs associated with these services: ________________________________ Total: $ _________________________________

Option Year 2: August 1, 2026, through July 31, 2027 Unit Price Per Dosimeter: _______________________________ Monthly QA Fee: $ _________________________________ LDR Blind Audit Fee: $ _________________________________ UN Returned Dosimeter Fee: $ _________________________________ Please define any other costs associated with these services: ________________________________ Total: $ _________________________________

Option Year 3: August 1, 2027, through July 31, 2028 Unit Price Per Dosimeter: _______________________________ Monthly QA Fee: $ _________________________________ LDR Blind Audit Fee: $ _________________________________ UN Returned Dosimeter Fee: $ _________________________________ Please define any other costs associated with these services: ________________________________ Total: $ _________________________________

Option Year 1: August 1, 2028, through July 31, 2029 Unit Price Per Dosimeter: _______________________________ Monthly QA Fee: $ _________________________________ LDR Blind Audit Fee: $ _________________________________ UN Returned Dosimeter Fee: $ _________________________________ Please define any other costs associated with these services: ________________________________ Total: $ _________________________________

Please indicate if pricing is based on GSA schedule and if so, provide GSA schedule and contract number with your response.

If a published price list is available, please forward with your response or provide the web address.

Your written response to this solicitation must be in accordance with the following additional requirements:

RFP Page (6/2024)

SARC – Subcontractor Annual Representations & Certifications Rev. 3 (4/2022)

PUR-466 Proposal Certifications Rev. 1 (10/2021)

Questions: RFP questions are accepted through July 1, 2024, 5:00 PM CT please email questions to Brian Nielsen at bnielsen@fnal.gov.

The Proposal is due July 3, 2024, by 5:00 PM CDT. Please email your proposal to Brian Nielsen at bnielsen@fnal.gov.

All contractual questions shall be directed to:

Best Regards, Brian Nielsen

Brian Nielsen Procurement Specialist III Phone : 630-840-3554 E-mail : bnielsen@fnal.gov image1.jpeg image2.png