RFP 349693 Condition Assessment of HEW-1 Transmission Line.pdf

May 19, 2021

Dear: Prospective Offeror

Request for Proposal NO: 349693 –Condition Assessment of HEW -1 Transmission Line

Hanford Mission Integration Solutions, LLC. (HMIS) requests proposals for a Condition Assessment of

HEW-1 Transmission Line. The requested work is in support of Hanford Mission Essential Services

Contract (HMESC) Prime Contract 89303320DEM000031 with the U.S. Department of Energy, Richland

Office.

Information regarding the submission of a proposal is contained in the attached Solicitation. Proposals are to be prepared in accordance with the instructions and conditions set forth herein. Proposals are to be received by the close of business Wednesday, June 9, 2021.

All questions are to be directed to the Contract Specialist via email. All proposals are subject to the terms and conditions set forth herein. Any exceptions, deviations, or omissions may be grounds for rejection of proposals submitted.

HMIS looks forward to your response.

Thank you, V. Sami Finney, HMIS Contract Specialist

(509)373-2248

Verla_sami_l_finney@rl.gov mailto:Verla_sami_l_finney@rl.gov

REQUEST FOR PROPOSAL NO: HMIS-349693

Table of Contents

SECTION A – SOLICITATION/AWARD

1.0 Introduction

1.1 Buyer Not Obligated- Irregularities and Notifications

1.2 Solicitation Amendments

1.3 Proposal Submittal

1.4 Late Proposals

1.5 Proposal Changes

1.6 Withdrawal

1.7 North American Industry Classification System (NAICS) Code and Size

Standard

1.8 Notification of Intent to Propose

1.9 Questions/Comments Regarding the Solicitation

2.0 Basis for Award

2.1 Basis of Award- Tradeoff Selection Process

3.0 Proposal Instructions

3.1 Proposal Preparation

3.2 Proposal Content

3.2.1 Volume I Technical Proposal Requirements

3.2.2 Volume II Required Price Support Information

3.2.3 Volume III Pricing Backup

3.3 Representations and Certifications

3.4 Anti-kickback Certifications

3.5 Additional Information

3.6 Acceptance of Terms and Conditions and Technical Requirements

3.7 Proposal Validity Period

3.8 Financial Capability Determination Information

3.9 Foreign Nationals

3.10 Employment Eligibility Verif ication (E-Verity)

3.11 Proprietary Data Submittals

3.12 Service Animal Requirement

Exhibits

Exhibit 002 – Proposed Lower-Tier Subcontractors

Exhibit 003 – Past Performance

Exhibit 004 – Conflict of Interest Disclosure and Representation

Exhibit 005 – Foreign National Disclosure

Exhibit 006 – Representation and Certification

Exhibit 007 – Agreement, Exceptions, and Assumptions

Exhibit 008 – Organizational Conflict of Interest Disclosure Statement

4.0 DRAFT Award

4.1 Statement of Work

4.2 Effective Term

4.3 Contract Type

4.4 Total Value of Subcontract

4.5 Compensation

4.6 Payment Terms

4.7 Authorized Personnel

4.8 Designation of Technical Representative

SECTION B – PRICES/COST

5.0 Invoices

5.1 Invoice Instructions - Fixed Price

5.2 Milestone Payment Schedule

SECTION C – STATEMENT OF WORK

5.3 Hazardous Materials Used in Conjunction with Maintenance Efforts

5.4 Engineering Drawing Standards

5.5 Environmental, Safety, and Health

SECTION D – PACKAGING, MARKING, AND TRANSPORTATION INSTRUCTIONS

SECTION E – INSPECTION, ACCEPTANCE, AND QUALITY ASSURANCE

REQUIREMENTS

6.0 Inspection, Acceptance, and Quality Assurance Requirements

6.1 DOE Inspection and Acceptance

SECTION F – DELIVERIES OR PERFORMANCE

SECTION G – SUBCONTRACT ADMINISTRATION

7.0 Subcontract Administration

7.1 Subcontractor Submittals

7.2 Document Transmittals

7.3 Electronic Mail Capability

7.4 Foreign Nationals

7.5 Closeout Certification

7.6 Estimated Billing

7.7 Formal Requests for Clarification or Information

SECTION H – SPECIAL SUBCONTRACT REQUIREMENT

8.0 Special Subcontract Requirement

8.1 Facility Closure Notice – Holiday and Work Schedules

8.2 Inspection of Services

8.3 Requirement for Lower Tier Subcontracting

8.4 Non-Disclosure Agreement for Company Subcontractors

8.5 Chemical Reporting

8.6 Limitation of Liability – Services

8.7 Hazardous Material Rights

SECTION I – SUBCONTRACT CLAUSES

9.0 Subcontract Clauses

9.1 Representations and Certifications

9.2 Notification of Changes in Size and Status

9.3 Service Contract Act Wage Determinations - Removed if Commercial Services

Applies

SECTION J – ATTACHMENTS

10.0 Subcontract Attachments

10.1 List of Subcontract Attachments

SECTION A – SOLICITATION/AWARD

1.0 Introduction

Hanford Mission Integration Solutions, LLC. (hereby HMIS, “Contractor” or “Buyer”) acting under its contract with the U.S. Department of Energy – Richland Operations Office (DOE-RL) located in

Richland, WA, requests Offeror to submit a proposal for a Firm Fixed Price type of subcontract to provide a Condition Assessment of HEW-1 Transmission Line.

1.1 Buyer Not Obligated- Irregularities and Notifications

Buyer is not obligated to pay any costs incurred in the preparation and submission of Offeror’s proposal, nor required to enter into a subcontract or any other arrangement with Offeror.

1.2 Solicitation Amendments

The Contract Specialist may issue one or more amendments to the solicitation to make changes or to resolve any problems regarding the solicitation. The Contract Specialist will issue the amendment in time for prospective Offerors to incorporate any changes into their proposals. If this solicitation is amended, then all terms and conditions that are not amended will remain unchanged. FAILURE TO

ACKNOWLEDGE THE RECEIPT OF THE AMENDMENT AT THE DESIGNATED LOCATION BY

THE SPECIFIED DATE AND TIME MAY RESULT IN REJECTION OF THE OFFER.

1.3 Proposal Submittal

The proposal is due by close of business June 9, 2021.

The proposal shall be submitted via e-mail to the Contract Specialist verla_sami_l_finney@rl.gov

NOTE: Communications with any HMIS personnel except the above named Contract Specialist concerning any aspect of this Solicitation may be grounds for disqualifying an Offeror from being considered for award.

1.4 Late Proposals

A proposal is considered late if it is received at the office designated in the solicitation after the exact time and date specified for receipt and will not be considered unless:

a. It is the only proposal received.

1.5 Proposal Changes

Any modification of a proposal, including the Contract Specialist’s request for “Best and Final Offer,” is subject to the same conditions as in the “Late Proposals” section above.

1.6 Withdrawal

Offeror may withdraw its proposal by written or electronic notice received at any time prior to award.

mailto:verla_sami_l_finney@rl.gov

1.7 North American Industry Classification System (NAICS)

Code and Size Standard

The Contract Specialist has determined that North American Industry Classification System (“NAICS”) Code 541330 applies to this acquisition. Therefore, the size standard for determining whether an Offeror is a small business in regard to this acquisition is $16.5 Million.

By submitting a proposal for this solicitation, Offeror agrees to indemnify, defend, and hold harmless

Buyer for any and all liability, loss, damages, penalties, claims, costs, and expenses, including attorney fees and costs of legal action, litigation, or settlement, arising from or relating to Offeror’s misrepresentation of its business size or status, regardless of whether Offeror’s misrepresentation was willful, intentional, or knowing.

1.8 Notification of Intent to Propose

Buyer requests that each prospective Offeror notify the Contract Specialist via email no later than close of business 5/26/2021 whether the Offeror intends to submit a proposal in response to this Solicitation. The

Offeror may transmit the notification to the Contract Special.

1.9 Questions/Comments Regarding the Solicitation

The Offeror must submit any comments or questions regarding the solicitation to the Contract Specialist in writing no later than close of business 6/02/2021 The Contract Specialist will answer all questions in writing, via addendum, for the benefit of all prospective Offerors.

2.0 Basis for Award

HMIS may award one or more subcontracts as a result of this solicitation. Award will be made to the

Offeror who is considered to be the overall Best Value to the government. This solicitation provides the basis for HMIS evaluation. Offerors are also advised that HMIS reserves the right to award a subcontract based upon initial offers and without further discussions with Offerors. Offeror should provide their best price and technical offers initially.

2.1 Basis of Award- Tradeoff Selection Process

Award may be made to the Offeror submitting the best proposal in which both cost/price and other specifically defined factors will be the basis of award. Proposals will be evaluated to determine the response that provides the best value to HMIS and the Government, considering cost/price and technical criteria; with technical rated higher than cost/price.

Proposal Clarity, showing a full understanding of the Work requested.

Resumes of proposed Key Personnel. Offeror has resources qualified to perform the work.

Execution and Schedule for the Project.

Price

3.0 Proposal Instructions

Follow the described proposal instructions.

Offeror’s shall assume the following schedule will apply to this procurement action

Request for Proposal Issued: 5/19/2021

Intent to Propose Due: 5/26/2021

Final Questions Due: 6/02/2021

Proposal Due: 6/09/2021

3.1 Proposal Preparation

Prepare the proposal simply and economically, and provide a straightforward and concise presentation of the information requested in the Request for Proposal. Emphasize completeness and clarity. Do not submit elaborate brochures or other presentations that are neither required nor desired by the HMIS.

If the Offeror submits any data which it considers proprietary data as part of its proposal, the document transmitting the data or which contains the data, shall be boldly marked indicating that the data included is considered proprietary.

3.2 Proposal Content

Proposals shall include the following elements and be organized in the manner listed below. Each volume of the proposal should be separate and complete. Omit all cost or pricing details from the technical proposal.

3.2.1 Volume I Technical Proposal Requirements

HMIS will evaluate Offeror’s technical capabilities/qualifications as well as its pricing for the requirements as specified in the Statement of Work. Offeror’s proposal must address the following:

An acknowledgement that the Statement of Work is fully understood and that the Offeror has resources qualified to perform the work..

Relevant and Recent Experience

Resumes of proposed Key Personnel.

Work Plan and Schedule for the Project.

If applicable, describe project organization structure that identifies relationships between the

Prime Offeror, teaming partners, lower-tier subcontractors and proposed Key Personnel.

Statement of compliance with subcontract insurance requirements as specified in the On-Site

Work Provisions, including confirmation that all required insurance certificates will be provided prior to any on-site work.

Quality Assurance Plan.

3.2.2 Volume II Required Price Support Information

The Offeror is required to submit information sufficient to determine that the prices or costs being charged are fair and reasonable. Such information may include pricing, sales, or cost information that is pertinent to establishing the pricing or costs being charged.

The Offeror grants the Buyer or its authorized representative(s) the right to examine, at any time before award, books, records, documents, or other directly pertinent records to verify the reasonableness of the price. For items priced using catalog or market prices, or law and regulation, access does not extend to cost or profit information or other data relevant solely to the Offeror’s determination of the prices to be offered in the catalog or marketplace.

3.2.3 Volume III Pricing Backup

Upon Buyer’s determination of a successful Offeror, Buyer will request audited company financial reports for the previous three (3) year period, including balance sheets and income statements. The successful Offeror shall provide such information within 48 hours of the request.

In the event audited company financial reports are not consistent with the Offeror’s customary accounting practice and in the absence of certified statements, the Buyer may request the following, listed in order of preference:

1. Parent guarantee;

2. Bond;

3. Irrevocable letter of credit;

4. Submission of uncertified financial statements which shall be certified as being accurate and complete by an agent of Offeror’s company, which may be subject to HMIS verification with the

Internal Revenue Service (IRS).

If the selected successful Offeror is unable to provide the information required within the time frame identified or if the Buyer is unable to determine the successful Offeror as financially responsible for award of the Subcontract, Buyer, in its sole determination, may select another successful Offeror for the award.

3.3 Representations and Certifications

HMIS relies upon Offeror’s current representations and certifications within a Federal web-based system, the System for Award Management (SAM), that centralizes and standardizes the collection, storage and viewing of many of the representations and certifications required by the Federal Acquisition Regulations.

By submitting a proposal to HMIS in response to this solicitation, the Offeror is certifying that:

1. The representation and certification information in SAM is accurate and complete as of the date of the offer.

2. All statements and explanatory documentation submitted are current and accurate.

3. Offeror complies with all requirements of State of Washington statutes, ordinances, rules and regulations, codes, and orders related to equal employment opportunity and operation of non-segregated facilities.

4. All Offeror employees who may work on HMIS premises or on the Hanford Site are not under the influence of controlled substances, drugs, or alcohol. Offeror agrees to the testing of assigned employees under HMIS program for controlled substances.

5. Offeror’s information in the Buyer registration system is current, accurate and complete and is no greater than 12 months old).

6. Offeror will update its information in SAM on at least an annual basis.

3.4 Anti-kickback Certifications

By submitting a proposal response to this solicitation, the Offeror certifies that it has not:

1. Provided, attempted to provide, or offered to provide, any kickback.

2. Has not solicited, accepted, or attempted to accept any kickback.

3. Included, directly or indirectly, the amount of any kickback, in the Subcontract price proposed by the Offeror to the Buyer. (For definition of the term kickback, see 41 U.S.C. § 8701(2), Title 41 U.S.C. Chapter 87, Sections 701 and 8702).

By submitting a proposal in response to this solicitation, Offeror agrees to indemnify, defend, and hold harmless Buyer for any and all liability, loss, damages, penalties, claims, costs, and expenses, including attorney fees and costs of legal action, litigation, or settlement, arising from or relating to Offeror’s failure to certify or false certification of compliance with any requirements of this Section, regardless of whether the failure or false certification was willful, intentional, or knowing.

3.5 Additional Information

In order for HMIS to adequately evaluate the proposal, some additional information is required. Please complete and return all forms and documents listed in Exhibits and Notices of this solicitation.

3.6 Acceptance of Terms and Conditions and Technical Requirements

The subcontract resulting from this Solicitation will be substantially the same as the draft Subcontract that is contained in this Solicitation. Offeror must describe any exceptions (on the Agreement Exceptions form of this Solicitation) to the terms and conditions and technical requirements. HMIS considers compliance with the terms and conditions and technical requirements of the Subcontract to be essential.

In case of doubt, Offeror should request clarification from the Contract Specialist. If any exceptions are taken to the terms and conditions and/or technical requirements of the Solicitation, the pricing shall be based on the requirements of the Solicitation and the exception(s) priced as alternates. If the proposal is based only on the proposed exceptions, HMIS may determine the proposal to be non-responsive.

Unless otherwise noted in the proposal, Offeror’s submission of a proposal signifies unqualified acceptance of all of the terms and conditions and technical requirements of the Subcontract that are contained in or referenced in this Solicitation.

3.7 Proposal Validity Period

Offeror’s proposal shall remain firm for 30 days after the proposal due date.

3.8 Financial Capability Determination Information

HMIS reserves the right, prior to award, to require Offeror to submit information which HMIS will use to make a determination whether Offeror has the financial capability to perform the contemplated subcontract. Such information may include, but not be limited to: annual reports; lines of credit with financial institutions and suppliers; and any other information that may be required to make the appropriate determination.

3.9 Foreign Nationals

If the Offeror intends to propose any foreign national (non-US citizen) personnel, that information must be a part of the Offeror’s proposal. They will be processed in accordance with HMIS Unclassified Visits and Assignments by Foreign Nationals procedures prior to commencement of the work. This process could add lead time from a few days up to several weeks depending on the country of origin, Hanford facilities they will access, and the subject matter involved.

3.10 Employment Eligibility Verification (E-Verity)

HMIS anticipates that this award will be subject to the Employment Eligibility Verification requirements established in Federal Acquisition Regulations (FAR) clause 52.222-54.which requires the successful

Offeror to enroll and utilize the E-Verify program. Enrollment is done via the Internet at the Department of Homeland Security Web site at http://www.dhs.gov/E-Verify. This requirement is applicable to awards with a value greater than $3,500 and considered commercial or noncommercial Services (except for commercial Services that are part of the purchase of a Commercial Off the Shelf (COTS) item (or an item that would be a COTS item, but for minor modifications) performed by the COTS provider, and are normally provided for that COTS item) or Construction. Subcontractors who are only suppliers are not subject to E-Verify.

Buyer reserves the right, prior to award, to require Offeror to submit information which Buyer will use to make a determination whether Offeror has successfully enrolled in the E-Verify program. Such information may include a copy of the last three (3) pages of the enrollment form (i.e., pages 11, 12, and

13) and any other information that may be required to make the appropriate determination. Offeror agrees to promptly provide such information upon request and prior to award. If Buyer requests such information, award shall be conditioned on Offeror’s submission of information Buyer deems acceptable.

By submitting a proposal in response to this solicitation, Offeror agrees to indemnify, defend, and hold harmless Buyer for any and all liability, loss, damages, penalties, claims, costs, and expenses, including attorney fees and costs of legal action, litigation, or settlement, arising from or relating to Offeror’s failure to certify or false certification of compliance with any requirements of this Section, regardless of whether the failure or false certification was willful, intentional, or knowing.

3.11 Proprietary Data Submittals

If Offeror submits any data which is considered to be “Proprietary Data,” the document transmitting the data, or which contains the data, shall be boldly marked indicating that the data is considered proprietary.

Offerors who include in their proposals any data that they do not want disclosed to the public for any purpose or used by Buyer or the Government except for evaluation purposes shall mark the title page of their proposal with the following legends: USE AND DISCLOSURE OF DATA: “This proposal includes data that shall not be disclosed outside Buyer or the Government and shall not be duplicated, used, or disclosed – in whole or in part – for any purpose other than to evaluate this proposal. If, however, a

Subcontract is awarded to this Offeror as a result of – or in connection with – the submission of this data, Buyer and the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting Subcontract. This restriction does not limit Buyer’s or the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets” and “Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.”

http://www.dhs.gov/E-Verify

3.12 Service Animal Requirement

If any of the individuals performing work under the awarded subcontract require the use of a service animal to perform their work or tasks, this information is to be included in the proposal.

Exhibits

The list of Exhibits as outlined in the table below are required as a part of your response to the identified

Request for Proposal. Failure to provide and disclose any information requested below may be grounds for disqualification if identified prior to award or, if applicable, termination, if identified after award.

Note: Additional attachments may be outlined within the Request for Proposal.

It is recommended that you refer back to the Request for Proposal document to ensure all attachments have been identified and included in your proposal response.

Exhibit No. Title GO TO

001 Firm Fixed Price Proposal Breakdown

Firm Fixed Price

Proposal Breakdown.xls

002 Proposed Lower Tier Subcontractors Exhibit 002

003 Past Performance Exhibit 003

Conflict of Interest Disclosure and

Representation Exhibit 004

005 Foreign National Disclosure Exhibit 005

006 Representation and Certification Exhibit 006

007 Agreement, Exceptions, and Assumptions Exhibit 007

Organizational Conflict of Interest

Disclosure Exhibit 008

Contractor Safety Prequalification

Responsibility Determination Worksheet for Lower Tiers

Contractor Prequal

Responsibility Determination Worksheet Instructions.pdf

Safety

Prequalifcation Responsibility Determination Worksheet.pdf

Exhibit 002 – Proposed Lower-Tier Subcontractors

Please type or print the names and contact information for all of the lower-tier Subcontractors. Use additional sheets if necessary.

LOWER-TIER

SUBCONTRACTOR/SUPPLIER

CONTACT NAME:

TELEPHONE NO.:

DESCRIPTION OF

SERVICES TO BE

PROVIDED:

**APPROXIMATE

AWARD

AMOUNT:

NAME AND ADDRESS OF OFFEROR: NAME OF SIGNER (Print):

TITLE OF SIGNER (Print):

OFFEROR: (Signature of person authorized to sign)

DATE:

** APPROXIMATELY _____% OF TOTAL SUBCONTRACTED AMOUNT TO BE PERFORMED BY

LOWER-TIER SUBCONTRACTOR. PERCENTAGE OF LOWER-TIER SUBCONTRACTED WORK SHALL

NOT EXCEED 50% FOR SMALL BUSINESS OR 70% FOR A LARGE BUSINESS (FOR SERVICES) OR 85%

(FOR CONSTRUCTION) OF TOTAL SUBCONTRACT AMOUNT. SUBCONTRACTOR’S ARE REQUIRED

TO NOTIFY CONTRACT SPECIALIST WHENEVER _____ % OF LOWER-TIER WORK IS ANTICIPATED

OR REACHES 70% (FOR SERVICES) OR 85% (FOR CONSTRUCTION).

Exhibit 003 – Past Performance

Please type or print at least two (2) and as many as five (5) references to recently completed or substantially complete contracts with requirements similar to those described within this solicitation.

CLIENT NAME

CONTACT NAME

TELEPHONE NO.

CONTRACT NO.

CONTRACT DATE

START DATE/

END DATE

CONTRACT

VALUE

CONTRACT

TERMINATED?

(Y/N) Explain in attachment

NAME AND ADDRESS OF SUBCONTRACTOR

NAME OF SIGNER (Print):

TITLE OF SIGNER (Print):

SUBCONTRACTOR (Signature of person authorized to sign)

DATE

Exhibit 004 – Conflict of Interest Disclosure and Representation

It is Hanford Mission Integration Solutions, LLC (HMIS) policy to avoid situations which place a

Subcontractor or Subcontractor’s employees in a position in which it may not be able to participate or perform on an equal basis for Buyer-controlled work with other qualified contractors due to impermissible Conflicts of Interest. See, FAR 3.1101. To address this matter, the Subcontractor is to consider the relevant circumstances surrounding this effort to determine if there are any past, present or future interests

(financial, contractual, organizational or personal) that could be viewed as a conflict of interest. In addition, the Subcontractor is to consider potential conflicts of interest of all personnel working in a staff augmentation or direct services role for familial relationships at Hanford in answering the following.

Subcontractor hereby certifies that ☐ there is not or ☐there is a potential conflict of interest by the company or company personnel. If the answer is affirmative, the details associated with the real or potential concerns are disclosed and highlighted in the Subcontractor’s proposal. Any such disclosure may result in the need for additional discussions relative to the Subcontractor’s continued participation in this effort. Failure to disclose any real or potential concerns may be grounds for disqualification if identified prior to award or, if applicable, termination if identified after award.

OFFEROR: (Signature of person authorized to sign) https://www.acquisition.gov/far/3.1101

Exhibit 005 – Foreign National Disclosure

It is Hanford Mission Integration Solutions, LLC (HMIS or Buyer) policy to require that Subcontractors disclose any foreign national (non-US citizen) personnel that will support the services as outlined in the attached Statement of Work. All foreign nationals will be processed in accordance with HMIS Unclassified Visits and Assignments by Foreign Nationals procedures prior to commencement of the work. This includes any Subcontractor work scope and pertinent business information to which foreign nationals may be assigned whether on or off the Hanford site. This process could add from a few days up to several weeks of lead time depending on the country of origin, Hanford facility to be accessed, and the subject matter involved.

A foreign national is defined as any individual who is not a U.S. Citizen. Immigrant aliens and lawful permanent residents (Green card holders) are not U.S. citizens. However, an individual who has a dual citizenship with a foreign country and the United States is not considered a foreign national but is a U.S.

citizen.

Subcontractor hereby certifies that ☐there are not or ☐there are foreign nationals proposed by the

Subcontractor in support of the requested services as outlined in the Statement of Work. Any such disclosure may result in the need for additional discussions relative to the Subcontractor’s continued participation in this effort. Failure to disclose any real or potential concerns may be grounds for disqualification if identified prior to award or, if applicable, termination if identified after award.

Exhibit 006 – Representation and Certification

Offeror hereby certifies their socioeconomic size status as ☐ SMALL or ☐LARGE based on the North

American Industry Classification System (NAICS) _____________ (input NAICS identified in the subject Request for Proposal). Offeror also identifies as: (list additional socioeconomic status applicable, i.e. Woman Owned, HubZone, Veteran owned, etc.)________________________________.

Offeror certifies that the disclosure of size status as listed above corresponds to the size status as identified in the System for Award Management (SAM.gov) in reference to identified NAICS for the subject Request for Proposal. Any such disclosure may result in the need for additional discussions relative to the Offeror’s continued participation in this effort. Failure to disclose any real or potential concerns may be grounds for disqualification if identified prior to award or, if applicable, termination if identified after award.

Please complete section below if your company is a Joint Venture.

Offeror certifies that they ☐ Do or ☐ Do Not have an active Joint Venture agreement. If offeror does have an active joint venture, please identify the following:

Joint Venture Name: __________________________

Please list companies that make up the Joint Venture and the socioeconomic status of each:

Company: ________________________________________ hereby certifies their socioeconomic size status as ☐ SMALL or ☐LARGE based on the North American Industry Classification System

(NAICS) _____________ (input NAICS identified in the subject Request for Proposal). Offeror also identifies as: (list additional socioeconomic status applicable, i.e. Woman Owned, HubZone, Veteran owned, etc.)________________________________.

Company: ________________________________________ hereby certifies their socioeconomic size status as ☐ SMALL or ☐LARGE based on the North American Industry Classification System

(NAICS) _____________ (input NAICS identified in the subject Request for Proposal). Offeror also identifies as: (list additional socioeconomic status applicable, i.e. Woman Owned, HubZone, Veteran owned, etc.)________________________________.

If you are submitting as a Joint Venture, please provide the date of 1st award and the number of contracts awarded under the agreement to date. ________________________

**Offeror must provide a copy of the SBA Joint Venture Agreement as a part of the proposal package**

Offeror certifies that they ☐ Do or ☐ Do Not have an active SBA Mentor Protégé agreement. If Offeror does have an active SBA Mentor/Protégé agreement please identify the following:

Mentor or Protégé Name: __________________________

Date the Mentor/Protégé was approved under the Small Business Administration:

**Offeror must provide a copy of the SBA Mentor/Protege Agreement and SBA Program

Mentor/Protégé Letter as a part of the proposal package**

Exhibit 007 – Agreement, Exceptions, and Assumptions

Any exceptions to the proposed subcontract terms and conditions must be indicated below. Hanford

Mission Integration Solutions, LLC (HMIS or Buyer), however, reserves the right to disqualify offers which deviate from the Solicitation. If the Offeror has no exceptions or assumptions, please write

“None” below.

Exhibit 008 – Organizational Conflict of Interest Disclosure Statement

It is Hanford Mission Integration Solutions, LLC (HMIS or Buyer) policy to avoid situations, which place an Offeror in a position wherein it may not be able to compete on an equal basis for Buyer’s-controlled work with other qualified Offerors. This representation, and the information disclosed thereby, will serve to advise Buyer whether or not an Offeror's judgment may be biased because of any past, present, or currently planned interest, financial or otherwise, the Offeror may have or appear to have which relates to the work to be performed under a subcontract which may result from this solicitation, thus providing the

Offeror an unfair competitive advantage over others. The term "Offeror" herein means the proposing entity or any of its affiliates or proposed consultants or Subcontractors of any tier. Therefore:

Offeror shall provide Buyer a statement which describes in a concise manner, all relevant facts concerning any past, present, or currently planned interest (financial, contractual, organizational, or otherwise) relating to the work described in the statement of work of this solicitation. Offeror may also provide relevant facts that show how its organizational structure and/or management systems limit its knowledge of affiliates or other divisions or sections of the proposing entity and how that structure or system would avoid or mitigate an organizational conflict of interest.

Offeror shall assure that any consultants and/or Subcontractors identified in its proposal which will perform part or all of any resulting subcontract submit the same information as required above, either as part of the

Offeror’s proposal or directly to Buyer, prior to the time and date set forth for the receipt of proposals, including identification of the solicitation number and the (Offeror's) proposal to which it relates.

Offeror shall assure that each of its chief officers or directors, if any, who will be directly involved in the actual performance of the subcontract, submit such information.

Offeror shall promptly provide to Buyer information concerning any changes, including additions, in its relevant facts reported, that occur between the time of submission of its proposal and the award of a subcontract or the time the Offeror is notified that it is no longer being considered for an award.

Buyer will review the information submitted and may require additional relevant information or certifications from the Offeror. All such information, and any other relevant information known to Buyer , will be used to determine whether an award to the Offeror may create an organizational conflict of interest with respect to the Offeror's (1) bias caused by financial, contractual, organizational, or other interests which relate to the work to be performed under the subcontract, resulting in Offeror being unable to render impartial, technically sound, and objective assistance or advice, or (2)obtaining an unfair competitive advantage over other parties. If Buyer determines a conflict exists which would require some action to mitigate an actual or potential conflict of interest that would otherwise represent an unacceptable risk to

Buyer, it may, at its sole discretion: (1) impose appropriate terms or conditions necessary to avoid or mitigate the conflict, (2) disqualify the offer, or (3) proceed with an award despite the conflict.

Offeror refusal to submit the representation and/or to provide the disclosure or any additional information requested by Buyer may result in disqualification of the Offeror for an award. Misrepresentation of material facts or other reported information may also result in disqualification. If any such misrepresentation is discovered following award, Buyer may terminate the contract for default or seek other remedies including actions pursuant to 18 U.S.C. 1001.

Depending on the nature of the subcontract activities, Offeror may, because of the existence of possible organizational conflicts of interest, propose to exclude specific kinds of work from the statement of work contained in the original solicitation, unless the solicitation specifically prohibits such exclusion. Any proposed exclusion may be considered by Buyer in the evaluation of proposals, but may ultimately determine the proposal to be unacceptable.

No work shall be performed, and Buyer will not authorize work to begin, until representations and disclosure information has been evaluated. Buyer may also, at its option, permit missing representations or disclosure information to be provided by an Offeror at any time during the pre-award process.

In lieu of or in addition to the above and/or when requested by Buyer, Offeror shall provide a certification similar to the following, altered only to reflect the relevant facts:

ORGANIZATIONAL CONFLICT OF INTEREST DISCLOSURE STATEMENT

I hereby certify that, to the best of my knowledge and belief, no facts exist relevant to any past, present, or currently planned interest or activity (financial, contractual, personal, organizational, or otherwise) that relate to the proposed work; and bear on whether I and the Offeror have a possible conflict of interest with respect to being able to render impartial, technically sound, and objective assistance or advice, or being given unfair competitive advantage.

4.0 DRAFT Award

Subcontract No. tbd

Issued By:

Hanford Mission Integration Solutions, LLC

PO Box 943 Richland, WA 99352

Contract Specialist Name: Sami Finney Email: verla_sami_finney@rl.gov Phone Number: 509.373-2248

Subcontractor:

tbd

Point of Contact:

Email:

Phone Number:

This Subcontract is effective as of Click here to enter date, between Hanford Mission Integration

Solutions, LLC (HMIS, Contractor or Buyer) and Click here to enter Subcontractor Name

(“SUBCONTRACTOR”) who hereby agrees that all work specified below, which is a portion of the goods and services to be provided by HMIS for the United States Department of Energy, shall be performed by the SUBCONTRACTOR in accordance with all the provisions of the Subcontract

4.1 Statement of Work

Expect as specified elsewhere in the subcontract, Subcontractor shall furnish all labor and materials necessary and required to satisfactorily perform: Condition Assessment of HEW – 1 Transmission Line

Dated: May 5, 2021 Revision: 0. The Statement of Work is incorporated into this subcontract is and along with all of the other clauses and terms identified herein.

4.2 Effective Term

The term of this Subcontract shall be from Click here to enter date through Click here to enter date unless extended by the parties or terminated by other provisions of this Subcontract. Expiration of the term shall not affect any outstanding releases or open tasks.

4.3 Contract Type

Describe the type of awarded subcontract. Firm Fixed Price with Milestone Payments.

4.4 Total Value of Subcontract

Choose an item and Click here to enter value.

4.5 Compensation

As full consideration for the satisfactory performance by Subcontractor of this Subcontract, HMIS shall pay to Subcontractor compensation in accordance with the prices set forth in the Subcontract consistent with the payment provisions of this Subcontract.

mailto:verla_sami_finney@rl.gov

4.6 Payment Terms

Payment will be made within 30 calendar days after receipt of a properly prepared invoice unless otherwise agreed to between Subcontractor and HMIS.

4.7 Authorized Personnel

Only the following named individuals are authorized to make changes to this Subcontract/Purchase

Order:

Contract Specialist: Sami Finney Email: verla_sami_l_finney@rl.gov

Procurement Manager: Angie Gagnon Email: Angelita_gagnon@rl.gov

4.8 Designation of Technical Representative

The Contract Specialist hereby designates the following as the Buyer’s Technical Representative (BTR) for this Subcontract: TBD

The BTR is responsible for monitoring and providing technical guidance for this Subcontract and should be contacted regarding questions or problems of a technical nature. The BTR is also responsible for appropriate surveillance of the Subcontractor’s representative while on site. However, in no event will an understanding, agreement, modification, change order, or any deviation from the terms of this

Subcontract be effective or binding upon the Buyer unless formalized by proper contractual documents executed by the Contract Specialist prior to completion of this Subcontract.

On all matters that pertain to Subcontract terms, the Subcontractor shall contact the Contract Specialist specified within this Subcontract. When in the opinion of the Subcontractor, the BTR requests or directs efforts outside the existing scope of the Subcontract; the Subcontractor shall promptly notify the Contract

Specialist in writing. The BTR does not possess any explicit, apparent or implied authority to modify the Subcontract. No action should be taken until the Contract Specialist makes a determination and modifies the Subcontract in writing.

mailto:verla_sami_l_finney@rl.gov mailto:Angelita_gagnon@rl.gov

SECTION B – PRICES/COST

5.0 Invoices

5.1 Invoice Instructions - Fixed Price

Original invoices and supporting documentation shall be submitted no more than once a calendar month electronically to Accounts Payable (hmis_ap_invoices@rl.gov) with a copy to the Contract Specialist unless otherwise directed by the Contract Specialist. Please do not submit hard copies unless requested by the Contract Specialist.

Invoice Payment Terms. The SUBCONTRACTOR shall prepare all invoices in a form satisfactory to and approved by the Authorized Contracts Specialist. Except to the extent expressly stated elsewhere in this Subcontract, the invoice is payable thirty (30) calendar days after receipt by the BUYER of a properly marked and submitted invoice. All unit pricing and payments made shall be in United States dollars only, in the forms of cash, check, or electronic transfer as may be agreed upon. Remittance will be made only to the remittance address on file for the SUBCONTRACTOR. Invoices from third parties or with different remittance instructions or addresses will not be processed. Invoices maybe submitted electronically, if in an acceptable format. All invoice requirements still apply to electronic invoices.

Invoice Certification. Submittal of an invoice constitutes the SUBCONTRACTOR’s certification that materials, work and/or services have been delivered as specified on the invoice in accordance with the

Subcontract. Falsely invoicing costs may result in civil or criminal penalties as a violation of the Federal

False Claims Act (31 USC 37296).

Minimum Invoice Requirements. The invoice shall identify the following information:

Each Invoice must have a unique invoice number

The SUBCONTRACTOR’s name, invoice number, and Subcontract number, and Release number must be in the subject line of the e-mail message use to submit the electronic invoice.

The SUBCONTRACTOR’s name and telephone number of a representative available to respond to invoice questions.

The total amount due for the billing period (this amount shall be separate from cumulative amounts or subtotals included on the invoice).

A synopsis with sufficient details to describe the work performed within the Period of

Performance of the invoice.

A corresponding description of each item billed and the associated amount.

Rejection of Invoices. Any invoice submitted, which fails to comply with the terms of this Subcontract, including the requirements of form and documentation, may be rejected and returned to the

SUBCONTRACTOR. BUYER will not incur and/or pay for any late charges associated with a rejected invoice. The BUYER shall not reimburse any costs associated with the resubmission of an invoice to meet these requirements.

Withholding Invoice Payments. The BUYER may, at its sole discretion, withhold payment due for, but not limited to, the following reasons:

Substandard Work or delays in the Work not corrected promptly.

Evidence that a claim has been or will be filed against the Subcontractor.

Failure to promptly and properly pay lower tier Subcontractors or suppliers.

mailto:hmis_ap_invoices@rl.gov

5.2 Milestone Payment Schedule

Milestone payments shall be made to the Subcontractor when requested at the completion of the subcontract stipulated performance milestones, described forthwith.

Each milestone payment shall be the amount set forth in this subcontract for completion of the respective milestone. The Subcontractor is required to submit with each request for payment, certification of the completion of the performance milestone for which the payment is requested.

At Completion Of: Amount of FFP Payment

Approved Submittals 1 - 10 10% - $TBD

Draft Condition Assessment Report - Submitted 15% - $TBD

Draft Condition Assessment Report - Approved 20% - $TBD

Final Condition Assessment Report - Submitted 25% - $TBD

Final Condition Assessment Report - Approved 30% - $TBD

SECTION C – STATEMENT OF WORK

5.3 Hazardous Materials Used in Conjunction with Maintenance Efforts

Any hazardous chemicals that are required to be used in accordance with established procedures for

Subcontractor’s equipment, or hazardous waste that results from use of the chemicals, shall be handled in accordance with 49 CFR parts 171 to 177, Department of Transportation Hazardous Materials regulations; 29 CFR part 1910.1000 to 1910.1500, Occupational Safety and Health Standards subpart Z;

40 CFR part 370, and the requirements of the Washington Administrative Code title 173, section 303.

The maintenance Subcontractor shall be responsible for removing from the site any materials used during contractual performance that may have come in contact with hazardous materials and are therefore considered waste to be disposed of. The Buyer must give written approval for any waste disposed of on site. The maintenance Subcontractor shall be required to have a Material Safety Data Sheet (MSDS) with its personnel for each hazardous material being used on site and provide a copy to the Buyer and the

Technical Representative.

5.4 Engineering Drawing Standards

This Subcontract requires all engineering drawing deliverables be submitted in AutoCAD and comply with the requirements of the current revision of HNF-14660, Off-site Vendor Instructions for Preparation and Control of Engineering Drawings. A copy of HNF-14660 can be found on https://www.hanford.gov/pmm/page.cfm/Construction.

5.5 Environmental, Safety, and Health

All work performed on the Hanford site shall be accomplished safely in accordance with all applicable

Environmental, Safety and Health Requirements. See Special Provisions – On-Site.

Based on a review of the work scope for this Subcontract, the Buyer has determined that this Subcontract merits increased attention to safety performance. Accordingly, Subcontractor is required to apply the guiding principles and core function of ISMS as referred to in the Special Provisions.

The Subcontractor shall submit the safety documentation, submittals, and/or safety plan specified by the Buyer in the Subcontract, Statement of Work before performing any work on site (unless specifically waived by Buyer).

https://www.hanford.gov/pmm/page.cfm/Construction

SECTION D – PACKAGING, MARKING, AND TRANSPORTATION

INSTRUCTIONS

This page has been left blank intentionally

SECTION E – INSPECTION, ACCEPTANCE, AND QUALITY

ASSURANCE REQUIREMENTS

6.0 Inspection, Acceptance, and Quality Assurance Requirements

6.1 DOE Inspection and Acceptance

(a) The Government, through any authorized representatives, has the right at all reasonable times, to inspect, conduct oversight, evaluate, or otherwise assess the work (including construction work) performed or being performed hereunder and the premises in which it is being performed. If any inspection, oversight, or evaluation is made by the Government on the premises of the Buyer or a

Subcontractor, the Buyer shall provide and shall require the Subcontractors to provide all reasonable facilities and assistance for the safety and convenience of the Government representatives in the performance of their duties. All inspections and evaluations shall be performed in such a manner as will not unduly delay the work.

(b) Government inspection, oversight, evaluation, and other assessments of Subcontractor-performed work are for the sole benefit of the Government, and do not:

(1) Relieve the Subcontractor of responsibility for providing adequate quality control measures;

(2) Relieve the Subcontractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work.

(c) The presence or absence of a Government representative, performing inspection, oversight, evaluation or assessment does not relieve the Subcontractor from any contract requirement, and does not change any term or condition of the specification.

(d) For construction work:

(1) "Work” includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(2) Acceptance of construction work shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government's rights under any warranty or guarantee.

(e) Acceptance of all work and effort under this subcontract (including “Reporting Requirements,” if any) shall be accomplished by the Contracting Officer, or any authorized representative, as designated in writing by the Contracting Officer.

SECTION F – DELIVERIES OR PERFORMANCE

SECTION G – SUBCONTRACT ADMINISTRATION

7.0 Subcontract Administration

7.1 Subcontractor Submittals

The Subcontractor shall use the Subcontractor Document Submittal Form (SDSF) A-6003-061 (available at http://www.hanford.gov/pmm/page.cfm/ContractorForms) for the submittals identified on the

Submittal Register herein. Instructions for completion of the SDSF are included with the form. The quantity, frequency, and type of submittal shall agree with the requirements set forth on the Submittal

Register. A Submittal Number, entered on the SDSF by the Subcontractor in accordance with the submittal register, shall be used to identify each submittal. Engineering controlled Vendor Information (VI) content shall be identified on the SDSF when indicated on the Submittal Register. SDSF forms may be copied for submittals with different submittal dates. When any submission is returned to the

Subcontractor with a request for resubmission (i.e., marked as: “B” “Minor Comments – Approved With

Exceptions as Corrected Re-submittal Required”; or “C” “Not Approved Revise and Resubmit”) the

Subcontractor shall resubmit all corrected documents within the time specified on the resubmission notice, or if no time is specified, within ten (10) working days from the disposition date. The

Subcontractor shall contact the Buyer if additional Submittal Numbers are required for new Submittals

If HMIS does not accept changes as complete to a Subcontractor deliverable, the Subcontractor shall re-submit using the SDSF form and in accordance with the Subcontractor’s HMIS -approved Quality

Assurance and/or Engineering Program.

7.2 Document Transmittals

The Subcontractor shall utilize a document transmittal system for the exchange of data and information during the performance of work under this Subcontract. The transmittal shall contain (1) a unique identification number, (2) a brief identification of the document(s) including revisions, (3) the date of the transmittal, (4) purpose of the transmittal, including required action (if any) (5) signature of Subcontractor representative, and (6) means or provisions for receipt acknowledgement by the Buyer.

7.3 Electronic Mail Capability

The Subcontractor shall have internet access and maintain electronic mail capability for the duration of the Subcontract. The Subcontractor email account shall be able to send and receive attached documents of up to 1/2 megabyte in size.