Attachment 1 - 349693 SOW Condition Assessment.pdf

Project L-612, Condition Assessment of HEW-1 Transmission Line

RFP Number: 349693

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Date: 5/5/2021

Hanford Mission Integration Solutions

General Materials or Services – SOW Page 1 of 16 Updated: October 12, 2020

Statement of Work

For

General Materials or Services

Title: L-612 Condition Assessment of HEW-1 Transmission Line

Revision Number: 0

Requisition Number: 349693

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TABLE OF CONTENTS

1.0 INTRODUCTION / BACKGROUND

2.0 OBJECTIVE

3.0 DESCRIPTION OF WORK – SPECIFIC

3.1 Task 1 – Perform Condition Assessment

3.2 Task 2 – Prepare Condition Assessment Report

4.0 REQUIREMENTS

4.1 General

4.2 Applicable Procedures, Codes, and Standards

4.3 Environment, Safety, & Health (ES&H) Requirements

4.4 Environmental Requirements

4.5 Quality Assurance (QA) Requirements

4.6 Government Property

5.0 PERSONNEL REQUIREMENTS

5.1 Training and Qualifications

5.1.1 Training

5.1.2 Qualifications

5.2 Security and Badging Requirements

5.3 Work Location / Potential Access Requirements

5.4 Site Access and Work Hours

6.0 MEETINGS

7.0 DELIVERABLES AND PERFORMANCE SCHEDULE REQUIREMENTS

8.0 SPECIAL REQUIREMENTS

8.1 Electrical Components

8.2 Submittals

8.3 Documentation

8.4 Configuration Management

8.5 Team Task Lead Expectations

8.6 Reporting Administration

8.7 Meetings

8.8 Reports

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8.9 Responsibilities

APPENDICES

Appendix A – Master Submittal Register

Appendix B – Drawing and Document List

Appendix C – HNF-59075 – 230 kV North Loop Assessment

FIGURES

Figure 1 – Hanford Site 230kV Transmission System

TABLES

Table 1 - HEW-1 Segments Table 2 – Applicable Procedures Codes and Standards

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1.0 INTRODUCTION / BACKGROUND

Hanford Mission Integration Solutions (HMIS) is responsible for the operation and maintenance of the Hanford Site Electrical Transmission and Distribution (T&D) system to ensure safe, reliable, and compliant electrical power to all Hanford Site facilities and customers. The Hanford T&D

System is owned by the Department of Energy (DOE), under the management of the Richland Operations Office (DOE-RL). It exists for the purpose of supporting the cleanup mission at the Hanford Site, a mission expected to continue until 2078.

2.0 OBJECTIVE

HMIS is seeking a subcontractor to perform a comprehensive lifecycle condition assessment of buyer managed 230kV Transmission system (HEW-1) assets with lifecycle ending in 2025. In order to support reliable operation of the transmission system, the primary focus and goal of the condition assessment should be to identify equipment that is in poor condition, sections of the transmission line (including structures) that have a high likelihood for experiencing failures in the next four years, and mitigative actions (repairs, maintenance, surveillance, etc.) that would be prudent to perform in the next four years to reduce the potential for major equipment failures. The secondary goal of the condition assessment should be to estimate the remaining life for each segment (taking into account the age and condition of the associated components), and provide

Figure 1 – Hanford Site 230kV Transmission System

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General Materials or Services – SOW Page 5 of 16 data that can be used to compare the results of the assessment to one that was previously performed in 2015.

3.0 DESCRIPTION OF WORK – SPECIFIC

The scope of this contract includes elements of planning, engineering, inspection, and testing. The subcontractor shall develop an implementation plan that includes methods, assumptions, bases, standards, and schedule to perform the condition assessment and prepare a report with the results of the assessment. The plan shall be structured such that the approach addresses the system lifecycle, spanning over the next four years from 2021 to 2025. The plan shall include current condition of system components and time phased recommendations, including maintenance and/or replacement, based on lifecycle cost.

3.1 Task 1 – Perform Condition Assessment

Perform a condition assessment consisting of visual inspections and testing for the 230kV Transmission System including the aspects listed below:

Evaluate existing equipment, components, transmission line, etc. (including the condition of each) with respect to the primary focus and goal described in section 2.0

Estimate the remaining life expectancy for each segment of all equipment, components, transmission line, etc

Evaluate existing switching structures at switching stations A7 (switches A-3791 and A- 3701), A23 (switches A-319 and A-317), and A22 (or Ashe Tap) (switch A-361)

Evaluate insulators and hardware, conductors and fittings, foundations, anchors and guys, arms and braces

Measure conductor distance to ground to evaluate clearance per NESC code compliance

NOTE: Data provided will be compared to the HNF-59075, 230 kV North Loop Assessment document, which was previously performed in 2015.

Perform ultraviolet corona inspection of transmission lines

Perform infrared survey of connections and hardware

Wood Pole Test and treat of 477 wood poles o Visual inspection of each pole o Identification of internal decay and deterioration o Application of any pole treatment or pesticide as needed o Installation of inspection tag on each tested pole o Estimate of remaining life for each pole o Examine and evaluate the condition of counterpoise o Examine and evaluate the condition of cross-members, bolts, insulators, and ground wires

Visual inspection of 43 lattice steel towers o General condition of lattice steel

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General Materials or Services – SOW Page 6 of 16 o Coating inspections o Structural assessment of footings o Corrosion evaluation o Estimate of remaining life for each structure o Examine and evaluate the condition of counterpoise o Examine and evaluate the condition of cross-members, bolts, insulators, and ground wires

Any conditions identified that require immediate action or maintenance shall be reported to HMIS when it is discovered.

Table 1 - HEW-1 Segments

Line Segment

Structure Type

Conductor Type Date Constructed1

Structures Conductor

A1-1 Lattice Steel 795 Drake ACSR 1982 1982

A1-2 Wood Pole 636 Egret ACSR 1982 1944

A1-3 Wood Pole 636 Egret ACSR 2011 2011

A2-7-1 Wood Pole 636 Egret ACSR 1982 1946

A2-7-2 Lattice Steel 795 Drake ACSR 1953 1953 A7-9 Lattice Steel 795 Drake ACSR 1953 1953

A9-1 Lattice Steel 795 Drake ACSR 1953 1953

A9-2 Wood Pole 636 Egret ACSR 1977 1946

A1-4 Wood Pole 636 Egret ACSR 1977 1948

A1-5 Wood Pole 636 Egret ACSR 2012 2012

A4-22-1 Lattice Steel 795 Drake ACSR 1982 1948

A4-22-2 Lattice Steel 795 Drake ACSR 1982 1982

3.2 Task 2 – Prepare Condition Assessment Report

After the condition assessment has been performed, a technical report will be prepared to provide the results of the condition assessment. The report should organize results by the various HEW-1 transmission line segments as indicated in Table 1. The report shall include field data collected and details for the results of all inspections and assessment activities listed in Task 1, as well as the following aspects listed below:

Included with the estimate for the remaining life of each pole or structure and based off of the test and treat results, if poles require replacement provide cost and schedule impacts to complete this work

Within the condition assessment report, provide a prioritization list with different rankings for components or parts that need immediate replacement, replacement in X months, X years, etc. Also provide details for which components should be re-evaluated in X months/years

Identify NESC or other applicable code deficiencies compared to the results of the condition assessment

1 Dates are estimated based upon construction drawings.

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Identify risk based time phased recommendations including mitigative actions (repairs, maintenance, surveillance, treatments, etc.) that would be prudent to perform in the next four years (2021 – 2025) to reduce the likelihood for major transmission equipment failures

The condition assessment report shall explain any assumptions made regarding operating conditions for the transmission system during the evaluated period of time

The condition assessment report shall include any 3-D models or thermal imagery created to conduct the condition assessment

4.0 REQUIREMENTS

4.1 General

Will work be performed on site: Yes

For any work performed on the Hanford Site or any HMIS controlled facility, the provisions of the On Site Services Special Provisions, will apply to Subcontractor personnel.

4.2 Applicable Procedures, Codes, and Standards

The Subcontractor shall follow the applicable procedures, codes, and standards listed in Table 3 below.

Table 2 – Applicable Procedures Codes and Standards

Number Title

NESC-2017 National Electrical Safety Code

EU-PRO-ENG-60788 Electrical Utilities Equipment and System Numbering

AB07-001 Fire Marshal Advisory Bulletin

DOE-0359 Hanford Site Electrical Safety Plan

EIS-RD-EI-62271 Environmental Requirements Guide for Project Planning and Execution

EU-PRO-OP-60781

(UE-A-22.30)

Electrical Utilities Safety Program

MSC-PRO-ENG-097 Engineering Design and Evaluation (Natural Phenomena Hazard)

MSC-PRO-8366 Facility Hazard Categorization and Change Management Process

MSC-PRO-EU-066 Electrical Utilities Lock and Tag Program

MSC-PRO-RM-232 Project Files Management

HMIS-PRO-QA-259 Graded Approach

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4.3 Environment, Safety, & Health (ES&H) Requirements

The Subcontractor shall exercise a degree of care commensurate with the work and the associated hazards. The Subcontractor shall ensure that management of safety and environmental functions and activities is an integral and visible part of the Subcontractor’s work planning and execution processes. The Subcontractor shall flow down safety and environmental requirements to the lowest tier Subcontractor performing work on the Hanford site commensurate with the risk and complexity of the work.

Prior to start of work the Subcontractor shall work with the HMIS BTR to do a Job Hazard Analysis

(JHA). The attached Job Hazard Checklist is a preliminary list of hazards and training associated with the project.

The subcontractor shall:

o Ensure that equipment used on the project site meets applicable federal and state regulations, manufacturer’s operations and safety requirements, and buyer’s safety requirements.

o Submit a HMIS Subcontractor Chemical Inventory Worksheet (CIW) (Site Form A- 6003-412, Section A) for BTR review/approval.

NOTE: Refer to HMIS-PRO-SP-10468, Chemical Management Process for instructions on completing this form.

Post Part A of the approved CIW (listing each product, the product name, the storage location, the total amount stored and the container size/type) at the chemical storage location.

Maintain copies of the Material Safety Data Sheets (or Safety Data Sheets) for each chemical on the jobsite.

Submit a revised CIW before bringing new chemicals on the jobsite.

Provide additional data as necessary in support of the Emergency Planning Community Right-to-Know Act of 1986.

Remove, at the completion of the project, unused chemical products from the jobsite.

Submit a completed CIW showing the total quantity of each chemical of interest, Extremely Hazardous Chemicals (EHS) and Toxic Release Inventory (TRI) product used (section D of the CIW).

Participate in walk-down of the actual construction site with the Buyer’s Safety

Representative prior to start of onsite work.

Maintain the work area in a neat, clean, and safe condition; and maintain access to the building for facilities personnel through the use of signs and barricades. Post “Construction

Area” or appropriately worded signs accordingly. Remove generated materials from the premises upon completion of the work.

The subcontractor and lower-tier subcontractor(s) are required to follow a written Project Specific

Hazard Communication Written Program (PSHCP) (Site Form A-6006-332) An example of this can be found at http://www.hanford.gov/pmm/page.cfm/ContractorForms http://www.hanford.gov/pmm/page.cfm/ContractorForms

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All subcontractor and sub-tier employees shall have completed OSHA Hazard Communication training that meets the requirements of HMIS-PRO-SP-13299, Hazard Communication. See

HMIS-PRO-SP-10468, Chemical Management Process, for more information.

Subcontractors and its lower-tier subcontractors shall be responsible to complete an Employee Job Task Analysis (EJTA) in accordance with HMIS-PRO-SP-11058, Occupational Medical Qualification and Monitoring using EJTA for any of the following situations:

For any subcontractor employee who will be on the Hanford Site for more than 30 days in a year.

For any subcontractor employee who may potentially be exposed to hazards (e.g.

radiological, beryllium, hazardous wastes, noise) while performing in accordance with the subcontract statement of work.

For any subcontractor employee enrolled in a medical or exposure monitoring program required by 10 CFR 851, and/or any other applicable federal, state or local regulation or other obligation.

If any of the above conditions are met, the subcontractor and its lower-tier subcontractor employee is to have a current approved EJTA prior to that employee beginning work on the Hanford Site.

Buyer’s Safety and Health Procedures are available on the internet at http://idmsweb.rl.gov/idms/livelink.exe/fetch/2000/60628/60730/143415559/143416512/143417 203/232884958/298142064/-/Construction_Forms_Sheet.pdf?nodeid=300434043&vernum=-2.

The documents on this site are kept current and are available for Subcontractors and lower-tier Subcontractor use.

The Subcontractor shall provide any unique or specific requirements that are anticipated to complete the scope of work described in this SOW.

4.4 Environmental Requirements

The subcontractor shall maintain a spill kit onsite during the use of materials and/or storage of equipment. The kit shall be sufficient in nature to contain spills that may occur during use or storage of a product or equipment. The subcontractor personnel shall be familiar with the use of the spill kit and the requirements of this section.

The subcontractor shall notify the Buyer’s Technical Representative (BTR) of unplanned releases or spills of hazardous materials (including petroleum products), hazardous substance, and/or dangerous waste as described below:

Emergencies: If the spill is an emergency, immediately call 911 (onsite landline telephone) or (509) 373-0911 (cellular telephone). Then notify CM in accordance with the “non-emergencies” procedure below.

Non-emergencies: If the spill is a non-emergency, notify the CM within 30 minutes of discovery.

The subcontractor shall perform the cleanup of spills as directed by the CM.

http://procedures.hmis.rl.gov/procedure.cfm/HMIS-PRO-SP-13299 http://procedures.hmis.rl.gov/procedure.cfm/HMIS-PRO-SP-10468 http://procedures.hmis.rl.gov/procedure.cfm/HMIS-PRO-SP-11058 http://idmsweb.rl.gov/idms/livelink.exe/fetch/2000/60628/60730/143415559/143416512/143417203/232884958/298142064/-/Construction_Forms_Sheet.pdf?nodeid=300434043&vernum=-2 http://idmsweb.rl.gov/idms/livelink.exe/fetch/2000/60628/60730/143415559/143416512/143417203/232884958/298142064/-/Construction_Forms_Sheet.pdf?nodeid=300434043&vernum=-2

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The subcontractor shall coordinate waste management activities through the CM.

Wastes generated by the subcontractor during this work activity shall be disposed of by the subcontractor in accordance with applicable laws, regulations, and Hanford requirements.

If cultural materials (e.g., bones, artifacts) are encountered, the subcontractor shall stop work within the immediate vicinity of the find and notify the CM. It is not anticipated that cultural materials will be encountered during this project. However, workers must be cautioned to watch for cultural materials during excavation.

Additional work controls may be developed to ensure protection of cultural, archaeological and historic resources pending the results of National Historic

Preservation Act Section 106 Review as applicable.

If this activity is to be initiated during active nesting season (i.e., between mid-

March through end of July), the subcontractor shall notify the CM to initiate a review of the area that is to be disturbed to make sure no nesting is occurring within the affected area. The subcontractor shall instruct workers to watch for active nests.

When subcontractor employees encounter active nests and/or nesting birds, or observe bird defensive behaviors during project activities, the subcontractor must stop work in the immediate vicinity of the nest and must contact the CM for additional review and required action.

4.5 Quality Assurance (QA) Requirements

Are quality assurance requirements applicable to this scope of work: Yes

The work activities for this Statement of work has been designated as a Quality Level F - Q Level

3 – GS

Therefore, based on a graded approach, the Subcontractor shall document, implement, and maintain a Quality Assurance Program (QAP) that utilizes elements of a national or internationally recognized voluntary consensus standard, such as, ISO-9001-2008 or an equivalent standard (e.g., NQA-1, etc.). Note: Program is not required to be ISO certified. The Subcontractor shall submit the QAP to the Buyer/Quality Assurance Engineer (QAE) for review and approval with the proposal, and as required in the submittal register prior to performing work activities and every 3 years thereafter, depending on the length of the contract. The Subcontractor shall, during the performance of this Subcontract, submit proposed changes to the QAP and implementing procedures to the Buyer for review and approval by the Buyer/Quality Assurance Engineer (QAE) prior to implementation. The QAP shall also address the following:

Instructions, Procedures, and Drawings: The Subcontractor shall ensure that work activities are performed in accordance with documented instructions, procedures, and/or drawings that include appropriate acceptance criteria for determining that prescribed activities have been satisfactorily accomplished. Furthermore, the Subcontractor is responsible for ensuring that procedures, instructions, and drawings, are controlled in a manner to ensure that only correct documents

(including current revisions) are being used to perform work activities.

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Control of Inspections: The Subcontractor shall provide for and/or maintain an internal quality control/inspection system in accordance with the requirements of the contract. Inspections required to verify conformance of an item or activity to specified requirements or continued acceptability of items in service shall be planned and executed. Characteristics subject to inspection and inspection methods shall be specified. Inspection results shall be documented in the field work package. Inspection for acceptance shall be performed by qualified persons other than those who performed or directly supervised the work being inspected.

Test Control: Tests required to verify conformance of an item to specified requirements, or to demonstrate satisfactory performance for service shall be planned and executed. Characteristics to be tested and test methods to be employed shall be specified. Test results shall be documented and their conformance with test requirements and acceptance criteria shall be evaluated.

Control of Measuring and Test Equipment: When tools, gauges, instruments, or other Measuring and Test Equipment (M&TE) are required for inspection and/or test activities, the Subcontractor shall ensure they are controlled, calibrated, and maintained. Methods and frequency of checking accuracy shall be defined in procedures. The calibration method and interval of calibration for measuring and test equipment shall be defined based on the type of equipment, stability characteristics, required accuracy, intended use, and other conditions affecting capability” and other conditions affecting capability. Out-of-calibration devices shall be tagged or segregated, or both, and not used until they have been recalibrated. Measuring or test equipment consistently found to be out of calibration shall be repaired or replaced. Measuring and test equipment shall be suitably marked, tagged, labeled, or otherwise identified to indicate calibration status and establish traceability to calibration records.

Inspection, Test, and Operating Status: The status of inspection and test activities shall be identified either on the items or in documents traceable to the items where it is necessary to ensure that required inspections and tests are performed and to ensure that items that have not passed the required inspections and tests are not inadvertently installed, used, or operated. Status shall be maintained through indicators, such as physical location and tags, markings, shop travelers, stamps, inspection records, or other suitable means.

The Subcontractor shall be responsible for performing quality workmanship and shall conduct the quality control measures necessary to ensure work conforms to reference requirements defined in the SOW.

The Subcontractor shall identify and include in their QAP, the applicable codes and standards that they will be following to perform the work described in this SOW.

4.6 Government Property

Government property is not required to be used by the Subcontractor for this effort.

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5.0 PERSONNEL REQUIREMENTS

5.1 Training and Qualifications

5.1.1 Training

Subcontractor shall ensure that its personnel meet and maintain the appropriate training, qualification and certification requirements.

All Subcontractor personnel shall complete Hanford General Employee Training (HGET) (4-hour average per individual) and HMIS General Employee Training

(HGET) (4-hour average per individual)

The attached Job Hazard Checklist is a preliminary list of hazards and training associated with the project.

There are other required training if listed below:

5.1.2 Qualifications

The following types of qualifications are required:

The Subcontractor shall demonstrate 10 years of successful experience related to asset management and condition assessment of transmission line systems.

The Subcontractor shall ensure that its personnel meet and maintain the appropriate training, qualification, and certification requirements.

5.2 Security and Badging Requirements

Subcontractor personnel attending meetings, performing walk downs on the Hanford Site or accessing a controlled access facility shall obtain a temporary badge.

Subcontractor personnel attending meetings, performing walk downs on the Hanford Site or accessing any Hanford facility shall be familiar with Hanford Site emergency management requirements and response expectations to Hanford Site Emergency Alerting System warnings or sirens. Subcontractor personnel shall also participate in any emergency preparedness drill or exercise that may be taking place unless otherwise exempted by the Drill/Exercise Coordinator.

Subcontractor employees will be required to submit to vehicle searches and not personally carry or transport certain prohibited articles while on site.

5.3 Work Location / Potential Access Requirements

Work activities will be performed on the Hanford Site and at the Subcontractor’s facilities. Visual inspection, test and treat activities, project meetings, and field work and walk downs will be performed on the Hanford Site. Preparation of the condition assessment report will be performed at the Subcontractor’s facilities. HMIS anticipates the Subcontractor will not access any radiological controlled areas for which additional radiological training is required.

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5.4 Site Access and Work Hours

Hanford personnel at the Hanford Site work a standard 4/10 schedule. The standard work week consist of ten (10) hours of work between 6:00 am and 4:30 pm, with one-half hour designated as an unpaid period for lunch, Monday through Thursday.

Work performed outside normal operating hours shall be coordinated and/or approved through the BTR and/or the Contract Specialist prior to performing the work.

6.0 MEETINGS

Subcontractor shall participate in all meetings as required by the Buyer’s Technical Representative

(BTR).

7.0 DELIVERABLES AND PERFORMANCE SCHEDULE REQUIREMENTS

All deliverables associated with this SOW have been identified in Appendix A – Submittal Register. The subcontractor shall submit and maintain a project schedule to ensure completion of deliverables. On a weekly basis, the Subcontractor shall be prepared to report progress on the HMIS Project Schedule maintained by the HMIS Project Team. Status reporting is expected to include the completion date(s) and percent complete for each deliverable.

8.0 SPECIAL REQUIREMENTS

8.1 Electrical Components

If this activity results in the acquisition of electrical conductors or equipment, the following requirement is applicable:

Unless otherwise approved by HMIS, all electrical control panels and electrical equipment [a general term including material, fittings, devices, appliances, luminaries (fixtures), apparatus, and the like, used as a part of, or in connection with, an electrical installation] delivered or brought onto the site in performance of this subcontract must be listed or labeled by an organization currently recognized by OSHA as a nationally recognized testing laboratory (NRTL).

Please provide indication as soon as possible if a power outage will be needed to perform any work associated with the condition assessment, so that HMIS EU can request and coordinate with Bonneville Power Administration (BPA).

Use of drones are not accepted on the Hanford Site.

8.2 Submittals

If the SOW requires the submittal of Subcontractor Information, the following apply:

The following items shall be submitted to the Contract Specialist in accordance with the instructions contained in the Attachment A, Submittal Register.

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The Subcontractor submittals identified herein and summarized on the Submittal Register shall be submitted by the Subcontractor using the Subcontractor Document Submittal Form

(CDSF)

See: http://www.hanford.gov/pmm/page.cfm/Construction.

Subcontractor information shall be submitted in either hard copy or electronic format (If electronic, it must be viewable using either Microsoft® Windows®, Microsoft® Office, or Adobe® Acrobat® software).

8.3 Documentation

Technical documents shall be prepared in accordance with the Subcontractor’s internal procedures with appropriate editorial and presentation standards employed. The document shall contain, at a minimum, the document number, revision number, title, and pagination in the header or footer.

Technical documents received by HMIS undergo review, approval, and release by HMIS using the Engineering Package (EP) electronic approval and release process in accordance with HMIS-PRO-ENG-440, Engineering Package Process. The Subcontractor shall prepare and finalize the document, and then HMIS will initiate the EP and process the package for approval and release. Each document will have a unique document number obtained through the Hanford Document Numbering System (HDNS). HMIS will request and supply the document numbers.

8.4 Configuration Management

If there will be any configuration management requirements associated with this statement of work, the selections below will apply:

If the Statement of Work requires the development or revision of Technical Documents

(including Vendor submittals generated to specific site standards and or procedures for site specific items or applications), the following applies:

o New or revised Technical Documents shall be prepared in accordance with the Subcontractor’s internal procedures.

8.5 Team Task Lead Expectations

The Subcontractor shall establish a single point of contact to fulfill the role of Task Lead (TL) (e.g., the Subcontractor’s Project Manager). The TL is responsible for coordinating the efforts of the condition assessment and report in the execution of this subcontract. The TL shall work closely with the HMIS Engineering Manager (or their delegate) and the HMIS Project Manager, as applicable, to monitor the project budget and schedule. The TL is responsible for preparation of work plans or assisting in preparation of the deliverables.

The TL is the point of contact for the effort and has overall responsibility for adequacy of inputs for the assessment and corresponding report, establishing technical interfaces and integration of disciplines and personnel, and ensuring completion of the job in accordance with the specified engineering and quality requirements, procedures, and schedule.

http://www.hanford.gov/pmm/page.cfm/ContractorForms http://www.hanford.gov/pmm/page.cfm/ContractorForms http://www.hanford.gov/pmm/page.cfm/Construction

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The TL is accountable to:

The HMIS Design Authority/Project Engineer(s) to ensure the development of products for the assessment and report is in accordance with the technical requirements and criteria.

The HMIS Engineering Manager and Project Manager for integration of technical work with the project or task scope, schedule, and budget and to ensure the assessment and report meets technical requirements, specifications, and quality requirements.

8.6 Reporting Administration

Include any status reports (e.g. cost and technical), status meetings, accrual submittals, expectations for safety meeting attendance, and requirements for formatting of documents as instructed by the BTR.

8.7 Meetings

General purpose of meetings is for the coordination, control, and direction of the Work. In addition to meetings addressed by this Section, Subcontractor may be required by other Sections and other

Subcontract documents to conduct special-purpose meetings and various safety meetings and briefings.

HMIS will issue meeting notices and prepare an agenda and minutes for each meeting addressed in this Section. When applicable, minutes will identify action items, assigned actionees, and due dates.

KICKOFF MEETING - Before start of the Work, HMIS will conduct a conference at a time and Hanford Site location agreed to by Subcontractor and HMIS. Invited attendees will include HMIS, Subcontractor, key lower tier subcontractors and others having an interest in the Work. Purpose of the conference is the coordination of Work start up and familiarization of project participants with the Work and worksite.

PROGRESS MEETINGS - HMIS will conduct a progress meeting at time and Hanford Site location determined by HMIS. Invited attendees will include HMIS, Subcontractor and key subcontractors. At the progress meeting, Subcontractor shall submit a written report showing actual man-hours expended versus planned and scheduled progress versus actual progress giving details of Work completed in relation to the approved schedule, together with a two (2) week "look ahead" which provides details of how the Work will be completed.

The purpose of the meetings is the exchange of Work-related information.

8.8 Reports

PROGRESS REPORT PREPARATION - Prepare a summary progress report each reporting period, show actual progress versus scheduled progress. Scheduled progress is given by baseline project schedule. Show actual progress in the form of percentages completed for activities or resources.

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8.9 Responsibilities

The subcontractor shall provide an execution plan narrative as a part of the Request for Proposal response. The execution plan shall describe the approach for the subcontractor to accomplish the work that addresses mobilization, major equipment, special processes, subcontractors, workforce planning, and demobilization.