RFP_34901-01550_Amendment_2.pdf
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- Solicitation number
- RFP 34901-01550
About this file
This document is Amendment #2 to a Request for Proposals (RFP) issued by the Tennessee Department of Safety and Homeland Security for goods or meal services for the State's Training Center. The RFP schedule has been updated, with key dates including a mandatory pre-response conference on April 29, 2024, response deadline of May 17, 2024, oral presentations on June 6-7, 2024, and the state's notice of intent to award release on June 24, 2024. The contract term is from August 2, 2024 to August 1, 2029. The amendment replaces the Cost Proposal attachment, which details pricing for various meal services including breakfast, lunch, dinner, supplemental food items, and special event meals. The evaluation factors provided are for scoring purposes only and do not guarantee any minimum purchase quantities. The state will use the lowest evaluated cost amount to calculate the cost proposal score, which accounts for 50 points of the total evaluation.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_34901-01550_Release_Notice.pdf | ||
| RFP_34901-01550.pdf | ||
| RFP_34901-01550_Amendment_3.pdf | ||
| RFP_34901-01550_Amendment_1.pdf |
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Text version
RFP # 34901-01550 – Amendment # 2 Page 1 of 6
STATE OF TENNESSEE
SAFETY AND HOMELAND SECURITY
REQUEST FOR PROPOSALS # 34901-01550
AMENDMENT # 2
FOR GOODS OR MEAL SERVICES FOR THE STATE’S
TRAINING CENTER
DATE: June 13, 2024
RFP # 34901-01550 IS AMENDED AS FOLLOWS:
1. This RFP Schedule of Events updates and confirms scheduled RFP dates. Any event, time, or date containing revised or new text is highlighted.
EVENT
TIME
(central time zone)
DATE
1. RFP Issued April 22, 2024
2. Disability Accommodation Request Deadline 2:00 p.m. April 25, 2024
3. Mandatory Pre-response Conference and Site Visit (Please see RFP 1.7.) 9:30 a.m. April 29, 2024
4. Notice of Intent to Respond Deadline 2:00 p.m. April 30, 2024
5. Written “Questions & Comments” Deadline 2:00 p.m. May 3, 2024
6. State Response to Written “Questions & Comments” May 8, 2024
7. Response Deadline 2:00 p.m. May 17, 2024
8. State Completion of Technical Response Evaluations Sections B&C May 30, 2024
9. State Schedules Respondent Oral Presentation May 31, 2024
10. Respondent Oral Presentation
8 a.m. – 12 p.m.
or
1 p.m. – 5 p.m.
June 6-7, 2024
11. State Completion of Technical Response Evaluations June 10, 2024
12. State Opening & Scoring of Cost Proposals 2:00 p.m. June 11, 2024
13. RFP Amendment 2 (Rerelease of Cost Proposal) June 13, 2024
RFP # 34901-01550 – Amendment # 2 Page 2 of 6
14. Cost Proposal Rerelease Deadline 2:00 p.m. June 17, 2024
15. State Opening and Scoring of Cost Proposal Rerelease June 18, 2024
16. Negotiations June 18-21, 2024
17. State Notice of Intent to Award Released and RFP Files Opened for Public Inspection 2:00 p.m. June 24, 2024
18. End of Open File Period June 28, 2024
19. State sends contract to Contractor for signature July 1, 2024
20. Contractor Signature Deadline 2:00 p.m. July 2, 2024
21. Performance Bond Deadline 4:30 p.m. July 10, 2024
2. Delete RFP Release 2 RFP Attachment 6.3 in its entirety and insert the following in its place (any sentence or paragraph containing revised or new text is highlighted):
RFP # 34901-01550 – Amendment # 2 Page 3 of 6
RFP ATTACHMENT 6.3.
COST PROPOSAL & SCORING GUIDE
NOTICE: THIS COST PROPOSAL MUST BE COMPLETED EXACTLY AS REQUIRED
COST PROPOSAL SCHEDULE— The Cost Proposal, detailed below, shall indicate the proposed price for goods or services defined in the Scope of Services of the RFP Attachment 6.6., Pro Forma Contract and for the entire contract period. The Cost Proposal shall remain valid for at least one hundred twenty (120) days subsequent to the date of the Cost Proposal opening and thereafter in accordance with any contract resulting from this RFP. All monetary amounts shall be in U.S. currency and limited to two (2) places to the right of the decimal point.
As noted below, most of the items on this sheet are meals and further detail, as noted, can be found in Pro Forma Contract Section A.5. and the Pro Forma Contract Attachment indicated. For the items that are meals, the word “each” refers to the meal, including beverages as indicated. For the Supplemental Nutritional Food Items, the word “each” refers to each item listed on Pro Forma Contract Attachment J and would be one protein/granola bar or one piece of fruit or one fruit cup or one individual grilled chicken packet or one individual tuna pouch, and so on. As noted, additional information about the Supplemental Nutritional Food Items can be found in Pro Forma Contract Section A.5. as amended in RFP Amendment 1. Further, for the Supplemental Nutritional Food Items, the Evaluation Factor number represents an estimate of the quantity of individual pieces, not the estimated quantity of bulk packages (case, dozen, gross).
NOTICE: The Evaluation Factor associated with each cost item is for evaluation purposes only. The evaluation factors do NOT and should NOT be construed as any type of volume guarantee or minimum purchase quantity. The evaluation factors shall NOT create rights, interests, or claims of entitlement in the Respondent.
Notwithstanding the cost items herein, pursuant to the second paragraph of the Pro Forma Contract section C.1. (refer to RFP Attachment 6.6.), “The State is under no obligation to request work from the Contractor in any specific dollar amounts or to request any work at all from the Contractor during any period of this Contract.”
This Cost Proposal must be signed, in the space below, by an individual empowered to bind the Respondent to the provisions of this RFP and any contract awarded pursuant to it. If said individual is not the President or Chief Executive Officer, this document must attach evidence showing the individual’s authority to legally bind the Respondent.
RESPONDENT
SIGNATURE:
PRINTED NAME &
TITLE:
DATE:
RFP # 34901-01550 – Amendment # 2 Page 4 of 6
RESPONDENT LEGAL
ENTITY NAME:
Cost Item Description
Proposed Cost State Use ONLY August
2, 2024— August 1, 2025
August 2, 2025
August 1, 2026
August 2, 2026
August 1, 2027
August 2, 2027
August 1, 2028
August 2, 2028
August 1, 2029
Sum Evaluat ion Factor
Evaluation Cost (sum x factor)
Breakfast Meal (to include beverages) (see Pro Forma Contract Section A.5. and Pro Forma Contract Attachments B and E)
/ EA
/ EA
/ EA
/ EA
/ EA
23,500
Lunch Meal (to include beverages) (see Pro Forma Contract Section A.5. and Pro Forma Contract Attachments C- H)
/ EA
/ EA
/ EA
/ EA
/ EA
30,000
Dinner Meal (to include beverages) (see Pro Forma Contract Section A.5. and Pro Forma Contract Attachments C- I)
/ EA
/ EA
/ EA
/ EA
/ EA
11,000
Supplemental Nutritional Food Items (see Pro Forma Contract Section A.5. and Pro Forma Contract Attachment J)
/ EA
/ EA
/ EA
/ EA
EA
17,000
Special Event Meals – Box Lunch (to include beverages) (see Pro Forma Contract Section A.5.)
/ EA
/ EA
/ EA
/ EA
/ EA
1,000
Special Event Meals – Regular (to include beverages) (see Pro Forma Contract Section A.5. and Pro Forma Contract Attachment K)
/ EA
/ EA
/ EA
/ EA
/ EA
5,000
Special Ceremony Meal (to include beverages) (see Pro Forma Contract Section A.5. and Pro Forma Contract Attachment L)
/ EA
/ EA
/ EA
/ EA
/ EA
1,000
TOTAL EVALUATION COST AMOUNT (sum of evaluation costs above):
RFP # 34901-01550 – Amendment # 2 Page 5 of 6
RESPONDENT LEGAL
ENTITY NAME:
Cost Item Description
Proposed Cost State Use ONLY August
2, 2024— August 1, 2025
August 2, 2025
August 1, 2026
August 2, 2026
August 1, 2027
August 2, 2027
August 1, 2028
August 2, 2028
August 1, 2029
Sum Evaluat ion Factor
Evaluation Cost (sum x factor)
The Solicitation Coordinator will use this sum and the formula below to calculate the Cost Proposal Score.
Numbers rounded to two (2) places to the right of the decimal point will be standard for calculations.
lowest evaluation cost amount from all proposals x 50
(maximum possible score)
SCO
RE:
evaluation cost amount being evaluated
State Use – Solicitation Coordinator Signature, Printed Name & Date:
RFP # 34901-01550 – Amendment # 2 Page 6 of 6
3. RFP Amendment Effective Date. The revisions set forth herein shall be effective upon release. All other terms and conditions of this RFP not expressly amended herein shall remain in full force and effect.
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