RFP 325-476 PreBidConference-Notes-SlideDeck.pdf

WASHINGTON STATE

PARKS AND RECREATION COMMISSION

RFP 325-476 Fort Worden State Park Campus Buildings Appraisal Page 1 of 1

PREBID NOTES

Project Number: RFP 325-476 Project Title: Ford Worden Campus Buildings Appraisal Pre-Bid Conference date/time: December 5, 2024, 1:00pm-1:30pm PST Project Representative: Tanya Moore – tanya.moore@parks.wa.gov Location of Meeting: TEAMS

Persons Attending:

Representing Washington State Parks and Recreation Commission:

Representing Contractors:

Ensure your bid is submitted early to prevent any potential technological delays. Bids received after the deadline, regardless of the cause, will be rejected as non-responsive.

Bidders can confirm receipt of their bids by contacting State Parks at contracts@parks.wa.gov. Use "VERIFICATION" and the competition number in the subject line.

Name Representing Email Phone

Dolly M. Gunn State Parks dolly.gunn@parks.wa.gov (360) 902-8628

Tanya Moore State Parks tanya.moore@parks.wa.gov (360) 902-8602

Ken Graham State Parks ken.graham@parks.wa.gov (360) 902-8680

Heather Saunders State Parks Heather.saunders@parks.wa.gov (360) 902-8651

Name Company Email Phone

Curtis Thygerson Timeless Appraisal Partners curtis@timelessappraisalpartners.co m

(206) 222-2293

Lori Safer Integra Realty Resources lesafer@irr.com (206) 436-1177

Linda Harrison Harrison Appraisal Services ld.harrison@comcast.net (206) 909-3438 mailto:tanya.moore@parks.wa.gov mailto:contracts@parks.wa.gov mailto:dolly.gunn@parks.wa.gov mailto:tanya.moore@parks.wa.gov mailto:ken.graham@parks.wa.gov mailto:Heather.saunders@parks.wa.gov mailto:curtis@timelessappraisalpartners.com mailto:curtis@timelessappraisalpartners.com mailto:lesafer@irr.com mailto:ld.harrison@comcast.net

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Pre-Bid Conference

RFP 325-476

Fort Worden State Park Campus Buildings Appraisal

Thursday, December 5, 2024 1:00-1:30pm PST

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Washington Parks Team

Tanya Moore - Project Representative Dolly M. Gunn - Contract Specialist 3

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Conference Guidelines

• Attendees – kindly turn off your video, and keep your microphone muted if not talking.

• Following the conference, the resultant notes will be posted on Washington’s Electronic Business Solution (WEBS).

• If questions are asked that we cannot reply to immediately, we will respond to them later formally, on WEBS.

We may request that questions be submitted in writing.

https://pr-webs-vendor.des.wa.gov/

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Meeting Agenda

• Request for Proposals: Fort Worden State Park Campus Buildings Appraisal

•Scope of Project

•Evaluation Process

•Washington State Procurement Priorities

•Responding to this RFP

• Timeline and Next Steps

• Complaints / Debriefs / Protests

• Questions & Answers

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Disclaimer - Information Respondents should only rely on written postings and amendments issued via

WEBS for official information about this solicitation. All other communications, including this conference, are considered unofficial and non-binding. Any new or revised information discussed in this conference will be issued in an official format on WEBS. Should bidders rely on any information not issued on WEBS, they do so at their own risk and expense.

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RFP Overview

Fort Worden State Park Campus Buildings Appraisal

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Scope of Project – RFP Section 1.2

This project will complete appraisals for all buildings on Ford Worden State Park, property ID Number 101351001, to include seventy-six (76) buildings. Contractor must conclude a specific value for the entire project/campus, in addition to a value range up to 15%. All valuations shall be included in one report, under one cover.

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Evaluation Process – RFP Section 6 This competition will result in one contract.

The evaluation process is designed to award to the respondent who best meets the requirements of this solicitation.

• Evaluation will be conducted by an evaluation team.

• Evaluators will only evaluate the material provided in the proposals and will not incorporate outside material into their determinations.

• Each evaluator has sole discretion over his or her final scores.

• Bid Price- up to 40 points

• Experience & Expertise - up to 20 points

• Approach – Work Plan & Project Schedule – up to 40 points

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Washington State Procurement Priority – Supplier Diversity

Per Washington State’s focus on supporting supplier diversity, State Parks is required to award to the highest scoring responsive and responsible bid from a small or veteran-owned business. (RFP Section 1.3)

• Small businesses

• Defined by RCW 39.26.010(22)

• Veteran-owned businesses

• Certified by the Dept of Veteran Affairs

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Responding to this RFP – Sections 4 & 5

• Review all solicitation and contract terms, and any amendments

• Bid due date: Monday January 6, 2024, 1:00pm PST

• Email proposals to: bidbox@parks.wa.gov

• Provide:

• Appendix A – Bidder’s Certifications (form provided) – must be signed -

• Appendix B – Bidder’s Profile (form provided)

• Appendix C – Bid Price Proposal (form provided)

• Proposal – Experience & Expertise, Work Plan, and Project Schedule (self-authored)

• Appendix D – References (form provided)

• Appendix E – Diversity Business Inclusion Plan (required if using subcontractors) mailto:bidbox@parks.wa.gov

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Timeline/Next Steps– RFP Section 2.5

Friday, December 13 – 1:00pmQ & A Period Ends

Monday, January 6 – 1 pmProposal Deadline

~ Wednesday, January 22 Apparent Successful

Bidder

~ Thursday, February 6Anticipated Contract

Award

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Complaints, Debriefs, Protests

• Complaints (RFP 2.4)

• Complaint period ends 5 business days before the proposal due date.

• Debrief Conferences (RFP 7.3)

• Deadline to request a Debrief Conference: 3 business days after the announcement of the Apparent Successful Bidder.

• Protest Process (RFP 7.4)

• Must have participated in debrief conference.

• Deadline to Protest: 5 business days after their debrief conference.

• Three available grounds for protest:

• Bias, discrimination, or conflict of interest of an evaluator;

• Error in computing evaluation scores; or

• Non-compliance with any procedures described in the RFP.

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Questions & Answers – RFP Section 2.3

• All Q&A received will be posted in WEBS

• Today, we may request your questions be submitted in writing;

we will then respond to them formally, in WEBS.

• Questions should be submitted to contracts@parks.wa.gov

• Question deadline is Thursday, December 13, 1:00pm PST mailto:contracts@parks.wa.gov

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Thank you!

email WEBS Washington State Parks contracts@parks.wa.gov https://pr-webs-vendor.des.wa.gov/home.html www.parks.wa.gov mailto:contracts@parks.wa.gov https://pr-webs-vendor.des.wa.gov/home.html https://pr-webs-vendor.des.wa.gov/home.html http://www.parks.wa.gov/