RFP 270-22-0573 Attachment 1c Schedule of Deliverables.pdf

RFP No. 270-22-0573

Attachment 1c

National Center on Substance Abuse and Child Welfare

Schedule of Deliverables

Note: Unless noted otherwise, 2 copies of each deliverable is required and to be submitted to the

COR. Due Dates are calendar dates (not business days.)

Schedule of Deliverables Based on OCIO and OC General Requirements

Deliverable Name Deliverable Title/Description Due Date

Project Management

Plan

IT Security Plan

IT Privacy Plan

Initiate Assessment &

Authorization process

Web Content

Development and

Management Plan

Contract Kickoff

Meeting

IT Contract Kickoff Meeting

-Agenda

-Meeting Minutes

-Submit Intake Request

Draft available at contract kickoff with final due 30 days after; review, and update annually, if needed

Due date to be determined and approved by ACF OCIO based on planned deployment and ATO schedule deployment and ATO schedule; review, and update annually, if needed

Within five (5) days of task order award, the Contractor shall coordinate with the

COR to schedule the kick-off meeting

Submitted at least (1) business day before contract kickoff meeting.

Prepare meeting minutes (3) days after kickoff meeting.

Within 5 days of the Contract Kickoff

Weekly

IT transition meeting with COR, OCIO, and

OC

Weekly Task Order

Status Report (WSR)

Monthly Contract Status

Report (CSR)

Participate in Weekly

Transition Meetings

- Agenda

Submit agenda two (2) business days prior to each meeting and prepare meeting minutes within 24 hours after meeting.

Weekly, As determined by COR

Monthly status report by 20th calendar of every month.

Roster Roster of all employees Within 3 days of the effective date of this contract

Contractor Employee

Non-Disclosure

Agreement (NDA)

Contractor Employee Non-

Disclosure Agreement (NDA)

Prior to performing any work on behalf of HHS

Privacy Threshold

Analysis (PTA)/ Privacy

Impact Assessment

(PIA)

Assist in the completion of a

PTA/PIA form

Within 30 days after the contract award

Training Records Copy of training records for all mandatory training

In conjunction with contract award and annually thereafter or upon request

Rules of Behavior Signed ROB for all employees Initiation of contract and at least annually thereafter

Incident Response

Report

Incident Report (as incidents or breaches occur)

As soon as possible and without reasonable delay and no later than 1 hour of discovery

Incident Response Plan Incident and Breach Response

Plan Upon request from government

Personnel Security

Responsibilities

(onboarding)

List of Personnel with defined roles and responsibilities

Within 3 days that is before an employee begins working on this contract.

Personnel Security

Responsibilities (off-boarding)

Off-boarding documentation, equipment and badge when leaving contract

Within 3 days after the Government’s final acceptance of the work under this contract, or in the event of a termination of the contract.

Background

Investigation

Documentation

Onboarding documentation when beginning contract.

Prior to performing any work on behalf of HHS/ACF

Certification of

Sanitization of

Government and

Government Activity-

Related Files, Information, and

Devices.

Form or deliverables required by ACF.

At contract expiration.

Contract Initiation and

Expiration

If the procurement involves a system or cloud service, additional documentation will be required, such as

Disposition/Decommission

Plan

At contract expiration.

Security Assessment and

Authorization (SA&A)

SA&A Package

• SSP

• SAR

• POA&M

• Authorization Letter

• CP and CPT Report

• E-Auth (if applicable)

• PTA/PIA (if applicable)

• Interconnection/Data

Use Agreements (if applicable)

• Authorization Letter

• Configuration

Management Plan (if applicable)

• Configuration

Baseline

• Other ACF-specific documents

Reporting and

Continuous Monitoring

Revised security documentation/Agreements

As required by ACF OCIO

Security Alerts, Advisories, and

Directives

List of personnel with designated roles and responsibilities

As required by ACF OCIO

Incident Reporting

• Incident Reports (as needed)

• Incident Response Plan

Incident Response plan provided in accordance with ATO schedule and yearly thereafter (Prior to production deployment or go live date)

Incident Reports provided quarterly and upon request

Other IT Procurements

(Non-Commercial and

Open Source Computer

Software

Procurements)

• Computer Software, including the source code

Prior to performing any work on behalf of HHS

Schedule of Deliverables for the Specific Requirements

Task Activity or

Deliverable

Quantity Due Date

Task 1

Project

Management and

Reporting

1.1

Prepare and Update

Project Work Plans

Project Workplan:

Initial

Subsequent

Within 90 days of contract award

7 days before year end

(with the annual report)

1.2

Participate in Project

Meetings

Kick-Off Meeting

Monthly Project

-Agenda

- Summary

12/year

Scheduled within 5 days and held within 14 days of contract award

Monthly prior to meeting within 7 days after the meeting

Quantity Due Date

1.3

Bi-annual, Annual and Ad Hoc

Reporting

Reports

-Provide Bi-annual

Reports

-Provide Annual

-Provide Ad-hoc

2/year

1/year

As requested up to 20/year

To the COR, ACOR and

CO: On the last day of each six-month period

24-48 hours after assigned

1.4

Financial Reporting

Financial Report 12/year Monthly with monthly invoices

Task 2 Technical

Assistance

2.1

Provision of Short

Term TA

-Delivery of TA

600 year

On-going

2.2

Provision of In-Depth

TA

-Delivery of IDTA

Up to 4/year

2.3

TA Tracking, Monitoring, Evaluation

-Provide Bi-Annual

-Provide reporting on

SAMHSA grantee utilization

-Provide Annual

4/year

Within 15 days of end of six month period

Task 3

Training

3.1

Webinars

− Summary

− Reports

On-going, Within 30 days of each webinar

Biannually/annually

3.2

Web based Tutorials

− Update curricula

2/1

As needed

Quantity Due Date

− Report on usage In the bi-annual/annual report

3.3

On-line Training

− Update training

On-going, as directed by the COR

3.4

Training Tracking, Monitoring, Evaluation

Bi-annual Reports

Annual Reports

To the COR, ACOR and

CO: On the last day of each six month period

Task 4

Information

Dissemination

4.1

Conference presentations and exhibiting

- Identify speaking engagements and prepare a plan

-Submit Power Point

Presentation

15/year

15/year

Within 60 days of contract award, updates on-going.

14 days before meetings

4.2

Written Materials

-Prepare fact sheets, infographics, journal articles or other similar products

- Update National

Center promotional materials

3-4/year

1-4/year

Within 150 days of contract award and on-going.

Task 5

Website

5.1

Maintain Website

- Make additional updates

-Add new information/delete old information

- Report on usage

Ongoing, As directed by the COR

Within the bi-annual reports

Quantity Due Date

5.2

Plan for website improvements

- Provide suggestions to the COR in the overall appearance and navigation of the website

- Make any agreed upon improvements

Within 120 days of contract award and on-going

Within subsequent 60 days and on-going

5.3

Work with Child

Welfare Information

Gateway

Work with Child

Welfare Information

Gateway

As needed As directed by the COR

Task 6

Transition Plan

Task 6.1

Turnover at the end of Contract

Transition Plan

-Prepare Plan

-Initiate transition activities

-Prepare a web content disposition plan

-Provide training to staff and others designated by the COR

90 days prior to the end of the contract, if necessary

60 days prior to the end of the contract, if necessary

90 days prior to the end of the final performance period, 30 days prior to the end of the final performance period

OP Task 7

TA to RPG Projects

7.1.1

TA shall be tailored to specific needs of individual RPG projects as well as address the needs of all RPG projects when appropriate.

Provide Programmatic

TA to RPG Round VII grantees

-Delivery of TA – RPG

Round VII

-Conduct site visits for

Round VII

1 per site in

Base year up to 1 site/year in

Quantity Due Date

Option Years, as needed

7.1.2

Review funding opportunity announcement, successful grant applications and websites.

Review Successful

Grant Applications, Funding Opportunity

Announcement

Review websites and relevant RPG web resources

Up to 5 applications

1 Funding

Opportunity

Announcement

Within 4 weeks of award in the Base year.

Within 4 weeks of award in the Base year.

Ongoing

7.1.3

Review semi-annual progress reports, products and other written material.

Review Semi-annual progress reports

Review products and other written materials

1 per site

Semiannually and ongoing.

7.1.4

Development of

Grantee Profiles

Development of standardized profile template

Development of draft grantee profiles & final profiles

Updating of Grantee

Profiles

1 per site/as needed

Within 45 days of award

Drafts due within 90 days of award.

Comments/feedback provided with 30 days.

Completed profiles due within 7 days of feedback.

End of each grant project period

7.1.5

Information

Dissemination

Information

Dissemination

1 Initial plan due within 90 days of award; updated annually.

7.1.6

Establish

Coordination and

Communication

Protocols with RPG projects and anticipated Evaluator

-Communication protocol

-Signed protocols with grantees

Up to 5

Within 4 weeks of meeting in year optional task 7 is exercised

Within 60 days of agreement

Quantity Due Date

-Final signed protocols Up to 5 Within 2 weeks of signature

7.1.7

Provide support for grantee meetings

Provide support for grantee kick-off and annual meetings

Agenda

Development

− Invite identified speakers

− Summary meeting report

1/base year

1/Optional

Years

1/base year

120 days prior to the

120 days prior to the

Within 45 days following the meeting

Optional Task 7.2.1

Provide

Programmatic TA to existing RPG Projects

-Delivery of TA –

RPG Projects

-Conduct site visits, as necessary for RPG projects

(1/site)

Up to 2 sites/year

Annually

7.2.2

Review semi-annual progress reports, products and other written materials.

progress reports other written materials.

1 /per site ongoing in all option years.

7.2.3

Updating Final

Grantee Profiles

-Draft of profiles

-Final profiles

1 /per site

1/per site

Within 180 days of the end of the individual grant period

Due within 10 days of

COR feedback

Optional Task 7.3.1

Provide

Programmatic TA to

RPG projects in No

Cost Extensions

-Delivery of TA – RPG projects in No Cost

Extensions

1/per site

Quantity Due Date

7.3.2

Review semi-annual progress reports, products and other written materials.

progress reports, other written materials.

ongoing.

7.3.3

Updating final grantee profiles

Updating Final Grantee

Profiles

-Draft of profiles

-Final Profiles

Up to 15

Up to 15

Within 180 days of the end of the individual grant period

Within 10 days of COR feedback

OP Task 8

TA to Grantees

8.1 5 Grantees

Same Deliverables as tasks 7.1.1-7.1.7

1 per site/year

8.2. 1 additional grantee

Same Deliverables as tasks 7.1.1-7.1.7

1/site per year

OP Task 9

In-Depth TA

Optional Task 9.1 In-Depth Technical

Assistance

Conduct site visit

As needed, up to 1 annual visit per site

Ongoing as directed by

COR.

Annually, as directed by

COR

OP Task 10

CARA TA

Optional Task 10.1 Proposed Outline and

Methodology Design

Draft Report

Final Report

Within 60 days

Within 8 months

Within 45 days of feedback from COR, no later than 11 months after

Quantity Due Date

PPT presentation

Optional Task 10.1 is exercised

Within 11 months with final report

Optional Task 10.2 Delivery of TA, (requests for information, webinars, written materials, resources)

Ongoing, as directed by the COR.

Optional Task 10.3 Time-Limited In-Depth

TA

Site Visits

Up to 6/year

Up to 6/year

Ongoing as directed by the COR.

Annually

OP Task 11

Policy Academy

2-Day Policy

Academy

-Develop a work plan to implement the State

Policy Academy.

-Draft invitation for policy academy applications

-Final Invitation

-Develop criteria to guide selection and announcement of participants.

-Final Criteria

-Develop and send correspondence regarding travel plans and logistics, attendance, team representation to selected teams

45 days after the exercise of this Optional Task.

At least 180 days prior to the policy academy

Prepared within 7 days of feedback from COR.

At least 180 days prior to

Prepared within 7 days of feedback from COR.

At least 90 days prior to

Quantity Due Date

-Provide technical assistance to state teams for relevant pre-meeting work activities.

As needed On-going

11.1 Optional National

Conference Day Add-on

OP Task 12

Meetings

Technical Experts, Summit, Focus

Group or Special

Interest-Area

-Agenda development

- Schedule a meeting site and make all necessary arrangements including such payments as necessary to secure the site.

- Develop background materials for pre-meeting and onsite, as necessary

- Onsite recording of meeting notes

- Travel and lodging arrangements for participants

- Arrange for audio/visual and other equipment needs at meetings.

-Provide for the following services at meetings: On-site copying of materials, Resolving on-site logistical problems that

As requested by the COR

As directed by the COR.

As directed by the COR

Quantity Due Date may arise; Completion of a meeting evaluation from participants.

-Summary Report

Within 45 days following the end of the meeting.

Optional Task 12.1 Same deliverables as

Optional Task 12.

1 As directed by the COR

Optional Task 12.2 Same deliverables as

Optional Task 12.

1 As directed by the COR

OP Task 13

Publication

Development

Optional Task 13.1

Publication

Development (not to exceed 20 pages)

-Concept paper for publication development

-Outline of the document for COR approval

-Draft publication

- Obtain and incorporate input into the document from other ACF or Federal staff, and appropriate stakeholders

-Final document submitted for COR approval

Quantity Due Date

Optional Task 13.2 Same deliverables as

Optional Task 13.1.

(not to exceed 75 pages)

TBD As directed by the COR

Optional Task 14

Migrate the

NCSACW Website

Migration of Website

-Migration Plan

As directed by the COR

As directed by the COR, within 60 days of contract award