RFP 26017 _ On_Call Environmental_ Geotechnic.pdf

THE UNIFIED GOVERNMENT OF

ATHENS-CLARKE COUNTY(ACCGov)

DATE: January 7, 2026

TO: Qualified Environmental, Geotechnical and Materials Testing Firms

SUBJECT: RFP # 26017 - On-Call Environmental, Geotechnical and Materials Testing Services

You are invited to submit a proposal to provide On-Call Environmental, Geotechnical and Materials Testing

Services for the Unified Government of Athens-Clarke County (ACCGov).

Inquiries regarding proposals should be made to Angie Perteet, Senior Buyer 762-400-6053, email:

accbids@accgov.com.

The estimated range of this project is $2,000,000.00.

Attached hereto is the Request for Proposal (RFP) instruction document. The written requirements contained in this (RFP) shall not be changed or superseded except by written addendum from the Unified Government of

Athens-Clarke County Purchasing Division of the Finance Department. Failure to comply with the written requirements for this proposal may result in rejection of the proposal by the ACCGov.

ACCGov is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

No later than 12:00 P.M. ET, Wednesday, February 4, 2026

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the proposal opening date. Please call (706) 613-3088 or email accbids@accgov.com for more information. This service is in compliance with the Americans with Disabilities Act (ADA).

The Unified Government of Athens-Clarke County reserves the right to reject any and all proposals, to waive any technicalities or irregularities, and to award the contract based on the highest and best interest of the Unified

Government of Athens-Clarke County.

mailto:accbids@accgov.com mailto:accbids@accgov.com

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TABLE OF CONTENTS

SECTION TITLE

I REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS

II REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES

III SCOPE OF SERVICES

A. INTRODUCTION AND PURPOSE

B. GENERAL REQUIREMENTS

C. SCOPE OF WORK

D. DEFINITIONS

IV SELECTION PROCESS AND EVALUATION CRITERIA

V MANDATORY PROPOSAL FORMS

A: PROPOSAL FORM

B: ADDENDA ACKNOWLEDGEMENT

C: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

CONTRACTOR AFFIDAVIT & AGREEMENT

D: PRICE PROPOSAL SCHEDULE

VI DOCUMENTS CHECKLIST

ATTACHMENT A: OWNER/TESTING AGENCY MASTER AGREEMENT

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SECTION I - REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS

ALL PROPOSALS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND

MAY BE SUBJECT TO DISCLOSURE.

A complete signed proposal must include the documents listed below:

PROPOSAL FORMAT: Offerors are expected to examine the specifications, price schedule, and all instructions. Failure to do so will be at the offeror’s risk. Each offeror shall furnish the information required by the solicitation. The proposal and price schedule must be signed by an officer of the company, who is legally authorized to enter into a contractual relationship in the name of the offeror.

All proposals received will become a part of the official contract file and may be subject to disclosure.

Page Limit: Excluding mandatory submittal forms as contained in this RFP, proposal responses shall be limited to a maximum of twenty four (24) one-sided, 8.5 x 11 inch pages. The minimum acceptable font size for the proposal is anything equivalent to Times New Roman, 11 point. Information should directly address this particular proposal. The Contractor is subject to disqualification, if the proposal responses does not meet the page limit criterias.

PROPOSAL FORMAT: All proposals should include the information outlined below and in the following order:

1. Cover Letter: A brief cover letter of introduction and interest.

2. Table of Contents: Including all sections and subsections.

3. Business Information: State the full name and address of your organization and the branch office or subordinate element that will perform the services described in this proposal. Include a telephone number, the point of contact and official signature of an authorized company representative. Indicate whether you operate as a single proprietorship, partnership, or corporation. Include the state(s) in which you are incorporated and/or licensed to operate.

4. Qualifications and Experience: Include an organization chart and summary resumes of key personnel proposed for the project, including designations of the team leader, the consultant responsible for all proposed communications with the owner, and all proposed sub-consultants and a description of their roles. Information should include the number of years involved in their respective industries, tenure with the company, and any professional certifications/licenses held.

a. Current Project Assignments: Identify the current project assignment(s) and the currently identified completion date(s) for projects currently being managed by the key individuals proposed for our project.

b. Understanding of the Project: Statement of the firm's understanding of the project and proposed approach for providing requested services.

c. Additional Services Required: Based on the firm's understanding of the project, identify any additional services that might be required for a successful program.

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5. References: Include a minimum of three references for contracts/work of a similar nature, preferably in the public sector, less than three years ago. Include the name, address, telephone number, point of contact and description of the contract/work for each reference. Examples of “reference projects" should include a project summary, address, timeline, project bid cost, final project cost (as installed), contact information for a customer’s representative and when work was completed.

6. Financial Information and Documentation: Provide relevant information regarding organizational stability and strength. Documentation may include:

a. A statement of organizational structure (e.g., sole proprietorship, partnership, corporation, joint venture, etc.), information regarding the make-up of that structure (e.g., owner, partners, board of directors joint venture partners, etc.), a listing of financial references.

b. Failure to Complete Prior Projects - disclose whether the Offeror (or any general partner or joint venture of the Offeror) has ever failed to complete a similar project. If so, list the date of commencement of the project and the entity for which the project was to be performed, and explain why the project was not completed.

c. Disclose information and provide explanation regarding any contracts involving the offeror or joint venture firm within the last three years which exceeded initial program or project budget, exceeded initial schedule, and any contract penalties or damages assessed.

7. Other Relevant Information: Include any other relevant information concerning the project in this section.

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THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY

REQUEST FOR PROPOSAL (RFP)

ON-CALL ENVIRONMENTAL, GEOTECHNICAL AND MATERIALS TESTING SERVICES

SPLOST PROGRAM MANAGEMENT DEPARTMENT ATHENS, GEORGIA

SECTION II - REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES

A. INTRODUCTION

PURPOSE

The Unified Government of Athens-Clarke County (ACCGov) is soliciting competitive proposals from responsible vendors to provide On-Call Environmental, Geo-Technical and Materials Testing services, for the ACCGov. Services for this proposal would be for a one-year period, with the option to extend the contract for four additional one-year terms at ACCGov’s descretion.

B. RFP TIMETABLE

The anticipated schedule for the RFP and contract approval is as follows:

Proposal Documents Available…… …………Wednesday, January 7, 2026

Deadline for submission of questions ................ 2 P.M. ET, Wednesday, January 21, 2026

Deadline for receipt of proposal ........................ 12 P.M. ET, Wednesday, February 4, 2026

Proposals Valid Until ......................................... Minimum of 120 days from date of opening.

C. CONTACT PERSON

The contact person for this RFP is Angie Perteet, Senior Buyer explanation(s) desired by the offeror(s) regarding the meaning or interpretation of this RFP must be requested from the contact person, in writing at accbids@accgov.com.

Offerors are encouraged to contact only the contact person stated above to clarify any part of this RFP.

Any such unauthorized contact shall not be used as a basis for responding to this RFP and also may result in the rejection of the offeror's submittal.

D. MINIMUM PROPOSAL ACCEPTANCE PERIOD

Proposals shall be valid and may not be withdrawn for a period of 120 days from the date specified for receipt of proposals.

E. ADDITIONAL INFORMATION/ADDENDA

The Unified Government of Athens-Clarke County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the proposal due date.

Offerors should not rely on any representations, statements or explanations other than those made in this

RFP or in any addendum to this RFP. Where there appears to be a conflict between the RFP and any addenda issued, the last addendum issued will prevail.

Request for additional information or clarifications must be made in writing no later than the date specified in the RFP Timetable. The request must contain the offeror's name, address, phone number, and email address.

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the offeror’s receipt of any addendum will result in the rejection of the proposal if the addendum contained information which substantively changed the Owner’s requirements mailto:accbids@athensclarkecounty.com

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Offerors who obtain this Request for Proposal from Georgia Procurement Registry or OpenGov

Procurement or from other than the Purchasing Division are advised to re-visit the above websites to obtain any addenda which may be issued prior to the proposal closing date. The Unified Government of Athens-Clarke County assumes no responsibility for Offerors’ failure to acknowledge any addenda issued.

F. LATE PROPOSALS, WITHDRAWALS, MODIFICATIONS AND REJECTIONS

Proposals shall not be modified, withdrawn, or canceled by the offeror for a period of one hundred twenty

(120) days following the time and date designated for the receipt of proposals, and each offeror so agrees in submitting his proposal. Negligence on the part of the Offeror in the preparation of his proposal shall not be grounds for the modification or withdrawal of a proposal after the time set for proposal closing.

Proposals received after the proposal due date and time are late and will not be considered. Modifications received after the proposal due date are also late and will not be considered.

G. PROPOSAL CLOSING

Proposal schedule prices will not be opened or read aloud publicly. A list of names of firms providing proposals may be obtained from Georgia Procurement Registry or via email request to E-Mail:

accbids@accgov.com after the proposal due date and time stated herein. A tabulation of prices may be obtained upon award.

H. NON-COLLUSION AFFIDAVIT

By submitting a proposal, the offeror represents and warrants that such proposal is genuine and not sham or collusive or made in the interest or on behalf of any person not therein named and that the offeror has not directly or indirectly induced or solicited any other offeror to put in a sham proposal, or any other person, firm or corporation to refrain from proposing and that the offeror has not in any manner sought by collusion to secure to that offeror any advantage over any other offeror.

By submitting a proposal, the offeror represents and warrants that no official or employee of the Unified

Government of Athens-Clarke County has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise therefrom.

I. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

By submitting a proposal and executing the attached Affidavits, the offeror verifies its compliance with

O.C.G.A. §13-10-91. The offeror further agrees to maintain records of such compliance and shall provide a copy of each such verification to Unified Government of Athens-Clarke County, at the time the subcontractor(s) is retained to perform such services.

J. COST INCURRED BY OFFERORS

All expenses involved with the preparation and submission of proposals to the Unified Government of

Athens-Clarke County, or any work performed in connection therewith shall be borne by the offeror(s).

No payment will be made for any responses received or for any other effort required of or made by the offeror(s) prior to the commencement of work as defined by a contract approved by the governing body of the Unified Government of Athens-Clarke County.

K. EQUAL OPPORTUNITY POLICY STATEMENT

It is the policy of the Athens-Clarke County government that no person or business shall be excluded from participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.

http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp https://procurement.opengov.com/portal/accgov https://procurement.opengov.com/portal/accgov http://ssl.doas.state.ga.us/PRSapp/PR_public_routing.jsp?route_code=nigp_list mailto:accbids@athensclarkecounty.com

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L. HOLD HARMLESS AND INDEMNIFICATION

The Offeror agrees, insofar as it legally may, to indemnify and hold harmless the Unified Government of

Athens-Clarke County, its officers, employees and agents from and against all loss, costs, expenses, including attorneys' fees, claims, suits and judgments, whatsoever in connection with injury to or death of any person or persons or loss of or damage to property resulting from any and all operations performed by Offeror, its officers, employees, and agents under any of the terms of this contract.

M. SITE VISIT:

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event, shall failure to inspect the site constitute grounds for a claim after contract award.

N. AWARD OF CONTRACT

This is a past performance/technical/price trade-off source selection in which competing offeror’s past and present performance history and technical ability will be evaluated on a basis approximately equal to price. Award will be made to the responsible offeror whose proposal represents the best value after evaluation in accordance with the factors listed in Section IV herein. The Unified Government of Athens-

Clarke County may reject any or all proposals if such action is in the Unified Government’s interest.

O. MULTIPLE AWARDS

In addition to other factors, and notwithstanding the paragraph titled “Award of Contract”, proposals will be evaluated on the basis of advantages and disadvantages to the Unified Government of Athens-Clarke

County that might result from making more than one award (multiple awards). If the Unified Government of Athens-Clarke County determines that an aggregate award to one offeror is not in the Unified Government's best interest, "all or none" offers shall be rejected.

P. PLACE OF PERFORMANCE

The Unified Government of Athens-Clarke County will not contemplate traveling outside the City of

Athens to the contractor’s facility for custom fitting or alterations. The offeror shall insert in the spaces provided in the price schedule the address of the plants or facilities location(s) that he intends to use.

Q. QUALIFICATION OF OFFERORS

The Unified Government of Athens-Clarke County may make such reasonable investigations as deemed proper and necessary to determine the ability of the offeror to perform the work and the offeror shall furnish to the Unified Government all such information and data for this purpose as may be requested.

The Unified Government reserves the right to reject any proposal if the evidence submitted by, or investigations of, such offeror fails to satisfy the Unified Government that such offeror is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.

The Unified Government of Athens-Clarke County contractors/vendors must have a current Athens-

Clarke County business license if they are physically located in Athens-Clarke County or if they perform a service in Athens-Clarke County.

Proposals from any offeror that is in default on the payment of any taxes, license fees, or other monies due to the Unified Government will not be accepted.

R. ALTERNATE PROPOSALS

Alternate proposals or proposals that deviate from the requirements of this solicitation will not be considered. Offerors shall not insert in their proposal any written statement which will have the effect of making any material change or changes in the Scope of Services or in any contract between the parties covering subject matter thereof.

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S. OPEN RECORDS

In accordance with OCGA Section 50-18-72(a)(34) Any trade secrets obtained from a person or business entity that are required by law, regulation, bid, or request for proposal to be submitted to an agency. An entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10. If such entity attaches such an affidavit, before producing such records in response to a request under this article, the agency shall notify the entity of its intention to produce such records as set forth in this paragraph. If the agency makes a determination that the specifically identified information does not in fact constitute a trade secret, it shall notify the entity submitting the affidavit of its intent to disclose the information within ten days unless prohibited from doing so by an appropriate court order. In the event the entity wishes to prevent disclosure of the requested records, the entity may file an action in superior court to obtain an order that the requested records are trade secrets exempt from disclosure. The entity filing such action shall serve the requestor with a copy of its court filing. If the agency makes a determination that the specifically identified information does constitute a trade secret, the agency shall withhold the records, and the requester may file an action in superior court to obtain an order that the requested records are not trade secrets and are subject to disclosure;

T. NON-DISCRIMINATION ORDINANCE

Contractor agrees to abide by and be bound by Chapter 6-21 of the Code of Athens-Clarke County, Georgia, regarding Unlawful Discrimination and agrees to ensure that any and all subcontractors operating pursuant to this solicitation also agree to abide by and be bound by Chapter 6-21 of the Code of Athens-Clarke County, Georgia.”

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SECTION III - SCOPE OF SERVICES

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary for the scope of services outlined below for the contract period.

A. INTRODUCTION AND PURPOSE

The Unified Government of Athens-Clarke County (ACCGov) is a unified city/county government located in the northeast section of the state of Georgia and is approximately sixty (60) miles northeast of

Atlanta, Georgia. The Unified Government of Athens-Clarke County (the government’s official name) was formed in 1991 by a referendum which required the combining of The City of Athens and Clarke

County. ACCGov serves an area population of approximately 120,000 with annual growth projected at

1% per year. ACCGov provides a multitude of local and state-funded services, which includes, but is not limited to, Public Safety, Utility, Courts, Corrections, Tax and Fire Services.

Once a Contractor is selected, a “Unit Cost” for each specific service provided will be negotiated. This will be the basis of all future cost for work. On an on-call basis, the Contractor will be requested to develop a detailed scope of work and a cost utilizing the “Unit Costs” already negotiated and submitted to ACCGov

(SPLOST Office or the other Requesting Department) for review and approval. Once a scope of work and cost are agreed upon, either a supplemental agreement will be executed or simply a purchase order will be issued, and a Notice to Proceed provided to the Contractor for that scope of work.

B. GENERAL REQUIREMENTS

1. General Personnel Requirements: The consultant’s personnel shall be capable, competent, and experienced in performing the types of work in this Contract with minimal instruction. Personnel skill level should match the specific job classifications, as set forth herein or in the consultant’s proposal and task complexity. The consultant’s personnel shall be knowledgeable about, and comply with, all applicable State, and Local laws and regulations.

2. Physical Security: The contractor shall safeguard all ACCGov property provided for contractor use. At the close of each work period, vehicles, facilities, support equipment, and materials shall be secured.

3. Hours of Operation: The ACCGov typical office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday. Field work outside these hours may be authorized upon prior written approval by the Project Administrator.

4. Ordering and Payment: Performance will be ordered by issuance of a purchase order for the period of performance. Payment for work performed shall be paid monthly upon receiving invoicing with an attached copy of each certificate of receipt of service for that month signed by Department

Director or their designee. The contractor shall ensure that all invoices clearly reflect the purchase order number. All original invoices must be mailed or hand-delivered to Athens-Clarke County

Accounts Payable, P.O. Box 1748, Athens, GA 30603 or Athens-Clarke County Accounts

Payable, 375 Satula Avenue, Room 175, Athens, GA 30601. A duplicate invoice must be submitted to the corresponding department. Failure to comply with this provision may result in delayed payments for services rendered.

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5. Contract Requirements: All services will be authorized on a task-order basis in accordance with the executed Master Agreement. The selected Contractor(s) shall:

• Provide all required insurance certificates and endorsements in accordance with Attachment A

– Article 8 (Insurance Requirements), and

• Execute the agreement included in Attachment A (Owner/Testing Agency Master Agreement).

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C. SCOPE OF WORK

The selected Contractor(s) shall be capable of providing, either directly or through qualified subconsultants, including but not limited to the items listed below, as generally required by ACCGov. Additional related services may be requested as needed to support ACCGov projects.

1. Geotechnical Investigation and Analysis

• Conduct soil borings, test pits, and subsurface exploration.

• Perform laboratory testing for soil classification, compaction, moisture-density, permeability, consolidation, and strength characteristics.

• Provide geotechnical engineering analysis and recommendations for foundations, retaining walls, slopes, pavements, and embankments.

• Prepare geotechnical data reports, engineering reports, and design recommendations.

2. Environmental Assessment and Testing

• Perform Phase I and Phase II Environmental Site Assessments (ESA) in accordance with

ASTM standards.

• Conduct soil, groundwater, and surface water sampling for environmental compliance or contamination screening.

• Coordinate laboratory analytical testing and prepare summary reports with findings and recommendations.

• Support environmental permitting, remediation design, and related compliance documentation as requested.

• Conduct facility inspections for hazardous materials and assist with abatement or remediation recommendations.

3. Subsurface and Field Exploration Services

• Provide drilling, sampling, and field classification of soils and rock.

• Install and monitor groundwater wells or piezometers when required.

• Conduct in-situ testing (e.g., Standard Penetration Tests, Cone Penetration Tests, field density, and compaction testing).

• Prepare boring logs, field reports, and exploration summaries.

4. Construction Materials Testing (CMT) and Quality Assurance

• Provide field and laboratory testing of construction materials including soils, aggregates, concrete, asphalt, masonry, and steel.

• Perform sampling, inspection, and quality control/quality assurance services for construction activities.

• Conduct field density, slump, air content, compressive strength, and compaction testing in accordance with ASTM/AASHTO standards.

• Submit certified test reports and maintain proper documentation for each test performed.

• Provide engineering consultation, interpretation of test results, and recommendations.

D. DEFINITIONS:

1. ACCGov – The Unified Government of Athens-Clarke County, Georgia (“ACCGov”), including all authorized representatives and staff involved in managing this Project. ACCGov will be referred to as the “Owner” in the resulting contract.

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2. Contractor – Refers to the firm or entity selected through this RFP process to provide the required services. The term may be used interchangeably with “Consultant,” “Testing Agency,” or

“Vendor” in this RFP and the resulting contract.

3. Evaluation Committee – This Committee shall be composed of qualified persons approved by

ACCGov to review and evaluate respondent firms’ statements of qualifications and other submittals, statements of proposals, and interview qualified finalist firms. The Committee shall be comprised of qualified representatives or stakeholders of ACCGov.

4. The terms Agreement and Contract are used interchangeably throughout this RFP and any resulting executed documents.

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SECTION IV - SELECTION PROCESS AND EVALUATION CRITERIA

ACCGov intends to evaluate proposals and award a contract after conducting discussions with offerors whose proposals have been determined to be within the competitive range. If it is determined that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Unified Government may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. Therefore, the offeror's initial proposal should contain the offeror's best terms from a price and technical standpoint.

EVALUATION CRITERIA

Evaluation criteria to be used in determining the selected firm in order of importance are:

PHASE 1: Technical Approach

1. FIRM EXPERIENCE in providing services to public sector organizations. 30 POINTS

2. QUALIFICATIONS AND EXPERIENCE of staff assigned to the projects with Experience on

Similar Projects. Assesses whether contractor performed satisfactorily on similar projects regarding schedules, turnover rates, and success in performing the work. References should be requested for validation of the information provided by the vendor. 20 POINTS

3. UNDERSTANDING OF THE REQUIREMENT Assesses whether the contractor has given sufficient evidence of having understood the requirements stated in the SOW. 20 POINTS

4. REFERENCES including applicable past work with the Athens-Clarke County Government.

Past Performance. 10 POINTS

PHASE 2: Pricing

1. COST PROPOSAL Assesses whether the price is reasonable and in concert with industry standards. Cost/Price should be evaluated as a separate factor. 20 POINTS

PROPOSAL EVALUATION AND CONTRACT AWARD

Based on the evaluation criteria, the Selection Committee will review and assign a score to each proposal.

Proposals which rank highest upon completion of the scoring process will be short-listed. The number of short-listed firms will depend on the total number of submitted proposals. Upon completion of the short-listed firms, considering price and price related factors, will be recommended for award.

ACCGov intends to evaluate proposals and award a contract with offerors. ACCGov reserves the right to conduct discussions if the government later determines them to be necessary.

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SECTION V – PROPOSAL FORMS

A: PROPOSAL FORM

Proposal of___________________________________________________________

(Hereinafter called "Offeror"), organized and existing under the laws of the State of

__________________________, doing business as ________________________________*.

In compliance with your RFP, the Offeror hereby proposes and agrees to perform and furnish all work for the requirement known as RFP # 26017 On-Call Environmental, Geotechnical and Materials Testing Services in strict accordance with the Proposal Documents, within the time set forth therein, and at the price proposed.

By submission of this Proposal, the Offeror certifies, and in the case of a joint Offer, each party thereto certifies as to its own organization that:

1. The Offeror has examined and carefully studied the Proposal Documents and the Addenda, receipt of all of which is hereby acknowledged at Section V-B.

2. The Offeror agrees that this proposal may not be revoked or withdrawn after the time set for the opening of proposals but shall remain open for acceptance for a period of sixty (60) days following such time.

Company:

Contact:

Address:

Phone: Fax

Email:

By checking this box, I acknowledge that I have read all insurance requirements and will meet requirements listed in RFP # 26017 On-Call Environmental, Geotechnical and Materials Testing

Services if awarded.

Authorized Representative/Title

(print or type) Authorized Representative

(Signature) Date

MANDATORY SUBMITTAL

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B: ADDENDA ACKNOWLEDGEMENT

The Offeror has examined and carefully studied the Specifications and the following Addenda, Receipt of all of which is hereby acknowledged:

Addendum No.

dated

Acknowledgement

Initial

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the offeror’s receipt of any addendum will result in the rejection of the proposal if the addendum contained information which substantively changes the Owner’s requirements.

Company Name (printed):

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C: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

The Unified Government of Athens-Clarke County and Contractor agree that compliance with the requirements of O.C.G.A.

§ 13-10-91, as amended, and Rule 300-10-1-.02 of the Rules of the Georgia Department of Labor are conditions of this

Agreement for the physical performance of services.

The Contractor further agrees that its compliance with the requirements of O.C.G.A. § 13-10-91, as amended, and DOL

Rule 300-10-1-.02 is attested to on the executed Contractor Affidavit and Agreement attached hereto.

If employing or contracting with any subcontractor(s) in connection with this Agreement, Contractor further agrees:

(1) To secure from the subcontractor(s) an affidavit attesting to the subcontractor’s compliance with O.C.G.A. §

13-10-91, as amended, and DOL Rule 300-10-1-.02; such affidavit being in the form attached hereto; and

The failure of Contractor to supply the affidavit of compliance at the time of execution of this Agreement and/or the failure of Contractor to continue to satisfy the obligations of O.C.G.A. § 13-10-91, as amended, and DOL Rule 300-10-1-.02 as set forth in this Agreement throughout the contract period shall constitute a material breach of the contract. Upon notice of such breach, Contractor shall be entitled to cure the breach within ten days, upon providing satisfactory evidence of compliance with the terms of this Agreement and State law. Should the breach not be cured, Athens-Clarke County shall be entitled to all available remedies, including termination of the contract and damages.

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C: CONTRACTOR AFFIDAVIT & AGREEMENT UNDER O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, as amended, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of The Unified Government of Athens-Clarke County, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the provisions and deadlines established in O.C.G.A. § 13-

10-91, as amended.

Furthermore, the undersigned will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization Company Identification Number Date of Authorization

Name of Contractor: _______________________________________________________________

Name of Project: _______________________________________________________________

Name of Public Employer: The Unified Government of Athens-Clarke County

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____, ___________, 202__ in _______________________, _____________________.

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

____ DAY OF ____________, 202_

Notary Public

My Commission Expires:

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D: PRICE PROPOSAL SCHEDULE

See pricing section located in the OpenGov Procurement Website (see link below) https://procurement.opengov.com/

The Attached Price Proposal must be completed and turned in with each proposal. It is stipulated that the attached worksheet does not represent all of the services offered by the individual firms but it is the Owner’s intent to use these line items as a representative sampling of the pricing for various services that may be used on future projects.

Because it is understood that every firm packages their services and fees differently, if the descriptions provided do not match the exact descriptions that are standard for the proposing firms it is expected that the proposing firm will adjust their pricing to match the enclosed worksheet descriptions. DO NOT SUBMIT standard pricing sheets and expect the Owner to try and determine a fair match from the RFP pricing worksheet to the firms standard descriptions. Failure to provide a properly completed pricing worksheet may be justifications for having the Proposal rejected as non-responsive.

Company Name (printed):

https://procurement.opengov.com/

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SECTION VI DOCUMENTS CHECKLIST:

PROPOSAL DOCUMENTS CHECKLIST:

1. Cover Letter

2. Table of Contents

3. Business Information

4. Qualifications and Experience

5. References

6. Financial Information and Documentation

7. Other Relevant Information

MANDATORY PROPOSAL FORMS (SECTION V) Offeror must complete, execute and include with the proposal the following mandatory documents:

A. Proposal form

B. Acknowledgement of Addenda

C. Georgia Security & Immigration Compliance (GSIC)

D. Price Proposal Schedule