RFP 260000002393 MPSCS Forestry Management - Schedule A - Statement of Work.docx

Enter your company name Schedule A – Statement of Work

RFP 260000002393

MPSCS Tower Site Forestry Management This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required. Yellow fields are also used to identify areas where a bidder response is required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and reference it appropriately within your response.

Background This project involves the removal of designated trees and the clear cutting of identified vegetation within the defined project boundaries. The purpose of this work is to support planned site development, ensure environmental and structural safety, and maintain compliance with applicable state and local regulations. All tree removal and clearing activities will be conducted in a controlled, responsible manner that prioritizes worker safety, minimizes disruption to surrounding areas, and protects adjacent natural resources.

Prior to the start of work, the project area will be reviewed to confirm tree markings, verify protection zones, and identify any environmentally sensitive areas requiring avoidance or mitigation. Only the trees and vegetation explicitly approved for removal will be cleared. All debris will be handled, transported, and disposed of in accordance with regulatory requirements and established project procedures.

Erosion control and site‑stabilization measures will be installed and maintained throughout the duration of the work to reduce environmental impact. Upon completion of clearing operations, the site will be inspected to ensure that all work has been carried out according to project specifications and applicable standards.

Scope Removed designated trees:

· Removing all trees within fall radius (no less than 60 feet from center of object) of utility wires, guy wires, compound fence, compound, shelter, driveway

· Remove all trees and thick underbrush north of the shelter compound between shelter and the soybean field

· Use tracked feller buncher- to prepare for hollow diseased ash trees.

Emerald Ash Borer are invasive wood-boring beetles that are feeding on the inner bark of the tree cutting off the tree’s water and nutrient transport which will inevitably cause tree mortality

· Extreme Caution to remove trees without damaging the compound Vendor is responsible to any damage to site

· Obtain adequate fall distance

· Conduct a site‑specific hazard assessment prior to beginning work, identifying overhead utilities, unstable trees, steep terrain, traffic exposure, restricted access points, and any other elevated risks

· Dedicated mulcher to mulch up the field

· The site must be left in a condition suitable for mowing upon completion of work

Mandatory Minimums

· Vendor is required to supply all required equipment to complete the job

· Removing all dead trees cut to the ground level, stump grind the stump, chip all wood and debris and disposed of in the area that is not getting cut, to ensure the site is left in a condition suitable for mowing upon completion of work:

· Chipping to ensure no dry debris to catch fire

· Chipping to ensure all logs have been disposed of

· Site walk with MPSCS Tower and Site Services team members

· Final Scope of work will be determined at project kickoff

· Safety plan and steps

· Ensure company is aware of property lines

General Requirements

Requirement 1 See Mandatory Minimums Samples Bidder needs to supply before and after photographs of a telecommunication site with guy anchors where a similar project has been completed Bidder must submit samples that match the proposed Contract Activities by the proposal deadline. Each sample must be clearly labeled with your name and the RFP number, and provided with the proposal as an attachment via SIGMA.

Quality Assurance Program Final approval or walk through with MPSCS Tower and Site Services team member must be completed with bidder

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

Project Plan This site has large mature trees. There are multiple dead trees near striking distance of guy wires/compound, some even nearly touch guy wires, extreme caution must be taken to remove these high-risk trees without damaging the compound. Tracked feller buncher with leveling cab is required for safe completion of site. Trees are mainly black cherry with some ash. The trees are mature, and we may need to go past 60 feet to obtain adequate fall distance. There is thick under brush and will require a dedicated mulcher to complete this site. Mulch up to the field and clear along the power line. The property lines may be an issue and to verify location of property lines.

The Contractor will carry out this project under the direction and control of the Program Manager. Rod Anway For this proposal: Contractor to propose a project plan.

Upon Contract Award: A final project plan must be submitted for final approval within 30 calendar days of the Effective Date. The plan must also include: (a) the Contractor's organizational chart with names and title of personnel assigned to the project, which must align with the staffing stated in accepted proposals; and (b) the project breakdown showing sub-projects, tasks, and resources required.

ADA Compliance The State is required to comply with the Americans with Disabilities Act of 1990 (ADA), including its accessibility standard for websites, applications, content and documents. All Contract Activities created, provided, or made available by Contractor under this Contract in a digital format, including but not limited to, websites, applications, software, mobile applications, text, images, sounds, videos, controls, animations, links, and documents (including files in the following formats: PDF, word processing, presentation, and spreadsheet) must comply with the accessibility standards provided in the Digital Accessibility Standards, located at SOM Digital Standards.

Timeframes All Contract Activities must be delivered within 45 business days from receipt of order. The receipt of order date is pursuant to the Notices section of the Standard Contract Terms.

Reporting The Contractor must submit to Rodney Anway, the following written reports: Time elapsed photos of work being completed Bidder Response

Explain your reporting capabilities, any reporting that is included in your proposal, and any additional reporting capabilities.

Describe how you will comply with the requirement(s)

Meetings The Contractor must attend the following meetings: Preproposal meeting, Project kickoff The State may request other meetings as it deems appropriate.

Contractor Program Manager The Contractor must appoint one (1) Project Manager, and crew leader individuals specifically assigned to State of Michigan accounts who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Program Manager”).

The Contractor must notify the Contract Administrator at least one (1) calendar days before removing or assigning a new Contractor Program Manager.

Key Personnel Contract manager Crew Leader See Attachment 1- Key Personnel for requirements related to the key personnel.

Non-Key Personnel The Contractor must notify the Contract Administrator at least 10-calendar days before removing or assigning non-key personnel.

Organizational Chart Bidder Response

Provide an overall organizational chart that details staff members, by name and title, and subcontractors.

Add your org chart here or insert the label or filename if you are adding it as a separate attachment.

Customer Service Number Bidder Response

The Contractor must specify its customer service number for the State to contact the Contractor Program Manager who must be available for calls during the hours of Monday through Thursday 7A – 6P, at a minimum. Identify customer service availability for this proposal by hours and days of the week.

Insert customer service number

Disclosure of Subcontractors If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Of the total bid, the price of the subcontractor’s work.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Required Subcontractor information. Bidders must complete the table below for each anticipated subcontractor. Copy the table as many times as needed for each subcontractor. Complete the second table with the percentage of work that will be completed by all subcontractors involved.

The legal business name, address, telephone number of the subcontractor(s).

A description of subcontractor’s organization and the services it will provide and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Bidder.

Is the subcontractor a GDBE?

Whether the Bidder has a previous working experience with the subcontractor.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Of the total bid, the price of the subcontractor’s work.

Work performed by subcontractors

Total percentage of work that will be performed by subcontractors: Insert %

Total percentage of subcontracted work that will be performed by GDBE subcontractors: Insert %

Price Term Pricing is firm for the entire length of the Contract.

Price Changes Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

Authorizing Document The appropriate authorizing document for the Contract will be a Delivery Order.

Final Acceptance Final approval with a walk through with MPSCS Tower and Site Services team member must be completed with bidder on site Invoice Requirements All invoices submitted to the State must include: (a) date; (b) delivery order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); (g) vendor-generated invoice number and (h) total price.

Payment Methods The State will make payment for Contract Activities via EFT.

Bidder Response

Explain your process for ordering and accepting this payment method. If an account needs to be created on your purchasing platform, please submit documentation that shows the steps for completing this process.

Explain your process.

Procedure Email invoice to program manager for approval.

Required Functionality Relating to Data Retention, Disposal, and Retrieval

· Photograph data:

· Time Elapsed photos

· After Photos

· Before Photos

· Contractor Photos

· During Photos The State has legal obligations to retain, dispose, and retrieve State Data along with obligations to manage and secure State Data. To meet these obligations, the Solution must allow the State to:

retain all data for the entire length of the Contract.

delete its data or request the deletion of its data, even data that may be stored offline or in backups.

transfer its data back to the State or to a new vendor or new solution.

transfer its data to the Archives of Michigan as may be required by a retention and disposal schedule.

retrieve data, even data that may be stored offline or in backups.

Except as otherwise stated in the Contract, Contractor will not dispose of, delete, or destroy State Data without the prior written approval of the State.

Bidder Response

☐ I have reviewed the above requirement(s) and agree with no exceptions.

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Bidder must review and explain how the data retention, disposal, and retrieval requirements will be met by the solution and describe its data management capabilities (storage limitations, duration, etc.). If the Solution does not allow the State to perform these activities itself, the bidder must explain how it will support the State’s compliance with these requirements.

Describe how you will comply with the requirement(s)

Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $5,000 and an additional $100.00 per day for each day Contractor fails to remedy the late or improper completion of the Work.

Enter your company name

RFP 260000002393 1

Schedule A – Attachment 1 – Key Personnel

1. Key Personnel The Contractor must appoint one (1) Program Manager and at least one (1) crew lead who will be directly responsible for the day-to-day operations of the Contract (“Key Personnel”). Key Personnel must be specifically assigned to the State account, be knowledgeable on the contractual requirements, and respond to State inquiries within 24 hours.

Contractor’s Key Personnel must be on-site at assigned locations while work is being performed.

The State has the right to recommend and approve in writing the initial assignment, as well as any proposed reassignment or replacement, of any Key Personnel. Before assigning an individual to any Key Personnel position, Contractor will notify the State of the proposed assignment, introduce the individual to the State’s Project Manager, and provide the State with a resume and any other information about the individual reasonably requested by the State. The State reserves the right to interview the individual before granting written approval. In the event the State finds a proposed individual unacceptable, the State will provide a written explanation including reasonable detail outlining the reasons for the rejection. The State may require a 30-calendar day training period for replacement personnel.

Contractor will not remove any Key Personnel from their assigned roles on this Contract without the prior written consent of the State. The Contractor’s removal of Key Personnel without the prior written consent of the State is an unauthorized removal (“Unauthorized Removal”). An Unauthorized Removal does not include replacing Key Personnel for reasons beyond the reasonable control of Contractor, including illness, disability, leave of absence, personal emergency circumstances, resignation, or for cause termination of the Key Personnel’s employment. Any Unauthorized Removal may be considered by the State to be a material breach of this Contract, in respect of which the State may elect to terminate this Contract for cause under the Termination for Cause section of the Standard Contract Terms. It is further acknowledged that an Unauthorized Removal will interfere with the timely and proper completion of this Contract, to the loss and damage of the State, and that it would be impracticable and extremely difficult to fix the actual damage sustained by the State as a result of any Unauthorized Removal. Therefore, Contractor and the State agree that in the case of any Unauthorized Removal in respect of which the State does not elect to exercise its rights under Termination for Cause, Contractor will issue to the State the corresponding credits set forth below (each, an “Unauthorized Removal Credit”):

For the Unauthorized Removal of any Key Personnel designated in the applicable Statement of Work, the credit amount will be$1,000.00 per individual if Contractor identifies a replacement approved by the State and assigns the replacement to shadow the Key Personnel who is leaving for a period of at least 30-calendar days before the Key Personnel’s removal.

Contractor acknowledges and agrees that each of the Unauthorized Removal Credits assessed above: (i) is a reasonable estimate of and compensation for the anticipated or actual harm to the State that may arise from the Unauthorized Removal, which would be impossible or very difficult to accurately estimate; and (ii) may, at the State’s option, be credited or set off against any fees or other charges payable to Contractor under this Contract.

The Contractor must identify the Key Personnel, indicate where they will be physically located, describe the functions they will perform, and provide current chronological résumés.

The Contractor must identify all Key Personnel that will be assigned to this contract and include the following:

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Name and title of staff that will be designated as Key Personnel.

Key Personnel years of experience in the current classification.

Identify which of the required key personnel positions they are fulfilling.

Key Personnel’s roles and responsibilities, as they relate to this RFP, if the Contractor is successful in being awarded the Contract. Descriptions of roles should be functional and not just by title.

Identify if each Key Personnel is a direct, subcontract, or contract employee.

The Contractor must provide detailed, chronological resumes of all proposed Key Personnel, including a description of their work experience relevant to their purposed role as it relates to the RFP.

Qualifications will be measured by education and experience with particular reference to experience on projects similar to that described in the RFP.

Bidder Response

Bidder must provide the resumes and information as required above – either in this response box or identified here as an attachment to this RFP labelled as Resume – Personnel First and Last Name.

RFP 260000002393 1

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