RFP 26-2186 - Cadillac Electronic SIgn.docx

This is an invitation to bid for furnishing labor, material, supplies and equipment to complete the project detailed on the Proposal and Contract Form and any attached specifications.

Prevailing Wage, State Project Registration and Certified Payroll Submission Michigan Prevailing Wage Requirements. The wages and fringe benefits paid to construction mechanics (excluding those under the State Civil Service Commission) by the contractor and all subcontractors must not be less than the prevailing rates in the locality where the work is performed. Construction mechanics are intended beneficiaries of the contractual prevailing wage, fringe benefit, and nondiscrimination nonretaliation requirements. Any construction mechanic aggrieved by the failure of a contractor or subcontractor to pay prevailing wages or benefits as specified in the contract, or by a violation of section 7, in addition to any other remedies provided in this act or by law, may bring an action in a court of competent jurisdiction against the contractor or subcontractor for damages or injunctive relief and may be awarded reinstatement or other appropriate relief, and all damages sustained, together with actual costs and attorney fees at trial and on appeal. Public Act 10 of 2023, as amended, (MCL 408.1112 et seq.)

State Project Registration. Required under Section 2a of Public Act 10 of 2023. All contractors and subcontractors must register and pay a $500 annual fee. After registering, contractors will receive instructions to access the state’s certified payroll database. A contractor shall include in a bid for a state project a copy of the state project registration for the contractor and for each subcontractor of the contractor that has been selected at the time the contractor submits the bid. Public Act 10 of 2023, as amended, (MCL 408.1102 et seq.) Contractor/Subcontractor State Project Registration Form. Contractor/Subcontractor State Project Registration Payment.

Certified Payroll Submission. A contracting agent, contractor, or subcontractor shall maintain certified payroll records and other records required under this act for a minimum of 3 years. Subject to subsection (6), not later than 10 days after the end of a pay period, a contractor or subcontractor shall transmit the certified payroll records for the pay period to the following: (a) Before the date that is 1 year after the effective date of the amendatory act that added section 2a, the applicable contracting agent. (b) On or after the date that is 1 year after the effective date of the amendatory act that added section 2a, the database described in subsection (2). Public Act 10 of 2023, as amended, (MCL 408.1122 et seq.) After completing the State Project Registration, contractors will receive instructions to access the state’s certified payroll database. Welcome to LCPtracker.

If you have questions regarding Prevailing Wage, State Project Registration, and Certified Payroll Submission please contact the Michigan Department of Labor & Economic Opportunity, Wage and Hour Division at WHinfo@michigan.gov 517-284-7800.

Licensable Trades. If the Scope of Work for any portion of this project includes the installation or repair of electrical, mechanical (HVAC), or plumbing (licensable trades), the bidder must include a copy of their applicable Michigan issued license for each trade included. If the Bidder intends to utilize subcontractors for licensable trades, the Bidder must disclose the legal business name / address / telephone number, description of the services provided by the subcontractor, a copy of the subcontractor’s applicable license(s), and a current certificate of liability insurance for the subcontractor. If awarded, the Contractor is responsible for ensuring its subcontractors carry and maintain insurance coverage as applicable to the subcontracted service(s).

Bid Security is not required for this Bid. Performance bond and payment bond are not required for this project unless Bid Amount is greater than $50,000.00. See Item #26 under General Conditions.

The State reserves the right to award to the responsive and responsible bidder offering the best value to the State. Best value consideration may include the quality of service to be provided, conformity with specifications, or suitability to the requirements of the State, or to reject any and all bids in whole or in part if the best interest of the State will be served.

Bidders are responsible for reading, understanding, and following all Prevailing Wage, State Project Registration, Certified Payroll Requirements, Instructions To Bidders, General Conditions and General Requirements included in this Project Bid Package.

This Project Bid Package contains:

A. Prevailing Wage rate schedule and informational documents (as pdf attachment) B. Instructions to Bidders C. Proposal and Contract for DNR (PR1625) D. General Conditions E. General Requirements F. Technical specifications and other attachments, as required.

THIS PROJECT BID PACKAGE IS FOR:

NAME OF CONSTRUCTION PROJECT

Cadillac Rest Area Electronic Sign

MANDATORY pre-bid meeting, IF REQUIRED:

N/A

TO BID FOR THIS WORK, SUBMIT A PROPOSAL FOLLOWING THE INSTRUCTIONS BELOW.

1) Complete the “bidder’s” portion on the “Proposal and Contract for DNR” (PR1625).

2) DO NOT change the bid form or qualify the bid. Only bid on the contract as written. If the bidder wishes to alter the bid price, it may be done by submitting the amount of change (addition or reduction) as a revision to the original bid by the bid opening time.

3) Bid prices must be valid for sixty days from the bid due date.

4) If an Addendum was issued, confirm receipt by returning a signed copy of the Addendum and acknowledging it on the Bid Form.

5) REQUIRED DOCUMENTS: Bids submitted must include:

· Completed and signed copy of the “Proposal and Contract for DNR” (Form 1625)

· Valid State Project Registration

· Copies of licenses for licensable trades to be performed by contractor and / or subcontractor(s).

· Certificate of liability insurance for contractor and / or subcontractor(s).

6) The bid must be submitted on SIGMA VSS with all REQUIRED DOCUMENTS completed and included as attachments.

7) Bidders are responsible for ensuring bids are submitted via SIGMA VSS on time.

8) The Michigan DNR is not responsible for receipt of bids through SIGMA VSS, mail, e-mail, and faxes not delivered to the correct party by the due date and time.

9) This is not a public, sealed bid opening. For formal bids (posted on SIGMA VSS), bid results will be posted on SIGMA VSS via Notice of Intent to Award.

INSTRUCTIONS TO BIDDERS

1. Preparation of Bid: Execute the bid fully and properly.

2. Project Bid Package Delivery Requirements are specified on cover page of the Proposal and Contract for DNR (PR1625).

3. Signatures: All bids, notifications, claims, and statements must be signed as follows:

a. Corporations: The individual signing this bid will be construed by the DNR as having the authority to bind the Corporation in a legal contract.

b. Partnerships: All partners should sign this contract, or signature of one partner shall be accompanied by a certified copy of the power of attorney authorizing the individual signing to bind all partners.

c. Individual: No authorization is needed. Each signature must be witnessed.

4. Include as an attachment in SIGMA VSS a copy of State Project Registration for the contractor and any subcontractors.

5. Include as an attachment in SIGMA VSS a copy of license for all licensable trades included in the project for the contractor and any subcontractors.

6. Include as an attachment a current certificate of liability insurance for the contractor and any subcontractors.

7. The bidder acknowledges the right of the owner to reject any or all bids and to waive any informality or irregularity in any bid received. In addition, the bidder recognizes the right of the owner to reject a bid:

a. if the bid is in any way incomplete or irregular;

b. if the bidder's performance as a contractor was unsatisfactory under a prior contract for the construction, repair, modification or demolition of a facility with the owner, or a contractor in privity of contract with the owner, which was funded, directly or indirectly, by the owner;

8. It is the intent of the owner to award a contract to the lowest responsible bidder, provided the bid has been submitted in accordance with the requirements of the bidding documents, and does not exceed the funds available.

9. Individuals requiring special services to fully participate in the bidding process due to a physical challenge may contact the building superintendent or the facility manager.

10. Electronic Funds Transfer Payment Public Act 533 of 2004 requires all vendors doing business with the State of Michigan to receive payment by electronic funds transfer (EFT) for services and goods provided to the State. Please log on to the contractor and payment website at www.michigan.gov/sigmavss to register your company or you may contact the Vendor Help Desk toll-free at 888-734-9749. Contract will not be awarded until the EFT registration process is fully complete.

11. Interpretation of Contract Documents: If any person contemplating submitting a bid for this project is in doubt as to the true meaning of any part of the drawings, specifications or other contract documents, he/she may submit a written request to the director for an interpretation not later than nine days prior to due date of bids. The person submitting the request will be responsible for its prompt delivery. An interpretation of the documents will be made by the requesting office and an addendum issued and emailed or delivered to each person who has received a set of drawings and specifications. All addenda issued shall be made a part of the contract requirements. The state will not be responsible for any other explanation or interpretation of the contract documents.

12. Substitution of Materials: Any bidder wishing to use manufacturers or materials other than those specified shall submit a written request to the director not later than nine days prior to due date for bids. Request shall be accompanied by product data to permit evaluation and comparison with specified products or materials. The person submitting the request will be responsible for its prompt delivery. An examination and evaluation of product data will be made by the state unit and, if found acceptable, an addendum will be issued and emailed or delivered to each person who has received a set of drawings and specifications. All addenda issued shall be made a part of the contract requirements.

13. Time of Completion: Upon acceptance by the state of the Proposal and Contract, the contractor agrees to complete all work required in the time frame required on the Proposal and Contract.

14. Michigan Products and Recycled Products: All contractors and suppliers are encouraged to provide Michigan-made products and/or recycled products whenever possible where price, quality, and performance are equal to, or superior to, non-Michigan products and the requirements of the contract documents.

15. Rejection: The state reserves the right to reject any bids and to waive any defects in bids.

16. Contract: Upon acceptance by the state, this document will constitute the contract and the executed duplicate will be returned to the contractor. The contract shall not be in force until the contractor has complied with all of the requirements of insurance.

PROJECT BID PACKAGE DELIVERY REQUIREMENTS:

All questions regarding this RFP, bidding documents, etc., must be emailed to:

Project Bid Packages with all required documentation must be submitted via SIGMA VSS.

CrozierGreenL@michigan.gov

SCOPE OF WORK: The Work to be completed under this contract includes furnishing all labor, materials, and equipment to furnish and install the electronic sign, sign base w/stone facing, electrical connections from building to sign location & site restoration per attached specifications. On site pre-construction walk through mandatory for awarded vendor.

Time of Completion: Upon acceptance of the Proposal and Contract by the State, the Contractor agrees to complete all work by the end of the working day: 9-11-2026.

Bidder Exception to the anticipated completion date: _____________

Bidder’s Section: (See attached instructions to Bidders, General Conditions and General Requirements.)

DO NOT alter or qualify this Proposal and Contract. This Proposal may be rejected if this form is altered or qualified.

BIDDER ‘S NAME AND COMPLETE ADDRESS

TELEPHONE

E-MAIL ADDRESS

STREET ADDRESS

SIGMA VENDER ID:

CITY, STATE, ZIP

IS YOUR COMPANY REGISTERED IN SIGMA VSS AS A GDBE?

INCLUDE A COPY OF THE BIDDER’S CERTIFICATE OF LIABILITY INSURANCE, PER THE REQUIREMENTS IN SECTION 16 OF THE GENERAL REQUIREMENTS. IF THE BIDDER WILL BE PERFORMING A LICENSABLE TRADE, INCLUDE A COPY OF THE BIDDER’S LICENSE WITH THE BID.

SUBCONTRACTOR‘S NAME AND COMPLETE ADDRESS

TELEPHONE

E-MAIL ADDRESS

STREET ADDRESS

INCLUDE A COPY OF THE SUBCONTRACTOR’S CERTIFICATE OF LIABILITY INSURANCE, PER THE REQUIREMENTS IN SECTION 16 OF THE GENERAL REQUIREMENTS.

IF THE SUBCONTRACTOR IS PERFORMING A LICENSABLE TRADE, INCLUDE A COPY OF THE SUBCONTRACTOR’S LICENSE WITH THE BID.

CITY, STATE, ZIP

SCOPE OF WORK TO BE PERFORMED BY SUBCONTRACTOR:

If the Bidder cannot meet the anticipated completion date, the Bidder must provide a written exception in the box below. Exceptions to the stated completion date are subject to the Program Manager acceptance and approval. Unaccepted / unapproved exceptions to the required completion date may result in bid disqualification.

BIDDER EXCEPTION TO ANTICIPATED COMPLETION DATE:

Bid guarantee & bonds are not required on this project unless the bid amount is over $50,000.

Bidder Acknowledges receipt of the following addenda:

Dated:

We propose to furnish all labor, materials, equipment, tools, and services required to complete the work in accordance with the specifications and conditions contained herein in consideration of the sum(s) stated above and agree that this document and attached General Terms and Requirements will constitute the contract if accepted by the State. We acknowledge receipt of the relevant Prevailing Wage rate schedule and informational documents for this project. Unsigned bids may be rejected as incomplete. Violation of Public Act 10 of 2023, as amended, may result in bid disqualification or contract cancellation.

GENERAL CONDITIONS

1. Definitions: "State", the State of Michigan; "Director", the director of the State Unit or his/her authorized representative; "State Unit", any state department, board, commission or institution; "Contractor", the bidder whose proposal is accepted by the state; "Notification", written notice delivered in person, mail or email; "Contract Documents", this document and supplemental specifications and drawings.

2. Prevailing Wage Rates: The Prevailing Wage Law, Act 10 of the Public Acts of 2023 is applicable to this Contract. By law, prevailing wage rates are the rates contained in collective bargaining agreements covering the location of the state project. The purpose of establishing prevailing wage rates is to provide rates of pay and fringe benefits for workers on construction projects for which the state or a school district is the contracting agent, and which is financed or supported by the state. The Prevailing Wage Law requires that every contractor and subcontractor shall post a copy of all prevailing wage and fringe benefit rates prescribed in the contract at the construction site. An accurate record showing the name and occupation of, and the wages and benefits paid to each construction mechanic must be kept by the employer and available for inspection by the department. Please pay special attention to the overtime requirements. A worker who believes he or she has not been paid the prevailing wage rate on a state project may file a complaint with the Wage Hour Administration, Michigan Dept. of Labor and Economic Opportunity at: (517) 284-7800 or WHinfo@michigan.gov

3. State Project Registration: Required under Section 2a of Public Act 10 of 2023. All contractors and subcontractors must register and pay a $500 annual fee. After registering, contractors will receive instructions to access the state’s certified payroll database. A contractor shall include in a bid for a state project a copy of the state project registration for the contractor and for each subcontractor of the contractor that has been selected at the time the contractor submits the bid. Public Act 10 of 2023, as amended, (MCL 408.1102 et seq.)

4. Certified Payroll Submission: A contracting agent, contractor, or subcontractor shall maintain certified payroll records and other records required under this act for a minimum of 3 years. Subject to subsection (6), not later than 10 days after the end of a pay period, a contractor or subcontractor shall transmit the certified payroll records for the pay period to the following: (a) Before the date that is 1 year after the effective date of the amendatory act that added section 2a, the applicable contracting agent. (b) On or after the date that is 1 year after the effective date of the amendatory act that added section 2a, the database described in subsection (2). Public Act 10 of 2023, as amended, (MCL 408.1122 et seq.).

5. Licenses: If the Scope of Work for this project includes electrical, mechanical, or plumbing (installation or repair), the bidder must include a copy of their Michigan issued license for each trade included. Bidders must disclose any portion of the work that will be provided by a subcontractor, and provide Michigan issued licenses and certificates of liability insurance for all subcontractors.

6. Unfair Labor Practice: Public Act No. 278 of 1980 prohibits the state from awarding a contract or subcontract to an employer who has been found in contempt of court by a Federal Court of Appeals, on not less than three occasions involving different violations during the preceding seven years, for failure to correct an unfair labor practice as prohibited by Section 8 of Chapter 372 of the National Labor Relations Act, 29 U.S.C. 158. A contractor for the state may not, in relation to that contract subcontract with such an employer.

7. Safety Regulations: The contractor shall conform to the "General Safety Rules and Regulations" for the construction industry, as prescribed by the Construction Safety Commission, Department of Labor and Economic Opportunity, Occupational Safety and Health Administration, Lansing, Michigan, and the Occupational Safety and Health Standards of the United States Department of Labor. This shall be made a condition of each subcontract entered into pursuant to the contract.

8. Taxes: The contractor shall include and be deemed to have included in the bid and contract price all Michigan sales and use taxes currently imposed by legislative enactment and as administered by the Michigan Department of Treasury's Revenue Division on the bid date.

9. Nondiscrimination: For all State Contracts for goods or services in amount of $5,000 or more, or for Contracts entered into with parties employing three or more employees; in connection with the performance of Work under this Contract, the Contractor and its Subcontractors and Suppliers must comply with the following requirements:

a. Not to discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, height, weight or marital status and take affirmative action to ensure that applicants are employed, and the employees are not subject to such discrimination. Such action must include, but will not be limited to, the following: employment, upgrading, demotion or transfer; recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training.

b. To state in all solicitations or advertisements for employees that all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, age, sex, height, weight or marital status.

c. To send, or have its collective bargaining representative send, each labor union or representative of workers with which there is a collective bargaining agreement or other contract or understanding, a notice advising the labor unions or workers' representative of the commitments under this provision.

d. To comply with the Elliot-Larsen Civil Rights Act, 1976 PA 453, as amended , MCL 37.2201 et seq.; the Michigan Persons With Disability Civil Rights Act, 1976 PA 220, as amended, MCL 37.1101 et Seq.; and all published rules, regulations, directives, and orders of the Michigan Civil Rights Commission (MCRC) which may be in effect on or before the date of Bid opening.

e. The Contractor must furnish and file compliance reports within the times, and using the forms prescribed by the MCRC. Compliance report forms may also elicit information as to the practices, policies, programs, and employment statistics of the Contractor and Subcontractors. The Contractor must permit access to Records by the MCRC and its agent for purposes of ascertaining compliance with the Contract and with rules, regulations, and orders of the MCRC.

f. If, after a hearing held under its rules, the MCRC finds that the Contractor has not complied with the nondiscrimination requirements of the Contract Documents, MCRC may, as part of its order, certify its findings to the Administrative Board of the State of Michigan, which may order the cancellation of the Contract and/or declare the Contractor ineligible for future contracts with the State until the Contractor complies with the MCRC’s order.

10. Conflicts and Omissions: The intent of the contract documents is to provide everything necessary for the proper execution of the work. In case of conflict, the work shall not proceed until a decision has been agreed upon by all parties concerned.

11. Royalties, Patents, Notices, and Fees: Contractor shall give all notices and pay all royalties, building permits, and fees. He/she shall defend all suits or claims for infringement of any patent rights and shall save the state harmless from loss on account thereof. He/she shall comply with all laws, ordinances, and codes applicable to any portion of the work.

12. Examination of Premises: Bidder shall familiarize himself/herself with local conditions affecting the job. He/she shall take his/her own measurements and be responsible for the correctness of same. Bidder shall be held to have made such examinations, and no allowances will be made in his/her behalf by reason of error or omission on his/her part. If any part of the contractor’s work depends for proper results upon existing work or the work of another contractor, the contractor shall notify the director before commencing work of any defects that will affect the results. Failure to so notify the director will constitute his/her acceptance of the conditions.

13. Working Conditions: All work shall be done in accordance with all regulations governing the state unit wherein the work is to be performed and with minimum possible interference with the proper functioning of the activities of that state unit. Materials, tools, equipment, etc., shall be confined so as not to unduly encumber the premises. Each bidder shall be held to have visited the site and checked with the authorities the working conditions and the methods of carrying out the work and to have included in his/her proposal all costs for meeting such working conditions.

14. Materials: Unless otherwise specified, all materials shall be new and of the best grade of the representative kinds for the purpose.

a. Whenever material, an item of equipment, or a system is described by a performance specification, written as a proprietary product, or uses the name of a manufacturer or vendor, the term "or equal' if not inserted, shall be implied.

15. Permits: The Contractor is responsible for all necessary permits for this project, unless otherwise indicated on the Bid Form, Technical Specifications, or Drawings. All work shall be executed in accordance with the State of Michigan‘s Construction Codes, except where work is specified or shown to be above such standard. The work shall be executed in conformity with the drawings and these specifications. If the contractor performs any work knowing it to be contrary to the State of Michigan‘s Construction Codes, the contractor shall assume full responsibility and shall bear all attributable costs.

16. Employees and Superintendence: Contractor shall enforce good order among his/her employees and shall not employ on the work any disorderly, intemperate, or unfit person or anyone not skilled in the work assigned to him/her. Contractor or a competent person having authority to act for him/her shall be at the work at all times. Contractor shall have the plans and specifications available on the site at all times.

a. Michigan Residency: Pursuant to 1988 PA 504, 50 percent of the persons working on this project and employed by the prime contractor or subcontractors shall have been residents of the State of Michigan for not less than one year before beginning work.

17. Other Contracts: The state may let other contracts in connection with the work and the contractor shall properly connect and coordinate his/her work with the work of such other contractors. The state shall not be liable for any damages or increased costs occasioned by the failure of other contractors to execute their work as may be anticipated by these documents.

18. Protection: The contractor shall be responsible for the protection of state property during the period of construction and shall exercise care to prevent damage to structures, utility services, storm and sanitary drainage systems, lawns, trees, plant material, fences, walks, drives, roadways, and other improvements in and adjacent to the area of work under the contract.

19. Insurance: Include a current certificate of liability insurance, per the required coverage and limitations with the bid. No work connected with this contract shall be started until the contractor has submitted original signed certificates of insurance covering general liability and workers' compensation indicating:

a. all workers are insured to protect him/her from claims for damages for personal injury or death which may arise from operations under this contract as required by Michigan statute. The certificate must indicate a waiver of subrogation in favor of the State for the workers’ compensation. And that

b. he/she has the following liability insurance coverage:

· Commercial General Liability limits shall be $2,000,000.00 each occurrence, $2,000,000.00 general aggregate, $2,000,000.00 products and completed operations aggregate,

· $1,000,000.00 personal and advertising injury.

· Commercial Automobile Liability limits shall be $2,000,000.00 combined single limit, $1,000,000 Each Occurrence Limit, $500,000 Fire Damage Limit (any one fire).

c. All of the above insurance shall be maintained during the life of this contract. Partial payments shall not relieve the contractor from full responsibility for any damage which may result from any cause including fire or other casualty until completion of the contract and final payment. Any casualties shall not relieve the contractor from performing the contract.

d. Insurance Companies must have a rating of “A—” or better as listed by A.M. Best Company.

e. The State of Michigan, its departments, divisions, agencies, offices, commissions, officers, employees, and agents must be named as an additional insureds on the certificate.

20. Michigan Right-to-Know Law: All contractors must conform to the provisions of the Michigan Right-to-Know Law, 1986 PA 80 which requires employers to:

a. develop a communication program designed to safeguard the handling of hazardous chemicals through labeling of chemical containers and development and availability of Material Safety Data Sheets;

b. provide training for employees who work with these chemicals.

c. develop a written hazard communications program.

21. Changes: Contractor shall make changes in the contracted work only as ordered in writing by the director.

22. Inspection: Contractor shall at all times permit and facilitate inspection of the work by the director. The state unit will designate an inspector for this contract. It will be the responsibility of this contractor to notify the inspector of the date operations are to start and to contact the inspector periodically during the course of the work to ensure that work is being performed in accordance with the conditions of this contract.

23. Termination for Breach: The state may terminate this contract when violations are not stopped immediately and corrected within a reasonable length of time after notification by the director or when the approved progress schedule is not met because of failure of the contractor to prosecute the work. In the event of such termination, the state may complete the contracted work, and the contractor will be liable for any excess cost occasioned the state thereby and in such case the state may take possession of and utilize in completing the work such materials and equipment as may be on the site and necessary.

24. Clean Up: The Contractor shall at all times keep the premises free from accumulations of waste material or rubbish caused by his/her employees or work and at the completion of the work. The Contractor shall remove all waste, tools, equipment, staging and surplus materials from the structure and grounds and leave the work area clean and ready for use.

25. Guarantee: The Contractor shall guarantee to remedy any defects due to faulty materials or labor which appear in the work within one year from the date of final acceptance by the state.

26. Payment: Payment for the work will be made in one sum at the completion of the contract except that a single progress payment may be made at any time during the construction period for the value of the work completed, except in no case shall the amount of the payment exceed 50 percent of the value of the contract. If contractor expects to request partial payment, he/she shall submit a schedule of costs and quantities of the various parts of the work aggregating the total contract sum, such as the director may request. When requested, the contractor shall submit a statement based upon this schedule, itemized and supported as the director may require. Contract will not be considered complete until the work has been accepted as final by the state unit and the director and the attached "Guarantee and Statement” (DMB-437) has been completed and signed by the contractor. Payments will be made within 45 (forty-five) days after the Director has certified to the Owner that work is in place in the portion of the facility covered by the applicable request for payment in accordance with the Contract documents. Processing of progress payments by the Owner may be deferred by the Owner until Work having a prior sequence, as provided in the Contract documents, is in place and is approved. Each Application of Payment shall certify that all monies owed by the Contractor to Subcontractors and Suppliers for which payment previously has been sought have been paid from the payments received.

27. Protection of Utility Services: It is a requirement of this Contract, in accordance with Public Act 53 of 1974, as amended, that the Contractor give notice of construction intent to public utilities. "Miss Dig" (telephone number 1‑800‑482‑7171, toll free) shall be notified a minimum of 72 hours (three working days) prior to construction activities. The Contractor shall provide for the protection of all public utility underground and above ground facilities that are to remain. Damage to any such utility services resulting from the Contractor's operations shall be repaired or replaced by the Contractor without additional cost to the State.

28. Bid Security. Bid Security is not required for this Bid. A Performance Bond and Payment Bond are required for bids greater than $50,000. The Bidder’s expense of bonds must be included in the Base Proposal Sum. Bonds will not be paid separately. Bonds are obtained by the successful bidder after award of contract. Bonds must be on State of Michigan approved forms and must remain in effect from the date of Contract Award until final completion of the Work or the end of Correction Period, whichever comes later. The bonds required for a Construction Contract will not be accepted by the State of Michigan unless the surety bonding company is listed in the current United States Government, Department of Treasury’s, Listing of approved sureties (bonding/insurance companies), Department Circular 570. Copies of the current Circular listing may be obtained through the internet web site at http://www.fms.treas.gov/c570/c570.html. Insurers must have an “A-“ A.M. Best Company Rating and a Class VII or better financial size category as shown in the most current A.M. Best Company ratings. Insurance provided must be authorized by the Department of Insurance and Financial Services (DIFS) to do business as an insurer in Michigan. The insurance company must attach evidence of the authorization. These certificates must specify the Project File No., Index No., Project Title, and a description of the Project. The Contractor agrees that insurance coverage will not be modified or canceled without at least thirty calendar days prior written notice to the State. The latest A.M. Best’s Key Ratings Guide and the A.M. Best’s Company Reports (which include the A.M. Best’s Ratings) are found at: http://www.ambest.com. The Contractor must not perform any part of the Work unless the Contractor has all the required insurance in full force and effect.

GENERAL REQUIREMENTS

1. The state unit will provide the following work:

a. State Salvage: The state reserves the right to salvage certain items and equipment. Such items will be identified to the bidder at the time of his/her inspection of the proposed work. Salvaged items will be removed by state prior to commencement of work under the contract.

b. Moving Furnishings and Equipment: The contractor shall give timely notice to state unit of all furnishings, window covering and movable equipment that will interfere with his/her work or which the contractor cannot protect with coverings of paper, plastic, drop cloths or clean tarpaulin. The contractor shall furnish, install. maintain and remove all coverings used to protect furnishings. window coverings and movable equipment.

2. Project Coordination:

a. Prior to beginning work the contractor shall meet with the state unit and arrange the schedule for the project. Once the project is started, it shall be carried to completion without delay.

b. Any building utility service interruptions or outages required by the contractor in performing the work shall be prearranged with the staff of the state unit and shall occur only during those scheduled times.

3. Cutting and Patching:

a. The contractor shall do all cutting, fitting or patching of the work that may be required to make its several parts fit together properly or make new work join with the existing structure. The contractor shall take proper precautions so as not to endanger any existing work. The contractor shall not cut or alter existing structural members or foundations.

b. Holes or openings cut in exterior walls and roofs for installation of materials or equipment shall be waterproofed by appropriate, approved materials and methods.

c. All adjacent finished surfaces that are damaged by the new work shall be patched with materials matching existing surfaces. Joints between patched and existing material shall be straight smooth and flush. All patching material shall be applied by workers skilled in its installation.

4. Mechanical Alteration Procedures:

a. All work which will necessitate shutting down of existing mechanical equipment or systems shall be made at such time as will not interfere with the normal use of the existing building.

b. Any cutting of floors, walls, roofs or ceilings required to run new work or remove old shall be performed by the contractor requiring same and all patching on his/her work shall be done by the contractor to full satisfaction of the state unit.

c. All piping in existing building shall be run concealed as far as practical in pipe spaces, ceiling spaces, tunnels, crawl spaces or similar areas, except as approved or directed by the state unit.

5. Project Meetings:

a. Preconstruction Conferences: The state unit may schedule a preconstruction conference to be attended by the, state unit staff, and the contractors. Once the project has been started, the contractor shall carry it to completion without delay.

b. Meetings: The state unit may schedule meetings to be held on the job site whenever needed to supply information necessary to prevent job interruptions, to observe the work or to inspect completed work. The contractor shall be represented at each meeting by persons with full authority to act for the contractor in regard to all portions of the work.

6. Shop Drawings and Project Data:

a. Before the delivery of any material or equipment to the job site, the contractor shall submit to the state unit a complete list of material suppliers, subcontractors, and brand names of all materials proposed to be used in the project.

b. The contractor shall check and verify all field measurements and shall submit to the state unit a minimum of five copies of shop drawings, product data catalogs, material schedules, safety data sheets, etc. Following examination by the state unit, three copies will be retained for the state's use and the remaining copies will be returned to the contractor with indication of approval or with notations for correction.

7. Temporary Utilities:

a. The contractor shall furnish and install all temporary facilities and controls required by the work, shall remove them from state property upon completion of the work, and the grounds and existing facilities shall be restored to their original condition.

b. Water and electricity will be available in the area where work will be performed. The contractor will not be charged for reasonable use of these services for construction operation. The contractor shall pay costs for installation and removal of any temporary connections including necessary safety devices and controls. Use of services shall not disrupt or interfere with operations of the state unit.

c. Temporary Sanitary Facilities: The state unit will designate a permanent toilet facility on the premises for use by a personnel employed in the work. The contractor shall repair any damage to the toilet facility caused by his/her employees.

d. Heating units if required shall be of type approved by the state unit. Equipment and surroundings shall be kept clean and in safe condition All direct fired space heaters, if used, shall be vented directly to the outside. The contractor shall pay for all fuel and/or electricity used for temporary heat.

8. Construction Aids:

a. The contractor shall furnish, install, and maintain as long as necessary and remove when no longer required, safe and adequate scaffolding, ladders, staging, platforms, chutes, railings, hoisting equipment, etc., as required for proper execution of the work. All construction aids shall conform to federal, state, and local codes or laws for protection of workers and the public.

b. Debris Chute: The contractor shall use a chute to lower debris resulting from his/her work. The chute shall be the enclosed type with its discharge directly into the truck.

9. Barriers and Enclosures: The contractor shall furnish, install and maintain as long as necessary and remove when no longer required adequate barriers, warning signs or lights at all dangerous points throughout the work for protection of property, workers and the public. The contractor shall hold the State of Michigan harmless from damage or claims arising out of any injury or damage that may be sustained by any person or persons as a result of the work under the contract.

10. Contract Close Out:

a. Substantial Completion: The contractor shall notify the state unit when the work will be substantially complete and ready for inspection and preparation of a list of minor replacement, correction and adjustment items. The contractor shall be represented on the job site at the time this inspection is made and thereafter shall complete all work by the date set for final acceptance by the owner.

b. Cleaning:

(1) Regular Cleaning: All scrap or removed material, debris or rubbish shall be regularly removed from the project at the end of each working day. No discarded material shall be deposited on the grounds of the state unit without the express permission of the physical plant engineer or administrative officer. No salvage or surplus material may be sold on the premises of the state unit.

(2) Final Cleaning: Just prior to final acceptance by the state unit, the contractor shall clean all of the work and existing surfaces, building elements and contents that were soiled by his/her operations and make repairs for any damage or blemish that was caused by the work.

11. Project Record Documents: The contractor shall furnish to state unit with the request for final payment reproducible drawings or plans, and any sections or details necessary, clearly showing the actual path and location of material and equipment installed in this project.

12. Warranties: Unless otherwise specified in these documents, the contractor shall provide a minimum one (1) year warranty on all materials, labor, workmanship, etc. that shall cover the entirety of this project. The contractor shall forward to the state unit Form PR-1628E covering statements concerning guarantee and indebtedness, and any other special warranties or requirements of the contract documents.

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