RFP 26-21 - Architectural _ Engineering Services.pdf

August 19, 2026

Housing Authority of the City of Camden

2021 Watson Street, 2nd Floor Camden, NJ 08105

RE: Project RFQ #26-21 Architectural & Engineering Services

To Whom It May Concern:

Proposals will be received by the Housing Authority of the City of Camden (HACC) from qualified firms to serve as Architectural & Engineering Services. Proposals will be received via Housing

Agency Marketplace eProcurement website, ha.internationaleprocurement.com at 2:00 p.m. EST.

prevailing time on Wednesday, September 23, 2026.

We appreciate your interest in this project and look forward to your participation.

Sincerely, Tanesha Brown

Qualified Purchasing Agent http://ha.internationaleprocurement.com/

HOUSING AUTHORITY OF THE CITY OF CAMDEN

2021 Watson Street, 2nd Floor

Camden, NJ 08105

Request For Qualifications # 26-21

Bid Specifications

General Requirements

For:

Architectural & Engineering Services

REQUEST FOR QUALIFICATIONS (RFQ) 26-21

ARCHITECTURAL & ENGINEERING SERVICES

Agency Contact Person: Tanesha Brown, Qualified Purchasing Agent

E-mail: Haccprocurement@camdenhousing.org

TDD/TTY: (856)831-4686

How To Obtain The RFQ Documents On

The E-procurement Marketplace

1. Access ha.internationaleprocurement.com (no “www”).

2. Click on the “Login” button in the upper left side.

3. Follow the listed directions.

4. If you have any problems in accessing or registering on the eProcurement Marketplace, please call customer support at

(866)526-9266.

Pre-Bid Conference

N/A

Question Submittal Deadline Wednesday, September 16, 10:00 A.M. EST.

Via Housing Agency Marketplace “ONLY” ha.internationaleprocurement.com

How To Fully Respond To This RFQ By

Submitting A Bid Submittal

1. As directed the Bid document, must be downloaded and completed and uploaded via eProcurement “Housing Agency Marketplace” Bid

Opening will be held via Microsoft Teams

Bid Submittal Return & Deadline Wednesday, September 23, 2026 2:00 PM EST. Prevailing Time

Microsoft Teams Meeting:

https://teams.microsoft.com/meet/216381446532846?p=mzIHd

HABvI6DnOJPwJ

Meeting ID: 216 381 446 532 846

Passcode: Rt2fW6yn

Proposals will not be received after the time specified for the opening of the Proposals. Proposals received after the hour appointed will be deemed invalid and returned unopened to the respondent.

Proposals will be held in confidence and not released in any manner until after a contract is awarded or any other action is taken by the HACC Board of Commissioners.

The right to reject any and all Proposals or to accept the proposal or any item of any proposal deemed most advantageous to the Housing Authority and to award contracts accordingly is reserved to the authority of the

Board of the HACC.

NOTE: All respondents must comply with P.L. 1975, C127 signed into law June 23, 1975 and

P.L. 1977, c33 signed into law March 7, 1977 which laws are a part of the specifications in their entirety.

NOTE: Respondents are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C.

17:27-1 et seq.

Tanesha Brown

Purchasing Agent mailto:jkee@camdenhousing.org http://ha.internationaleprocurement.com/ http://ha.internationaleprocurement.com/ https://teams.microsoft.com/meet/216381446532846?p=mzIHdHABvI6DnOJPwJ https://teams.microsoft.com/meet/216381446532846?p=mzIHdHABvI6DnOJPwJ

HOUSING AUTHORITY OF THE CITY OF CAMDEEN

RFQ FOR: ARCHITECTURAL & ENGINEERING SERVICES

Required with Bid

BID CHECK LIST - ITEMS WITH ASTERISK MUST BE SUBMITTED

Bidder’s

Initials

Failure to Submit any of these items is MANDATORY cause for Rejection of Bid

N/A

Bid Guarantee (Bid Bond, Certified/Cashier Check) with Power of Attorney for Full Amount of Bid

Bond

N/A Consent of Surety (Certificate from Surety Company)

* Acknowledgement of Receipt of Addenda (To be completed if Addenda(s) are issued.

* Stockholder Ownership Disclosure Form

* Sub-Contractors Disclosure (Prior to Award, but effective at time of bid)

* Disclosure of Investments Activities in Iran

* Prohibited Russia-Belarus Activities

* Cost Proposal

Mandatory Items, Required NO LATER THAN TIME PERIOD INDICATED

Business Registration Certificate – Required by Law prior to Award of Contract (Designated Sub-

Contractors are required by law prior to Award)

* Non-Collusion Affidavit

Mandatory Equal Employment Opportunity Language Exhibit A (Goods, Professional Service and

General Contracts) Exhibit B (Construction)

* Required Evidence EEO/Affirmative Action Regulations Questionnaire

* Americans with Disability Act of 1990 Language

N/A

Public Works Contractor Registration Certificate (s) for the Bidder and Designated Sub-Contractors

(Prior to Award of Contract)

* License (s) or Certification (s) Required by the Specifications

N/A Certification of Available Equipment

N/A Certification of Compliance/ Significant Public Building Construction Contracts Requirements

* Pay to Play

* W-9

* References

N/A Performance / Payment Bond – Task Order Driven

* Statement of Bidder’s Qualifications

* Insurance – If Applicable

Name of Company\Vendor ___________________________________

Name of Proposer ________________________________ Title _________________________________

Signature _________________________________________ Date: ___________________

SUBMISSION INSTRUCTIONS, TERMS AND CONDITIONS

1. PREPARATION OF PROPOSALS

Respondents are expected to examine the drawings, specifications, and all instructions. Failure to do so shall in no way relieve the Respondent from any obligation in respect to the Proposal.

Each Respondent shall sign the Proposal and print or type his name on the Proposal summary page, pricing page and any other page where an entry is made. Proposals shall be signed by proper authorities in ink. Proposals must include full business address, legal trading name and the authorized signature, which binds the organization in this matter.

Proposals which offer supplies or services other than those specified will not be considered and will be marked as non-compliant, unless authorized by the Request For Qualifications. Proposals which offer supplies or services where specifications are exceeded will be accepted. Respondents shall not make additional stipulations in his Request For Qualifications that restrict the HACC in any way.

When not otherwise specified, Respondent must definitely state time of proposed delivery or completion of contract pursuant to N.J.S.A. 40A:11-1 et seq. Time, if stated as a number of days, will include Saturday, Sunday and holidays.

2. EXPLANATIONS TO RESPONDENTS

Any explanation desired by a Respondent regarding the meaning or interpretation of the Request For

Qualifications, drawings, specifications etc. must be requested in writing and received by the Purchasing

Department the time frame established with this solicitation prior to the Request For Qualifications closing date and time so a reply can be issued to all Respondents. Oral explanations or instructions, given before award of the contract will not be binding.

3. SUBMISSION OF PROPOSALS

Proposals and modifications thereof shall be submitted via the Housing Agency Marketplace prior to

2:00 p.m., September 23, 2026. The HACC assumes no responsibility for the Proposals not received on time at the location stipulated in the Solicitation advertisement.

Any Proposal may be withdrawn prior to the date/time of the closing or authorized postponement thereof. Any Proposal received after the closing date/time will not be considered.

4. REJECTION OF PROPOSAL

The HACC reserves the right to reject any and all Proposals in accordance to any and all Federal, State, and HUD rules and regulations.

5. INSURANCE REQUIREMENTS

Prior to the start of any work; the successful respondent shall furnish a Certificate of Insurance to the owner showing the following minimum insurance requirements in forms and with insurance companies acceptable to the owner. Further, it is agreed that the policy shall be endorsed to provide 30 days written notice of cancellation or non-renewal to the owner prior to cancellation, termination, or material alternations of said insurance.

6. PREVAILING WAGE ACT (Where Applicable)

Pursuant to HUD Handbook No. 7460.8 REV 2, successful Respondents on projects for “public work” shall adhere to all requirements of the Davis Bacon or HUD-Determined Wage Rates.

Certified payrolls shall be submitted with all request for payments for work done under this contract.

All workers shall be paid not less than the Davis Bacon or HUD-Determined Wage Rates, whichever is applicable. In the event that a worker is found to have been paid less than the Davis Bacon or HUD-

Determined wage rates, the HACC has the right to terminate the contractor’s or subcontractor’s right to proceed with work, and to prosecute the work to completion. The contractor and his sureties shall be liable to the HACC for any excess costs occasioned thereby.

Prior to final payment, contractors and subcontractors must certify to the HACC the amount of payroll outstanding as a result of the work herein undertaken. Said amount shall be set aside by the HACC from the application for final payment until final unpaid wages are satisfied.

7. AWARD OF CONTRACT

The RFQ method is designed to award the contract to the vendor based upon a list of criteria which include as recommended by the New Jersey State Comptroller’s Office with the

Best Practices in Awarding Service Contracts (2010)

• Technical

➢ Submission of narrative how firm will provide services; planned approach; measurable results

➢ Understanding how services will be provided

• Management

➢ Business organization; staffing

➢ Experience; and

➢ Knowledge of HACC

• Cost

➢ Fee proposal submission; cost analysis

Any resulting contract shall be subject to the availability and appropriation of sufficient funds.

A written award letter/purchase order mailed or otherwise furnished to the successful Vendors within the time for acceptance specified in the RFQ shall be deemed to result in a binding contract without further action by either party. Said contract shall include all terms and conditions set forth in these specifications, drawings, advertisement, addenda, or any other document issued by the HACC in relation to this

Invitation for RFQ.

The contract shall be signed by all parties within the time limit set forth in the specifications, which shall not exceed 21 days of the notice of award excepting Saturday, Sunday, and holidays; given the HACC of has received all necessary bonding, insurance, and certification information requested of the Vendors. If the contract has not been signed and returned by the Vendors within the 21 days specified, the HACC may cancel the award and award to the next lowest Vendors.

8. INDEMNITY

The successful Respondent will indemnify and hold harmless the HACC from all claims, suits or actions and damages or costs of every name and description to which the HACC may be subjected to or put by reason of injury to the person or property of another, or the property of the HACC, resulting from the negligence, carelessness or accident on the part of the Respondent, his servants or subcontractors, in the delivery of materials and supplies, or in the performance of the work under this agreement. Said Respondent will list the HACC as “Additional Insured”.

9. FURNISHED PROPERTY (Where Applicable)

No materials, labor or facilities will be furnished by the HACC unless otherwise specified on the

Proposal invitation.

10. DELIVERY (Where Applicable)

Proposals are to include all costs of material and/or supplies delivered prepaid FOB destination to designated HACC locations. All claims and adjustments are to be made between vendor and transportation carrier.

11. TERMINATION

Either party may terminate this agreement for reasons approved by the HACC upon 10 days written notice to the other party. The HACC shall only be responsible for payment up to the effective date of termination. Upon termination of the contract, the HACC may complete any unfinished work and place a claim for the cost of said work against the contractor’s performance bond. The HACC reserves the right to stop work at any time during the contract for good cause.

12. CANCELLATION

The HACC has the right to cancel any purchase order or if, after sixty (60) days from the date of the purchase order, the goods or services have not been delivered. The cancellation will occur unless the vendor can show cause as to why the order should not be canceled. For Services see “Specifications

Specific To.”

13. SELLER’S INVOICES

Invoices shall be prepared and submitted in duplicate (one copy shall be marked “original”) unless otherwise specified. Invoices shall contain the following information: purchase order number, item numbers, description of supplies or services, quantities, unit prices and extended totals. An affidavit form is also required and will be a part of the purchase order.

14. “RIGHT TO KNOW” LAW Ref. N.J.A.C. 8:59-5.1

All items which contain chemicals must comply with the New Jersey Right to Know statute.

Information and labels are required with every item and every delivery. If MSD sheets and labels are not received, the order will not be accepted.

15. AVAILABILITY OF FUNDS

The HACC is subject to N.J.S.A. 40A:11-1 et seq. which states that this contract shall be subject to the availability and appropriation of sufficient funds annually.

16. PURCHASING FROM STATE CONTRACT Ref. N.J.S.A. 40A:11-1 et seq.

The HACC reserves the right to purchase, during the term of any contract to be awarded, any of the specified materials and/or services through the New Jersey State Cooperative Purchasing Agreement

(State Contract) if it is in the HACC’s interest to do so. The HACC also reserves the right to reject all

Proposals and use State Contract instead of making award.

17. AFFIRMATIVE ACTION Ref. N.J.A.C. 17:27

The contractor shall comply with all provisions of the Affirmative Action Law, P.L.1975, C. 127

(N.J.A.C. 17:27.) Contractor will be required to submit an Initial Project Manning Report, Form AA201, provided by the Affirmative Action office and completed by the contractor in accordance to Article 4 of the Regulations promulgated by the Treasurer pursuant to P.L. 1975, c. 127. Respondents are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27. The contractor shall be required to provide a copy of the Affirmative Action Form or Certificate regardless of the amount of the contract.

18. TRANSFER OR ASSIGNMENT

After award, the contract may not be subcontracted, transferred, or assigned by the contractor in whole or in part without the prior written consent of the HACC.

19. DOCUMENT RETENTION

As per N.J.A.C. 17:44-2.2 Authority to audit or review contract records, relevant records of private vendors or other persons entering into contracts with covered entities are subject to audit or review by

OSC pursuant to N.J.S.A. 52:15C-14. Winning Respondents shall maintain all documentation related to products, transactions or services under this contract for a period of five years from the date of final payment. Such records shall be made available to the New Jersey Office of the State Comptroller upon request.

20. FEDERAL, STATE, AND LOCAL LAWS

All work shall be completed in accordance with all federal, state, and local laws, ordinances and regulations.

21. TIME OF COMMENCEMENT/COMPLETION

The contractor will be required to commence work on the project no later than 10 days after issuance of a HACC Purchase Order. The purchase order authorizing commencement of work will be issued after all bonds, affirmative action documentation, insurance certificates, and contracts requested by the

HACC have been received.

When requested, the contractor shall complete all contracts and provide all bonding, insurance, and affirmative action evidence within 10 days of request by the HACC.

The contractor will be required to establish the hours of work as required to properly staff the project, maintain progress, and complete the work within the agreed upon time, with no change or additional cost to the HACC. If for some reason the work is not completed by the specified date, the contractor shall work after normal hours and shall provide adequate staff to complete the project. In no case will the work after hours or increase in staff be cause for the HACC to become liable for any additional costs.

Supply and equipment orders shall be delivered in the time stipulated in the “Specifications Specific To” section.

22. PAYMENT

Payment will only occur when the HACC has received the services and products requested in this specification.

23. PAYMENT/BILLING DATE

All required documentation must be received by the HACC Attorney or his/her designee on or before the bill date. Billing information provided on the billing date shall include but not be limited to the following:

1. Properly signed Declaration and Certification of requested payment on a form provided by the HACC.

2. A copy of monthly affirmative action reports.

3. Any other documentation required by the HACC.

24. CONTRACT

Award of this Request For Qualifications will be made by the HACC. The terms and conditions of this specification and the Proposal advertisement shall be part of the authorizing purchase order.

Respondents shall not make additional stipulations in his Proposal that restrict the HACC in any way.

25. WORK SITE: (HACC - Area Wide)

26. DISPUTE RESOLUTION/PROPOSAL PROTEST

As per N.J.S.A. 40A:11-1 et seq., Any prospective respondent who wishes to challenge a proposal specification shall file such challenges in writing with the purchasing agent no less than three business days prior to the opening of proposals. Challenges filed after that time shall be considered void and having no impact on the HACC or the award of a contract. If said challenger is not satisfied with the determination of the Attorney, the challenger shall file a written request to be heard before a meeting of the HACC. Notice must be filed within three (3) business days of the HACC Attorney’s reply.

27. PROPOSALS

Proposals must be signed in ink by the Respondent. All Proposals must be typewritten or written in ink.

Any Proposal showing any erasure or alteration must be initialed by the Respondent in ink.

Respondents are to upload:

➢ One original RFQ Package with original signature vis Housing Agency Marketplace eProcurement website

28. ENTRY OF PROPOSED FEES (PRICING ITEMS)

The proposed fees shall be submitted by the proposer and received by the Agency where provided on the eProcurement Marketplace only. Do not submit, enter, or refer to any fees or costs within the

“hard copy” submitted. Any proposer that does so may, at the Agency’s discretion, be rejected without further consideration. Further, there is not a charge by the Marketplace to the proposers for entering any of these costs on-line.

29. DISCRIMINATION

There shall be no discrimination against an employee engaged in the work required to produce the commodities covered by any contract resulting from this Proposal, or against any applicant to such employment because of race, creed, color, national origin or ancestry. This provision shall include, but not be limited to the following: employment upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Contractor shall insert a similar provision in all subcontracts for service to be covered by any contract resulting from this Proposal.

30. DISCREPANCIES

In evaluating Proposals, discrepancies between words and figures shall be resolved in favor of words.

Discrepancies between unit prices and the total price extension shall be resolved in favor of the unit price and the extension adjusted accordingly. Discrepancies between the indicated sum of any column of figures and the correct sum thereof shall be resolved in favor of the correct sum.

31. AMERICAN GOODS AND PRODUCTS TO BE USED WHERE POSSIBLE.

Only manufactured and farm products of the United States, wherever available, shall be used in connection with this contract pursuant to N.J.S.A. 40A:11-1 et seq.

32. BUSINESS REGISTRATION OF PUBLIC CONTRACTOR

Contractor needs to include proof of business registration at the time it submits a proposal or proposal in response to a Request For Qualifications. For all other transactions, proof of business registration must be submitted before the issuance of a purchase order or contracting document.

Contractor shall provide written notice to his subcontractor and suppliers of the responsibility to submit proof of business registration to the contractor. The requirement of proof of business registration extends down through the levels (tiers) of the project

Before final payment on the contract is made by HACC, the contractor shall submit an accurate list and proof of business registration of each subcontractor or supplier used in fulfillment of the contract, or shall attest that no subcontractors were used.

For the term of the contract, the contractor and each of its affiliates and a subcontractor and each of its affiliates N.J.S.A.52:32-44 shall collect and remit to the director, New Jersey Division of Taxation, the

Use tax due pursuant to the Sales and Use Tax Act on all sales tangible persona property delivered into this State, regardless of whether the tangible personal property is intended for a contract with a contracting agency.

A business organization that fails to provide a copy of a business registration as required pursuant to section 1 of P.L. 2001, c134 (c.52:32-44etal.) or subsection e. or f. of section 92 of P.L.1977, c.110 (c.5:12-92), or that provides false business registration information under the requirements of either of those sections, shall be liable for a penalty of $25.00 for each day of violation, not to exceed

$50,000.00 for each business registration copy not properly provided under a contract with a contract agency.

33. POLITICAL CONTRIBUTION DISCLOSURE

Contractor shall submit the C.271Political Contribution Disclosure form required pursuant to

N.J.S.A. 19:44A-20.26. This disclosure must include all reportable political contributions (more than

$300 per election cycle) over the 12 months prior to submission to the committees of the government entities listed on the form provided by the local unit.

34. PROHIBITED ACTIVITES IN RUSSIA AND IRAN INVESTMENTS

Pursuant to Public Law 2012, c. 25, any person or entity that submits a proposal or proposal or otherwise proposes to enter into or renew a contract must complete the certification to attest, under penalty or perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of this law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. (This document must be submitted by contractor and subcontractors)

35. OPEN PUBLIC RECORDS ACT (OPRA)

All responses submitted to this bid package are subject to the provisions of the Open Public Records Act

(OPRA) (N.J.S.A. 47:1A-1 et seq.). The Open Public Records Act ensures that government records, including those related to procurement processes, are accessible to the public, allowing for transparency and accountability.

By submitting a response to this bid package, the respondent acknowledges and agrees that any information provided may be subject to public disclosure under OPRA, including but not limited to, documents, communications, and materials submitted in response to the bid.

Respondents are required to clearly identify any information within their response that they consider to be proprietary and exempt from public disclosure under OPRA. However, the Housing Authority of the

City of Camden does not guarantee confidentiality or exemption from disclosure for any information marked as proprietary.

The Housing Authority shall not be liable for any disclosures made pursuant to OPRA, including disclosures of information marked as proprietary by the respondent.

The Housing Authority reserves the right to disclose information related to the bid process as required by

OPRA and other applicable laws and regulations.

REQUEST FOR QUALIFICATIONS

Request For Qualifications # 26-21

Architectural & Engineering Service

SCOPE OF SERVICE

PURPOSE

The Housing Authority of the City of Camden (HACC) is soliciting proposals from qualified architectural/engineering (A/E) firms to provide architectural and engineering (A/E) services for commercial and residential development and modernization under an indefinite-quantities contract for one year.

It is HACC’s intention to utilize this contract to procure various A/E services on a task order basis for currently undefined projects that have budgets as little as $20,000 and as much as $10,000,000.

HACC reserves the right to create a list of qualified A&E firms and select more than one firm under this solicitation to provide these A/E services. The firm or firms awarded a contract will be prohibited from participating in other HACC solicitations for related architectural and engineering work during the term of the contract if that work is determined by HACC to result in an organizational conflict.

SCOPE OF SERVICES

The selected firm or firms must have experience in commercial (retail, office, etc.) and affordable residential development and rehabilitation; and be licensed in the state of New Jersey. The firm(s) will be required to carry out a range of A/E services for residential and commercial development and modernization, which will generally include but limited to:

1. Evaluating the existing conditions;

2. Providing A/E services for design of the planned physical improvement and development;

3. Preparing construction plans and specifications;

4. Preparing and completing costs estimates on the proposed work;

5. Assisting in the issuance of Invitation for Bids for construction contractors;

6. Advising and assisting HACC in the selection of a contractor or contractors to carry out the construction needed for the project;

7. Reviewing shop drawings, catalog cuts or other construction contractor submittals for approval or recommendation for any other appropriate actions;

8. Providing construction administration services and project oversight during construction of the project;

9. Provide and complete A/E inspection services and physical need assessments at

HACC sites.

This work is funded by grants made available to HACC from the U.S. Department of Housing and Urban Development.

Description of A/E Services Required

HACC anticipates utilizing this contract to procure A/E services for various undefined capital improvement and new construction projects. The work could take place at any or all of its public housing developments, administrative facilities and other yet to be defined sites. Once the contract has been awarded the A/E firm(s) will be “on-call” to provide those services for a period of one year.

During that period, the HACC will issue competitive Task Orders to the qualified A/E firm(s) who is selected from this process from time to time, which will describe individual projects and the types of

A/E services required. HACC will also request a price proposal for the work. Each Task Order will be negotiated on an individual basis and once an agreement is reached, a Notice to Proceed will be issued, with respect to the individual task order.

The A/E firm will be expected to provide any of the following types of architectural and engineering services for both new construction and modernization projects to HACC during the term of the contract.

• Architecture (Commercial & Residential)

• Landscape Architecture (Commercial & Residential)

• Mechanical / Electrical Engineering (Commercial & Residential)

• Structural Engineering (Commercial & Residential)

The above services include but are not limited to: office and retail space; multi-family and single family; and, homeownership and rental.

For each Task Order, the A/E will perform all of the services as described in “HUD 51915, Model

Form of Agreement Between Owner and Design Professional” This document can be found in

Appendix A.

Procedure for Issuing Task Orders

HACC will issue each competitive Task Order to the qualified A&E firms selected through this process by email or by memorandum sent by email to outline the project requirements. The HACC reserves the right to seek competitive bids (price proposals) for Task Orders from those on the qualified lists of firms. Based on the information included in the Task Order, the A/E will, within five business days or less as specified in the Task Order, submit a written proposal, which shall include a description of the services; a completion schedule; and a list of personnel and sub-consultants assigned to the project. The submission shall also include a price proposal listing by phase each employee and sub-consultant; the number of hours they will work; their hourly rates as established in the contract; and the total cost for each. Price shall be calculated by multiplying the proposed number of hours for each employee and sub-consultant by the established hourly rates and adding the totals. This contract will not allow any reimbursable costs other than those previously approved by the Housing Authority in writing.

HACC will review the proposal(s) and may enter into discussions with the A/E, if the scope and price are found to be unacceptable. When an agreement has been reached on the services to be performed, period of performance and the total price, a Notice to Proceed will be executed authorizing the A/E to begin the work.

Additional Data

Additional information that the auditing firm deems appropriate to assist in evaluating the proposal should be submitted.

General Terms and Conditions:

The contractor understands that the WSMDC is an instrumentality of the HACC. As such, while audit and tax services for WSMDC are included in this procurement, a separate contract will be executed for WSMDC properties, and it should be billed separately from HACC’s properties.

Contract Period

The contract shall be for a term of one year from the date of the award.

PRESENTATION PACKAGE – Submit with the RFQ Response

The HACC seeks from all participating respondents’ information that will assist the authority in selecting the respondent who will provide the highest quality services at a fair and competitive price.

All respondents shall prepare a presentation package to be submitted with the RFQ.

The Presentation Package shall include at a minimum the following:

I. Management Criteria

A. Business Organization

The respondent shall submit a full description of the business organization to include, but not be limited to:

• Name, address, phone, fax, website, e-mail address and other information of the professional firm or individual;

• An organizational chart noting the names of all principals and partners;

• Resumes of key staff members; and

• Other information concerning individuals of the professional firm that would assist the authority in the evaluation process.

• Professional Liability – Include proof of Professional Liability naming the

HACC as additional insured with a minimum liability of $1,000,000. The HACC shall be held harmless for any activities covered under the scope of this contract.

• In order to ensure acceptable service, the authority requires the respondent to specify a contact person assigned to the authority’s account. Should the contact person change for any reason, the authority must be notified in writing.

B. Qualifications; Relevant Experience

Respondents shall submit documentation highlighting the qualifications and experience they have that will assist the housing authority in the evaluation and selection process.

Such documentation shall include, but not be limited to:

• Provide a list of projects which best demonstrate the past performance and experience of the firm(s) with Public Housing modernization and development programs.

• Other HUD subsidized housing programs, private housing modernization and development and other relevant professional services.

• Experience in commercial and residential development (Commercial experience is recommended but not mandatory - At the very least there must be a sub-consultant on the A/E team with relevant past experience with commercial development. This commercial development experience must include commercial developments that are multi-story with multi-story parking. The commercial project should have had at least 40,000 square feet. Projects should demonstrate the quality of each firm’s service, ability to control project costs and schedule and knowledge of codes and regulations).

• Provide a brief description of the project, the type of services the firm provided, the date the services were provided, and the cost and duration of the construction.

Identify each project by name and location. Indicate the name and address of the client and the name and phone number of a contact person familiar with the project.

• Evidence of providing services as listed in the specifications to housing authorities for a minimum of five (5) years.

• Three (3) references (do not include the HACC);

• List current contracts with other housing authorities or agencies providing comparable services.

• Copies of all professional licenses that are required to perform the services listed in the specifications.

• Other information concerning the firm and/or individuals of the firm that would assist the authority in the evaluation process.

• Availability of personnel, facilities, equipment and other resources to provide the services requested.

• Include the name and resume of the staff assigned to the authority’s contract.

II. Technical Criteria

Description of Services

Respondents should list all services to be rendered with their explanation in detail of how they will provide the services. Respondents shall also provide evidence of how services of a similar type were provided to other authorities and/or agencies. (Success stories only). Respondents, by submitting a proposal, acknowledge that they fully understand the scope of service, work and activity to be performed. Respondents are to provide evidence of any innovation and/or successful approach in providing the services requested.

III. Cost Criteria

A. Fee Proposal

Respondents are to submit a fee proposal schedule (see attached form in this RFQ) that compliments the service that is being requested by the authority. The authority is requesting blended hourly rates for the services requested in this RFQ.

B. Contract Expenses

Respondents are to note the following as it pertains to expenses related to the contract:

• Expenses; Related to Contract; Incidental

All incidental expenses related to this contract, incurred by the respondent to whom the contract is awarded, shall be the responsibility of the respondent. The

HACC will not reimburse any vendor for any incidental expenses related to the contract.

• Extraordinary Expenses

Extraordinary expenses to be incurred by the respondent in the performance of his/her duties may be brought to the HACC prior to the actual expenditure. The

HACC Board, upon recommendation of the appropriate administrator, may consider reimbursing the expense, or the HACC may procure the services separately.

COORDINATION OF ACTIVITIES

All activities for this contract will be coordinated through the offices of:

Melody Johnson-Williams

Executive Director 856.968.2700 mwilliams@camdenhousing.org

FEE SCHEDULE – PAYMENT

The Contractor shall be compensated at an hourly rate for services requested under this RFQ. Proposers must submit an hourly rate for each category of service described in the scope of work.

mailto:mwilliams@camdenhousing.org

Additionally, proposers shall provide a complete schedule of hourly rates for all personnel classifications that may be assigned to the project (e.g., Principal, Project Architect, Engineer, Designer, CAD Technician, Administrative Support, etc.) for any additional or supplemental work that may become necessary.

All invoices submitted for payment shall include the following information:

• A clear identification of the specific project or task being billed (general descriptions such as

“various design services” are not acceptable; invoices must reference the specific project name, location, or task order)

• The billing period covered by the invoice

• A concise description of the services performed (avoid vague entries such as “general coordination” or “review documents”)

• The names and titles of all personnel who performed services (e.g., Principal, Project Architect, Engineer, CAD Technician, Administrative Support)

• The number of hours or fractions thereof worked by each individual, itemized by day

• The hourly billing rate for each person whose time is included on the invoice

• A breakdown of reimbursable expenses (disbursements) by category (e.g., travel, reproduction, postage, subcontracted services)

• The total amount billed for the current billing period

• The cumulative total amount billed to date for the project, including the current invoice

EVALUATION PROCESS; METHODOLOGY OF AWARDING CONTRACT

All RFQ responses shall be evaluated on the basis of whose response is the most advantageous to the authority, price and other factors considered, and whose response will provide the highest quality of service at fair and competitive prices.

The HACC will use a one hundred (100) point system in evaluating all proposals. The criteria to be evaluated are identified below:

Category Value

Points

I.

Management Criteria

A. Management Plan

B. Qualifications & experience of staff.

C. Size of firm and ability to respond to needs of the authority.

II. Technical Criteria 40

A. Methodology and approach to services requested.

B. Experience performing requested services.

C. Experience providing Architectural and Engineering services for housing authorities.

D. Knowledge of HUD rules and regulations.

III. Cost Criteria

A. Fee Proposal

AWARD OF CONTRACT

It is the intention of the HACC to award the contract to the respondents whose response is the most advantageous to the HACC, price and other factors considered; and who will provide the highest quality service at fair and competitive prices.

AFFIRMATIVE ACTION REQUIREMENTS

Each respondent shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

i. Appropriate evidence that the respondent is operating under an existing federally approved or sanctioned affirmative action program; or

ii. A certificate of employee information report approval issued in accordance with N.J.A.C. 17:27-4; or

iii. An employee information report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor, in accordance with N.J.A.C.17:27-4.

Please note: A completed and signed Affirmative Action Questionnaire is required with submission of proposal. However, the HACC will accept in lieu of the Questionnaire, Affirmative

Action Evidence stapled to the Affirmative Action Questionnaire form.

“If awarded a contract your company/firm will be required to comply with the requirements of

N.J.S.A. 10:5-31 et. seq. and N.J.A.C. 17:27 et. seq.

AUTHORIZATION TO WORK – PURCHASE ORDER REQUIRED

No service shall be rendered unless the successful respondent receives an approved purchase/task order authorizing the respondent to render the service.

BUSINESS REGISTRATION CERTIFICATE (N.J.S.A. 52:32-44)

Pursuant to N.J.S.A. 52:32-44 as amended by P.L. 2004 – Chapter 57, all respondents shall submit with their proposal package a copy of their “New Jersey Business Registration Certificate” as issued by the Department of Treasury of the State of New Jersey. Failure to provide the New Jersey

Business Registration Certification with the proposal package, or prior to the award of contract, will be cause for the rejection of the entire proposal.

GOODS AND SERVICES CONTRACTS

N.J.S.A. 52:32-44 imposes the following requirements on contractors and all subcontractors that knowingly provide goods or perform services for a contractor fulfilling this contract: 1) The contractor shall provide written notice to its subcontractors to submit proof of business registration to the contractor; 2) prior to receipt of final payment from a contracting agency, a contractor must submit to the contracting agency an accurate list of all subcontractors or attest that none was used;

3) during the term of this contract, the contractor and its affiliates shall collect, remit, and notify all subcontractors and their affiliates that they must collect and remit to the Director of the New

Jersey Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A.

54:32B-1 et seq.) on all sales of tangible personal property delivered into this State.

A contractor, subcontractor or supplier who fails to provide proof of business registration or provides false business registration information shall be liable to a penalty of $25 for each day of violation, not to exceed $50,000 for each business registration not properly provided or maintained under a contract with a contracting agency. Information on the law and its requirements is available by calling (609) 292-9292.

CONTRACTS

Upon notification of award of contract by the HACC, the successful respondent shall sign and execute a formal contract agreement with the HACC.

The successful respondent shall sign and execute said contract and return it together with documents required by the HACC such as but not limited to:

• Professional Liability Certificate;

• Criminal History Background evidence;

• Other required documents as may be outlined in the proposal specifications.

Within ten (10) days of receipt of notification of award of contract, the executed contracts and related documents must be returned to:

Purchasing Agent

Haccprocurement@camdenhousing.org mailto:Haccprocurement@camdenhousing.org

DOCUMENTS, MISSING/ILLEGIBLE

The respondent shall familiarize himself with all forms* provided by the HACC that are to be returned with the proposal. If there are any forms either missing or illegible, it is the responsibility of the respondent to contact the Purchasing Agent at (856.968.2700) for duplicate copies of the forms. This must be done before the proposal submission. The HACC accepts no responsibility for duplicate forms that were not received by the respondent in time for the respondent to submit with his proposal.

DOCUMENT SIGNATURES – ORIGINAL; BLUE INK

All documents returned to the HACC shall be signed with an original signature in ink (blue).

Failure to sign and return all required documents with the proposal package may be cause for disqualification and for the proposal to be rejected pursuant to N.J.S.A. 40A:11-2:2(33) (non-responsive). The HACC will not accept facsimile or rubber stamp signatures.

*Forms provided by the HACC that must be returned with proposal.

• Submission Checklist

• Proposal Form

• Affirmative Action Questionnaire or Affirmative Action Evidence

• Non-Collusion Affidavit

• Stockholders’ Disclosure/ Ownership Declaration

• Contractor/Vendor Questionnaire and Certification

• Acknowledgement of Addenda

• Chapter 271 – Political Contribution Disclosure Form

• Prohibited Activities in Russia and Iran Investment

• HUD forms: 5369 C

• Engagement Terms

• New Jersey License

FALSE MATERIAL REPRESENTATION – N.J.S.A. 2C:21-34-97(b)

A person commits a crime if the person knowingly makes a material representation that is false in connection with the negotiation, award or performance of a government contract. If the contract amount is $25,000.00 or above, the offender is guilty of a crime of the second degree. If the contract amount exceeds $2,500.00, but is less than $25,000.00, the offender is guilty of a crime of the third degree. If the contract amount is $2,500.00 or less, the offender is guilty of a crime of the fourth degree.

INSURANCE: PROFESSIONAL LIABILITY – CERTIFICATE REQUIRED

Not Required

The successful respondent to whom the contract is awarded shall provide to the HACC with contract documents a Professional Liability Insurance Certificate with the following limits:

$1,000,000 Each Incident; Occurrence; Wrongful Act

$3,000,000 Aggregate

X Required

The insurance certificate name as to the certificate holder shall be as follows:

The Housing Authority of the City of Camden

The insurance shall remain in full force during the term of contract.

INTERPRETATIONS AND ADDENDA

No interpretation of the meaning of the specifications will be made to any Respondent orally.

Every request for such interpretations should be made in writing to the Purchasing Agent and must be received at least ten (10) days prior to the date fixed for the opening of proposals to be given consideration. Any and all interpretations and any supplemental instructions will be distributed in the form of written addenda to the specifications. The addenda will be provided in accordance with N.J.S.A. 40A11-23(c) to the respondents by certified mail or certified fax no later than seven

(7) days Saturdays, Sundays, and holidays excepted, prior to the date for acceptance of proposals.

All addenda so issued shall become part of the contract document.

POLITICAL CONTRIBUTION DISCLOSURE STATEMENT – PAY TO PLAY

A business entity as defined by law is advised of its responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Law Enforcement

Commission pursuant to N.J.S.A. 19:44A-20.13 (P.L. 2005 Chapter 271 section 3) if the business entity receives contracts in excess of $50,000 from public entities in a calendar year. It is the business entity’s responsibility to determine if filing is necessary. Additional information on this requirement is available from the New Jersey Election Law Enforcement commission at 1-888-

313-3532 or at www.elec.nj.us.

Award of Contract -- Reportable Contributions

“The HACC will not vote upon or award any contract in the amount of $17,500 or greater to any business entity which has made a contribution reportable by the recipient under P.L.1973, c83 (codified at N.J.S.A. 19:44A-1 et. seq.) to a member of the HACC Board of Commissioners during the preceding one-year period.”

Contributions During Term of Contract –

“Contributions reportable by the recipient under P.L. 1973, c83 (codified at N.J.S.A. 19:44A-1 et.

seq.) to any member of the board of commissioners from any business entity doing business with the HACC are prohibited during the term of the contract.”

When a business entity referred in 4.1(e) is a natural person, contribution by that person’s spouse or child that resides therewith, shall be deemed to be a contribution by the business entity. When a business entity is other than a natural person, a contribution by any person or other business entity having an interest therein shall be deemed to be a contribution by the business entity.”

Chapter 271 Political Contribution Disclosure Form – Required --

All respondents shall submit with their proposal package a completed and signed Chapter 271

Political Contribution Disclosure Form. The Chapter 271 form will be reviewed by the HACC to determine whether the vendor is in compliance.

http://www.elec.nj.us/

X

PRE-PROPOSAL MEETING

Applicable Not Applicable

A pre-proposal meeting has been scheduled as follows:

All potential respondents are encouraged to attend this very important meeting.

SUBCONTRACTING; ASSIGNMENT OF CONTRACT

Contractors, services providers, and all vendors with whom the HACC has an executed contract may not subcontract any part of any work done or consign any contract for goods or materials for the board without first receiving written permission from the Purchasing Agent.

SUBMISSION DEADLINE

The deadline to submit all RFQ Packages is:

Wednesday, September 23, 2026, at 2:00 p.m.

Submissions received after the date and time noted above shall not be considered.

SUBMISSION OF RFQ PACKAGE – (Original proposal with signatures)

All RFQ Proposal Packages including the Letter of Transmittal and the Presentation Package are to be uploaded to: Housing Agency Marketplace eProcurement website.

Respondents are to include:

• One original RFQ Package with original signature

TERMINATION OF CONTRACT

If the HACC determines that the contractor has failed to comply with the terms and conditions of the proposal and/or proposal upon which the issuance of the contract is based or that the contractor has failed to perform said service, duties and or responsibilities in a timely, proper, professional and/or efficient manner, then the HACC shall have the authority terminate the contract upon written notice setting forth the reason for termination and effective date of termination.

Termination by the HACC of the contract does not absolve the contractor from potential liability for damages caused to the authority by the contractor’s breach of this agreement. The HACC may withhold payment due the contractor and apply same towards damages once established. The

HACC will act diligently in accordance with governing statutes to mitigate damages. Damages may include the additional cost of procuring said services or goods from other sources.

The contractor further agrees to indemnify and hold the Authority harmless from any liability to subcontractors or suppliers concerning work performed or goods provided arising out of the lawful termination of this agreement.

WITHDRAWAL OF PROPOSALS

Before the Proposal Due Date

The HACC may consider a written request from a respondent to withdraw a proposal if the written request is received by the Purchasing Agent before the proposal’s due date. Any respondent who has been granted permission by the Purchasing Agent to have his/her proposal withdrawn cannot re-submit a proposal for the same project.

After the Proposal Due Date

The HACC may consider a written request from a respondent to withdraw a proposal if the written request is received by the…