RFP 26_1604 - Conf. Treatment & Vendor Questions.docx
DOCX document 85 KB Posted
- Attached to
- Commercial Motor Vehicle Safety Training
- Solicitation number
- RFP 171 260000001604 2
- Issued by
- Michigan
About this file
This document is a Confidential Treatment Form and Vendor Questions Worksheet for RFP 26_1604 issued by the State of Michigan through its MiProcurement portal. The RFP solicitation does not specify particular products or services, project timelines, quantities, response deadlines, bidder conferences, or contract award dates within this particular document. Instead, this file serves as a standardized administrative form that bidders must complete and submit alongside their proposals, regardless of whether they are requesting confidential treatment of proposal materials.
The worksheet requires bidders to provide comprehensive company background information, including legal business structure, years in operation, employee count, and organizational history. Bidders must disclose relevant experience from the past five years through at least three detailed project references, demonstrate prior work with the State of Michigan if applicable, and affirm compliance with standard contract terms and insurance requirements. The form includes mandatory certifications regarding employee classification, abusive labor practices, Michigan business tax filings, Iran-linked business status, clean corporate citizen status, state tax compliance, and authorization for the State to verify all submitted information. Bidders must also disclose any debarments, suspensions, litigation against the State, contract defaults or terminations for cause within the past five years, and any violations of labor, antidiscrimination, and environmental laws within the same period. Additionally, bidders must indicate their Michigan economic impact, including current and projected employment figures and wage information, and confirm compliance with prevailing wage requirements if applicable.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFP 26_1604 - Schedule A - SOW.docx | DOCX document | |
| RFP 26_1604 - Schedule B - Pricing.docx | DOCX document | |
| RFP 26_1604 - Schedule C - Insurance Requirements.docx | DOCX document | |
| RFP 26_1604 - Proposal Instructions.docx | DOCX document | |
| RFP 260000001604 - Q&A.docx | DOCX document | |
| RFP 26_1604 - Schedule A - SOW - AD 1.docx | DOCX document | |
| RFP 26_1604 - Terms and Conditions.docx | DOCX document | |
| RFP 26_1604 - Truck Safety Fund Project Management Requirements (PMR).docx | DOCX document |
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Text version
Michigan.gov/MiProcurement Confidential Treatment Form INSTRUCTIONS. A signed and dated Confidential Treatment Form (CT Form) must be submitted with your proposal, regardless of whether your proposal contains confidential information.
1. Complete either Section 1 or Section 2 of this form and sign where indicated. Do not complete both sections. Note: Completion of Section 2 is required to request confidential treatment.
2. This form must be signed by the individual who signed the bidder’s proposal.
Failure to submit a completed CT Form with your bid is grounds for rejecting the proposal as non-responsive.
In addition, failure to follow the instructions on this form or to properly complete and submit it may result in the entire proposal being publicly disclosed by the State without redaction after an award recommendation.
See the Confidential Treatment Form and the Freedom of Information Act section of the Proposal Instructions for additional information.
Section 1. CONFIDENTIAL TREATMENT IS NOT REQUESTED This section must be completed, signed, and submitted with the proposal if the bidder does not request confidential treatment of any material contained in the proposal. If this section is completed, do not complete Section 2.
By signing below, the bidder affirms that confidential treatment of material contained in their proposal is not requested.
RFP Number
RFP Title
Signature
Date
Printed Name, Title, Company
Section 2. CONFIDENTIAL TREATMENT IS REQUESTED Bidders must complete, sign, and submit this section with the proposal, to request confidential treatment of any material contained in the proposal. If this section is completed, do not complete Section 1.
Bidders must specifically identify the information to be protected as confidential and/or proprietary and state the reasons why protection is necessary. As shown in the table below, the following details are required for each confidentiality request.
1. The proposal page number, section number, and paragraph number.
2. Whether the material referenced is Trade Secret (TS), Proprietary Financial Information (FI), or Proprietary Information (PI). Bidders may not request confidential treatment of resumes, pricing, and marketing materials.
3. An explanation of the specific legal grounds that support treatment of the material as TS, FI, or PI and a complete justification as to how the material falls within the scope of an applicable FOIA exemption or relevant case law. Bidders must not simply cite an applicable exemption or case name.
4. The person at their organization authorized to respond to inquiries by the State concerning the material and their contact information.
REQUIRED: Bidders completing this section must also submit a copy of the proposal with the trade secret, financial, and proprietary information redacted and clearly label this redacted copy as the PUBLIC COPY.
(1) Proposal Page #, Section #, Paragraph # (2) Material is Trade Secret (TS), Proprietary Financial Information (FI), Proprietary Information (PI) (3) Applicable FOIA Exemption with Written Justification (4) Bidder Contact Information
Bidders may add rows or additional pages using the same format shown in the table.
State of Michigan FOIA Requests The State reserves the right to determine whether material designated as exempt by a bidder falls under MCL 18.1261 or other applicable FOIA exemptions.
If a FOIA request is made for materials that the bidder has identified as trade secret, financial, or proprietary information, the State has the final authority to determine whether the materials are exempt from disclosure under FOIA.
The State is not obligated to notify a bidder if a FOIA request for bidder’s proposal is received nor if bidder’s proposal is made available to the public. This form, and any additional justification letters, are not exempt from release under FOIA.
By signing below, the bidder affirms that confidential treatment of material contained in their proposal is requested and has attached to this form a redacted “Public Copy” of the bidder’s proposal.
RFP Number
RFP Title
Signature
Date
Printed Name, Title, Company
Vendor Questions Worksheet Provide a detailed response to each question. “You” and “company” refers to the bidder.
| Information Sought |
| Bidder Response |
Contact Information
Bidder’s sole contact person during the RFP process. Include name, title, address, email, and phone number.
Person authorized to receive and sign a resulting contract. Include name, title, address, email, phone number and vendor customer code in SIGMA VSS.
Company Background Information
Legal business name and address. Include business entity designation, e.g., sole proprietor, Inc., LLC, or LLP.
What state was the company formed in?
Phone number.
Website address.
Number of years in business.
Number of employees.
Legal business name and address of parent company, if any.
Has there been a recent change in organizational structure (e.g., management team) or control (e.g., merger or acquisition) of your company? If the answer is yes: (a) explain why the change occurred and (b) how this change has affected your company.
Discuss your company’s history. Has growth been organic, through mergers and acquisitions, or both?
Has bidder ever been debarred, suspended, or disqualified from bidding or contracting with any entity, including the State of Michigan? If yes, provide the date, the entity, and details about the situation.
Has your company been a party to litigation against the State of Michigan? If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction.
Within the last 5 years, has your company or any of its related business entities defaulted on a contract or had a contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.
State your gross annual sales for each of the last 5 years.
If receiving a contract under this RFP will increase your gross revenue by more than 25% from last year’s sales, explain how the company will scale-up to manage this increase.
Describe partnerships and strategic relationships you think will bring significant value to the State.
State the physical address of the place of business that would have primary responsibility for this account if bidder is awarded a contract under this RFP.
| Bidder affirms that any business types identified on its SIGMA VSS profile, including those eligible for Geographically Disadvantaged Business Enterprise (GDBE) and Michigan Supplier Community Program (MiSC), are valid. |
| Choose an item. |
| Qualified Disabled Veteran/Service-Disabled Veteran-Owned Business Program |
| Under MCL 18.1261, a “qualified disabled veteran” means a business entity that is 51% or more owned by 1 or more veterans with a service-connected disability. A “service-connected disability” means a disability incurred or aggravated in the line of duty in the active military, naval, or air service as described in 38 USC 101(16). Are you a qualified disabled veteran? |
| Choose an item. |
To demonstrate qualification as a qualified disabled veteran, you must provide:
(a) Proof of service and conditions of discharge (DD214 or equivalent);
(b) Proof of service-connected disability (DD214 if the disability was documented at discharge or Veterans Administration Rating Decision Letter or equivalent if the disability was documented after discharge); and
(c) Legal documents setting forth the ownership of the business entity.
In lieu of the documentation identified above, you may provide proof of certification by the National Veterans Business Development Council.
Enter the names of documents submitted with your proposal to demonstrate status as a qualified disabled veteran.
Participation in RFP Development or Evaluation
| Did your company, an employee, agent, or representative of your company, or any affiliated entity participate in developing any component of this solicitation? For purposes of this question, business concerns, organizations, or individuals are affiliates of each other if, directly or indirectly: (1) either one controls or has power to control the other or (2) a third-party controls or has the power to control both. Indicia of control include, but are not limited to, interlocking management or ownership, identity of interests among family members, shared facilities or equipment, and common use of employees. |
| Choose an item. |
If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.
| If you are awarded a contract under this solicitation, in order to provide the goods or services required under a resulting contract, do you intend to partner or subcontract with a person or entity that assisted in the development of this solicitation? |
| Choose an item. |
If you enter “YES,” you are not eligible for contract award. An awarded vendor may not partner or subcontract with anyone to provide goods and services required under a resulting contract if that subcontractor or partner assisted in the development of this solicitation.
| Will your company, or an employee, agent, or representative of your company, participate in the evaluation of the proposals received in response to this RFP? |
| Choose an item. |
If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.
State of Michigan Experience and Prior Experience
Does your company have experience working with the State of Michigan? If so, please provide a list (including the contract number) of the contracts you hold or have held with the State for the last 10 years.
Describe at least 3 relevant experiences from the last 5 years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFP.
Experience 1
Company name.
Contact name.
Contact role at time of project.
Contact phone.
Contact email.
City.
State.
Zip.
1. Project name and description of the scope of the project.
2. What role did your company play?
3. How is this project experience relevant to the subject of this RFP?
Dollar value.
Start and end date (mm/yy – mm/yy)
Status (completed, live, other – specify phase)
Results obtained.
Experience 2
Company name.
Contact role at time of project.
City.
1. Project name and description of the scope of the project.
Dollar value.
Start and end date (mm/yy – mm/yy)
Status (completed, live, other – specify phase)
Results obtained.
Experience 3
Company name.
Contact role at time of project.
City.
1. Project name and description of the scope of the project.
Dollar value.
Start and end date (mm/yy – mm/yy)
Status (completed, live, other – specify phase)
Results obtained.
Standard Contract Terms
Bidder must affirm agreement with the attached Contract Terms. If not in agreement, written exceptions in accordance with the Evaluation Process section of the Proposal Instructions must be provided with Bidder’s proposal.
Insurance Requirements
| Bidder must affirm agreement with the attached Schedule C (Insurance Requirements). If not in agreement, written exceptions in accordance with the Evaluation Process section of the Proposal Instructions must be provided with the Bidder’s proposal. |
| Choose an item. |
| Michigan Voluntary Protection Program |
| Bidder must verify if their company is recognized in the Michigan Voluntary Protection Program (MVPP) |
| Choose an item. |
| Michigan Economic Impact |
Number of employees currently employed at locations within the State of Michigan.
Number of additional employees to be employed at locations within the State of Michigan if awarded this Contract (if any)
Minimum wage paid to employees employed at locations within the State of Michigan.
Average wage paid to employees employed at locations within the State of Michigan.
Percentage of employees employed at locations within the State of Michigan that are covered by employer-provided health insurance.
Labor, Antidiscrimination and Environmental Laws Compliance
Bidder must disclose any violations of state or federal labor, antidiscrimination and employment laws and regulations received within the past five years.
Bidder must disclose any violations of state or federal environmental laws and regulations received within the past five years.
Prevailing Wage
| Is bidder planning to utilize construction mechanics as defined by Public Act 10 of 2023 |
| Choose an item. |
| If you answered yes to the above question, Bidder certifies that they are registered with the Department of Labor and Economic Opportunity. |
| Choose an item. |
| Other |
| Classification of Employees. I certify that the company has properly classified its employees in accordance with federal/state labor and employment laws. |
| Choose an item. |
| Abusive Labor Practices. The Contractor certifies that it will not furnish any Deliverable that was produced fully or partially by forced labor, forced or indentured child labor, or indentured servitude. |
| Choose an item. |
| Certification of Michigan Business- Public Act 431 of 1984, Sec. 268. I certify that the company has, pursuant to the provisions of Sec 268 of Public Act 431 of 1984, filed a Michigan Business Tax Corporate Income Tax Return. I certify that the company has, pursuant to the provisions of Sec 268 of Public Act 431 of 1984, filed a Michigan Income Tax return showing income generated in, or attributed to the State of Michigan. I certify that the company has, pursuant to the provisions of Sec 268 of Public Act 431 of 1984, withheld Michigan Income Tax from compensation paid to the company’s owners and remitted the tax to the Michigan Department of Treasury. |
| Choose an item. |
| Iran Linked Business- Public Act 517 of 2012. I certify that the Company is not an Iran-Linked business as defined by Public Act 517 of 2012. |
| Choose an item. |
| Clean Corporate Citizen. I certify that the Company is a Clean Corporate Citizen as defined by the Environmental Protection Act, 1994 PA 451. |
| Choose an item. |
| Convict Labor. The Contractor certifies that if using convict labor, it is complying with all applicable state and federal laws and policies. |
| Choose an item. |
| SOM Debt/Tax Payment. All SOM tax/debts. I certify that all applicable State of Michigan taxes are paid, and that no outstanding debt is owed to the State of Michigan. |
| Choose an item. |
| Authorization to Verify Information Provided by Vendor. I authorize the State to verify that all information provided in this registration, in bidding and contracting documents, and any attachments or supplement documents and processes are accurate. |
| Choose an item. |
| Response to State Requests |
| Bidder agrees to respond, by established deadlines, to all requests from the State including but not limited to, clarification requests, notices of deficiency, and proposed changes to Contract Terms. |
| Choose an item. |
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