RFP 26-07.pdf

These documents have been made available electronically for convenience. By downloading these specifications, you have agreed to monitor Liberty County Purchasing’s Website for addenda pertaining to this solicitation.

Asphalt Overlay Request for Proposals(RFP #26-07)

Date Legal Name of Company

Mailing Address

Physical Address

Contact Name for this Solicitation Title

Email Address Phone Number

SUBMISSION OF THIS FORM DOES NOT GUARANTEE

ADDENDA NOTIFICATION

It is the responsibility of the interested offeror to monitor the Liberty County Purchasing website for the most current information and addenda.

Failure to submit this form shall not relieve an Offeror from the responsibility of complying with all requirements of the solicitation, including any addenda issued.

SPECIFICATION DOWNLOAD ACKNOWLEDGEMENT

Complete this form upon download and return it via email to: stephanie.keeton@co.liberty.tx.us mailto:stephanie.keeton@co.liberty.tx.us

REQUEST FOR PROPOSAL #26-07

June 18, 2026

Asphalt Overlay You are invited to submit a proposal, in accordance with the requirements of this solicitation as attached, the County’s Request for Proposal (“RFP”) for Asphalt Overlay for use by various Liberty County Road and Bridge Precincts.

Proposals will be accepted until 10:00 a.m. July 9, 2026, at 400 Main Street, Suite 100, Liberty, Texas 77575 in the Purchasing Department. The names of the respondents will be read aloud publicly immediately after the submittal deadline.

Proposals must be delivered to the County Purchasing Agent by the time and date specified. It is the responsibility of the offeror to ensure that the RFP is received in a timely manner. Proposals received after the deadline will not be considered for award, regardless of whether the delay was outside the control of the submitting provider.

It shall be the offeror’s responsibility to make inquiry as to change or addenda issued, and to monitor the website. Vendors are responsible for monitoring the Purchasing Departments’ website at www.co.liberty.tx.us/purchasing for addenda. No addenda will be issued three (3) days prior to opening date.

Proposal submittal serves as Vendors’ acceptance of all terms, conditions and requirements provided by this request. Upon acceptance and approval by the Commissioners' Court, this proposal and its contents, become part of the contract between Liberty County and the awarded vendor. Liberty County will award the proposals as promptly as possible consistent with the time required for a thorough analysis of the proposals submitted.

Liberty County is an Affirmative Action/Equal Opportunity Employer, Minority Business Enterprises, Small Business Enterprises, Women Business Enterprises, and Labor Surplus Area firms are encouraged to submit proposals.

Regards, Stephanie Keeton Assistant Purchasing Agent http://www.co.liberty.tx.us/purchasing

Request for Proposals (RFP) #26-07 Asphalt overlay

Liberty County is seeking proposals for Asphalt Overlay to be utilized by various Liberty County Road and Bridge Precincts. All companies providing Asphalt Overlay Services are invited to submit a proposal. The successful Offeror, herein after called (Contractor), must meet all requirements of this RFP, maintain proper licensing, and comply with all federal, state, and local laws and mandates relative to the services specified in this RFP. The following are the required elements of this request for proposal. Information regarding this request for proposal can be provided by contacting the person listed as the Sole Point of Contact.

PURPOSE

Liberty County, herein “the County”, seeks to establish a firm, fixed- price term contract for Asphalt Overlay, with qualified Individuals, Firms or Corporations, herein after “Respondent(s)”. The primary purpose is to create at-the-ready resources, at established prices to be utilized as needed.

Contract Submittal of Proposal in response to this request serves as Respondents’ acceptance of all terms, conditions and requirements. The Contract for award of Asphalt Overlay is attached as Attachment A. If applicable, a contract between Liberty County, Texas and the selected Respondent(s) will be executed by Commissioners’ Court approval and signing.

Contract Term The County anticipates contract(s) to begin in July 2026, for a period of one (1) year, with the option to renew upon mutual agreement between the County and the awarded vendor for three (3) additional one (1) year periods.

Following the base term and any allowable extensions, The County may extend any resulting Contract for the purpose of completing a new procurement, and/or to transition to a new vendor if necessary to avoid interruption in Entity services.

SCOPE OF SERVICE (Specifications) – Attached as Exhibit A

SCHEDULE OF EVENTS

Note: All dates are tentative, and the County reserves the right to change these dates at any time. At the sole discretion of the County events listed in the Schedule of Events are subject to scheduling changes and cancellation. The County will make public any changes to stated.

MINIMUM QUALIFICATIONS

Respondents must meet the minimum qualifications listed below. Furthermore, solicitation responses that appear unrealistic in terms of technical commitment, that show a lack of technical competence, or that indicate a failure to comprehend the risk and complexity of a potential contract may be rejected, in the sole discretion of the County.

Advertisements of RFP June 18, 2026, and June 25, 2026 Deadline for submission of RFP clarifications June 26, 2026, at 5:00 PM

If applicable, Issuance of Responses to RFP clarifications July 1, 2026 Deadline for submission of proposals July 9, 2026, at 10:00 AM

Evaluation of Proposals July 13, 2026, through July 17, 2026 Anticipated date of Award July 28, 2026

Anticipated start Date of Contract To be determined Contract Kick-Off Meeting with Awarded Respondent To be determined

Liberty County RFP #26-07/Asphalt Overlay, Page 1 of 11

Respondents must:

- have recently been in business for a minimum of five (5) years

- be financially solvent and adequately capitalized; and

- be authorized to do business in the State of Texas

GENERAL TERMS AND CONDITIONS

1. Liberty County reserves the right to reject any or all offers/offers, and to select any part or parts thereof without accepting the entire bid/offer. All solicitations may be compared with contracts available to the County through other sources such as Interlocal Agreements and other appropriate sources. Liberty County may purchase through the source that provides the lowest and best bid/offer to the County.

2. Liberty County hereby notifies Offeror/Offeror that pursuant to Texas Local Government Code 262.0276 (effective September 1, 2003) Liberty County is prohibited from entering a contract or other transaction which requires approval by Commissioners Court with an individual, sole proprietorship, corporation, non-profit corporation, partnership joint venture, limited liability corporation or other entity which is indebted to the County. Further, this contract may be terminated, and payment withheld if awarded Offeror/Offeror becomes indebted to the County during the term of the Contract.

3. All contracts will be awarded by Liberty County without consideration as to race, religion, sex, national origin or disability of offeror. Contractors are required to adhere to the provisions of 42 USCA Sec. 12101 et seq., Americans with Disabilities Act.

4. The offer, when properly supplemented by any bonds and/or certificates of insurance as may be required herein, and when accepted by Liberty County, shall constitute a Contract equally binding between the contractor and Liberty County. No invoices will be paid prior to acceptance of Contract by Liberty County.

No different or additional terms will become a part of this Contract.

5. If a contractor, if applicable, defaults by failing to supply bonds and/or certificates of insurance within the ten (10) day period allotted, the award shall pass to the next lowest offeror upon the approval of Commissioners Court.

6. Offeror, in submitting this bid/offer, agrees that Liberty County shall not be liable to prosecution for damages if the County declares the offeror in default.

7. The offeror shall not offer or accept gifts or anything of value, nor enter into any business arrangement with any employee, official or director of Liberty County. No public official shall have interest in this Contract, in accordance with Texas Local Government Code Annotated Title 5, Subtitle C, Chapter 171.

8. The apparent silence of the specifications contained as a part of this package as to any detail or to the apparent omission of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these specifications shall be made based on this statement.

9. The Contractor shall defend, indemnify, and save harmless Liberty County and all its officers, directors, and employees from all suits, actions, and other claims of any character, name, and description brought for or on account of any injuries or damages of any negligent act or fault of the Contractor; or on account of or in consequence of any neglect in safeguarding the work; or through use of unacceptable materials in constructing the work; or because of any act of omission, or neglect, or misconduct of said Contractor; or because any claims or amount recovered from any infringements of patent, trademark, or copyright; or from any claims or amounts arising under the Worker’s Compensation Act, or any other law, ordinance, order, or decree; or of any director, employee, subcontractor, or supplier in the execution of, or performance under, any Contract which may result from award of contract.

10. Further, Contractor indemnifies and will indemnify and save harmless Liberty County from liability, claim or demand on their part, their directors, servants, customers, and/or employees, whether such liability, claim, or demand arise from event or casualty happening within the job site itself or elsewhere. The contractor shall pay any judgement with costs which may be obtained against Liberty County growing out of such injury or damages.

Liberty County RFP #26-07/Asphalt Overlay, Page 2 of 11

11. Money due the Contractor under and by virtue of his Contract as may be considered necessary by the County for such purpose may be retained for the use of the County, or in case no money is due, his surety may be held until such suit or suits action or actions, claim or claims for injuries or damages as aforesaid shall have been settled and suitable evidence to the effect furnished to the County, except that money due the Contractor will not be withheld when the Contractor produces satisfactory evidence that he is adequately protected by public liability and property damage insurance.

12. It is specifically agreed between the parties executing the Contract that it is not intended by any of the provisions of any part of the Contract to create with the public or any member thereof a third-party beneficiary or to authorize anyone not a party to the Contract to maintain a suit for personal injuries or property damage pursuant to the term’s ort provisions of the Contract.

13. All materials, if applicable, being used in fulfillment of this Contract are subject to inspection or test during their preparation, delivery, or use. At the option of the County Purchasing Agent, they may be sampled and tested to determine compliance with the governing specifications. Materials not conforming to the requirements of these specifications shall not be used in fulfillment of this Contract with Liberty County.

The County reserves the right to immediately cancel any Contract found not to follow governing specifications because of testing by the County.

14. Contractor shall pay or cause to be paid, without cost or expense to Liberty County, all Social Security, Unemployment and Federal Income Withholding Taxes of all employees; and all such employees shall be paid wages and benefits as required by Federal and/or State law. Contracts involving construction work or supply of materials in place shall abide by the provisions of Article 5159d Texas Revised Civil Statutes Annotated.

15. The continuing non-performance of the Contractor in terms of specifications shall be a basis for the termination of the contract by the County. The County shall not pay for materials that are unsatisfactory.

The County may give the Vendor a reasonable opportunity before termination to correct the deficiencies.

This, however, shall in no way be construed as negating the basis for termination for non-performance.

16. In the event of breach or default of this Contract, Liberty County reserves the right to enforce the performance of this Contract in any manner prescribed by law or deemed to be in the best interest of the County.

17. In the event the Contractor shall fail to perform, keep, or observe any of the terms and conditions to be performed, kept, or observed, Liberty County shall give the Contractor written notice of such default; and in the event said default is not remedied to the satisfaction and approval of the County within two (2) working days of receipt of such notice by the Contractor, default will be declared and all the Contractor’s rights shall terminate.

18. Any notice provided by this Contract (or required by law) to be given to the Contractor by Liberty County shall be conclusively deemed to have been given and received on the next day after such written notice has been deposited in the mail in Liberty, Texas, by Registered or Certified mail with sufficient postage affixed thereto, addressed to the Contractor at the address so provided; provided this shall not prevent the giving of actual notice in any other manner.

19. The Contractor shall be responsible for all damage or injury to property of any character during the execution of the work, resulting from any act, omission, neglect, or misconduct in his manner or method of executing the work, or at any time due to defective work or materials, and said responsibility will not be released until the project shall has been completed and accepted.

20. When or where any direct or indirect damage or injury is done to public or private party by or on account of any act, omission, neglect, or misconduct in the execution of the work, or in consequence of the nonexecution thereof by the Contractor, he shall restore, at his own expense, such property to a condition similar or equal to that existing before such damage or injury was done, by repairing, rebuilding, or otherwise restoring as he may be directed, or he shall make good such damage or injury in an acceptable manner.

21. Unless otherwise stated herein, items supplied under this Contract shall be subject to the County’s approval.

Items found defective or not meeting specifications shall be picked up and replaced by the Contractor at

Liberty County RFP #26-07/Asphalt Overlay, Page 3 of 11 the next service day at no expense to the County. If item is not picked up within one (1) week after notification, the item will become a donation to the County for disposition.

22. The contractor shall warrant that all items/services shall conform to the proposed specifications and/or all warranties as stated in the Uniform Commercial Code and be free from all defects in material, workmanship and title. The contractor and the County agree that both parties have all rights, duties, and remedies available as stated in the Uniform Commercial Code. Further, Contractor shall provide additional warranty requirements as defined in the Scope of Work attached.

23. Contractor shall not sell, assign, transfer or convey this Contract, in whole or in part, without the prior written consent of Liberty County.

24. Offeror shall at all times observe and comply with all federal, state, local and municipal ordinances, rules, and regulations relating to the provision of the services contracted to be provided by offeror hereunder or which in any manner affect this Contract. The Vendor shall make himself familiar with and always shall observe and comply with all federal, state, and local laws, ordinances and regulations which in any manner affect the conduct of the work.

25. Contractor is advised that these requirements shall be fully governed by the laws of the State of Texas and that Liberty County may request and rely on advice, decisions and opinions of the Attorney General of Texas and the County Attorney concerning any portion of these requirements. All disputes arising out of this agreement will be resolved in Liberty County, Texas. All documents are subject to Texas Open Records requirements.

26. All applicable laws and regulations of the State of Texas and ordinances and regulations of Liberty County shall apply.

27. At any time during the term of this Contract and for a period of four (4) years thereafter, The State of Texas, Liberty County, and/or other federal, State and local agencies which may have jurisdiction over this Contract and/or purchase order, at reasonable times and at its expense reserve the right to audit Contractor’s records and books. If needed for audit, original or independently certified copies of off-site records will be provided to auditors at contractors’ expense within two (2) weeks of written request.

28. Neither the County nor the contractor shall be deemed in violation of this Agreement if either is prevented from performing its obligations hereunder for any reason beyond its control, including but not limited to, acts of God, civil or military authority, acts of public enemy, war, riots, rebellions, accidents, fires, explosions, earthquakes, floods, or catastrophic failure of public transportation; provided however, that in the event of strikes or labor disputes, an inability to procure raw materials, equipment, power or supplies, or the enactment of any law, order, proclamation, regulation, ordinance, demand, or other requirement of any governmental agency or intergovernmental body, which prevents, restricts, interferes or delays with the performance of this Contract, the party so affected, upon giving notice to the other party, shall be excused from such performance to the extent of such prevention, restriction, delay or interference, so long as the party affected shall use reasonable efforts under the circumstance to avoid or remove such causes of nonperformance, and shall continue performance hereunder with the utmost dispatch whenever such causes are removed.

29. If any provision of this Contract is held to be unenforceable for any reason, the unenforceability thereof shall not affect any other provision contained herein, and the remainder of the Contract shall remain in full force and effect, and enforceable in accordance with its terms.

30. Liberty County reserves the right to add or delete like or related items at any time during the term of this Contract. The additions or deletions shall be incorporated into the Contract in the form of an addendum.

Additional items shall be priced in accordance with this Contract with appropriate discounts being applied.

31. Liberty County reserves the right to purchase goods and/or services specified herein, or of equal or like kind, through contracts established by other governmental agencies or through separate procurement actions due to the unique or special needs of Liberty County. Further, the County reserves the right to obtain such goods and/or services from others without penalty or prejudice to the County or the offeror and such action shall not invalidate in whole or in part this Contract or any rights or remedies Liberty County may have hereunder.

Liberty County RFP #26-07/Asphalt Overlay, Page 4 of 11

32. In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Liberty County's interpretation shall govern.

33. If offeror electronically scans, re-types or in some way reproduces the County’s published solicitation package, then in the event of any conflict between the terms and provisions of the County’s published solicitation package, and the terms and provisions of the response made by offeror, the County’s solicitation package as published shall control.

34. If applicable, contracts will not be awarded to any party that has been debarred, suspended, excluded or ineligible for participation in federal assistance programs.

35. If applicable, in the event an awarded party or their subcontractor(s) becomes debarred, suspended, excluded or ineligible for participation in federal assistance programs after award of contract, the awarded contract shall be cancelled without notice.

36. No Guarantee of Volume, Usage or Compensation The County makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. Any awarded Contract is subject to appropriations and the continuing availability of funds.

OVERVIEW

Liberty County is a county in the U.S. state of Texas. As of the 2020 census, its population was 91,628.[1] The county seat is Liberty. Liberty County is included in the Houston-The Woodlands-Sugar Land, TX metropolitan statistical area.

According to the U.S. Census Bureau, the county has a total area of 1,176 sq mi (3,050 km2), of which 18 sq mi (47 km2) (1.5%) are covered by water.[7] Adjacent counties National protected areas Polk County (north) Big Thicket National Preserve (part) Hardin County (east) Trinity River National Wildlife Refuge Jefferson County (southeast) Chambers County (south) Unincorporated communities Harris County (southwest) Colony Ridge Montgomery County (west) Dolen San Jacinto County (northwest) Eastgate Hightower Hoop and Holler Cities Ames Macedonia Cleveland Moss Bluff Daisetta Moss Hill Dayton Rayburn Dayton Lakes Raywood Devers Romayor Hardin Rye Liberty (county seat) Stilson Mont Belvieu (mostly in Chambers County) Tarkington Prairie Nome North Cleveland Census-designated place Old River-Winfree (mostly in Chambers County) Big Thicket Lake Estates (partly in Polk County) Plum Grove Hull

Town Kenefick

Liberty County RFP #26-07/Asphalt Overlay, Page 5 of 11 https://en.wikipedia.org/wiki/County_(United_States) https://en.wikipedia.org/wiki/U.S._state https://en.wikipedia.org/wiki/Texas https://en.wikipedia.org/wiki/2020_United_States_Census https://en.wikipedia.org/wiki/Liberty_County,_Texas#cite_note-1 https://en.wikipedia.org/wiki/County_seat https://en.wikipedia.org/wiki/Liberty,_Texas https://en.wikipedia.org/wiki/Houston-The_Woodlands-Sugar_Land,_TX_Metropolitan_Statistical_Area https://en.wikipedia.org/wiki/Houston-The_Woodlands-Sugar_Land,_TX_Metropolitan_Statistical_Area https://en.wikipedia.org/wiki/U.S._Census_Bureau https://en.wikipedia.org/wiki/Liberty_County,_Texas#cite_note-GR1-7 https://en.wikipedia.org/wiki/Polk_County,_Texas https://en.wikipedia.org/wiki/Big_Thicket_National_Preserve https://en.wikipedia.org/wiki/Hardin_County,_Texas https://en.wikipedia.org/wiki/Trinity_River_National_Wildlife_Refuge https://en.wikipedia.org/wiki/Jefferson_County,_Texas https://en.wikipedia.org/wiki/Chambers_County,_Texas https://en.wikipedia.org/wiki/Harris_County,_Texas https://en.wikipedia.org/wiki/Colony_Ridge,_Texas https://en.wikipedia.org/wiki/Montgomery_County,_Texas https://en.wikipedia.org/wiki/Dolen,_Texas https://en.wikipedia.org/wiki/San_Jacinto_County,_Texas https://en.wikipedia.org/wiki/Eastgate,_Texas https://en.wikipedia.org/wiki/Hoop_and_Holler,_Texas https://en.wikipedia.org/wiki/Ames,_Texas https://en.wikipedia.org/wiki/Macedonia,_Liberty_County,_Texas https://en.wikipedia.org/wiki/Cleveland,_Texas https://en.wikipedia.org/wiki/Moss_Bluff,_Texas https://en.wikipedia.org/wiki/Daisetta,_Texas https://en.wikipedia.org/wiki/Moss_Hill,_Texas https://en.wikipedia.org/wiki/Dayton,_Texas https://en.wikipedia.org/wiki/Rayburn,_Texas https://en.wikipedia.org/wiki/Dayton_Lakes,_Texas https://en.wikipedia.org/wiki/Raywood,_Texas https://en.wikipedia.org/wiki/Devers,_Texas https://en.wikipedia.org/wiki/Romayor,_Texas https://en.wikipedia.org/wiki/Hardin,_Texas https://en.wikipedia.org/wiki/Rye,_Texas https://en.wikipedia.org/wiki/Liberty,_Texas https://en.wikipedia.org/wiki/Stilson,_Texas https://en.wikipedia.org/wiki/Mont_Belvieu,_Texas https://en.wikipedia.org/wiki/Chambers_County,_Texas https://en.wikipedia.org/wiki/Tarkington_Prairie,_Texas https://en.wikipedia.org/wiki/Nome,_Texas https://en.wikipedia.org/wiki/North_Cleveland,_Texas https://en.wikipedia.org/wiki/Old_River-Winfree,_Texas https://en.wikipedia.org/wiki/Chambers_County,_Texas https://en.wikipedia.org/wiki/Big_Thicket_Lake_Estates,_Texas https://en.wikipedia.org/wiki/Polk_County,_Texas https://en.wikipedia.org/wiki/Plum_Grove,_Texas https://en.wikipedia.org/wiki/Hull,_Texas https://en.wikipedia.org/wiki/Kenefick,_Texas

ADDITIONAL REQUIREMENTS IF AWARDED

1. Insurance

a) The awarded vendor shall provide the County insurance certificates as proof of the insurance policies obtained by the Contractor. All insurance required shall be issued and maintained with responsible insurance companies organized under the laws of one of the states of the United States, qualified to do business in Texas and having a rating from A.M. Best of A- or higher.

The contractor shall maintain at a minimum, the following insurances during the execution of the contract:

General Liability $ 1,000,000 per occurrence limit $ 2,000,000 aggregate limit Automobile Liability $ 1,000,000 combined single limit Workers Compensation Statutory Limits $ 1,000,000 employer’s liability limits

b) All insurance requirements, including workmen’s compensation and liability, as outlined in Texas state statutes, shall be met prior to any services rendered and shall remain in effect during the term of this contract.

c) All policies shall provide that coverage shall not be cancelled without thirty (30) days prior notice to the Certificate Holder.

d) Liberty County Purchasing, 400 Main Street, Suite 100, Liberty, Texas, 77575 shall be listed as a Certificate Holder.

e) Insurance Renewals and Notice of Cancellations may also be sent electronically to purchasing@co.liberty.tx.us.

f) Insurance certificates do not need to be submitted to Liberty County until the contract is awarded.

2. Bonding Any required bonds will be provided at the Offeror’s expense and should be included in your proposed price. For projects requiring bonds, If applicable, the bonds must be received by the Purchasing Department within ten (10) days of issuance of the Purchase Order for the project. Work may not commence until a notice to proceed is issued by the County.

1) Bid Bond No bid bond is required. Do not submit a Bid Bond with your offer.

2) Performance Bond If applicable, a Performance Bond shall be required. Pursuant to the provisions of Section 2253.021 of the Texas Government Code, if the amount of the contract awarded to the contractor exceeds $100,000.00, the contractor shall execute a performance bond in the amount of the contract. Said performance bond is solely for the protection of Liberty County and is conditioned on the faithful performance of the work in accordance with the plans and contract documents.

3) Payment Bond If applicable, a Payment Bond shall be required. Pursuant to the provisions of Section 2253.021, Texas Government Code, if the amount of the contract awarded to the contractor exceeds $25,000.00, the contractor shall execute a payment bond in the amount of the contract. Said bond is solely for the protection and use of payment bond beneficiaries who have a direct contractual relationship with the prime contractor or a subcontractor to supply public work labor or material.

Liberty County RFP #26-07/Asphalt Overlay, Page 6 of 11 mailto:purchasing@co.liberty.tx.us

INSTRUCTIONS TO OFFERORS

Prohibited Communication On issuance of this solicitation, except for the written and/or telephone inquiries described in the Sole Point of Contact listed below, the County, its representative(s), or partners will not answer any questions or otherwise discuss the contents of this solicitation with any potential respondent or their representative(s). This restriction does not preclude discussions between affected parties for the purposes of conducting business unrelated to this solicitation. Failure to comply with these requirements may result in disqualification of respondent’s solicitation response.

Sole Point of Contact All requests, questions, or other communication about this solicitation shall be made in writing to the County, addressed to the person listed below (Sole Point of Contact). Additionally, a phone number is provided for purposes such as instructing a potential respondent through matters referenced in this solicitation.

Communication via telephone is not binding.

Name Stephanie Keeton Title Assistant Purchasing Agent, Liberty County Phone (936)253-8045 Email Stephanie.Keeton@co.liberty.tx.us

Questions The County will allow written questions and requests for clarification of this solicitation until June 26, 2026. Questions or other written requests for clarification must be received by the Point of Contact by the deadline set forth in the solicitation. However, the County, at its sole discretion, may respond to questions or other written requests received after the deadline. Please provide company name, address, phone number; fax number, e-mail address, and name of contact person when submitting questions.

Irregularities Any irregularities or lack of clarity in this solicitation should be brought to the attention of the Point of Contact listed in this solicitation as soon as possible so corrective addenda may be furnished to prospective Respondents.

Clarifications Respondents must notify the Point of Contact of any ambiguity, conflict, discrepancy, exclusionary specifications, omission, or other error in the solicitation in the manner and by the deadline for submitting questions. If a respondent fails to properly and timely notify the Point of Contact of such issues, the respondent submits its solicitation at its own risk, and if awarded a Contract: (1) shall have waived any claim of error or ambiguity in the solicitation and any resulting Contract, (2) shall not contest the interpretation by any County of such provision(s), and (3) shall not be entitled to additional compensation, relief, or time by reason of ambiguity, error, or later correction.

Responses to questions or other written requests for clarification may be posted on the County website. The County reserves the right to amend answers prior to the deadline of solicitation Responses. Amended answers may be posted on the County website. It is respondent's responsibility to check the County website or contact the Point of Contact for updated responses. The County also reserves the right to decline to answer any question or questions or to provide a single consolidated response of all questions they choose to answer in any manner at the County’s sole discretion.

Changes, Amendment or Modification to Solicitation The County reserves the right to change, amend or modify any provision of this solicitation, or to withdraw this solicitation, at any time prior to award, if it is in the best interest of the County and make public any changes, amendment, or modification. It is the responsibility of the respondent to periodically check the County website to ensure full compliance with the requirements of this solicitation.

Liberty County RFP #26-07/Asphalt Overlay, Page 7 of 11 mailto:Stephanie.Keeton@co.liberty.tx.us

Solicitation Response Submission and Delivery Offerors shall submit six sets (1 original and 5 copies) and one (1) electronic copy of the proposal. The original shall be clearly marked “ORIGINAL” and contain all original signatures.

Proposals must be sealed and clearly marked with the name of offeror, RFP #26-07 and received the below address and be time-stamped or otherwise acknowledged by the County by July 9, 2026, no later than 10:00 a.m.

Liberty County Purchasing 400 Main Street, Suite 100

Liberty, Texas 77575 Respondents must deliver solicitation responses by U.S. Postal Service, Overnight/Express Mail or Hand Delivery. Solicitation responses submitted by any other method will NOT be considered.

The County will not be held responsible for any solicitation response that is mishandled prior to receipt by the County. The County will not be responsible for any technical issues that result in late delivery, inappropriately identified documents, or other submission error that may lead to disqualification (including substantive or administrative) or nonreceipt of the respondent’s response.

NOTE: The County Observes the below holidays over the next months, County Offices will be closed.

June 19th, 2026 -Juneteenth July 3rd, 2026 -Independence Day

Alterations, Modifications, and Withdrawals Prior to the Solicitation submission deadline, a respondent may: (1) withdraw its solicitation response by submitting a written request to the Point of Contact identified above; or (2) modify its solicitation response by submitting a written amendment to the Point of Contact identified above. The County may request solicitation response Modifications at any time.

Conflicts Utilizing forms in Attachment C, respondent must certify that it does not have any personal or business interests that present a conflict of interest with respect to the RFP and any resulting contract. Additionally, if applicable, the respondent must disclose all potential conflicts of interest. The respondent must describe the measures it will take to ensure that there will be no actual conflict of interest and that its fairness, independence, and objectivity will be maintained. The County will determine to what extent, if any, a potential conflict of interest can be mitigated and managed during the term of the contract. Failure to identify actual and potential conflicts of interest may result in disqualification of a solicitation response or termination of a contract.

Please include any activities of affiliated or parent organizations and individuals who may be assigned to this Contract, if any.

The following information will be needed for proper 1295 form completion:

• Name of the Governmental Entity: Liberty County

• Contract ID: #26-07

• Description: Asphalt Overlay

Proposal Format and Requirements To achieve a uniform review process, and to obtain a maximum degree of comparability, it is required that proposals be organized in the following manner with tabs separating each section:

1) Vendor Profile

The Respondent should complete the Vendor Profile Page found in Attachment B - Vendor Form to be provided as the first page of their proposal.

Liberty County RFP #26-07/Asphalt Overlay, Page 8 of 11

2) Executive Summary Company Narrative and Information (submit as TAB 1) Briefly state why the Respondent believes its proposed goods and/or services best meet the County’s needs and RFP requirements, and the Respondent also should concisely describe any additional features, aspects, or advantages of its goods and/or services in any relevant area not covered elsewhere in its Proposal.

3) Omissions and/or Additions to the Scope of Work (submit as TAB 2) The respondent shall carefully examine the Scope of Work provided as Exhibit A. In this section of the proposal presented to the County, the respondent shall suggest removal and/or additions if any, to the scope of work provided by the County.

The respondent shall list, if applicable, changes proposed in the order it is written in Exhibit A, by copying the information provided by the county, and then explain directly beneath the item, what should be considered instead and a brief explanation of why the suggestion. Please highlight the proposed suggestion to be easily distinguished.

4) Pricing (submit as TAB 3) Respondent shall complete the Price Proposal Form attached as Exhibit B and shall provide pricing information relative to providing the services outlined herein.

a) Any categories not referenced shall be referenced on the other space provided.

b) The County may authorize the use of these hourly rates for non-emergency tasks related to special needs or events that may be required by the County from time to time during the contract period.

c) The Price Proposal will be based upon and include any and all costs or expenses to be incurred by the Proposer in completing all aspects of the Project, including all direct costs and expenses, and will also include all other costs and expenses including but not limited to such costs as the Proposer’s general, administrative and overhead costs; project management and supervisory costs; all fees including but not limited to disposal, charges and taxes; labor, direct and indirect payroll costs; insurance costs; cost of equipment, material, tools and transportation; and operating margin (profit).

d) Proposal prices shall be firm and shall not be amended after the date and time of the proposal opening.

e) This form must be utilized and complete, do not submit any pricing or explanation of profit on any other forms or additional pages.

Required Forms (submit as TAB 4) In the following order, provide the completed forms attached as Attachment C.

1. Addenda, if applicable

2. W-9 Form

3. Conflict of Interest Questionnaire shall be filed with Liberty County Clerk, if applicable.

5. Form 1295: Vendors shall access the Texas Ethics Commission website and complete

6. HB 89 Form

7. SB 252 Form

Contract (submit as TAB 5) Offerors shall complete and sign the contract, Attachment A, if no revisions are required to the Exhibit’s submitted by the contractor with this proposal, after clarifications and/or negotiations, the selected vendor’s signed contract will be presented to Commissioners’ Court for execution upon approval.

Litigation and Contract History (submit as TAB 6) Respondents must include in their solicitation response a complete disclosure of any alleged or significant contractual failures. In addition, respondents must disclose any civil or criminal litigation or investigation pending over the last five (5) years that involves respondent or in which respondent has been judged guilty or liable. Failure to comply with the terms of this provision may disqualify respondents. Solicitation

Liberty County RFP #26-07/Asphalt Overlay, Page 9 of 11 response may be rejected based upon respondent’s prior history with the State of Texas or with any other party that demonstrates, without limitation, unsatisfactory performance, adversarial or contentious demeanor, or significant failure(s) to meet contractual obligations.

EVALUATION

All Proposals received by the designated date and time will be evaluated based on the Respondent’s Proposal.

Other information may be taken into consideration when that information potentially provides an additional benefit to the County, and further helps the County in receiving the services listed in the RFP.

1. Initial Compliance Screening The County will perform an initial screening of all solicitation responses received. Unsigned solicitation responses, and solicitation responses that do not meet the minimum qualifications above and/or do not include all required forms and information may be subject to rejection without further evaluation.

Respondents’ Proposals must meet all mandatory (minimum) requirements in order to be scored. Scoring may also be based on total information gathered by the County at its discretion, including but not limited to respondent’s ability to perform “without delay or interference, character, responsibility, integrity, and experience or demonstrated capability; quality of prior work; compliance with laws; and noncompliance with requirements as to submission of relevant information.”

2. Evaluation Committee and Selection Process All Proposals will be evaluated by a County appointed Evaluation Committee that will utilize the weighted evaluation criteria listed below to rank offerors. The Evaluation Committee may be composed of County Staff that may have expertise, knowledge, or experience with the services and/or goods being procured hereunder. Respondents meeting all requirements and deemed most qualified may receive further evaluation via a virtual meeting with members of the Evaluation Committee. The County will select a Respondent determined best and most responsible Respondent meeting minimum specifications and qualifications.

Responses will be evaluated based upon the criteria outlined in this document and scored accordingly. The respondent whose submission is determined to be the most advantageous to Liberty County, taking into consideration the evaluation factors set forth, shall be selected. Liberty County may waive informalities and minor irregularities on responses received.

If no vendor adequately meets the requirements, specifications, pricing, or any other standards as defined herein, Liberty County reserves the right to reject any or all responses or parts thereof. This RFP does not commit Liberty County to award any contract or to pay any costs incurred in the preparation of responses.

Liberty County reserves the right to accept or reject, in whole or in part, all responses submitted and/or to cancel this RFP.

3. Evaluation Criteria Proposals will be evaluated utilizing the factors, as weighted below:

a) Experience and demonstrated understanding of the needs presented by the proposal 25%

b) Capacity of offeror based on past projects 35%

c) (Cost) Reasonability of fees as compared to other offerors 35%

d) Overall Completeness of Proposal Packet 5%

4. Additional Evaluation Criteria All solicitations will be evaluated based on Responsiveness and Price. Responsiveness means adhering to the Terms and Conditions and specifications of the supplies/services requested. If an offeror(s) who has the lowest price is deemed to be non-responsive, County will disqualify the offer and evaluate the response of the next lowest priced responsive offeror.

Liberty County RFP #26-07/Asphalt Overlay, Page 10 of 11

5. Competitive Range and Best and Final Offer The County may determine that certain solicitation responses are within the competitive range and may use this range to award multiple Contracts. If the County elects to limit award consideration to a competitive range, the competitive range will consist of the solicitation responses that receive the highest or most satisfactory ratings, based on the published evaluation criteria and procedures governing this procurement.

The County, in the interest of administrative efficiency, may place reasonable limits on the number of solicitation responses that will be included in the competitive range. The County reserves the right to negotiate with any and all service providers submitting timely RFPs.

6. Informalities The County reserves the right to waive minor informalities in a solicitation response if it is in the best interest of the County. A “minor informality” is an omission or error that, in the County’s determination if waived or modified when evaluating solicitation responses, would not give a respondent an unfair advantage over other respondents or result in a material change in the solicitation response or solicitation requirements.

7. Consideration of Award To be considered for award, respondents must adhere to the requirements as set forth by in Part 200 of the Uniform Administrative Requirements, Cost Principles, and Audit Requirement for Federal Awards contained within this solicitation and provide all other required information and documentation as set forth in this solicitation.

Respondents must provide satisfactory evidence of its ability to manage and coordinate the types of activities described in this solicitation and to produce the specified services on time.

The County, at its sole discretion, may conduct further negotiation to determine the final value of the Agreement to be awarded.

Liberty County RFP #26-07/Asphalt Overlay, Page 11 of 11

TERM CONTRACT

For

ASPHALT OVERLY

THIS AGREEMENT, entered into the day of , by and between Liberty County, Texas, hereinafter called the “County”, acting herein by Jay Knight, Liberty County Judge hereunto duly authorized, and hereinafter called “Vendor” and/or Vendor Name

“Contractor”, acting herein by .

Vendors Authorized Signer, Name & Title

WITNESSETH THAT:

Liberty County, Texas desires to engage to render certain services as set

Vendor Name out in the County’s Request for Proposal #26-07 Asphalt Overlay and the response submitted by the

Vendor. NOW THEREFORE, the parties do mutually agree as follows:

1. Scope of Services, as attached Exhibit A.

2. Compensation

The Vendor/Contractor shall be compensated with the per unit pricing submitted on their Bid Form, attached as Exhibit B.

a. Service Fees and Payments:

Payment to the Vendor/Contractor shall be based on satisfactory completion of identified services and/or deliverables and payment/invoicing terms of this Agreement. Payment Terms are Net 30 after receipt of product(s), material(s), service(s) or invoices(s), whichever is later.

b. Invoicing:

Upon completion of a deliverable (task, item, etc.) and acceptance by the County, Vendor/Contractor will submit an invoice setting forth amounts due to Vendor/Contractor. Each invoice will be accompanied by documentation that the County may reasonably request to support the invoice amount. The County will, within twenty-one (21) days from the date it receives an invoice and supporting documentation, approve or disapprove the amount reflected in the invoice. If the County approves the amount or any portion of the amount, the County will promptly pay to Vendor/Contractor the amount approved so long as Vendor/Contractor is not in default under this Agreement. If the County disapproves any invoice amount, the County will give Vendor/Contractor specific reasons for its disapproval in writing. Vendor/Contractor will submit invoices to the County as follows:_______________________________________________________________________

3. Federal and State of Texas Compliance The Vendor/Contractor agrees to comply with the requirements of Section 603 of the Act, regulations adopted by Treasury pursuant to Section 603(f) of the Act, and guidance issued by Treasury regarding the foregoing.

4. Contract Term The contract between the County and Vendor/Contractor shall commence on______________________, 2026, and be in full effect until_________________________, with the option to renew with negotiated pricing, if applicable, upon mutual agreement between the County and the Vendor/Contractor for three

(3) additional one (1) year periods. If applicable, contract renewals will be added as addenda to this agreement. Following the base term and any allowable extensions, The County may extend any resulting Contract for the purpose of completing a new procurement, and/or to transition to a new vendor if necessary to avoid interruption in Entity Services.

5. Addenda This Agreement may be amended by mutual agreement of the parties hereto by a written addenda to be attached and incorporated into this Agreement.

Attachment A - Contract Liberty County RFP #26-07/Asphalt Overlay, Page 1 of 8

6. Licenses, Permits, Taxes, Fees, Laws, and Regulations

a. Vendor/Contractor warrants that it will obtain, maintain in effect, and pay the cost for all licenses, permits, or certifications that may be necessary for Vendor/Contractor's performance of this Agreement.

b. Vendor/Contractor will be responsible for the payment of all taxes, excises, fees, payroll deductions, employee benefits (if any), fines, penalties or other payments required by federal, state, or local law or regulation in connection with Vendor/Contractor's performance of this Agreement.

c. Vendor/Contractor will comply with and will be responsible for requiring its officers and employees to comply with, all applicable federal, state, and local laws and regulations: and the rules and regulations of the County.

d. Vendor/Contractor shall pay or cause to be paid, without cost or expense to Liberty County, all Social Security, Unemployment and Federal Income Withholding Taxes of all employees; and all such employees shall be paid wages and benefits as required by Federal and/or State law. Contracts involving construction work or supply of materials in place shall abide by the provisions of Article 5159d Texas Revised Civil Statutes Annotated.

7. Ownership and Use of Work Material

a. All drawings, specifications, plans, computations, sketches, data, records, photographs, tapes, renderings, models, publications, statements, accounts, reports, studies, and other materials prepared by Vendor/Contractor or any Vendor/Contractor’s subcontractor in connection with the Services (collectively, "Work Material"), whether or not accepted or rejected by County, are the sole property of County and for its exclusive use and re-use at any time without further compensation and without any restrictions.

b. Vendor/Contractor grants and assigns to Liberty County all rights and claims of whatever nature and whether now or hereafter arising in and to the Work Material and will cooperate fully with Liberty County in any steps Liberty County may take to obtain or enforce patent, copyright, trademark or like protections with respect to the Work Material.

c. Vendor/Contractor will deliver all Work Material to Liberty County upon expiration or termination of this Agreement. Liberty County will have the right to use the Work Material for Ownership and Use of Work Material the completion of the Services or otherwise. Liberty County may, at all times, retain the originals of the Work Material. The Work Material will not be used by any person or organization other than Liberty County on other projects unless expressly authorized by Liberty County in writing.

d. The Work Material will not be used or published by Vendor/Contractor or any other party unless expressly authorized by Liberty…