RFP 26-07 Brush Pick Up.pdf

City of Adairsville – RFP 26-07

City of Adairsville

RFP 26-07

Brush Pickup Services

Project Location:

City Limits

Invitation to Bid The City of Adairsville is seeking residential brush pick up services for all residential properties inside City limits and at city-owned facilities.

Scope of Work:

The Contractor shall:

• Furnish all labor, supervision, equipment, vehicles, fuel, tools, and materials necessary to complete the work.

• Perform residential brush pickup within the City of Adairsville city limits.

• Perform all work between the hours of 7:00 a.m. and 6:00 p.m.

• Collect, transport, and properly dispose of all eligible yard debris.

• Leave each work area clean and free of debris after collection.

Eligible Yard Debris

The Contractor shall collect the following materials:

• Tree limbs

• Tree trunks (within size limitations)

• Tree branches or cuttings

• Shrubs

• Bushes

• Bagged leaves

Residents shall prepare brush for collection as follows:

• Brush shall be bundled into piles weighing 50 pounds or less.

• Individual tree limbs shall not exceed 4 feet in length or 6 inches in diameter.

• Residential pickup is limited to yard debris measuring less than 4 feet by 6 feet. Brush that exceeds this size are not required to be picked up by contractor. Contractor will take a photo of the non-compliant brush and send to Public Works.

• All leaves must be placed in bags.

The following materials shall not be collected by the Contractor:

• Household garbage or solid waste

• Trash

• Pine straw

• Grass clippings

• Tree stumps

• Bamboo

• Roots and root balls

• Debris generated by private contractors or landscaping companies

• Heavy equipment piles

This Bid does not include the collection of yard debris resulting from the work of private contractors or landscapers. Property owners shall coordinate removal directly with those contractors independent of this bid.

Special Pickups

Brush quantities exceeding the standard pickup limits shall be classified as a Special Pickup.

For Special Pickups, the Contractor needs to take a photograph and contact Nicole Scoggins at 470-439- 9963 or by email at nscoggins@adairsvillega.net.

Special Pickup charges shall be billed to the resident through the City of Adairsville Utility Bill in accordance with the City's established fee schedule.

Collection Schedule

• Brush pickup shall occur on Mondays – to be determined based upon the two proposals requested

• No brush collection shall occur on City-recognized holidays.

• When a scheduled pickup falls on a holiday, collection shall occur on the following business day unless otherwise announced by the City.

The Awarded Contractor will need to meet the following:

• Maintain all required business licenses

• Insurance Minimum Coverage:

Contracting Party shall include the following insurance coverage and limits of liability:

o General Liability:

§ $1,000,000- Bodily injury and property damage combined occurrence § $1,000,000 - Bodily injury and property damage combined aggregate § $1,000,000- Personal injury aggregate o Comprehensive Form including Premises/Operation,Products/Completed Operations, Contractual, Independent contractors, Broad Form property damage and pe rsonal injury.

o Workers Compensation and Employers Liability:

§ $100,000 - Limit each occurrence o Umbrella Coverage:

§ $1,000,000- Each occurrence § $5,000,000 - Aggregate o Added Additional Insured: City of Adairsville, Georgia with a 30-day written notice of cancellation.

• Comply with all applicable OSHA regulations and local, state, and federal laws.

• Operate equipment in a safe and professional manner.

• Promptly report any issues that may delay scheduled collections.

• Maintain courteous and professional conduct while working within residential neighborhoods.

SUBMITTAL REQUIREMENTS:

All proposed bidders will provide pricing for this service based on the following schedule:

1. Residential Brush Pick-Up Every Monday (Bid Sheet attached)

2. Residential Brush Pick-Up on the 1st and 3rd Monday of Each Month (Bid Sheet attached)

3. Include the Name and Contact Information of the Company

4. Three References with contact information

5. Proof of Insurance

ALL BIDS MUST BE RECEIVED AS FOLLOWS:

• Submitted in a sealed envelope by 10:00 A.M. on August 28, 2026.

• The envelop shall be to the attention of the finance director and mailed to:

City of Adairsville 116 Public Square Adairsville, GA 30103

• The envelope shall clearly state “residential brush pickup” on the front of the sealed envelope.

• The proposal must include both pricing options on the bid proposal sheet.

• The City will not accept bids received via email.

• The City has the right to reject bids that do not meet the criteria included in this bid document.

The bid opening will be at 10:00 A.M. August 28, 2026 at City Hall, 116 Public Square Adairsville, GA 30103.

Please contact Nicole Scoggins, Public Works Office Manager at 470-439-9963 or 770-773- 3451 ext. 115 with any questions about this proposal.

Bid Proposal Sheet

These are 2 different bids and the City will only choose one of the following options.

1. Pick-Up Every Monday (52 times per year) $ per month

2. Pick-Up the 1st and 3rd Monday of Each Month (24 times per year) $ per month

Signature: Date: