RFP 26_041 Roswell Road Safety Project Scopin.pdf

REQUEST FOR PROPOSALS #26-041

Roswell Road Safety Project Scoping Study (T2501)

NON-MANDATORY PRE-PROPOSAL MEETING:

March 11, 2026, 1:00 PM EST

VIA MICROSOFT TEAMS WEBINAR

https://events.gcc.teams.microsoft.com/event/0bd3d5a2-14de-4ddd-b040-491db02f9095@c6279049-e794-4541-8247- 8e8261a33321

Meeting ID: 236 584 747 151 71

Passcode: 2Pa758ER Dial in by phone:

+1 872-242-8893,,888201172# United States, Chicago Phone conference ID: 888 201 172#

Proposals are due:

April 7, 2026, no later than 2:00 p.m.

Firms offering responses to this RFP (“Offeror(s)”) shall submit sealed proposals (“Proposal(s)”) to be received by the City of Sandy Springs (“City”) no later than April 7, 2026, 2:00 p.m. EST. The City will only accept online submissions for this

RFP through the Bonfire Portal at https://sandysprings.bonfirehub.com/projects/223369/details. Any Proposal submitted in any other format (e-mail, paper, fax, mail, etc.) will not be accepted for any reason.

General Information:

1. All communications regarding this procurement must be with the assigned Procurement Officer, Andre Jefferies, ajefferies@sandyspringsga.gov.

2. All questions or requests for clarification must be sent via Bonfire under Message Opportunity Q&A:

https://sandysprings.bonfirehub.com/projects/223369/details . Questions are due no later than March 20, 2026, 5:00 p.m. EST. Questions received after this date and time may not be answered.

3. Questions and clarifications will be answered in the form of an addendum. Any addenda, schedule changes and other important information regarding this procurement will be posted on Bonfire at https://sandysprings.bonfirehub.com/projects/223369/details. It is the Offeror’s responsibility to check Bonfire for any addenda or other communications related to this procurement.

4. The form of contract the City intends to execute with the selected Offeror (the “Contract”) is included as

Attachment A for review. Offerors are urged to read this Contract carefully, including exhibits, prior to submitting a Proposal. In general, the City is unable to negotiate or revise contract provisions. If an Offeror believes certain contract provisions are out of date, not applicable or place an undue burden or cost on the Offeror or the City, the Offeror must https://events.gcc.teams.microsoft.com/event/0bd3d5a2-14de-4ddd-b040-491db02f9095@c6279049-e794-4541-8247-8e8261a33321 https://events.gcc.teams.microsoft.com/event/0bd3d5a2-14de-4ddd-b040-491db02f9095@c6279049-e794-4541-8247-8e8261a33321 tel:+18722428893,,888201172 mailto:ajefferies@sandyspringsga.gov https://sandysprings.bonfirehub.com/projects/view/17847 address these concerns in writing during the question-and-answer period. The Procurement Officer will review and determine the appropriate response. If the City determines a change is warranted, an addendum will be posted to this RFP. If an Offeror is unwilling to execute the Contract, whether modified by addendum or not, a Proposal should not be submitted.

5. The City reserves the right to reject all Proposals and to waive technicalities and informalities, and to make award in the best interest of the City.

6. An Offeror’s RFP Checklist is provided for your convenience below. This checklist is provided for assistance only and should not be submitted with the Proposal.

7. The City is not responsible for any technical difficulties. It is highly recommended that all Offerors submit their Proposals prior to the due date of this solicitation.

8. Offerors shall submit an executed Contract and all executed Exhibits to the Contract with the Proposal. Proposals that do not contain a fully executed Contract with all executed Exhibits may be deemed non-responsive.

9. All Offerors are hereby notified that any digital content, applications, websites, or technology services provided under this solicitation must comply with the accessibility standards established under the Americans with Disabilities Act (ADA) and Web Content Accessibility Guidelines (WCAG) 2.1 Level AA. Offerors must demonstrate their ability to deliver products and/or services that are accessible to individuals with disabilities, including compatibility with assistive technologies such as screen readers, keyboard navigation, and voice recognition tools.

DEFINITIONS

GDOT – Georgia Department of Transportation TIP – Transportation Improvement Program PDP – Plan Development Process (GDOT Plan Development Process Manual) HSIP – Highway Safety Improvement Program GEARS – Georgia Electronic Accident Reporting System ICE – Intersection Control Evaluation (GDOT process) B/C – Benefit–Cost (Ratio) LOS – Level of Service MUTCD – Manual on Uniform Traffic Control Devices GIS – Geographic Information System QA/QC – Quality Assurance / Quality Control Contractor – The prime contractor for scoping project

TABLE OF CONTENTS

PROPOSAL SIGNATURE AND CERTIFICATION

CORPORATE CERTIFICATE

OFFEROR’S RFP CHECKLIST

SECTION 1: BACKGROUND AND GENERAL INFORMATION

SECTION 2: SCOPE OF SERVICES

SECTION 3: STATEMENT OF QUALIFICATIONS PRESENTATION AND FORMAT

SECTION 4: SUBMITTALS

SECTION 5: CONTENTS OF PROPOSALS, CRITERIA EVALUATION AND SELECTION PROCESS

SECTION 6: PRE-SUBMITTAL INQUIRIES

SECTION 7: COMMUNICATIONS

SECTION 8: SCHEDULE OF EVENTS

SECTION 9: TERMS AND CONDITIONS

SECTION 10: CONTRACT INFORMATION

Attachment A: CONTRACT, which includes all Exhibits attached thereto including:

• Scope of Services and/or Contractor Proposal

• Fee Schedule

• Certification of Contractor - Georgia Security and Immigration Compliance Act

• Certification of Consultant - Drug-Free Workplace

• Affidavit Verifying Status for City Public Benefit Application

• Contractor Affidavit Under O.C.G.A. § 13-10-91(b)(1)

• Insurance Requirements

• Bonds

• Corporate Certificate

• Compliance with Electrical Safety Provisions

• List of Subcontractors

• Addendums

PROPOSAL SIGNATURE AND CERTIFICATION

I certify that this Proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Proposal (“Offeror”) for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this Proposal and certify that I am authorized to sign this Proposal for the undersigned Offeror. I further certify that the undersigned Offeror has not violated the provisions of O.C.G.A. § 45-10-20, et seq. and will not violate them in any respect.

Authorized Signature for Offeror: _________________________________________________

Date: __________________________________________________

Print/Type Name: __________________________________________________

Print/Type Offeror Name Here: __________________________________________________

Company Name: __________________________________________________

CORPORATE CERTIFICATE

I, ____________________________________, certify that: I am the _________________ of the entity named as Offeror in the foregoing Proposal; that ______________________________________________, who signed said Proposal on behalf of the Offeror, was then (title) __________________ of said entity; that said Proposal was duly signed for and in behalf of said entity by authority of its governing body, and is within the scope of its corporate powers; that said entity is duly authorized to do business in the State of Georgia.

This _____________ day of ___________________________, 2026.

(Signature)

(Seal)

Corporate Name: _____________________________________________________ d/b/a: _____________________________________________________

OFFEROR’S RFP CHECKLIST

9 Critical Things to Keep in Mind When Responding to an RFP for the City of Sandy Springs

1. _______ Read the entire document. Note critical items such as: supplies/services required; submittal dates;

number of copies required for submittal; contract requirements, if any (e.g. bonding and insurance requirements).

2. _______ Note the Procurement Officer's name, address, phone numbers and e-mail address. This is the only person you are allowed to communicate with regarding the RFP and is an excellent source of information.

3. _______ Attend the pre-Proposal meeting. These meetings provide an opportunity to ask questions, obtain a better understanding of the procurement, or to notify the City of any ambiguities, inconsistencies, or errors in the RFP. This meeting is voluntary, but all potential Offerors are strongly encouraged to attend.

4. _______ Take advantage of the “question and answer” period. Submit your questions to the Procurement

Officer by the due date listed in the RFP and view the answers given in any formal “addenda” issued for the RFP. All addenda issued for an RFP will be distributed by e-mail to Offerors.

5. _______ Follow the format required in the RFP when preparing a Proposal. Provide point-by-point responses to all sections in a clear and concise manner.

6. _______ Provide complete answers/descriptions. Read and answer all questions and requirements. Don’t assume the City or Evaluation Committee will know what your capabilities are or what items/services you can provide, even if you have previously contracted with the City. Proposals are evaluated based on the information and materials provided in response to the RFP.

7. _______ Use the forms provided, e.g. cover page, reference questionnaire, etc.

8. _______ Review the RFP document again to make sure that you have addressed all requirements.

9. _______ Submit the Proposal on time. Note all the dates and times listed in this RFP, and be sure to submit all required items on time. Late Proposals will not be accepted.

This checklist is provided for assistance only and should not be submitted with your Proposal.

SECTION 1: BACKGROUND AND GENERAL INFORMATION

Background

The 2023 Roswell Road Access Management Plan identifies Roswell Road as a high-priority corridor for safety improvements due to its crash history and risk factors. Recommended strategies include:

• Raised medians and reduced driveway density

• Wider sidewalks/sidepaths with buffers from travel lanes

• Intersection-level pedestrian enhancements

• Mid-block pedestrian crossings

In 2025, the City completed the Sandy Springs Safety Action Plan, which set the long-term goal of eliminating traffic-related deaths and serious injuries. Within this plan, Roswell Road between Cliftwood Drive and Hammond Drive ranks as the second-highest corridor on the City’s High Injury Network, based on average annual crash cost. The intersection of Roswell Road and Cliftwood Drive also ranks as the second-highest high-injury intersection. These findings highlight the urgent need for targeted safety improvements, and the Roswell Road Safety Project has therefore been prioritized for completion within the next five to fifteen years to help reduce citywide crash trends.

Building on these recommendations, the Roswell Road Safety Project will identify specific access management treatments at key locations, evaluate their safety and operational benefits, and prepare a comprehensive corridor-wide implementation plan.

PROJECT GOAL: The goal of this project is to develop feasible, fundable project concepts that:

• Improve safety, mobility, and access for all roadway users

• Incorporate access management strategies at key locations

• Integrate with ongoing and planned projects along Hammond Drive, Roswell Road, and I-285

• Provide the documentation necessary to advance to Scoping and Preliminary Engineering phases in future TIP project solicitations

RELATED AND ONGOING PROJECTS: The Consultant must account for and coordinate with the following City and GDOT projects currently in planning and/or design:

• T0058-1 Boylston Drive and Hammond Drive Intersection Improvements – Project realigns intersection of Boylston Drive and Hammond drive and provide streetscape improvements along Boylston Drive.

• S2193 Hammond Drive from Boylston Drive to Glenridge Drive – Project adds travel lanes, bridge, roundabouts, and sidepath.

• PO0019792 I-285 @ SR9 Innovative Interchange Study - This study will focus on the interchange of Interstate 285 at Roswell Road.

• Jamestown Development at 5920/5930 Roswell Road.

The Consultant shall review the Hammond Drive Corridor Overall Concept Plan and Traffic Engineering Report. This review should include an understanding that Hammond Drive, from Roswell Road to Boylston, will incorporate medians and that a final signal configuration is planned at Hammond Drive and Roswell Road. The Consultant must take these elements into consideration when developing the concept for the Roswell Road Safety Project.

REFERENCE DOCUMENTS:

In addition to the above projects, the Concept Plan should be guided by the following City of Sandy Springs documents as well as GDOT design guidelines and PDP manual:

• Roswell Road Access Management Plan

• Sandy Springs Safety Action Plan

• Roswell Road Small Area Plan

• TS193 Traffic Engineering Report for Hammond Drive Corridor Design Project

• Sandy Springs GIS

• Sandy Springs Development Code

• Sandy Springs Technical Manual

• The Next Ten Comprehensive Plan

• Transportation Master Plan

• City Springs Master Plan Update

The Sandy Springs documents are available online at: www.sandyspringsga.gov

General Information

The RFP and Proposals will enable the City to gather additional information and identify qualified companies to perform the Services described in the Scope of Services (Section 2). The City will conduct a comprehensive, fair and impartial evaluation of all Responses received. An evaluation committee (“Evaluation Committee”) will be established by the City to evaluate Responses. The City reserves the right, among others, to determine that no qualified Responses have been received and reject all Responses.

SECTION 2: SCOPE OF SERVICES

This Project design shall include:

The scope of services for this project includes the following tasks:

Task 1: Project Management Task 2: Traffic and Roadway Safety Analysis Task 3: Concept Plan and Scoping Study Report

The City of Sandy Springs Public Works Department requests a scope and fee estimate for professional consulting services to complete the Roswell Road Safety Project (T2501) Scoping Study. The study will develop a Concept Plan, Scoping Study Report, and planning-level cost estimate addressing corridor safety, mobility, and access for all roadway users. Work shall be performed and invoiced on an hourly, not-to-exceed basis. The project will be overseen by the City’s Public Works Department, Capital Improvement Program Unit.

The scope of services for this project includes the following tasks:

Project Tasks

Task 1 – Project Management

• Coordinate project with City Staff and Stakeholders

• Prepare agendas, meeting minutes, and monthly progress reports

• Maintain project schedule and budget

• Attend a minimum of two meetings per month with the city, plus milestone meetings as requested

Deliverables:

• Project Schedule (MS Project)

• Budget,

• Meeting Agendas and Minutes

• Monthly Progress Reports

Task 2 – Traffic and Roadway Safety Analysis http://www.sandyspringsga.gov/

A. Design Traffic Projections

• Collect traffic volumes, turning movement counts, vehicle classification counts, pedestrian counts, and speed data

• Coordinate with GDOT for methodology approval; arrange an early coordination meeting between the City and the State Traffic Engineer to get their input on the best approach to achieving the goals of this study.

• Prepare AM/PM peak and daily traffic forecasts for 2027 (base year) and 2045 (design year) for each concept

• Utilize City’s Travel Demand Model or approved forecast method

Deliverables:

• Traffic counts

• Design Traffic Projections

• Technical Memorandum on methodology

• Meeting minutes with City and GDOT

B. Roadway Safety Analysis

The Consultant shall perform a Roadway Safety Analysis to develop countermeasures to reduce the rate of fatal and injury crashes. The Roadway Safety Analysis for this project will address the following locations of concern:

▪ Cliftwood Drive at Roswell Road

▪ 5898 - 6000 Roswell Road

▪ Hammond Drive at Roswell Road

The Consultant shall analyze available crash data, roadway and traffic characteristics, operational conditions, and user behavior to identify safety issues and potential improvements. Particular attention shall be given to pedestrians, transit users, bicyclists, and other vulnerable road users in accordance with GDOT Complete Streets and safety policies.

The Consultant shall incorporate transit user exposure analysis, including the use of a bus ridership user prediction model, to estimate existing and projected bus boarding and alighting activity within the study limits. This analysis shall be used to:

• Identify areas with elevated pedestrian and transit-related exposure to vehicular traffic

• Assess safety risks associated with bus stop locations, pedestrian access paths, and roadway crossing conditions

• Evaluate potential pedestrian–vehicle and bus–vehicle conflict locations

• Support the development and prioritization of multimodal safety countermeasures

Results of the bus ridership prediction analysis shall be integrated with crash history, field observations, and roadway characteristics to inform safety findings and recommendations.

1. Crash Data Collection & Analysis o Compile five (5) years of crash data from GEARS o Prepare collision diagrams (crash type, date/time, injuries/fatalities, lighting, weather, surface condition) o Identify crash patterns and contributing factors using graphical/statistical methods o Review supporting data: traffic counts, land use, roadway plans, access points, drainage

2. Field Review o Conduct site visits o Observe traffic patterns and vulnerable users

3. Countermeasure Selection o Identify, evaluate, and recommend countermeasures (signalization, access management, pedestrian enhancements) o Conduct Benefit/Cost (B/C) analysis; alternatives with B/C <2.0 may be eliminated

1. B/C analysis for intersections related improvements

2. B/C analysis for pedestrians

3. B/C analysis for near miss for vulnerable users o Utilize GDOT ICE process to evaluate intersection control alternatives o Document all decisions and rationale

4. Safety Project Development o Prioritize safety improvements based on B/C ratios and safety performance o Identify projects eligible for HSIP or other safety funding programs o Prepare summary table with estimated costs, construction year, funding sources, and recommended limits

Deliverables:

• Location maps, crash data tables, collision diagrams, ICE matrices

• Crash pattern summaries, contributing factors, proposed countermeasures, and B/C ratios

• Crash Modification Factors and recommended project component summary

C. Traffic Engineering Report

The Consultant shall prepare a Traffic Engineering Report, which includes the following:

• Perform operational analyses using Synchro or approved tools

• Evaluate intersection LOS, intersection delay, and lane-group delay for base and design years

• Perform signal warrant analysis per MUTCD criteria to determine the need for new signal

• Develop and calibrate Synchro models for all schematic concept plans

• Recommend optimized signal timings and lane configurations

Deliverable:

• Traffic Engineering Report including Synchro models, analysis, and supporting documentation for all schematic concept plans.

D. Access Management Plan

Based on best practices and applicable standards, the Consultant shall recommend an access management strategy addressing:

• Recommend driveway and median spacing strategies consistent with best practices

• Propose median “eyebrows” or U-turn accommodations where appropriate

• Consolidate or relocate driveways as feasible to reduce conflicts

• Determine the impact of revised or removed driveways

• Ensure recommendations are compatible with safety countermeasures and traffic operations

• Evaluate the feasibility and impact of street grid identified in the City Springs Master Plan within the project limits.

Deliverable:

• Access Management Plan and Technical Memorandum summarizing findings and recommendations.

Task 3 – Concept Plan and Scoping Study Report

• The Consultant shall develop a planning level Concept Plan, Concept Report and Cost Estimate.

a. The Concept Plan shall be developed on high resolution aerial photography at an engineering scale of

1”=50’ or larger. The consultant should anticipate a multiple revision based on stakeholder review and input, with each iteration intended to refine the Concept Plan and ensure alignment with City goals. A planning-level cost estimate shall also be prepared. The Scoping Study Report shall follow the current GDOT PDP template and include relevant data such as traffic volumes by turning movement and crash data. The City will provide GIS base data in electronic format. The Concept Report shall define the project’s needs and purpose, proposed improvements, and key features.

Deliverables: Need and Purpose Statement

• Concept Plan

• Concept Report

• Cost Estimate

• Roadway Safety Analysis

• Traffic Engineering Report

• Access Management Plan

• Design Traffic Projections

SECTION 3: STATEMENT OF QUALIFICATIONS PRESENTATION AND FORMAT

In order for the City of Sandy Springs to adequately compare and evaluate Statement of Qualifications, all Statement of

Qualifications must be submitted in accordance with format detailed in the following pages.

Cover Letter: (One page maximum one-sided.) The letter should designate the proposing firm, the business address of where the relationship will be signed by authorized company officers. The letter should address the firm’s willingness and commitment to provide the proposed services and why the Awarded Vendors believes it should be selected. No pricing information should be included in this section.

Table of Contents: (One-page maximum) Table of Contents should follow the RFP format.

Company Overview: (Two-page maximum) General overview of company, how long the company has been in business, customer service philosophy, and identification of the primary office which will be supporting the City of Sandy Springs.

Capital Project Design Approach: (Five-page maximum) Description of the Consultant’s understanding of the potential project elements as outlined in the Request for Qualifications. Along with the consultant’s understanding of the requirements, include any special or unique qualifications for these project types and any tools, techniques, or methodologies offered by the firm that may be particularly suitable to complete the Capital Projects on time, within scope and on budget. The proposal should specifically address the consultant’s capacity to perform the following: Survey Services, Utility Coordination, ROW Coordination, Lighting Design and Inspection, Retaining Wall Design, Environmental Coordination, Landscape Architecture, and Project Quality Control. Consultants should use the most innovative, cutting-edge and cost saving approach to the proposed project.

Project Management/Team: (Three-page maximum) Provide information on personnel to be assigned to this project for the prime Consultant as well as the key personnel of the sub-consultants. Personnel should have experience in a variety of fields necessary to complete this proposed work. You may include resumes in an Appendix and will not count towards your page total.

Similar Project Experience and References: (Three-page maximum) Provide three (3) project references that demonstrate that the firm(s) and personnel have experience and expertise with the subject matter and have demonstrated performance of work that is similar in type and scope. The Consultant shall submit a minimum of three projects with similar scope completed in the last five years. Include project description, location, cost, construction status, and client contact information. The projects should reflect the firm(s) experience delivering the design process from concept development to final completed construction plans. You may also include a web links that provides more details about the project references.

Conflict of Interest Policy: Provide a copy of the proponent’s conflict of interest policy.

Qualifications: The Prime Consultant MUST be prequalified by GDOT in the area classes listed below:

Number Area Class

1.10 Traffic Analysis

1.13 Non-motorized Transportation Planning

3.06 Traffic Operation Studies

3.02 Two-Lane or Multi-lane urban Roadway Design

3.13 Facilities for Bicycles and Pedestrians

SECTION 4: SUBMITTALS

Proposals shall be submitted through Bonfire at:

https://sandysprings.bonfirehub.com/projects/223369/details no later than 2:00 PM on April 7, 2026.

A Proposal received after this date and time or at any other location will not be accepted or considered. The City is not responsible for delays caused for any reason. It is Owner’s sole responsibility to submit its Proposal before the required deadline. Hard copy, electronic and facsimile submittals will not be accepted.

SECTION 5: CONTENTS OF PROPOSALS, EVALUATION CRITERIA/SCORING AND SELECTION PROCESS

The RFP and Proposals will enable the City to gather additional information and identify qualified companies to perform the Scope of Services described in Section X. The City will conduct a comprehensive, fair and impartial evaluation of all Proposals received. An evaluation committee (“Evaluation Committee”) will be established by the City to evaluate Proposals. The City reserves the right, among others, to determine that no qualified Proposals have been received and reject all Proposals. Please limit responses to thirty-seven pages.

Contents of Proposals

A Proposal shall contain two (2) components: (1) Technical Proposal; and (2) Fee Proposal. The Technical Proposal and Fee Proposal shall contain the information described below. It is not necessary or desirable to prepare an elaborate or extensive Proposal for this Project; detailed brochures, documentation, artwork, or other superfluous embellishments are unnecessary and are, in fact, discouraged.

Proposals will be scored and ranked based upon how well the Offeror demonstrates its knowledge and understanding of the evaluation criteria described herein. The City reserves the right to shortlist and conduct interviews should the need arise to complete the selection process.

The Technical proposal evaluation criteria consist of the following

A. Company overview (one (1) page)

B. Name of proposed Project Manager (four (4) pages maximum)

Provide information pertaining to the Project Manager, including, but not limited to:

1. Education

2. Registration

3. Relevant engineering experience

4. Relevant project management experience of similar complexity, size, scope, and function as this Project (five

(5) projects maximum)

The City shall be offered the opportunity to approve any future change to these personnel.

C. Key Team Leaders

Related Key Team Leaders (all required to be a Professional Engineer):

1. Project Manager

2. Engineering Lead

3. Traffic Engineering Lead

Provide experience of Key Team Leaders, to include, but not limited to (seven (7) pages maximum):

1. Education

2. Registration

3. Relevant experience in the applicable resource area (three (3) projects max.)

The City shall be offered the opportunity to approve any future change to these personnel.

Resumes for Project Manager and Key Team Leaders may be included in an Appendix

D. Prime Consultant Experience

Provide information on the prime consultant’s experience and ability to deliver effective services for projects of similar complexity, size, scope, and function as the Project described in this RFP Describe no more than five (5) projects, in order of most relevant to least relevant. Information should include (two (2) pages per project):

Client name, project location, and dates during which services were performed.

1. Description of overall project and services performed by your firm.

2. Duration of project services provided by your firm, and overall budget.

3. Client(s) current contact information including names, email addresses, and telephone numbers.

4. Involvement of Key Team Leaders on the projects.

5. Description of QA/QC (quality control) program for projects to ensure accuracy and completeness of submittals.

E. Resources

Provide information regarding the overall resources dedicated to delivering the specific project, including (five (5) pages maximum):

1. Identify and discuss the primary office that will be responsible for handling the specific project and the number and types of staff within the office, as well as how this office could benefit the project and promote efficiency.

2. Narrative on Additional Resource Areas and Ability – Respondents are allowed one (1) page to provide information regarding additional resource areas identified as important to the Project, to discuss how the key areas will integrate and work together on the Project and discuss any information that is pertinent to these areas. Respondents may discuss the advantages of the team, and the abilities of the team’s members will enable the project to meet the proposed schedule.

F. Technical Approach (ten (10) pages maximum)

1. General Understanding of Developing Scope Study with feasible and fundable project concept:

a. Collect and analyze traffic, pedestrian, and speed data

b. Coordinate forecasting methodology with GDOT and City staff

c. Develop base (2027) and design year (2045) traffic projections

d. Conduct crash-based roadway safety analysis at identified locations

e. Evaluate multimodal and transit user exposure, including bus activity

f. Perform field reviews to document operational and safety conditions

g. Identify and prioritize safety countermeasures using GDOT ICE and B/C analysis

h. Prepare traffic operational analyses using Synchro or approved tools

i. Develop access management strategies to reduce conflicts

j. Prepare concept plans, cost estimates, and GDOT PDP-compliant Scoping Study

2. Project Schedule with amount of time for each task.

Evaluation Criteria/Scoring

Offeror’s submissions will be scored and ranked based upon demonstrated knowledge and understanding of the evaluation criteria provided below. The City will use a proposal evaluation panel to review and rank the responsiveness and reasonableness of each proposal.

The Technical Proposal evaluation criteria will consist of the following: Project Manager and Key Team Leaders Proposed to Manage this Project, Prime Consultant Experience, Resources, and Technical Approach/Schedule. The score of the Proposal totals a possible maximum of ninety (90) points. Fee Proposals will be evaluated for technically qualified proposers after the technical evaluation is completed.

Description Points

Project Manager and Key Team Leaders Proposed to Manage this Project

Offeror’s understanding of the following:

• The credentials and experience of the person(s) assigned to our relationship and management team.

• Provide professional qualifications and description of experience for principal Project staff.

• The Project Manager’s resume must be included. (At this stage, firms are being asked for information on lead staff only by may list qualifications and experience on more than one lead individual who is being proposed for services to the City.

20% 20 points possible

Prime Consultant Experience Offeror(s) provide information on the firm’s experience with clients of a similar type, size, function and complexity. Describe no more than five (5) projects, in order of most relevant to least relevant, which demonstrate the firm’s capabilities to perform services for the City. For each account, the following information should be provided:

A. Client name, locations and dates during which services were performed.

B. Clear description of overall project and services performed by your firm.

20% 20 points possible

C. Description of QA/QC program for projects for projects referenced

Resources

Identify and discuss the primary office that will be responsible for handling the specific project and the number and types of staff within the office, as well as how this office could benefit the Project and promote efficiency. Narrative on Additional Resource Areas and Ability – Respondents are allowed one page to provide information regarding additional resource areas identified as important to the Project, to discuss how the key areas will integrate and work together on the Project, and to discuss any information that is pertinent to these areas. Respondents may discuss the advantages of the team and the abilities of the team members which will enable the Project to meet the proposed schedule.

10% 10 points possible

Technical Approach/Schedule Consultants are required to describe the procedures and methods the firm will use to successfully deliver the Project. The response should demonstrate the firm’s overall understanding of all aspects of developing a scoping study that results in a feasible and fundable project concept. This includes, but is not limited to, collecting and analyzing multimodal traffic and speed data; coordinating traffic forecasting methodology with GDOT and the City; developing base year and design year traffic projections; performing crash-based roadway safety analyses at priority locations; evaluating pedestrian, bicycle, and transit user exposure and conflicts; identifying and prioritizing safety countermeasures using GDOT ICE and benefit–cost analysis; conducting traffic operations analyses and optimization using Synchro or approved tools; and preparing concept plans, cost estimates, and a GDOT PDP-compliant Scoping Study. The Consultant shall also include a project schedule identifying task durations and demonstrating timely completion of the Scope of Work.

40% 40 points possible

Fee Proposal A Fee Proposal shall demonstrate competitive and innovative pricing sheet that incorporates all direct and indirect costs associated with the project. The Fee Proposal shall be provided in Bonfire.

10% 10 points possible

TOTAL 100

Attachment A

Fee Estimate

(FOR INFORMATION

PURPOSES ONLY – DO NOT

FILL OUT TABLE)

Items No.

Description

Cost/Price

1 Project Management

2 Traffic and Roadway Safety Analysis

Concept Plan and Scoping Study Report

4 Miscellaneous Services* $10,000.00

Grand Total

*FEE Proposals are to be submitted separately.

Grand Total Cost/Price: .

The Bid Schedule Fee Estimate shall include all estimated costs, expenses, and pricing (direct and indirect) along with a timeline/schedule in Gantt chart format showing the completion of the project through the bid process. Please use the above form to provide all cost/pricing.

*Miscellanous Services shall be approved by City staff prior to the work in order for payment to be processed.

Fee Proposals will be reviewed for reasonableness and realism against the City’s independent assessment following evaluation of Technical Proposals. Fee Proposals will be evaluated for technically qualified Offerors after the Technical Proposal evaluation is completed. The Fee Proposal is rated by giving the Proposal with the lowest cost the maximum number of points available (10 points).

While the fee proposed for performing the scope of services is an important consideration for Contract award, it is not the only factor upon which award will be made. The City reserves the right to award other than the low Fee Proposal.

Selection Process

1. Interviews

At the City’s discretion, selected Offerors may be interviewed as a part of Proposal evaluation based upon the criteria set out in the RFP, and other qualities demonstrated by the Offeror to differentiate itself from other submittals, such as unique qualities, methodologies, or approaches. Selected Offerors may be asked to provide additional information to the Evaluation Committee regarding demonstrated competence and qualifications, feasibility of implementing the Project as proposed, ability to meet schedules, costing methodology, or other factors as appropriate.

2. Additional Information

Any information requested by the Evaluation Committee subsequent to the Offeror’s initial Proposal evaluation will be used to further evaluate the selected Offerors to determine a rank-order. The Evaluation Committee will make a recommendation for award, but Mayor and City Council shall have final approval of any award resulting from this solicitation.

3. Financial Information

Information regarding the firm’s financial history and stability may be required. Upon request, the Offeror shall submit the most recent two (2) years of audited financial statements.

4. Negotiation and Best and Final Offer

a. If the City deems it is in its best interest to retain the services of one (1) or more Offerors, it reserves the right to negotiate a revised scope and/or fees. Negotiations will encompass all phases of work, including but not limited to, any other items the City deems appropriate.

b. If negotiations are successful, the City and the highest-ranking Offeror will enter into a contract to perform the services outlined in this RFP. If an acceptable agreement cannot be reached between the City and the highest-ranking Offeror, the City may choose to negotiate with other Offeror(s).

c. Qualified firms submitting Proposals may be required to submit financial statements for a minimum of two

(2) recording periods prior to contract award.

d. Separate meetings with more than one (1) Offeror may be conducted during the same timeframe; however, negotiation sessions with an Offeror will not be held in the presence of another Offeror.

e. Offerors submitting Proposals should be aware that the Evaluation Committee has sole discretion to determine what offer is in the best interest of the City. Consequently, Offerors are urged to submit the best possible terms in their original submittal.

f. The City reserves the right to request the best and final offer from top ranking Offerors. The best and final offer is an Offeror’s response to the City’s request for the last and most attractive offer to secure a contract for the Project.

SECTION 6: PRE-SUBMITTAL INQUIRIES

All questions or requests for clarification shall be sent via Bonfire under Message - Opportunity Q&A:

https://sandysprings.bonfirehub.com/projects/223369/details or directed to: ajefferies@sandyspringsga.gov.

Questions are due no later than March 20, 2026, 5:00 PM EST. Questions received after this date and time may not be answered.

Questions and clarifications will be answered in the form of an addendum. Any addenda, schedule changes and other important information regarding this procurement will be posted on Bonfire at:

https://sandysprings.bonfirehub.com/projects/223369/details

It is the Offeror’s responsibility to check Bonfire frequently for any addenda or other communications related to this procurement.

mailto:purchasing@sandyspringsga.gov

SECTION 7: COMMUNICATIONS

Questions or comments regarding this procurement shall be submitted in writing via e-mail to the Procurement Officer ONLY (see address below). The Offeror shall clearly reference the section and page numbers of the RFP which are applicable to the question(s) or comment(s) submitted.

Note: Oral questions will not be accepted due to the possibility of misunderstanding or misinterpretation. Offerors are encouraged to submit questions or comments by no later than March 20, 2026, 5:00 PM EST, to allow for analysis and dissemination of the City's responses in advance of the Proposal due date. Questions received after this date and time may not be answered.

The principal point of contact for this procurement is the Purchasing Agent, Andre Jefferies, for the City. Mr. Jefferies can be reached via e-mail at ajefferies@sandyspringsga.gov. Until a Consultant is selected and the selection is announced regarding the procurement, elected officials, Evaluation Committee members, employees of the City, and contracted personnel receiving information and documents regarding this procurement are not allowed to communicate regarding the procurement for any reason with any potential or interested contractors, vendors, City staff, or contracted personnel except through the City's Procurement Officer or designated successor.

For violation of this restriction, the City reserves the right to reject the Proposal of any potential or interested contractor or vendor who knowingly participates in such violation. Any City staff or elected officials who violate this restriction acknowledge such conduct may result in an ethics violation pursuant to the City's ethics ordinance and/or disqualification from further participation in, or briefing on, the procurement. All communications concerning this procurement must be directed to the Procurement Officer named in this procurement.

SECTION 8: SCHEDULE OF EVENTS*

Event Date

RFP Release Date 3/4/2026

Pre-Proposal Conference 3/11/2026

1 PM EST to 2 PM EST

Deadline for Receipt of Inquires/Questions

3/20/2026

Proposal Due Date 4/7/2026

Proposal Evaluations Completed TBD

Presentations/Interviews (Optional) TBD

Final Selection TBD

*This proposed schedule of events is informational and is subject to change at the discretion of the City.

SECTION 9: TERMS AND CONDITIONS

All Proposals and supporting materials as well as correspondence relating to this procurement become property of the City when received. Any proprietary information contained in the Proposal shall be so indicated; however, a general indication that the entire contents, or a major portion, of the Proposal is proprietary will not be honored. The following terms and conditions shall also apply:

1. All applicable federal and state laws and City ordinances, licenses and regulations of all agencies having jurisdiction shall apply to Offerors throughout the solicitation and the Project and are incorporated herein.

2. Gratuities, Rebates, or kickbacks.

a. Gratuities. It is prohibited for any person to offer, give, or agree to give any City Representative, or for any City Representative to solicit, demand, accept, or agree to accept from another person, a gratuity, rebate or offer of employment in connection with any decision, approval, disapproval, recommendation or preparation of any part of this RFP influencing the content of any specification or standard, rendering of advice, investigation, auditing or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to this RFP or a Contract or subcontract, or to any Solicitation or response therefore in any manner inconsistent with the State of Georgia’s Department of

Administrative Services Gratuity Policy located in the Georgia Procurement Manual Section I.4.

b. Kickbacks. It is prohibited for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a Contract to the prime Contractor or higher tier subcontractor, or any person associated therewith, as an inducement for the Award of this RFP.

c. Rebates. It is prohibited for any rebate to be offered for the sole purpose of inducement. Rebates normally or routinely offered to all customers for the purchase of Goods and Services are acceptable and are the property of the City.

d. Nothing in this section shall preclude a City Representative from attending seminars, courses, lectures, briefings, or similar functions at any Offeror's facility or at any other place if any such seminar, course, lecture, briefing, or similar function is for the purpose of furnishing the City Representative with knowledge and information relative to the Offeror's Goods or Services and is one the City Manager determines would be beneficial to the City. In connection with any such seminar, course, lecture, briefing, or similar function, nothing shall preclude the City Representative from receiving meals from an Offeror. Nothing in this section shall preclude the City Representative from receiving educational materials and business related items of not more than nominal value from an Offeror. Nothing contained in this section shall permit the City Representative to accept free travel from the Offeror outside the State of Georgia or free lodging in or outside the State of Georgia.

3. Professionals requiring special licenses shall be licensed in the State of Georgia, and shall be responsible for those portions of the work as may be required by law.

4. No Proposal shall be accepted from, and no contract shall be awarded to, any person, firm, or corporation that (i) is in arrears to the City with respect to any debt, (ii) is in default with respect to any obligation to the City, or (iii) is deemed irresponsible or unreliable by the City.

5. The City shall be able to request of an Offeror satisfactory evidence that it has the necessary financial resources to accomplish the requirements of the contract.

6. From the date this RFP is issued until a Consultant is selected, Offerors are not allowed to communicate with any staff or elected officials of the City regarding this procurement, except at the direction of Andre Jefferies, Purchasing Agent for this procurement. Any unauthorized contact may disqualify the Offeror from further consideration. Contact information for the single point of contact is as follows:

Andre Jefferies, Procurement Agent

City of Sandy Springs 1 Galambos Way

Sandy Springs, Georgia 30328 E-mail: ajefferies@sandyspringsga.gov

7. While the City has every intention to make an award as a result of this procurement, issuance of the RFP in no way constitutes a commitment by the City to award and execute a contract. Upon a determination such actions would be in its best interest, the City, in its sole discretion, reserves the right to:

a. Cancel or terminate this RFP at any time. A notice of cancellation will be issued if the RFP is cancelled.

b. Preparation of a Proposal is the Offeror’s sole financial responsibility.

c. The City will not reimburse any Offeror for preparation of its Proposal. Proposals may be returned upon request, if unopened.

d. Reject any or all Proposals received, make a contract award based directly on the Proposals received in the best interest of the City, in its sole discretion, or enter into further discussions with one (1) or more Offerors.

e. Waive and/or amend any undesirable, inconsequential, or inconsistent provisions/specifications of this RFP which would not have significant impact on any Proposal.

f. Make partial award or no award if it is in the best interest of the City to do so.

g. Terminate any contract if the City determines adequate funds are not available or if it is in the City’s best interest to do so.

h. The City reserves the right to award multiple contracts for the Project Scope described in this procurement. If the contract awarded pursuant to this procurement is terminated for any reason, the City reserves the right to request from an eligible Respondent a Fee Proposal and an executed contract for consideration of award. The City also reserves the right to request such other documents at that time as deemed necessary to consider whether or not to make a contract award, or it may determine to pursue other methods available to it to procure required services.

SECTION 10: CONTRACT INFORMATION

The form of agreement (“Contract”) the City intends to execute with the selected Offeror is included in this RFP as Attachment A. Offerors are urged to read this Contract carefully prior to submitting a Proposal.

In general, the City is unable to negotiate or revise contract provisions. If an Offeror believes certain contract provisions are out of date, not applicable or place an undue burden or cost on the Offeror or the City, the Offeror shall address these concerns in writing during the pre-submittal inquiries period. The Procurement Officer will review and determine the appropriate response. If the City determines a change is warranted, an addendum will be posted to this RFP. If an Offeror is unwilling to execute the Contract, whether modified by addendum or not, a Proposal should not be submitted.

The City may deem any Proposal containing contract changes or exceptions non-responsive and reject the Response.

This RFP document, together with its addenda, amendments, attachments, modifications, Offeror’s Proposal, including any amendments, a “best and final offer,” and any clarification question responses, when executed, becomes part of the contract between the parties. The City does not intend to accept alternate terms and conditions to the Contract. All questions are due in writing no later than the date stated on the first page of this RFP. Questions received after this date and time may not be answered.

Prior to award, the apparent selected Offeror may be required to enter into discussions with the City to resolve any contractual differences before an award is made. These discussions shall be finalized, and all exceptions resolved within one (1) week of notification; if not, the Proposal may be rejected and discussions initiated with the second highest scoring

Offeror.

The selected Offeror shall not begin performance of services requested by this RFP prior to the execution of a formal agreement (based on the Contract) by the City and selected Contractor. Any Contractor beginning performance prior to the execution of a formal agreement shall be deemed to be proceeding at the Contractor’s risk and shall not be entitled to any compensation for such performance. In addition, the City reserves the right to withdraw or cancel an award.

The City may, by written notice to the selected Offeror, terminate any resulting agreement without cause. The City must give notice of termination to the selected Offeror at least thirty (30) days prior to the effective date of termination.

SERVICE AGREEMENT

This Agreement (hereinafter “Agreement”) is made of the execution date by the City (the “Effective Date”), by and between ______________________________________ a legal entity authorized to do business in the State of Georgia (hereinafter “Contractor”) and having a Georgia registered agent’s address at_________________ and principal office address of ______________________Attn: (Registered Agent, City State)_______________ and the City of Sandy Springs, Georgia, a Georgia Municipal…