RFP 26_041 Addendum 1.pdf

Addendum Number 1

RFP #26-041 Roswell Road Safety Scoping Study

COMPLETE THIS ADDENDUM, SIGN and SUBMIT with the RFP

RESPONSE DUE DATE: April 7, 2026, 2:00 p.m.

To All Prospective Offerors: In reference to the RFP listed above, the following answers to questions, additions, deletions, and changes are hereby incorporated into the RFP:

1. Question Please provide clarity on your preferred Proposal format.

There are discrepancies and contradictions regarding page counts and content between Section 3: Statement of Qualifications Presentation and Format, and Section 5:

Contents of Proposals, Evaluation Criteria/Scoring and Selection Procedures. For example, Section 3 states the Approach is a maximum of 5 pages, while Section 5 states the Approach is a maximum of 10 pages.

Response Section 3: Statement of Qualifications Presentation and Format has been revised to align with Section 5: Contents of Proposals, Evaluation Criteria/Scoring and Selection Process.

2. Question Please confirm whether we should follow Section 3 or 5 when preparing our response.

Response Offerors shall follow the requirements and page limitations outlined in Section 5 when preparing proposals.

3. Question Please confirm that we can use 11x17 format for org chart and/or illustrations and that it will be counted as one (1) page.

Response Yes, this will be counted as one (1) page, as long as the file is uploaded in PDF format and adheres to file size limitations.

4. Question Please clarify if the Exhibit J-Compliance with Electrical Safety Provisions form is not applicable.

Response Exhibit J is not applicable to this solicitation.

5. Question Please confirm if the Vendor Responsibility Questionnaire-VRQ should be completed and submitted within the technical proposal. Will we need to submit it under Appendix or a separate PDF document?

Response Yes, the Vendor Responsibility Questionnaire should be completed and submitted with proposals. The VQR can be submitted after exhibits.

6. Question Item no. 8 of General Information (Page 2) states “8. Offerors shall submit an executed Contract and all executed Exhibits to the Contract with the Proposal. Proposals that do not contain a fully executed Contract with all executed Exhibits may be deemed non-responsive.” Could you please confirm if this is accurate? Are we required to submit signed contract pages along with our proposal?

Response All exhibits are required for submission. It is strongly encouraged that the signature page of the contract be signed and submitted with your proposal.

7. Question Please clarify if the Exhibit H – Bonds, Performance and Payment Bond forms are not applicable.

Response Performance and Payment Bonds are not applicable to this solicitation.

Revision to the RFP:

Section 3 is hereby deleted in its entirety and replaced with the following:

SECTION 3: STATEMENT OF QUALIFICATIONS PRESENTATION AND FORMAT

In order for the City of Sandy Springs to adequately compare and evaluate Statements of Qualifications, all submissions must be organized in accordance with the format outlined below and the requirements specified in Section 5.

Cover Letter: (One page maximum one-sided.) The letter should designate the proposing firm, the business address of where the relationship will be signed by authorized company officers. The letter should address the firm’s willingness and commitment to provide the proposed services and why the Awarded

Vendors believes it should be selected. No pricing information should be included in this section.

Table of Contents: (One-page maximum) Table of Contents should follow the RFP format.

Proposal Contents: Offerors shall provide responses to each of the evaluation categories identified in

Section 5. Proposals must follow the same order, titles, and structure. Offerors are responsible for ensuring that all required components are included in their Proposal. Section 5 serves as the governing section for proposal content, organization, and page limitations. Failure to follow the required format may result in reduced scoring or the Proposal being deemed non-responsive.

Conflict of Interest Policy: Provide a copy of the proponent’s conflict of interest policy.

Qualifications: The Prime Consultant MUST be prequalified by GDOT in the area classes listed below:

Number Area Class

1.10 Traffic Analysis

1.13 Non-motorized Transportation Planning

3.06 Traffic Operation Studies

3.02 Two-Lane or Multi-lane urban Roadway Design

3.13 Facilities for Bicycles and Pedestrians

I hereby acknowledge receipt of Addendum Number 1 for 26-041 Roswell Road Safety Project Scoping

Study (T2501) and have incorporated the changes into my response for the above-mentioned RFP.

COMPANY NAME:

CONTACT PERSON:

ADDRESS:

CITY: _________________________________STATE: ___________ ZIP: ________________________

PHONE: ________________ FAX: _______________

EMAIL ADDRESS: ______________________________________

SIGNATURE: ____________________________________________

DATE: ______________________________________