RFP 26-04_Appendix B – Cost Proposal__.xlsx
XLSX spreadsheet 27 KB Posted
- Attached to
- RFP NO. 26-04 | CASE MANAGEMENT SOFTWARE SYSTEM
- Solicitation number
- NO. 26-04
- Issued by
- Los Angeles County, California
About this file
This is a cost proposal template document for RFP 26-04 issued by a California state or local district for the procurement of a Case Management Software System. The RFP requires vendors to submit comprehensive pricing for software acquisition, implementation, data migration, and annual maintenance and support services across a five-year contract period consisting of an initial contract term and renewal periods. The proposal submission deadline is Monday, April 13, 2026, at 2:00 p.m. Pacific Time, with a questions submission deadline of Wednesday, March 25, 2026, at 2:00 p.m. Pacific Time.
The cost proposal document is structured in two schedules: Schedule 1 provides a summary of all costs consolidated across the five-year period, while Schedule 2 requires detailed pricing broken down by cost category with unit pricing and extended prices for each fiscal year. Vendors must provide firm, fixed pricing and specify the number of production units proposed for each component. Cost categories include the Case Management Software System cost, implementation cost, data migration from the existing system, yearly maintenance and support, training, and other costs. Vendors are required to ensure that proposed units and pricing align with identified user volumes, transaction volumes, and budget parameters, and must provide explanatory comments if pricing varies by implementation year or if unit numbers differ across the contract period.
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Text version
1 Summary
| APPENDIX B: COST PROPOSAL SUMMARY |
| SCHEDULE 1 - SUMMARY SCHEDULE |
| Vendor Name: |
Summary Schedule Instructions: The Summary Schedule must reflect all firm, fixed costs required to acquire a Case Management Software System. Please include all cost associated with software purchase, implemenation cost, migration of data cost, and annual maintenance and support cost for each year of the original contract period and the renewal periods. Note: The reference in the “Cost Category” indicates the source on the supporting cost schedule for the information presented on the schedule. The prices provided in Schedule 1 - Summary Schedule will be populated from the other schedules in the Summary Page. Formulas have been added as a convenience to assist the vendor in completing the Summary Page, however, the vendor shall be responsible for ensuring the accuracy of all pricing information submitted as part of the vendor's proposal.
Cost Category - Initial Contract Period Year 1 Year 2 Year 3 Year 4 Year 5 Total 5-Year Contract Period
| 1 | Case Management Software System Cost | ||||||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 2 | Implementation Cost | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 3 | Migration of data from existing system to new system | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 4 | Yearly Maintenance/ Support Cost | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 5 | Training | ||||||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 6 | Other Cost | ||||||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 7 | Other Cost | ||||||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Grand Total for All Costs - | ||||||
| Case Management Software System | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
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2 Case Management Software Syst
| APPENDIX B: COST PROPOSAL- DETAILED PRICING |
| SCHEDULE 2 - Case Management Software System |
| Vendor Name: |
Case Management Software System Instructions: The vendor must complete the Case Management Software System spreadsheet by identifying any cost that are required for the Proposers to provide a robust system to the District. The vendor must provide firm, fixed pricing for all cost associated with software purchase, implementation cost, migration of data cost, and annual maintenance and support cost for each year of the original contract period and the renewal periods. The vendor must use the No. of Units column to list the number of production units proposed for each of the components/products listed in the Case Management Software System Cost Categories column. If the vendor is proposing different pricing during the implementation of the system or there is a variance in the number of units per year below the table explaining how the costs for those fiscal years were calculated, then the vendor must add a comment to explain how the extended price for each fiscal year was calculated. The vendor must ensure the number of units proposed supports the number of users, volume, and budget figures identified.
| Case Management Cost | ||||||
| No. of Units | Year 1 | |||||
| (Base Year) | Year 2 | Year 3 | Year 4 | Year 5 | Total Initial |
Contract Period
| Unit Price | Extended Price | Unit Price | Extended Price | Unit Price | Extended Price | Unit Price | Extended Price | Unit Price | Extended Price | ||||
| 1 | Case Management Software System Cost | ||||||||||||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||||||||
| 2 | Implementation Cost | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||||||
| 3 | Migration of data from existing system to new system | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||||||
| 4 | Yearly Maintenance/ Support Cost | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||||||
| 5 | Training | ||||||||||||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||||||||
| 6 | Other Cost | ||||||||||||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||||||||
| 7 | Other Cost | ||||||||||||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||||||||
| Total Cost for Case Management Software Costs | |||||||||||||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
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