Addendum No. 1 to RFP No. 26-04_.pdf

RFP Number: 26-04: Case Management Software System Addendum Number: 1

NOTICE TO PROPOSERS: THIS ADDENDUM SHALL BECOME PART OF THE RFP, AND PROPOSERS SHALL ACKNOWLEDGE, IN WRITING, RECEIPT, AND INCORPORATION OF ALL ADDENDA AND CLARIFICATIONS IN THEIR

RESPONSE. FAILURE OF THE PROPOSER TO RECEIVE ADDENDA SHALL NOT RELIEVE THE PROPOSER FROM ANY OBLIGATION UNDER ITS PROPOSAL AS SUBMITTED. THE PROPOSER SHALL IDENTIFY AND LIST IN ITS PROPOSAL ALL

ADDENDA RECEIVED AND INCLUDED IN ITS PROPOSAL; FAILURE TO DO SO MAY BE ASSERTED BY THE DISTRICT AS A

BASIS FOR DETERMINING THE PROPOSAL NON-RESPONSIVE.

To Clarify Specific Sections in the RFP

Number RFP Narrative Clarification

1. ADDITIONAL PRICING INFORMATION FOR

Appendix B-Cost Proposal

The number of licenses needed by LACCD was not identified in the RFP.

APPENDIX B: COST PROPOSAL

All Proposers are required to submit a Cost Proposal using the “Appendix B – Cost Proposal” document. The Proposer is expected to provide pricing for the services requested, as outlined in this RFP.

Please note: Pricing should be based on providing LACCD with an unlimited number of licenses for the requested Case

Management Software System. The District’s estimated population of employees and students is approximately

267,000.

2.

The RFP states that Bonfire will be used for document submission.

This RFP will not utilize Bonfire, so disregard any reference to submitting information/documents via Bonfire.

3. For Section 4.8. Questions about RFP

The RFP notes: Written responses will be posted on the website:

https://laccd.bonfirehub.com/opportunities/private/72 d2e23200b4c744c374bf5cf692e241

For Section 4.8: Questions about RFP

Questions are to be emailed to Andrea Daniel at danielar2@laccd.edu on or before 2:00 p.m. Pacific Time, Wednesday, March 26, 2026. Please include “RFP 26-04 – Questions for Case Management Software System” in the subject line.

Written responses will be posted on LACCD’s website, noted below (not the bonfirehub):

https://www.laccd.edu/offices/business-services/contract-services/bids-proposals

4. This RFP will not utilize Bonfire

For Section 5.2.1: Proposals are to be submitted in 8 1/2” x 11” size, typed in a font size no less than 12, and submitted electronically via Bonfire.

This RFP will not utilize Bonfire

Section 4.2 Proposal Submission Notes:

Proposals are to be enclosed in a sealed package displaying the proposer’s name, California Secretary of State Certificate of registration/Entity File number, and the words: “PROPOSAL

RESPONDING TO RFP 26-04: CASE MANAGEMENT SOFTWARE

SYSTEM".

Mail or deliver proposals to:

Los Angeles Community College District 770 Wilshire Blvd, 6th Floor

Los Angeles, California 90017

ATTN: Andrea Daniel – Procurement Specialist

Proposals must be received by 2:00 p.m. PDT on Monday, April 13, 2026.

5.

Section 4.5. Authorized Signatures

Exhibits A through K (Mandatory documents /

Exhibit J excluded) must all be signed by the Proposer’s authorized signatory and must be submitted by the Proposer electronically via Bonfire. The District is unable to accept any proposal submitted without these statements completed and signed by the Proposer’s authorized signatory.

Exhibits A through K (Exhibit J excluded) must all be signed by the Proposer’s authorized signatory and must be submitted by the Proposer via Mail or delivered to the District to:

770 Wilshire Blvd, 6th Floor

Proposals must be received by 2:00 p.m. PDT on Monday, April 13, 2026.

6. This RFP will not utilize Bonfire

Exhibits A through K (Exhibit J excluded) must all be signed by the Proposer’s authorized signatory and must be submitted by the Proposer electronically via Bonfire. The District is unable to accept any proposal submitted without these statements completed and signed by the Proposer’s authorized signatory.

Exhibits A through K (Exhibit J excluded) must all be signed by the Proposer’s authorized signatory and must be submitted by the Proposer via Mail or delivered to the District to:

770 Wilshire Blvd, 6th Floor

Proposals must be received by 2:00 p.m. PDT on Monday, April 13, 2026.

The District does not provide parking accommodations to proposers submitting proposals.

7. Section 5.4.3 Appendix C – Mandatory Documents to be Submitted in Response:

a) Completed and signed Non-Collusion Affidavit

(Exhibit A)

b) Completed and signed Certificate of Non- Discrimination (Exhibit B)

c) Completed Confidentiality Agreement (Exhibit C)

Section 5.4.3 Appendix C – Mandatory Documents to be

Submitted in Response:

There is one extra document attached to the RFP, so you will not need to complete this document:

Exhibit J is a duplicate of Exhibit E (page 53). This item will not need to be submitted.

d) Acknowledgement of all addenda issued by the District (Exhibit D)

e) Completed and signed Russian

Economic Sanctions Certification

(Exhibit E)

f) Completed and signed Small, Local, Emerging Disabled Veterans (Exhibit

F)

g) Completed and signed Levine Act

Acknowledgment Form (Exhibit G)

h) Bid Protests Procedures (Exhibit H)

i) Verification (Exhibit I)

j) Exceptions and Deviations to the Cloud

Computer Services Agreement (Exhibit K)

8. Exhibit K: Exceptions and Deviations to the

Standard Form Agreement.

Listed below are the integral provisions of the District's contract terms and conditions, several of which are incorrect:

Section 9 – Term of Agreement

Section 12 - Family Educational Rights Privacy Act (FERPA)

Section 18 - Governing Law

Exhibit K (CORRECTED): Exceptions and Deviations to the Standard Form Agreement. Corrected document to read as:

Section 9 – Term of Agreement

Section 12 - Family Educational Rights Privacy Act

(FERPA)

Section 18 – Waiver of Damages; Indemnity Section 20 - Accessibility Requirements

Section 22 - Non-Discrimination

Section 23 - Requirements for Federally-Funded Contracts

Section 20 - Accessibility Requirements

Section 22 - Non-Discrimination Section 23 - Requirements for Federally-

Funded Contracts

Section 38 - Board Authorization

Section 27 – Governing Law

Section 38 - Board Authorization

Please see attached Exhibit K (CORRECTED): Exceptions and Deviations to the Standard Form Agreement to be completed and submitted with your proposal.

Exhibit K (CORRECTED): Exceptions and Deviations to the Standard Form Agreements

A. The Proposer acknowledges it has read and reviewed the Cloud Computing Services Agreement in Exhibit J and attests to the following:

B. Certain exceptions and deviations may deem the proposal non-responsive and result in rejection of the proposal.

1. Proposals that mandate the use of provider standard services contract, rather than utilizing the District’s standard services contract.

2. Proposals that reject the following integral provisions of the District's contract terms and conditions will be treated as a rejection of the District's contract and these proposals will be rejected.

Section 9 – Term of Agreement Section 12 - Family Educational Rights Privacy Act (FERPA) Section 18 - Waiver of Damages Section 20 - Accessibility Requirements Section 22 - Non-Discrimination Section 23 - Requirements for Federally-Funded Contracts Section 27 - Governing Law Section 38 - Board Authorization

In the event that exceptions and deviations to the Cloud Computing Services Agreement are requested after the contract has been awarded, the District may deem the proposal non- responsive and may disqualify the proposal at its discretion.

☐ We have no exceptions or deviations to the Cloud Computing Services Agreement ☐ We have the following or the attached exceptions and/or deviations to the Cloud Computing

Services Agreement

PROPOSER _______

(Type or Print Complete Legal Name of Provider)

By (Signature)

Name (Type or Print)

Title

Address City State Zip

RFP 26-04