RFP 26_03 Community Development_ Code Enforce.pdf

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Request for Proposal RFP

Community Development, Code Enforcement, and Building official Software

Procurement Schedule of Events

Event Date Submit by RFP Issued 01.29.2026 6:00 PM EST Questions Due 02.06.2026 4:30 PM EST Addendum Issued (if any) 02.13.2026 4:30 PM EST Proposals Due: 03.02.2026 4:30 PM EST Evaluation 03.13.2026 4:30 PM EST Consultant Selection: 03.20.2026 4:30 PM EST

This proposed schedule of events is provided for informational purposes only and is subject to change at the discretion of the City of Mableton. Final selection is subject to approval by the Mayor and City

Council (tentative).

The City of Mableton, Georgia (“City”) is accepting sealed proposals from qualified firms to provide a comprehensive Community Development, Code Enforcement, and Building Official software solution, including implementation, configuration, data migration, training, and ongoing support services. The

City seeks a modern, integrated system to support permitting, plan review, inspections, code enforcement, case management, and related regulatory functions.

A complete Request for Proposals (RFP) package outlining full submission requirements may be obtained from the Georgia Procurement Registry (GPR). Only proposals submitted by firms documented by the Purchasing Division as having received the official RFP package from the issuing office will be accepted and opened. Proposals must be submitted in a sealed envelope clearly labeled with the firm’s name, firm address, and the title of the project for which the proposal is submitted.

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Proposals will be received by the City of Mableton at the Purchasing Division, located at Mableton City

Hall, 6116 Mableton Parkway, Mableton, Georgia 30126, until March 2, 2026, at 4:30 PM EST.

Proposals will be opened no later than the following business day, and the names of responding firms will be posted on the Georgia Procurement Registry (GPR).

The City reserves the right to reject any or all proposals, to determine that no qualified proposals have been received, to waive informalities or irregularities, and to re-advertise the solicitation as deemed to be in the best interest of the City.

City of Mableton, Georgia

6116 Mableton Parkway Ste 144.

Mableton, Georgia 30126

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PROPOSAL LETTER

We propose to furnish and deliver all the deliverables and services named in the attached Request for Proposal (RFP). The price or prices offered herein shall apply for the period stated in the RFP.

We further agree to strictly abide by all the terms and conditions contained in the City of Mableton Vendor Manual as modified by any attached special terms and conditions, all of which are made a part hereof. Any exceptions are noted in writing and included with this bid.

It is understood and agreed that this statement of Proposal and proposal constitutes an offer, which when accepted in writing by the Purchasing Division, City of Mableton, and subject to the terms and conditions of such acceptance, will constitute a valid and binding contract between the undersigned and the City of Mableton.

It is understood and agreed that we have read the City’s specifications shown or referenced in the RFP and that this statement is made by the provisions of such specifications. By our written signature on this proposal, we guarantee and certify that all items included in this statement meet or exceed all such City specifications. We further agree, if you awarded a contract, to deliver goods and services which meet or exceed the specifications. The City of Mableton reserves the right to reject any or all offers, waive technicalities, and informalities, and to make an award in the best interest of the city.

It is understood and agreed that this statement of Proposal and proposal shall be valid and held open for a period of sixty (60) days from the opening date.

Additionally, the proposer certifies compliance with the applicable provisions of the Official Code of Georgia Annotated (O.C.G.A.) Title 13, which governs public contracts, and Title 50, Chapter 5, which addresses procurement and bidding processes for public entities in the State of Georgia. The proposer acknowledges that any violation of these statutes may result in disqualification from future contracts and potential legal penalties.

Furthermore, the proposer acknowledges compliance with O.C.G.A. § 45-10-20 et seq., which prohibits conflicts of interest in public contracting and ensures that no public officer or employee has a direct financial interest in the contract.

The proposer also certifies adherence to Georgia’s Illegal Immigration Reform and Enforcement Act of 2011 (O.C.G.A. § 13-10-91), confirming that the proposer and all subcontractors have registered and participated in the federal E-Verify program to verify employment eligibility.

PROPOSAL SIGNATURE AND CERTIFICATION

(Proposer to sign and return)

I certify that this offer is made without prior understanding, agreement, or connection with any

4 | P a g e corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer.

I further certify that the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et seq. have not been violated and will not be violated in any respect throughout the contract.

Authorized Signature Date

Name Company Name Here

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City of Mableton

Request for Proposal (RFP)

Community Development, Code Enforcement, and Building official Software

RFP No. 26-03

Section I: Purpose and Background

The purpose of this Request for Proposals (RFP) is to solicit proposals from qualified and experienced vendors to provide a comprehensive, modern, and fully integrated software solution to support the City’s Community Development, Code Enforcement, and Building Official functions.

The City seeks a cloud-based platform that improves operational efficiency, regulatory compliance, data integrity, and customer service through streamlined workflows, mobile inspection capabilities, online permitting and licensing, case management, and robust reporting and analytics. The selected solution should support current operations while providing scalability to accommodate future growth, evolving regulatory requirements, and enhanced digital service delivery.

The resulting contract will be used to procure software licensing, implementation, configuration, data migration, training, ongoing support, and maintenance services necessary to successfully deploy and sustain the system across applicable departments.

Background

The City is a growing municipal government responsible for administering land development, zoning, building permitting, inspections, and code enforcement activities in accordance with applicable federal, state, and local laws, ordinances, and adopted policies. These functions play a critical role in promoting public safety, ensuring regulatory compliance, supporting economic development, and maintaining the overall quality of life within the community.

As development activity, service demands, and regulatory complexity continue to increase, the City recognizes the need to modernize its technology infrastructure to better support staff, residents, contractors, developers, and other stakeholders. Existing processes may rely on a combination of legacy systems, manual workflows, or disconnected applications that limit efficiency, transparency, data sharing, and real-time access to information.

The City intends to implement a single, integrated software solution that unifies Community Development, Code Enforcement, and Building Official operations into a cohesive system. The desired solution should enable end-to-end digital workflows, including but not limited to online applications and payments, plan review, permitting, inspections, code case management, enforcement actions, and reporting, while ensuring data security, auditability, and compliance with applicable public sector standards.

Through this RFP, the City seeks a vendor partner with demonstrated experience serving municipal governments and a proven solution that aligns with industry best practices, supports interoperability with other City systems, and enhances the delivery of transparent, efficient, and customer-focused

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Section II: Terms and Conditions

1. Terms and Conditions:

The final contract may be renewed for four (4) additional twelve-month terms. The City reserves the right to reject and cancel or amend this RFP without any obligation or liability to any potential vendor. The City reserves the right to accept other than the lowest priced offer if certain factors are met that prove to be advantageous to the City. All proposals become the property of the City. The final award is subject to approval by the City Council.

The selected vendor must sign the City’s standard services agreement. Confidentiality and data security provisions must be followed by City policy and applicable law.

2. Attachments:

The following documents are attached and are specifically incorporated herein by reference the General Conditions documents:

Exhibit A: Georgia Security and Immigration Compliance Affidavit.

Exhibit B: Affidavit Verifying Status for Public Benefit Application.

Exhibit C: Non-Collusion Affidavit.

3. Performance :

Service Provider agrees to furnish all skill and labor of every description necessary to carry outperform and perform the services by the solicitation documents and contract (the “Work”).

4. Price:

The City agrees to pay the Service Provider following receipt by the City of a detailed (itemized) invoice reflecting the actual work performed by the Service Provider, provided, however, the Service Provider guarantees that the maximum price for materials, labor, and expenses, shall be the amount reflected in the Assigned Task Order.

5. Indemnification and Hold Harmless:

The Service Provider agrees to indemnify the City (including elected officials and employees) and hold the City harmless from and against any claims, liabilities, damages, losses, costs or expenses, including, without limitation, reasonable attorney’s fees arising out of or related to a breach of the contract by Service Provider or the performance of the contract, whether by Service Provider, a subcontractor, or anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, liability, damage, loss, cost or expense is caused by the gross negligence or willful misconduct of a party indemnified hereunder. The Service Provider’s indemnification obligation shall not be limited by a limitation on the amount or type of damage, compensation, or benefits payable by or for the Service Provider or subcontractor under any insurance required by the contract, 7 | P a g e including workers’ compensation acts, disability benefit acts, other employee benefit acts, or

6. Termination of Clause:

The City may terminate the contract for cause upon ten (10) days prior written notice to the Service Provider of the Service Provider’s default in the performance of any term of the contract. Such termination shall be without prejudice to any City’s rights or remedies provided by law.

7. Termination for Convenience:

The City may terminate the contract for its convenience at any time upon (30) written notice to the Service Provider. In the event of the City’s termination of the contract for convenience, the Service Provider will be paid for those services performed. Partially completed performance of the Contract will be compensated based upon a signed statement of completion to be submitted by the Service Provider who shall itemize each element of performance.

8. Termination for Fund Appropriation:

The City may unilaterally terminate the contract due to lack of funding at any time by written notice to the Service Provider. In the event of the City’s termination of the contract for fund appropriation, the Service Provider will be paid for those services performed. Partially completed performance of the Contract will be compensated based upon a signed statement of completion to be submitted by the Service Provider which shall itemize each element of performance.

9. Contract Not to Discriminate:

During the performance of the contract, the Service Provider will not discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, age, or disability which does not preclude the applicant or employee from performing the essential functions of the position. The Service Provider will also, in all solicitations or advertisements for employees placed by qualified applicants, consider the same without regard to race, creed, color, sex, national origin, age, or disability which does not preclude the applicant from performing the essential functions of the job. The Service Provider will cause the foregoing provisions to be inserted into all subcontracts for any work covered by the contract so that such provision will be binding upon each sub-service provider for standard commercial supplies of raw materials.

10. Assignment:

The Service Provider shall not sublet, assign, transfer, pledge, convey, sell, or otherwise dispose of the whole or any part of the contract or his right, title, or interest therein to

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11. Severability:

The parties agree that each of the provisions included in the contract is separate, distinct, and severable from the other and remaining provisions of the contract and that the invalidity of any Contract provision shall not affect the validity of any other provision or provisions of the contract.

12. Governing Law:

The parties agree that the contract shall be governed and construed by the laws of the State of Georgia. The contract has been signed in DeKalb County, Georgia.

13. Small and Minority Business Clause:

The City of Mableton maintains its status as a Welcoming City and the City of Ethics commissioned a study of its Social Justice, Race, and Equity practices in the past year. As a result of the study, recommendations have been made to Mableton City Council to enhance and improve its efforts by providing opportunities for small and minority businesses in procuring goods and services. For openness and transparency, the City of Mableton encourages all businesses regardless of size and status to engage in the City’s procurement. process. The City gives equal attention to all submissions and will work with individual firms to ensure that their questions are answered on a timely basis.

Section III: Contractual Requirements

The selected firm will enter into a Professional Services Agreement that includes:

Compliance with all applicable local, state, and federal laws.

Non-discrimination and conflict of interest clauses per O.C.G.A. § 45-10-20.

Required documentation: E-Verify affidavit, W-9, Business License, and COI.

Deliverables timeline and reporting schedule.

Termination for convenience clause with 30-day written notice.

Payment terms in accordance with Georgia Prompt Pay Act (O.C.G.A. § 13-11-1).

Section IV: Scope of Work

The selected company shall, at a minimum, perform the following tasks:

Objectives:

Centralize data and workflows across departments.

Automate permitting, inspections, licensing, zoning, and enforcement processes.

Improve citizen access to services and information.

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Enable real-time reporting and analytics.

Ensure compliance with local, state, and federal regulations.

3. Functional Requirements

A. Community Development Planning Applications: Submission, review, and approval workflows Zoning Management: Interactive zoning maps, zoning application tracking Land Development: Recurring inspections, reporting, plan review, digital stamping and ability to upload large files.

Business Licenses: Submission, review and approval applications.

Public Engagement: Comment portals, meeting notices, feedback tracking Reporting Tools: Development trends, land use analysis.

B. Code Enforcement Case Management: Complaint intake, investigation, violation tracking.

Location Mapping: GIS integration for property-based enforcement.

Scheduling: Inspection and follow-up scheduling.

Evidence Upload: Photos, documents, and notes attached to cases.

Citation & Fines: Issuance, tracking, and payment processing.

C. Building Department Permit Management: Application, review, issuance, and renewal.

Plan Review: Digital plan submission and markup tools.

Inspections: Mobile inspection app, checklist templates, results logging.

Fee Collection: Online payments, fee schedules, invoices.

Certificate Issuance: Occupancy, completion, and compliance certificates.

D. Technical Requirements Cloud-Based Platform: Secure, scalable, and accessible from anywhere.

Role-Based Access Control: Permissions based on user roles.

System Integration: GIS, financial systems, document management.

Mobile Compatibility: Responsive design and mobile apps for field staff.

AI/Automation Features: Smart routing, auto-notifications, predictive analytics.

4. Implementation Phases

Phase Description

1. Discovery Stakeholder interviews, workflow analysis, data audit

2. Design System architecture, UI/UX mockups, integration planning

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Phase Description

3. Development Configuration, customization, API development

4. Testing QA, user acceptance testing, bug resolution

5. Training Staff onboarding, manuals, live support

6. Deployment Go-live, data migration, performance monitoring

7. Maintenance Ongoing support, updates, and enhancements

Section V: Deliverables

At minimum, the vendor shall provide:

Functional software platform with modules for each department.

User documentation and training materials.

Integration with existing systems (GIS, finance, etc.).

Support and maintenance plan.

Increase in code enforcement resolution rate.

Compliance with data security and privacy standards.

Reduction in license and permit processing time.

Improved processing and citizen interaction in the zoning process.

Improved citizen satisfaction scores.

Enhanced interdepartmental collaboration.

All deliverables shall become the property of the City of Mableton.

Section VI: Evaluation and Guidelines for Proposal Preparation

The award of the contract resulting from this RFP will be based upon the most responsive Vendor whose offer will be the most advantageous to the City in terms of cost, functionality, and other factors as specified elsewhere in this RFP. The City is requesting to enter into an agreement with a vendor who can perform all the functions requested within this RFP. The vendor’s proposal shall be submitted in several parts as set forth below. The Vendor will confine its submission to those matters sufficient to define its proposal and to provide an adequate basis for the City evaluation of the Vendor’s proposal.

Proposals will be evaluated strictly in accordance with the above criteria. Proposers are encouraged to provide clear, concise, and complete responses that demonstrate both technical capability and an understanding of the City’s public-sector operating environment. The RFP must contain the information outlined below. Please include a title on each page of your RFP and number the pages to ensure proper identification.

Proposals must be organized in the order outlined below and clearly address each evaluation criterion.

Failure to follow this format may result in the proposal being deemed non-responsive.

1. Cover Letter Each proposal must have a Cover/Transmittal Letter briefly summarizing the qualifications and experience relevant to the scope. Please include in the letter the following:

The company’s information includes the name of the company (including any dba names);

headquarters and parent company locations; and a brief history of the company.

Company’s mailing address, contact person, telephone number for a primary contact person, 11 | P a g e and email address. A principal or officer of the company authorized to execute contracts or other similar documents on the firm’s behalf must sign the letter.

2. History & Organizational Structure of the Firm

Provide a cover letter introducing the company and including the corporate name, address and telephone number of the corporate headquarters and local office. The name and phone number of one individual who will be the company’s primary contact with the City of Mableton for contract negotiation and the name of the project manager. A brief history of the company and the present organizational structure of the firm describing the management organization, permanent employees by discipline, and this project’s coordination structure; if the firm is a partnership, indicate the name of all partners, if incorporated indicate where and when. If the Contractor has changed name or incorporation status within the last five (5) years, then please list all such preceding organizations and a brief reason for the change. The contractor shall also provide a business license indicating that the Contractor can conduct business in Cobb County, Georgia. Further, the Contractor shall provide documentation showing that the Contractor is properly registered to conduct business in the State of Georgia. The contractor acknowledges and agrees that any business license and registration must remain current for the duration of the contract and such documents are material terms to this agreement. Complete submissions to this Request for Proposal will contain sufficient information to provide the City of Mableton with a thorough description of the Offeror’s qualifications to accomplish the work described in this solicitation. If the Offeror does not possess the in-house capabilities to perform a particular component of the project, the response should demonstrate the Offeror’s ability to prepare and administer a subcontractor to work jointly with another firm having the requisite expertise to accomplish that component of the project in a timely manner. Any work performed under a subcontract, joint venture, partnership, or other joint undertakings with another firm must comply with the State of Georgia’s Procurement Code and must receive the City’s prior written approval concerning the intent to subcontract a component of the services. In addition, prime contractors will ensure that for any subcontracted work, all subcontractors will encourage participation from and take steps to select small, minority women-owned businesses (WBE), Veterans-Owned Businesses (VBE) and disadvantage businesses (DBEs) when these firms are the most responsive and responsible bidders for providing goods and services associated with the prime contract. As with the City, prime contractors may accept State of Georgia DBE certification as evidence of a firm’s qualification. Any subcontractors to be utilized within an assigned task order will be listed when the cost estimate is submitted for the work.

3. Previous Default Indicate if you or any predecessor organization have ever defaulted on a contract or denied a bid due to non-responsibility to perform. If so, provide the facts and circumstances. If your firm or any successor organization is now involved in any litigation or in the past ten (10) years have been involved in litigation with owners, please list the parties to the litigation, the civil action number, and a brief explanation of the matter.

4. Evaluation and Selection Criteria

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Approach & Methodology Proposers shall describe their overall approach to delivering the requested solution and their methodology for working with a municipal government environment. Responses should include:

Understanding of the City’s objectives and challenges.

Proposed strategy for system deployment and change management.

Approach to stakeholder engagement and user adoption.

Risk identification and mitigation strategy.

Description of how the approach aligns with public-sector best practices of public-sectors.

A. Public Sector Qualifications and Experience of the Consultant Firm(s)

Proposers shall demonstrate proven experience providing enterprise software solutions to public-sector clients, with an emphasis on municipalities and local government agencies supporting Community Development, Code Enforcement, and Building Official functions.

Responses shall include, at a minimum:

An overview of the firm’s background, years in operation, and core areas of expertise in government software solutions.

Demonstrated experience implementing and supporting permitting, inspections, code enforcement, planning, or related regulatory software for local governments.

Description of at least three (5) comparable municipal projects, including scope, system modules implemented, implementation timeline, and current operational status.

Experience delivering solutions within compliance driven, audit controlled, and statutory environments, including public records retention and transparency requirements.

Description of the firm’s approach to implementation, data migration, training, and ongoing customer support for public sector clients.

At least three (5) public-sector references from municipalities or comparable government entities, including contact name, title, organization, phone number, and email address.

B. Technical Capability & System Functionality Proposers shall demonstrate the technical capability of their system to support the City’s Community Development, Code Enforcement, and Building Official operations through a secure, scalable, and fully integrated software solution. The City seeks a modern, configurable platform capable of improving operational efficiency, regulatory compliance, transparency, and customer service. Responses shall clearly address the following:

Overview of the system architecture, hosting environment, and deployment model.

Description of core Community Development, Code Enforcement, and Building Official functionalities, including permitting, plan review, inspections, and enforcement workflows.

Workflow automation, configurable approvals, and comprehensive audit trail capabilities.

Public-facing portal features for applications, payments, inspections, case tracking, and customer communication.

Reporting tools, dashboards, and analytics supporting operational oversight and compliance.

Integration capabilities with financial, GIS, document management, and other City systems.

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C. System usability, accessibility (ADA compliance), and mobile compatibility for staff and field operations.

D. Implementation Plan and Training Proposers shall submit a detailed implementation and training plan outlining their approach to successfully deploying the proposed system and transitioning City staff to full operational use.

Responses shall, at a minimum, address the following:

Proposed project timeline and major milestones Proposed project timeline, including key phases, milestones, and deliverables.

Roles and responsibilities of the proposer’s implementation team and City staff.

Approach to system configuration, data migration, and validation.

Testing methodology and go-live strategy, including risk mitigation.

Training plan tailored by user role, including end users, approvers, administrators, and system support staff.

Post-implementation support, stabilization period, and ongoing assistance.

E. Security, Compliance & Risk Controls

Proposers shall describe the security framework, compliance posture, and risk management controls of the proposed system. The City seeks a solution that safeguards sensitive regulatory, inspection, and enforcement data while supporting audit readiness, transparency, and statutory compliance. Responses shall include, at a minimum:

Data protection standards (encryption, access controls, MFA).

Data protection measures, including encryption at rest and in transit, role-based access controls, and multi-factor authentication.

Compliance with recognized public-sector and industry security standards (SOC 2 Type II, ISO 27001, or equivalent).

System audit trails and records retention capabilities to support regulatory, legal, and audit requirements.

Incident response procedures, including breach detection, notification timelines, and corrective actions.

Disaster recovery and business continuity plans, including recovery time objectives (RTO) and recovery point objectives (RPO).

Approach to supporting Open Records requests, litigation holds, and internal or external audits.

F. Local Government Support and Capacity Proposers shall demonstrate their ability to provide reliable, responsive, and long-term support to a municipal client. The City seeks a vendor with sufficient organizational capacity, dedicated account management, and proven experience supporting local governments of similar size and operational complexity. Responses shall address, at a minimum:

Description of the customer support model, including hours of operation, response times, and escalation procedures.

Account management structure and primary points of contact.

Staffing levels, technical expertise, and overall organizational capacity to support the proposed solution.

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Experience supporting municipalities of comparable size, scope, and regulatory complexity Availability of regional or local support resources, if applicable.

Continuity and succession planning to ensure uninterrupted service in the event of key personnel changes.

Cost & Value Proposers shall submit a clear and transparent cost proposal. Responses should include:

One-time implementation costs Annual licensing or subscription fees Training and support costs Any optional modules or add-on pricing Future cost escalation assumptions Total cost of ownership over the initial contract term Statement of value demonstrating return on investment and operational benefits

A. References: Minimum 3 qualified references

B. Minimum Qualifications: This section will present the criteria identified in the Minimum Qualifications and include proof or examples showing that the vendor meets the minimum qualifications.

Proposals submitted in response to this RFP will be evaluated and scored, in accordance with the criteria outlined below, by an evaluation committee established by the client.

Criteria Weight Approach & Methodology 10 Public Sector Qualifications and Experience of the Consultant Firm(s) 20 Technical Capability & System Functionality 30 Implementation Plan and Training 10 Security, Compliance & Risk Controls 15 Local Government Support and Capacity 5 Cost & Value 10 Highest Possible Score 100

Note: The City reserves the right to conduct interviews with top-ranked firms and to request best-and-final offers, if deemed in the City’s best interest.

a. Corporations should provide corporate seals, a copy of the Secretary of State’s Certificate of Incorporation, and a listing of the principals of the corporation with the proposal.

b. The City is concerned about the proposers’ financial capability to perform. Therefore, please provide enough data to lead evaluators to the conclusion that your firm has the financial

15 | P a g e capability to perform. As detailed financial data is generally proprietary, and proposers do not wish such information to be part of the public record under the Georgia Open Records Act (G.O.R.A.), the City reserves the right to perform additional due diligence in this area, at the sole discretion of the City, prior to award of any contract.

c. The proposals will be the basis from which interested firms will be selected for interviews if deemed necessary. Following the City staff’s evaluation of the proposals received, selected firms may be invited to make oral presentations before the City’s Evaluation Panel. The City’s Project Manager will provide additional details outlining the preferred content of the presentation to each firm or team of firms that are invited to participate. Upon completion of the evaluations, the City’s Evaluation Panel will determine the most qualified firms based on all materials and information presented.

d. Any firm failing to submit information in accordance with the procedures set forth in the RFP may be subject to disqualification. The City reserves the right to change the solicitation schedule or issue amendments to the solicitation at any time. The City reserves the right, at its sole discretion, to waive immaterial irregularities contained in the solicitation. The City reserves the right to reject all proposals at any time, without penalty. The City reserves the right to request "best and final" offers; and to issue a new RFP. Firms eliminated from further consideration will be notified by mail by the City as soon as practical.

All submissions are due at the location specified no later than the date and time specified herein.

The RFP package must include detailed information relative to the Request for Qualification Process and Selection Criteria, as required.

Terms and Conditions

The City reserves the right to reject any or all proposals.

The City may waive informalities and minor irregularities.

This RFP does not commit the City to award a contract.

All costs incurred in proposal preparation are the responsibility of the proposer.

Public Records and Confidentiality All proposals are subject to the Georgia Open Records Act. Proposers must clearly mark any information claimed to be confidential.

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EXHIBIT A

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Contractor(s) Name: Address:

By executing this affidavit, the undersigned person or entity verifies its compliance with O.C.G.A.

§ 13- 10-91, stating affirmatively that the individual, firm, or corporation which is registered with, is authorized to participate in, and is participating in the federal work authorization program commonly known as E-Verify,* in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

The undersigned person or entity further agrees that it will continue to use the federal work authorization program throughout the contract period, and it will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the undersigned with the information required by O.C.GA. § 13-10-91(b).

The undersigned person or entity further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Mableton within five (5) business days after any subcontractor(s) is/are retained to perform such service.

E Verify TM Company Identification Number Date of Authorization

BY: Authorized Officer or Agent Date (Name of Person or Entity)

SUBSCRIBED AND S

WORN BEFORE ME ON THIS THE

DAY OF , 20 [NOTARY SEAL]

Notary Public

My Commission Expires:

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* or any subsequent replacement operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of

Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-60

Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-

91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (name of contractor) on behalf of (name of public employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in

O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A.§ 13-10-91(b).

Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice that a sub- subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must forward, within five business days of receipt, a copy of the notice to the contractor. Sub-contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Subcontractor

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Name of Project

Name of Public Employer

SUBSCRIBED AND

SWORN BEFORE

ME ON THIS THE

DAY OF , 20 [NOTARY SEAL]

Notary Public

End of Exhibit A

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EXHIBIT B

AFFIDAVIT VERIFYING STATUS FOR PUBLIC BENEFIT APPLICATION

By executing this affidavit under oath, as an applicant for a City of Mableton, Georgia Business License or Occupation Tax Certificate, Alcohol License, Taxi Permit, execution of contract or other public benefit as referenced in O.C.G.A. § 50-36-1, I am stating the following with respect to my application for a City of Mableton license/permit and /or contract for

[Name of natural person applying on behalf of the individual, business, corporation, partnership, or other private entity]:

1. I am a United States citizen.

OR

2. I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act 18 years of age or older and lawfully present in the United States. *

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. § 16-10-20.

Signature of Applicant: Date:

Printed Name:

* Alien Registration number for non-citizens:

** PLEASE INCLUDE A COPY OF YOUR PERMANENT RESIDENT CARD, EMPLOYMENT AUTHORIZATION, GREEN CARD, PASSPORT WITH A COPY OF YOUR DRIVER LICENSE, OR OTHER DOCUMENTATION AS ALLOWED UNDER

THE LAW IF YOU ARE A LEGAL PERMANENT RESIDENT (2).

Subscribed and Sworn Before Me, this the day of , 20

Notary Public:

* Note: O.C.G.A.§ 50-36-1(e)(2) requires that aliens under the Federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their alien registration number. Because legal permanent residents are included in the Federal definition of “alien”, legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below:

End of Exhibit B

20 | P a g e

EXHIBIT C

NON-COLLUSION AFFIDAVIT

The undersigned bidder or agent, being duly sworn on oath, says that he/she has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to include anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding.

He/She further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission, or thing of value on account of such sale.

OATH AND AFFIRMATION

I HEREBY AFFIRM UNDER THE PENALTIES FOR PERJURY THAT THE FACTS AND INFORMATION CONTAINED

IN THE FOREGOING BID FOR PUBLIC WORKS ARE TRUE AND CORRECT.

Dated this day of , 20

(Name of Organization) (Title of Person Signing)

(Signature) (Bid Number)

ACKNOWLEDGEMENT

STATE OF )

COUNTY OF )

Before me, a Notary Public, personally appeared the above name and swore that the statements contained in the foregoing document are true and correct.

Subscribed and sworn to me this day of , 20 .

(Notary Public Signature) (Notary Commission Expires)

End of Exhibit C