RFP 2526-4AB CHS Fire Alarm System Replacement.pdf

CHESHIRE PUBLIC SCHOOLS

CHESHIRE, CONNECTICUT

REQUEST FOR PROPOSAL

CHESHIRE HIGH SCHOOL – FIRE ALARM SYSTEM UPGRADE

January 16, 2026

RFP #2526-4AB

LEGAL NOTICE

January 16, 2026

The Cheshire Public Schools will receive sealed proposals for professional installation services until March 6, 2026 at 2:00 PM. At that time proposals will be opened in public and read aloud.

The documents comprising the Request For Proposal may be obtained from on the School’s website on the Central Office, School District Operations page under “Bids and Requests for Proposals (RFPs)”, at https://www.cheshire.k12.ct.us/district-departments/school-district-operations/.

There will be a mandatory walk thru on Monday, February 16, 2026 starting at 9:00 A.M. at Cheshire High School, 525 South Main Street, Cheshire, CT 06410.

The Cheshire Public Schools reserves the rights to amend or terminate this Request for Proposal, accept all or any part of a proposal, reject all proposals, waive any informalities or non-material deficiencies in a proposal, and award who, in the School’s judgment, will be in the School’s best interests.

RFP Number: #2526-4AB RFP Opening Date: March 6, 2026 RFP Opening Time: 2:00 PM RFP Opening Place: Office of School District Operations, Room 12 Site Visit: Monday February 16, 2026 @ 9:00 A.M. Cheshire High School 525 South Main

Street Cheshire CT 06410 – Meet at the main entrance.

The Cheshire Public Schools is seeking proposals for Professional Installation Services as detailed in the “Specifications” section.

One (1) original copy on a thumb (USB) drive and three (3) copies of sealed proposals must be received at the Cheshire Public Schools, Office of School District Operations, Room 12, 29 Main Street, Cheshire, CT 06410 by the date and time noted above. The Cheshire Public Schools (the “Schools”) will not accept submissions by e-mail or fax. The Schools will reject proposals received after the date and time noted above – no exceptions.

The documents comprising this Request For Proposal may be obtained on the School’s website on the School District Operations page under “Bids and Requests for Proposals (RFPs)”, at https://www.cheshire.k12.ct.us/district-departments/school-district-operations/

Each Proposer is responsible for checking the School’s website to determine if the Schools have issued any addenda and, if so, to complete its proposal in accordance with the Request For Proposal as modified by the addenda.

Proposals must be held firm and cannot be withdrawn for ninety (90) calendar days after the opening date.

The Schools reserves the rights to amend or terminate this Request For Proposal, accept all or any part of a proposal, reject all proposals, waive any informalities or non-material deficiencies in a proposal, and award who, in the School’s judgment, will be in the School’s best interests.

This Request for Proposal includes:

- Standard Instructions to Proposers

- Specifications

- Insurance Requirements

- Proposal Form

- Proposer’s Legal Status Disclosure

- Proposer’s Certification Concerning Equal Employment Opportunities and Affirmative Action

Policy

- Proposer’s Non-Collusion Affidavit

- Proposer’s Statement of References

- Addenda, if any

- The Contract in the sample form attached

- CHS Fire Alarm System Upgrade Technical Specification Sections 01 40 00 thru 28 46 02

- CHS Fire Alarm System Upgrade CHS Contract Drawings dated October 24, 2025 (Salamone &

Associates, P.C.)

STANDARD INSTRUCTIONS TO PROPOSERS

1. INTRODUCTION

The Cheshire Public Schools (the “Schools”) are soliciting proposals for professional design services as detailed in the Specifications section. This Request for Proposal is not a contract offer, and no contract will exist unless and until a written contract is signed by the Schools and the successful proposer.

Interested parties should submit a proposal in accordance with the requirements and directions contained in this Request for Proposal. Proposers are prohibited from contacting any Schools or Town employee, officer or official concerning this Request for Proposal, except as set forth in Section 6, below. A proposer’s failure to comply with this requirement may result in disqualification.

If there are any conflicts between the provisions of these Standard Request for Proposal and any other documents comprising this Request for Proposal, these Standard Instructions to Proposers shall prevail.

2. RIGHT TO AMEND OR TERMINATE THE REQUEST FOR PROPOSAL OR CONTRACT

The Schools may, before or after proposal opening and in its sole discretion, clarify, modify, amend or terminate this Request for Proposal if the Schools determines it is in the School’s best interest. Any such action shall be effected by a posting on the School’s website on the School District Operations page under “Bids and Requests for Proposals (RFPs)”, at https://www.cheshire.k12.ct.us/district-departments/school-district-operations/.

Each proposer is responsible for checking the School’s website to determine if the Schools have issued any addenda and, if so, to complete its proposal in accordance with the Request for Proposal to Propose as modified by the addenda.

If this Request for Proposal provides for a multi-year agreement, the Schools also reserve the right to terminate the Contract at the end of the last fiscal year for which funds have been appropriated, and the Schools shall have no obligation or liability to the successful proposer for any unfunded/underfunded year or years.

3. KEY DATES

Proposal Opening: March 6, 2026 Preliminary Notice of Award: March 20, 2026 Contract Execution: April 3, 2026 or sooner Expected Start June 6, 2026 or sooner Work Substantially Complete June 4, 2027 or sooner

The Preliminary Notice of Award and Contract Execution dates are anticipated, not certain, dates.

4. OBTAINING THE REQUEST FOR PROPOSAL

All documents that are a part of this proposal request may be obtained from the Office of School District Operations through the Cheshire Public School’s website on the School District Operations page under “Bids and Requests for Proposals (RFPs)”, at http://www.cheshire.k12.ct.us/district-departments/school-district-operations/bids-and-requests-for-proposals-(rfp's).

There will be a mandatory walk thru to occur as follows:

Monday February 16, 2026 beginning at 9:00 A.M. at Cheshire High School 525 South Main Street Cheshire, Connecticut 06410. Note: meet at the building main entrance.

5. PROPOSAL SUBMISSION INSTRUCTIONS

Proposals must be received in the Office of School District Operations, Cheshire Public Schools, Room 12, at 29 Main Street, Cheshire, CT 06410 prior to the date and time the proposals are scheduled to be opened publicly. Postmarks prior to the opening date and time do NOT satisfy this condition. The Schools will not accept submissions by e-mail or fax. Proposers are solely responsible for ensuring timely delivery. The Schools will NOT accept late proposals.

One (1) original copy on a thumb drive and three (3) copies of all proposal documents must be submitted in sealed, opaque envelopes clearly labeled with the proposer’s name, the proposer’s address, the words "PROPOSAL DOCUMENTS,” and the Proposal Title, Proposal Number and Proposal Opening Date.

The Schools may decline to accept proposals submitted in unmarked envelopes that the Schools open in its normal course of business. The Schools may, but shall not be required to, return such proposal documents and inform the proposer that the proposal documents may be resubmitted in a sealed envelope properly marked as described above.

Proposal prices must be submitted on the Proposal Form included in this Request for Proposal. All blank spaces for proposal prices must be completed in ink or be typewritten; proposal prices must be stated in both words and figures. The person signing the Proposal Form must initial any errors, alterations or corrections on that form.

Ditto marks or words such as “SAME” shall not be used in the Proposal Form.

Proposals may be withdrawn personally or in writing provided that the Schools receive the withdrawal prior to the time and date the proposals are scheduled to be opened. Proposals are considered valid, and may not be withdrawn, cancelled or modified, for sixty (60) days after the opening date, to give the Schools sufficient time to review the proposals, investigate the proposer’s qualifications, secure any required municipal approvals, and execute a binding contract with the successful proposer.

An authorized person representing the legal entity of the proposer must sign the Proposal Form and all other forms included in this Request for Proposal.

6. RFI QUESTIONS AND AMENDMENTS

Questions concerning the process, procedures or specifications applicable this Request for Proposal Specifications are to be submitted in writing (including by e-mail or fax) and directed only to:

Name: Emily Taylor Department: Cheshire Public Schools E-mail: etaylor2@cheshire.k12.ct.us with copies to Richard Clavet rclavet@cheshire.k12.ct.us

Proposers are prohibited from contacting any other Schools or Town employee, officer or official concerning this Request for Proposal. A proposer’s failure to comply with this requirement may result in disqualification.

The appropriate Schools representative listed above must receive any questions from proposers no later than three (3) business days before the proposal opening date. That representative will confirm receipt of a proposer’s questions by e-mail. The Schools will answer all written questions by issuing one or more addenda, which shall be a part of this Request for Proposal and the resulting Contract, containing all questions received as provided for above and decisions regarding same.

At least three (3) calendar days prior to proposal opening, the Schools will post any addenda on the School’s website on the School District Operations page under “Bids and Requests for Proposals (RFPs)” at http://www.cheshire.k12.ct.us/district-departments/school-district-operations/bids-and-requests-for-proposals-(rfp's).

Each proposer is responsible for checking the website to determine if the Schools have issued any addenda and, if so, to complete its proposal in accordance with the Request for Proposal as modified by the addenda.

No oral statement of the Schools, including oral statements by the Schools representatives listed above, shall be effective to waive, change or otherwise modify any of the provisions of this Request for Proposal, and no proposer shall rely on any alleged oral statement.

7. ADDITIONAL INFORMATION

The Schools reserves the right, either before or after the opening of proposals, to ask any proposer to clarify its proposal or to submit additional information that the Schools in its sole discretion deems desirable.

8. COSTS FOR PREPARING THE PROPOSAL

Each proposer’s costs incurred in developing its proposal are its sole responsibility, and the Schools shall have no liability for such costs.

9. OWNERSHIP OF PROPOSALS

All proposals submitted become the School’s property and will not be returned to the Proposers.

10. FREEDOM OF INFORMATION ACT

All information submitted in a proposal or in response to a request for additional information is subject to disclosure under the Connecticut Freedom of Information Act as amended and judicially interpreted. A proposer’s responses may contain financial, trade secret or other data that it claims should not be public (the “Confidential Information”). A proposer must identify specifically the pages and portions of its proposal or additional information that contain the claimed Confidential Information by visibly marking all such pages and portions. Provided that the proposer cooperates with the Schools as described in this section, the Schools shall, to the extent permitted by law, protect from unauthorized disclosure such Confidential Information.

If the Schools receive a request for a proposer’s Confidential Information, it will promptly notify the proposer in writing of such request and provide the proposer with a copy of any written disclosure request. The proposer may provide written consent to the disclosure, or may object to the disclosure by notifying the Schools in writing to withhold disclosure of the information, identifying in the notice the basis for its objection, including the statutory exemption(s) from disclosure. The proposer shall be responsible for defending any complaint brought in connection with the nondisclosure, including but not only appearing before the Freedom of Information Commission, and providing witnesses and documents as appropriate.

11. REQUIRED DISCLOSURES

In the Proposal Form each proposer must disclose, if applicable:

Its inability or unwillingness to meet any requirement of this Request for Proposal, including but not only any of the Contract Terms contained in Section 27, below;

If it is listed on the State of Connecticut’s Debarment List;

If it is ineligible, pursuant to Conn. Gen. Stat. § 31-57b, to be awarded the Contract because of occupational safety and health law violations;

All resolved and pending arbitrations and litigation matters in which the proposer or any of its principals (regardless of place of employment) has been involved within the last ten (10) years;

All criminal proceedings in which the proposer or any of its principals (regardless of place of employment) has ever been the subject; and

Each instance in which it or any of its principals (regardless of place of employment) has ever been found to have violated any state or local ethics law, regulation, ordinance, code, policy or standard, or to have committed any other offense arising out of the submission of proposals or bids or the performance of work on public works projects or contracts.

Experience Modification Rate (EMR)

Proof of Insurance

A proposer’s acceptability based on these disclosures lies solely in the School’s discretion.

12. REFERENCES

Each proposer must complete and submit the Proposer’s Statement of References form included in this Request for Proposal. At least one reference is required from an educational institution.

References are to include a current point of contact.

13. LEGAL STATUS

If a proposer is a corporation, Limited Liability Company (LLC), or other business entity that is required to register with the Connecticut Secretary of the State’s Office, it must have a current registration on file with that office. The Schools may, in its sole discretion, request acceptable evidence of any proposer’s legal status.

14. BID SECURITY

Each proposal must be accompanied by a certified check of the proposer or a bid bond with a surety acceptable to the Schools in an amount equal to at least TEN PERCENT (10%) of the proposal amount. The bid bond shall be written by a company or companies licensed to issue bonds in the State of Connecticut, which company or companies shall have at least an “A-” VIII policyholders rating as reported in the latest edition of Best

Publication’s Key Rating Guide. The successful proposer, upon its refusal or failure to execute and deliver the Contract, certificate(s) of insurance, W-9 form, performance security or other documents required by this Request for Proposal within ten (10) business days of written notification of preliminary award, unless the Schools otherwise agrees in writing, shall forfeit to the Schools, as liquidated damages for such failure or refusal, the security submitted with its proposal.

Upon the successful proposer’s execution of the Contract in the form sample enclosed with this Request for Proposal, the Schools shall return the proposal security to the successful proposer and to all other proposers.

15. PRESUMPTION OF PROPOSER’S FULL KNOWLEDGE

Each proposer is responsible for having read and understood each document in this Request for Proposal and any addenda issued by the Schools. A proposer’s failure to have reviewed all information that is part of or applicable to this Request for Proposal, including but not only any addenda posted on the School’s website, shall in no way relieve it from any aspect of its proposal or the obligations related thereto.

Each proposer is deemed to be familiar with and is required to comply with all federal, state and local laws, regulations, ordinances, codes and orders that in any manner relate to this Request for Proposal or the performance of the work described herein.

By submitting a proposal, each proposer represents that it has thoroughly examined and become familiar with the scope of work outlined in this Request for Proposal, and it is capable of performing the work to achieve the School’s objectives. If applicable, each proposer shall visit the site, examine the areas and thoroughly familiarize itself with all conditions of the property before preparing its proposal.

16. SUBSTITUTION FOR NAME BRANDS

Not applicable.

17. TAX EXEMPTIONS

The Schools are exempt from state sales and use tax per Conn. Gen. Stat. § 12-412. Proposers shall avail themselves of this exemption.

18. INSURANCE

The successful proposer shall, at its own expense and cost, obtain and keep in force at least the insurance listed in the Insurance Requirements that are a part of this Request for Proposal. The Schools reserves the right to request from the successful proposer a complete, certified copy of any required insurance policy.

19. PERFORMANCE SECURITY

The successful proposer shall furnish: “a performance bond,” “a cash bond,” OR “an irrevocable letter of credit” covering the faithful performance of the Contract (the “Performance Security”). In addition to the Performance Security, the successful proposer shall furnish a bond covering the successful proposer’s payment to its subcontractors and suppliers of all obligations arising under the Contract (the “Payment Bond”). The Payment Bond shall be (a) in the full amount of the Contract price; (b) in a form reasonably acceptable to the Town; and (c) issued by a company licensed by the State of Connecticut that has at least an “A-” VIII policyholders rating according to Best Publication’s latest edition Key Rating Guide. The cost of the Payment Bond shall be included in the bid price.

“If the Performance Security is an irrevocable letter of credit, it shall be issued by a financial institution that is reasonably acceptable to the Town” or “If the Performance Security is a performance bond, it shall be issued by a company licensed by the State of Connecticut that has at least an “A-” VIII policyholders rating according to Best Publication’s latest edition Key Rating Guide.” The cost of the Performance Security shall be included in the bid price.

20. DELIVERY ARRANGEMENTS

Services to be delivered to:

Ms. Emily Taylor Cheshire Public Schools 29 Main Street Cheshire, CT 06410

21. AWARD CRITERIA; SELECTION; CONTRACT EXECUTION

All proposals will be publicly opened and read aloud as received on the date, at the time, and at the place identified in this Request for Proposal. Proposers may be present at the opening.

The Schools reserve the right to correct, after proposer verification, any mistake in a proposal that is a clerical error, such as a price extension, decimal point error or FOB terms. If an error exists in an Extension of prices, the unit price shall prevail. In the event of a discrepancy between the price quoted in words and in figures, the words shall control.

The Schools reserve the rights to accept all or any part of a proposal, reject all proposals, and waive any informalities or non-material deficiencies in a proposal. The Schools also reserve the right, if applicable, to award the purchase of individual items under this Request for Proposal to any combination of separate proposals or proposers.

The Schools will accept the proposal that, all things considered, the Schools determine is in its best interests.

Although price will be an important factor in most Request for Proposals, it will not be the only basis for award.

Due consideration may also be given to a proposer’s experience, references, service, ability to respond promptly to requests, past performance, and other criteria relevant to the Schools’ interests, including compliance with the procedural requirements stated in this Request of Proposal.

The Schools will not award a contract/purchase order to any business or person who is in arrears or in default to the Schools with regard to any tax, debt, contract, security or any other obligation.

If the lowest proposer meets all specifications, is responsive, and, if applicable, qualified, but the proposal is not acceptable to the Schools Manager or, if applicable, the Board of Education or the Town of Cheshire, the matter must be referred to the Schools’ Counsel for its decision on whether to reject all proposals, to accept a higher proposal, or to take such other action as may be in the Schools’ best interests.

The Schools will select the proposal that it deems to be in the School’s best interest and issue a Preliminary Notice of Award to the successful proposer. The award may be subject to further discussions with the proposer.

The making of a preliminary award to a proposer does not provide the proposer with any rights and does not impose upon the Schools any obligations. The Schools are free to withdraw a preliminary award at any time and for any reason. A proposer has rights, and the Schools have obligations, only if and when a Contract is executed by the Schools and the proposer.

If the proposer does not execute the Contract within ten (10) business days of the date of the Preliminary Notice of Award, unless extended by the Schools, the Schools may call any proposal security provided by the proposer and may enter into discussions with another proposer.

The Preliminary Notice of Award and Contract Execution dates in Section 3’s Key Dates are anticipated, not certain, dates.

22. CONSTRUCTION PERIOD

June 2026 – June 2027 or sooner

23. AFFIRMATIVE ACTION, AND EQUAL OPPORTUNITY

Each proposer must submit a completed Proposer’s Certification Concerning Equal Employment Opportunities and Affirmative Action Policy form included with this Request for Proposal. Proposers with fewer than ten

(10) employees should indicate that fact on the form and return the form with their proposals.

24. NONRESIDENT REAL PROPERTY CONTRACTORS

Not Applicable

25. COMPLIANCE WITH IMMIGRATION LAWS

By submitting a proposal, each proposer confirms that it has complied, and during the term of the Contract will comply, with the Immigration Reform and Control Act (“IRCA”) and that each person it provides under the Contract will at all times be authorized for employment in the United States of America. Each proposer confirms that it has a properly completed Employment Eligibility Verification, Form I-9, for each person who will be assigned under the Contract and that it will require each subcontractor, if any, to confirm that it has a properly completed Form I-9 for each person who will be assigned under the Contract.

26. INDEMNIFICATION

The successful proposer shall defend, indemnify, and hold harmless the Schools, its employees, officers, officials, agents, volunteers and independent contractors, including any of the foregoing sued as individuals (collectively, the “Schools Indemnified Parties”), against any and all proceedings, suits, actions, claims, damages, injuries, awards, judgments, losses or expenses, including fines, penalties, punitive damages, attorney’s fees and costs, brought or assessed against, or incurred by, the Schools Indemnified Parties related to or arising from the obligations under IRCA imposed upon the successful proposer or its subcontractor. The successful proposer shall also be required to pay any and all attorney’s fees and costs incurred by the Schools Indemnified Parties in enforcing any of the successful proposer’s obligations under this provision, whether or not a lawsuit or other proceeding is commenced, which obligations shall survive the termination or expiration of the Contract.

27. NON COLLUSION AFFIDAVIT

Each proposer shall submit a completed Proposer’s Non-Collusion Affidavit that is part of this Request for Proposal.

28. CONTRACT TERMS

The following provisions will be mandatory terms of the School’s Contract with the successful proposer.

If a proposer is unwilling or unable to meet any of these Contract Terms, the proposer must disclose that inability or unwillingness in its Proposal Form. Proposer must indicate exceptions to the Statement of Work/Specifications in their submitted proposal. (see Section 11 of these Standard Instructions to Proposers):

a. DEFENSE, HOLD HARMLESS AND INDEMNIFICATION

The successful proposer agrees, to the fullest extent permitted by law, to defend, indemnify, and hold harmless the Schools, its employees, officers, officials, agents, volunteers and independent contractors, including any of the foregoing sued as individuals (collectively, the “Schools Indemnified Parties”), from and against all proceedings, suits, actions, claims, damages, injuries, awards, judgments, losses or expenses, including attorney’s fees, arising out of or relating, directly or indirectly, to the successful proposer’s malfeasance, misconduct, negligence or failure to meet its obligations under the Request for Proposal or the Contract. The successful proposer’s obligations under this section shall not be limited in any way by any limitation on the amount or type of the successful proposer’s insurance. Nothing in this section shall obligate the successful proposer to indemnify the Schools Indemnified Parties against liability for damage arising out of bodily injury to persons or damage to property caused by or resulting from the negligence of the Schools Indemnified Parties.

In any and all claims against the Schools Indemnified Parties made or brought by any employee of the successful proposer, or anyone directly or indirectly employed or contracted with by the successful proposer, or anyone for whose acts or omissions the successful proposer is or may be liable, the successful proposer’s obligations under this section shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by the successful proposer under workers’ compensation acts, disability benefit acts, or other employee benefits acts.

The successful proposer shall also be required to pay any and all attorney’s fees incurred by the Schools Indemnified Parties in enforcing any of the successful proposer’s obligations under this section, which obligations shall survive the termination or expiration of this Request for Proposal and the Contract.

As a municipal agency of the State of Connecticut, the Schools will NOT defend, indemnify, or hold harmless the successful proposer.

b. ADVERTISING

The successful proposer shall not name the Schools in its advertising, news releases, or promotional efforts without the School’s prior written approval.

If it chooses, the successful proposer may list the Schools in a Statement of References or similar document required as part of its response to a public procurement. The School’s permission to the successful proposer to do so is not a statement about the quality of the successful proposer’s work or the School’s endorsement of the successful proposer.

c. W-9 FORM

The successful proposer must provide the Schools with a completed W-9 form before Contract execution.

d. PAYMENTS

Proposers are encouraged to offer discounts for early payment. All other payments are to be made 30 days after the appropriate Schools employee receives and approves the invoice, unless otherwise specified in the Specifications.

Conn. Gen. Stat. § 49-41a(a) requires that, for construction contracts exceeding $100,000, the contractor (1) promptly pay its subcontractors or suppliers within 30 days of receipt of payment from the owner, and (2) include in its subcontracts a requirement that the subcontractor promptly pay its sub-subcontractors and suppliers within 30 days of receipt of payment from the general contractor. Further, Conn. Gen. Stat. § 49- 41a(b) requires that, for such contracts, each payment requisition be accompanied by “a statement showing the status of all pending construction change orders, other pending change directives and approved changes to the original contract or subcontract.” The statement “shall identify the pending construction change orders and other pending change directives, and shall include the date such change orders and directives were initiated, the costs associated with their performance and a description of any work completed.”

“In each of its contracts with subcontractors or materials suppliers, the successful proposer shall agree to pay any amounts due for labor performed or materials furnished not later than thirty (30) days after the date the successful proposer receives payment from the Schools that encompasses the labor performed or materials furnished by such subcontractor or material supplier. The successful proposer shall also require in each of its contracts with subcontractors that such subcontractor shall, within thirty (30) days of receipt of payment from the successful proposer, pay any amounts due any sub-subcontractor or material supplier, whether for labor performed or materials furnished.

Each payment application or invoice shall be submitted in a standard AIA G702 form or comparable document and be accompanied by a statement showing the status of all pending change orders, pending change directives and approved changes to the Contract. Such statement shall identify the pending change orders and pending change directives, and shall include the date such change orders and change directives were initiated, additional cost and/or time associated with their performance and a description of any work completed. The successful Proposer shall require each of its subcontractors and suppliers to include a similar statement with each of their payment applications or invoices when applicable.

Change order requests are to be submitted for approval in a standard AIA G701 form or comparable document and be accompanied by the description stating the reason for the change, include material, labor and subcontractor breakdowns and backup documentation. General contractor’s markup shall be limited to an OH&P not to exceed 10% and shall include, but not limited to, all project management, supervision and administrative labor.

A five percent (5%) retainage fee shall be calculated with all submitted invoices. The final invoice shall be for retainage only and shall be paid in full upon approval of the required close out documents and submission of the Certificate of Occupancy from the Town of Cheshire Building Department.

e. BUILDING PERMITS

The Proposer shall include the cost in their proposal all necessary labor and payments to apply for the required construction permits as dictated by the Town of Cheshire Building Department.

(c) Fees for all types of construction, renovation, expansion or other building fees shall not be charged for municipal projects, with the exception of the office of the state building inspector educational training fee.

That fee is $.26 per thousand of project cost and will be applied to all Town of Cheshire projects including the Board of Education.

f. CLOSE-OUT DOCUMENTS

Project closeout requirements include updated “as-built” drawings clearly showing all deviations from the original construction drawings, one (1) 3-ring binder hard copy of approved submittals, cut sheets and O&M’s plus one (1) USB flash drive containing all the hard copy documentation aforementioned in an electronic format (pdf.). Close out documents shall include, but not limited to, testing reports, device listings, sequence of operations documentation, project drawings, warranties and maintenance procedures.

g. SUPERVISION AND STAFF

The Proposer shall provide a full-time on-site project supervisor or lead whenever staff are present on school grounds. This individual shall be responsible for day-to-day project coordination and shall serve as the primary point of contact with the School District and the project architect/engineer.

All personnel assigned to the project shall wear company-issued uniforms displaying the Proposer’s name and/or logo for clear identification. Staff are expected to maintain a professional appearance at all times while on school property.

h. BUILDING PROTECTION AND RISK/LIABILITY MITIGATION

The Proposer shall include all labor and materials required to protect interior building finishes and ensure all project work areas are cleaned up at the end of each shift. The Proposer shall mitigate all risks which include maintaining continuous fire protection, avoiding dust intrusion into sensitive detectors, maintaining egress paths during construction and avoiding false alarms. It is important to avoid forced building evacuations, AHJ shutdowns, construction delays and overall liability exposure.

i. SCHOOLS INSPECTION OF WORK

The Schools may inspect the successful proposer’s work at all reasonable times. This right of inspection is solely for the School’s benefit and does not transfer to the Schools the responsibility for discovering patent or latent defects. The successful proposer has the sole and exclusive responsibility for performing in accordance with the Contract. REJECTED WORK OR MATERIALS

The successful proposer, at its sole cost and expense, shall remove from the School’s property rejected items, commodities and/or work within 48 hours of the School’s notice of rejection. Immediate removal may be required when safety or health issues are present. The School may back charge the successful proposer at any time, with notice, during the contract term for work scope not completed or completed in an unsatisfactory manner. The successful proposer will have the opportunity to review the back charges and be provided with an opportunity to refute said back charges. Back charges will be based on square footage and/or hourly labor costs when applicable.

j. MAINTENANCE AND AVAILABILITY OF RECORDS

The successful proposer shall maintain all records related to the work described in the Request for Proposal for a period of five (5) years after final payment under the Contract or until all pending Schools, state and federal audits are completed, whichever is later. Such records shall be available for examination and audit by Schools, state and federal representatives during that time.

k. SUBCONTRACTING

Prior to entering into any subcontract agreement(s) for the work described in the Contract, the successful proposer shall provide the Schools with written notice of the identity (full legal name, street address, mailing address (if different from street address), and telephone number) of each proposed 2nd tier subcontractor. The Schools shall have the right to object to any proposed subcontractor by providing the successful proposer with written notice thereof within seven (7) business days of receipt of all required information about the proposed subcontractor. If the School objects to a proposed subcontractor, the successful proposer shall not use that subcontractor for any portion of the work described in the Contract.

All permitted subcontracting shall be subject to the same terms and conditions as are applicable to the Successful Proposer. The Successful Proposer shall remain fully and solely liable and responsible to the Schools for performance of the work described in the Contract. The Successful Proposer also agrees to promptly pay each of its Subcontractors within thirty (30) days of receipt of payment from the Schools or otherwise in accordance with law. The Successful Proposer shall assure compliance with all requirements of the Contract. The Successful Proposer shall also be fully and solely responsible to the Schools for the acts and omissions of its subcontractors and of persons employed, whether directly or indirectly, by its Subcontractor(s).

l. PREVAILING WAGES

Prevailing wages are set by the State Department of Labor for specific projects and generally correspond with the union wage scale. Prevailing wages are required on “each contract for the construction, remodeling, refinishing, refurbishing, rehabilitation, alteration or repair of any public works project by the state or any of its agents, or by any political subdivision of the state [which includes municipalities] or any of its agents. . .” if the contract equals or exceeds certain dollar thresholds. Conn. Gen. Stat. § 31-53. The threshold for new construction of any public works project is $1,000,000. Conn. Gen. Stat. § 31-53(g). The threshold for the “remodeling, refinishing, refurbishing, rehabilitation, alteration or repair of any public works project” is $100,000.

m. PREFERENCES

The successful proposer shall comply with the requirements of Conn. Gen. Stat. § 31-52(b), as amended.

Specifically, the successful proposer agrees that in the employment of labor to perform the work under the Contract, preference shall be given to citizens of the United States who are, and have been continuously for at least three (3) months prior to the date of the Contract, residents of the labor market area (as established by the State of Connecticut Labor Commissioner) in which such work is to be done, and if no such qualified person is available, then to citizens who have continuously resided in New Haven County for at least three (3) months prior to the date hereof, and then to citizens of the State who have continuously resided in the State at least three

(3) months prior to the date of the Contract.

n. WORKERS COMPENSATION

Prior to Contract execution, the Schools will require the tentative successful proposer to provide a current statement from the State Treasurer that, to the best of her knowledge and belief, as of the date of the statement, the tentative successful proposer was not liable to the State for any workers’ compensation payments made pursuant to Conn. Gen. Stat. § 31-355.

o. SAFETY

This successful proposer will provide a copy of their company safety program to Cheshire Public Schools prior to the start of the contract term when applicable.

p. COMPLIANCE WITH LAWS

The successful proposer shall comply with all applicable laws, regulations, ordinances, codes and orders of the United States, the State of Connecticut and the Schools related to its proposal and the performance of the work described in the Contract.

q. LICENSES AND PERMITS

The successful proposer certifies that, throughout the Contract term, it shall have and provide proof of all approvals, permits and licenses required by the Schools and/or any state or federal authority. The successful proposer shall immediately and in writing notify the Schools of the loss or suspension of any such approval, permit or license.

r. AMENDMENTS

The Contract may not be altered or amended except by the written agreement of both parties.

s. ENTIRE AGREEMENT

It is expressly understood and agreed that the Contract contains the entire agreement between the parties, and that the parties are not, and shall not be, bound by any stipulations, representations, agreements or promises, oral or otherwise, not printed or inserted in the Contract or its attached exhibits.

t. VALIDITY

The invalidity of one or more of the phrases, sentences or clauses contained in the Contract shall not affect the remaining portions so long as the material purposes of the Contract can be determined and effectuated.

u. CONNECTICUT LAW AND COURTS

The Contract shall be governed by and construed in accordance with the internal laws (as opposed to the conflicts of law provisions) of the State of Connecticut, and the parties irrevocably submit in any suit, action or proceeding arising out of the Contract to the jurisdiction of the United States District Court for the District of Connecticut or of any court of the State of Connecticut, as applicable.

v. NON-EMPLOYMENT RELATIONSHIP

The Schools and the Successful Proposer are independent parties. Nothing contained in the Contract shall create, or be construed or deemed as creating, the relationships of principal and agent, partnership, joint venture, employer and employee, and/or any relationship other than that of independent parties contracting with each other solely for the purpose of carrying out the terms and conditions of the Contract. The Successful Proposer understands and agrees that it is not entitled to employee benefits, including but not limited to workers compensation and employment insurance coverage, and disability. The Successful Proposer shall be solely responsible for any applicable taxes.

END OF STANDARD INSTRUCTIONS TO PROPOSERS

INSURANCE REQUIREMENTS

The successful proposer agrees to maintain in force at all times during the Contract the following coverages placed with company(ies) licensed by the State of Connecticut which have at least an “A-” VIII policyholders rating according to Best Publication’s latest edition Key Rating Guide.

(Minimum Limits) General Liability Each Occurrence 1,000,000 General Aggregate 2,000,000 Products/Completed Operations Aggregate 2,000,000 Auto Liability Combined Single Limit Each Accident $1,000,000 Umbrella Each Occurrence $1,000,000 (Excess Liability) Aggregate $1,000,000 Professional Liability Errors & Omissions $3,000,000

If any policy is written on a “Claims Made” basis, the policy must be continually renewed for a minimum of two (2) years from the completion date of the Contract. If the policy is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting period for claims for the policy in effect during the Contract for two (2) years from the completion date.

Workers’ Compensation WC Statutory Limits and Employers’ Liability EL Each Accident $100,000 EL Disease Each Employee $100,000 EL Disease Policy Limit $500,000

Original, completed Certificates of Insurance must be presented to the Schools prior to Contract execution. The successful proposer agrees to provide replacement/renewal certificates at least 60 days prior to the expiration of the policy. Should any of the above described policies be cancelled before the expiration date, written notice must be given to the Schools thirty (30) days prior to cancellation.

END OF INSURANCE REQUIREMENTS

SPECIFICATIONS

Scope of Service

Cheshire Public Schools (“Owner”) is soliciting sealed proposals from qualified and licensed contractors to provide all labor, materials, equipment, supervision, coordination, testing, and commissioning required for the complete upgrade of the fire alarm control system at Cheshire High School, located at 525 South Main Street, Cheshire, Connecticut 06410. All work shall be performed in strict accordance with the contract documents, including the drawings and technical specifications provided herein.

Project Description

The objective of this project is the furnishing, installation, testing, and commissioning of a new, fully addressable fire alarm system to replace the existing system in its entirety. The work shall be completed during the 2026–2027 fiscal year.

Upon successful commissioning of the new system and receipt of written approval from all applicable Authorities Having Jurisdiction (AHJ), the Contractor shall demolish, remove, and legally dispose of the existing fire alarm system, including associated devices, wiring, and control equipment, unless otherwise noted in the Contract Documents. The Contractor shall restore all affected building finishes to match existing conditions as a result of equipment removal. Abandonment of equipment, wiring, or materials in place shall not be permitted.

Work Hours and Phasing

All work shall be performed during second-shift hours and on non-school days, unless prior written approval is obtained from the Owner. The Contractor shall be responsible for maintaining continuous fire protection and code compliance throughout all phases of construction.

Site Coordination and Operational Requirements

The Contractor shall:

Perform daily housekeeping, including the removal of debris and restoration of all work areas, such that the facility is fully operational for school use each day.

Coordinate construction activities with the Owner to avoid conflicts with school operations and after-school and evening extracurricular activities, including but not limited to activities occurring in the cafeteria, commons, gymnasiums, and locker rooms.

Maintain all required means of egress, life safety systems, and temporary fire protection measures in compliance with applicable codes and AHJ requirements at all times.

Protect existing building finishes, furnishings, and equipment from damage during construction.

A dedicated construction capital appropriation is committed to this project.

Additional specification document files associated with this RFP:

CHS Fire Alarm System Upgrade Technical Specification Sections 01 40 00 thru 28 46 02 CHS Fire Alarm System Upgrade CHS Contract Drawings dated October 24, 2025 (Salamone &

Associates, P.C

Proposer’s Key Considerations

Include costs associated with HVAC monitoring devices.

Include the costs associated with fire sprinkler waterflow and supervisory switches using the Owner’s fire sprinkler maintenance contractor – Pro 7 Fire Protection Services, LLC.

Define scope of work for elevator recall, shunts and machine room monitoring – Owner shall hire and carry the cost of elevator services.

Additional Documents Required

In addition to completing the Proposal Form, Statement of References and other documents that are part of this RFP, interested proposers should submit the following:

A current Insurance Experience Modification Rate (EMR) is required to be provided by all Proposers with their bid submission.

Please ensure that at least 1 reference provided in the “Proposer’s Statement of Reference” is required from an educational institution in accordance with Section 12 of the Standard Instructions to Proposers.

It is expected that Proposers have reasonable and compliant employee screening and background check procedures in place. The selected vendor will need to provide copies of relevant screening and background check procedures prior to contract execution.

END OF SPECIFICATIONS

PROPOSAL FORM

PROPOSER’S FULL LEGAL NAME: _______________________________________________

Pursuant to and in full compliance with the Request for Proposals, the undersigned proposer, having visited the site or property if applicable, and having thoroughly examined each and every document comprising the Request for Proposals, including any addenda, hereby offers and agrees as follows:

Installation of New Fire Alarm System- To provide the products and/or services specified in, and upon the terms and conditions of, the Request for Proposals for the total sum of

____________ /100 Dollars (write out in words)

ACKNOWLEDGEMENT

In submitting this Proposal Form, the undersigned Proposer acknowledges that the price(s) include all labor, materials, transportation, hauling, overhead, fees and insurances, bonds or letters of credit, profit, security, permits and licenses, and all other costs to cover the completed work called for in the Request for Proposal.

Except as otherwise expressly stated in the Request for Proposal, no additional payment of any kind will be made for work accomplished under the price(s) as proposed.

REQUIRED DISCLOSURES

1. Exceptions to the Request for Proposal

______ This proposal does not take exception to any requirement of the Request for Proposal, including but not only any of the Contract Terms set forth in Section 26 of the Standard Instructions to Proposer.

OR

______ This proposal takes exception(s) to certain of the Request for Proposal requirements, including but not only the following Contract Terms set forth in Section 27 of the Standard Instructions to Proposers. Attached is a sheet fully describing each such exception.

2. State Debarment List

Is the Proposer on the State of Connecticut’s Debarment List?

______ Yes ______ No

3. Occupational Safety and Health Law Violations

Has the Proposer or any firm, corporation, partnership or association in which it has an interest (1) been cited for three (3) or more willful or serious violations of any occupational safety and health act or of any standard, order or regulation promulgated pursuant to such act, during the three-year period preceding the proposal (provided such violations were cited in accordance with the provisions of any state occupational safety and health act or the Occupational Safety and Health Act of 1970, and not abated within the time fixed by the citation and such citation has not been set aside following appeal to the appropriate agency or court having jurisdiction) or (2) received one or more criminal convictions related to the injury or death of any employee in the three-year period preceding the proposal?

______ Yes ______ No

If “yes,” attach a sheet fully describing each such matter.

4. Arbitration/Litigation

Has either the Proposer or any of its principals (regardless of place of employment) been involved for the most recent ten (10) years in any resolved or pending arbitration or litigation?

______ Yes

5. Criminal Proceedings

Has the Proposer or any of its principals (regardless of place of employment) ever been the subject of any criminal proceedings?

______ Yes

6. Ethics and Offenses in Public Projects or Contracts

Has either the Proposer or any of its principals (regardless of place of employment) ever been found to have violated any state or local ethics law, regulation, ordinance, code, policy or standard, or to have committed any other offense arising out of the submission of proposals or proposals or the performance of work on public works projects or contracts?

______ Yes

PROPOSAL SECURITY

N/A

NOTE: THIS DOCUMENT, IN ORDER TO BE CONSIDERED A VALID PROPOSAL, MUST BE SIGNED

BY A PRINCIPAL OFFICER OR OWNER OF THE BUSINESS ENTITY THAT IS SUBMITTING THE

PROPOSAL. SUCH SIGNATURE CONSTITUTES THE PROPOSER’S REPRESENTATIONS THAT IT

HAS READ, UNDERSTOOD AND FULLY ACCEPTED EACH AND EVERY PROVISION OF EACH

DOCUMENT COMPROMISING THE REQUEST FOR PROPOSAL, UNLESS AN EXCEPTION IS

DESCRIBED ABOVE.

BY ___________________________ TITLE:_____________________________

(PRINT NAME)

______________…