RFP 2525H069 Airport Parking Operations In Kodiak, Alaska.pdf

STATE OF ALASKA

REQUEST FOR

PROPOSALS

OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.

IMPORTANT NOTICE: IF YOU RECEIVED THIS SOLICITATION FROM THE STATE OF ALASKA’S

“ONLINE PUBLIC NOTICE” WEB SITE, YOU MUST REGISTER WITH THE PROCUREMENT OFFICER

LISTED IN THIS DOCUMENT TO RECEIVE NOTIFICATION OF SUBSEQUENT AMENDMENTS. FAILURE

TO CONTACT THE PROCUREMENT OFFICER MAY RESULT IN THE REJECTION OF YOUR OFFER.

ISSUED BY:

DEPARTMENT OF TRANSPORTATION AND PUBLIC

FACILITIES

DIVISION OF STATEWIDE AVIATION

PRIMARY CONTACT:

CHRIS HUNT

PROCUREMENT OFFICER

CHRIS.HUNT@ALASKA.GOV

(907) 465-8448

AIRPORT PARKING OPERATIONS IN KODIAK, ALASKA

RFP2525H069

ISSUED JANUARY 31, 2025

THE STATE OF ALASKA, DEPARTMENT OF TRANSPORTATION & PUBLIC FACILITIES, IS SOLICITING PROPOSALS FOR THE

MANAGEMENT, ADMINISTRATION, AND OPERATIONS OF THE STATE-OWNED PARKING FACILITY (PUBLIC AND EMPLOYEE

PARKING) LOCATED AT THE KODIAK AIRPORT.

STATE OF ALASKA – REQUEST

FOR PROPOSALS

RFP 2525H069

Airport Parking Operations In Kodiak, Alaska

TABLE OF CONTENTS

SECTION 1. INTRODUCTION AND INSTRUCTION

SEC. 1.01 PURPOSE OF THE RFP

SEC. 1.02 BUDGET

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.04 PRIOR EXPERIENCE

SEC. 1.05 REQUIRED REVIEW

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.07 RETURN INSTRUCTIONS

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

SEC. 1.09 AMENDMENTS TO PROPOSALS

SEC. 1.10 AMENDMENTS TO THE RFP

SEC. 1.11 RFP SCHEDULE

SEC. 1.12 PRE-PROPOSAL CONFERENCE

SEC. 1.13 ALTERNATE PROPOSALS

SEC. 1.14 NEWS RELEASES

SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 SCOPE OF WORK

SEC. 3.02 MANAGEMENT OPERATIONS

SEC. 3.03 CONTRACT TERM AND WORK SCHEDULE

SEC. 3.04 DELIVERABLES

SEC. 3.05 CONTRACT TYPE

SEC. 3.06 PARKING OPERATIONS AGREEMENT

SEC. 3.07 CONTRACT EXECUTION

SEC. 3.08 PROPOSED PAYMENT PROCEDURES

SEC. 3.09 PROMPT PAYMENT FOR STATE PURCHASES

SEC. 3.10 CONTRACT PAYMENT

SEC. 3.11 CONTRACT PRICE ADJUSTMENTS

SEC. 3.12 MANDATORY REPORTING

SEC. 3.13 LOCATION OF WORK

SEC. 3.14 THIRD-PARTY SERVICE PROVIDERS

SEC. 3.15 SUBCONTRACTORS

SEC. 3.16 JOINT VENTURES

SEC. 3.17 RIGHT TO INSPECT PLACE OF BUSINESS

SEC. 3.18 F.O.B. POINT

SEC. 3.19 CONTRACT PERSONNEL

SEC. 3.20 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE DELIVERABLES

SEC. 3.21 LIQUIDATED DAMAGES

SEC. 3.22 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

SEC. 3.23 NONDISCLOSURE AND CONFIDENTIALITY

SEC. 3.24 INDEMNIFICATION

SEC. 3.25 INSURANCE REQUIREMENTS

SEC. 3.26 TERMINATION FOR DEFAULT

SECTION 4. PROPOSAL FORMAT AND INFORMATION

SEC. 4.01 RFP SUBMITTAL FORMS

SEC. 4.02 SPECIAL FORMATTING REQUIREMENTS

SEC. 4.03 OFFEROR INFORMATION AND CERTIFICATIONS (SUBMITTAL FORM A)

SEC. 4.04 DEMONSTRATED EXPERIENCE AND INDUSTRY KNOWLEDGE (SUBMITTAL FORM B)

SEC. 4.05 PARKING FACILITY OPERATIONS (SUBMITTAL FORM C)

SEC. 4.06 PROJECT MILESTONE SCHEDULE (SUBMITTAL FORM D)

SEC. 4.07 SUBCONTRACTORS (SUBMITTAL FORM E)

SEC. 4.08 COST PROPOSAL (SUBMITTAL FORM F)

SEC. 4.09 BID GUARANTEE

SEC. 4.10 FIDELITY BOND AND SURETY BOND

SECTION 5. EVALUATION CRITERIA AND CONTRACTOR SELECTION

SEC. 5.01 SUMMARY OF EVALUATION PROCESS

SEC. 5.02 EVALUATION CRITERIA

SEC. 5.03 SCORING METHOD AND CALCULATION

SEC. 5.04 DEMONSTRATED EXPERIENCE AND INDUSTRY KNOWLDGE

SEC. 5.05 PARKING FACILITY OPERATIONS

SEC. 5.06 PROJECT MILESTONE SCHEDULE

SEC. 5.07 CONTRACT COST (COST PROPOSAL -MANAGEMENT FEE PROPOSAL FORM)

SEC. 5.08 ALASKA OFFEROR PREFERENCE

SECTION 6. GENERAL PROCESS AND LEGAL INFORMATION

SEC. 6.01 INFORMAL DEBRIEFING

SEC. 6.02 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES

SEC. 6.03 SITE INSPECTION

SEC. 6.04 CLARIFICATION OF OFFERS

SEC. 6.05 DISCUSSIONS WITH OFFERORS

SEC. 6.06 EVALUATION OF PROPOSALS

SEC. 6.07 CONTRACT NEGOTIATION

SEC. 6.08 FAILURE TO NEGOTIATE

SEC. 6.09 OFFEROR NOTIFICATION OF SELECTION

SEC. 6.10 PROTEST

SEC. 6.11 APPLICATION OF PREFERENCES

SEC. 6.12 ALASKA BIDDER PREFERENCE

SEC. 6.13 ALASKA VETERAN PREFERENCE

SEC. 6.14 ALASKA MILITARY SKILLS PROGRAM PREFERENCE

SEC. 6.15 STANDARD CONTRACT PROVISIONS

SEC. 6.16 QUALIFIED OFFERORS

SEC. 6.17 PROPOSAL AS PART OF THE CONTRACT

SEC. 6.18 ADDITIONAL TERMS AND CONDITIONS

SEC. 6.19 HUMAN TRAFFICKING

SEC. 6.20 RIGHT OF REJECTION

SEC. 6.21 STATE NOT RESPONSIBLE FOR PREPARATION COSTS

SEC. 6.22 DISCLOSURE OF PROPOSAL CONTENTS

SEC. 6.23 ASSIGNMENT

SEC. 6.24 FORCE MAJEURE (IMPOSSIBILITY TO PERFORM)

SEC. 6.25 DISPUTES

SEC. 6.26 SEVERABILITY

SEC. 6.27 SUPPLEMENTAL TERMS AND CONDITIONS

SEC. 6.28 SOLICITATION ADVERTISING

SEC. 6.29 FEDERALLY IMPOSED TARIFFS

SECTION 7. ATTACHMENTS

SEC. 7.01 ATTACHMENTS

SECTION 1. INTRODUCTION AND INSTRUCTION

SEC. 1.01 PURPOSE OF THE RFP

The State of Alaska, Department of Transportation & Public Facilities, Division of Statewide Aviation, is soliciting proposals for the management, administration, and operation of the state-owned parking facilities (public and non-state airport employee parking) located at the Kodiak Benny Benson Airport (Kodiak Airport) in Kodiak, Alaska.

SEC. 1.02 BUDGET

As a revenue-generating contract, the offeror shall submit a Percentage Management Fee Proposal on Submittal Form F. Cost Proposal (Management Fee Proposal Form).

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

Proposals must be received no later than 2:00 PM prevailing Alaska Standard Time (AST) on February 24, 2025, as indicated by postmark or email timestamp and late proposals will not be considered.

SEC. 1.04 PRIOR EXPERIENCE

The State of Alaska Department of Transportation and Public Facilities (DOT&PF) prefers that offerors meet these minimum preferred prior experience requirements, however if offerors do not possess the preferred experience offerors shall possess the secondary allowable experiences:

Preferred Prior Experience

• Offerors must have at least two years of experience managing, administering, and operating a parking facility, or a group of parking facilities in the past 5 years.

• The Offerors must demonstrate an average of at least $50,000.00 in annual gross revenues from parking operations.

• The parking facility or group of parking facilities managed by the Offeror must have a minimum parking capacity of at least 50 vehicles in weather exposed surface lots.

If offerors do not have the above preferred experience offerors must address the following secondary experiences:

Secondary Allowable Prior Experience

• Have an established business with 5 years of professional experience.

• Submit a complete bid package with clear deliverables and measurable performance from your prior work experience.

An offeror's failure to meet these minimum prior experience requirements may cause their proposal to be considered non-responsive and rejected.

SEC. 1.05 REQUIRED REVIEW

Offerors should carefully review this solicitation for defects and questionable or objectionable material.

Comments concerning defects and questionable or objectionable material should be made in writing and received by the procurement officer at least ten days before the deadline for receipt of proposals. This will allow time for the issuance of any necessary amendments. It will also help prevent the opening of a defective proposal and exposure of offeror's proposals upon which award could not be made.

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF

PROPOSALS

All questions must be in writing and directed to the procurement officer. The interested party must confirm telephone conversations in writing.

Two types of questions generally arise. One may be answered by directing the questioner to a specific section of the RFP. These questions may be answered over the telephone. Other questions may be more complex and may require a written amendment to the RFP. The procurement officer will make that decision.

PROCUREMENT OFFICER: Chris Hunt PHONE: 907-465-8448 EMAIL: chris.hunt@alaska.gov FAX: 907-465-3124

SEC. 1.07 RETURN INSTRUCTIONS

If submitting a hard copy proposal, Offerors must submit one hard copy of their proposal to the Procurement Officer in a sealed package. The cost proposal included with the package must be sealed separately from the rest of the proposal and must be clearly identified. The sealed proposal package(s) must be addressed as follows:

Faxed or oral proposals will not be accepted.

The sealed proposal package(s) must be addressed and mailed as follows:

Department of Transportation & Public Facilities Statewide Contracting and Procurement

Attention: Chris Hunt Request for Proposal (RFP) Number: 2525H069

RFP Title: Airport Parking Operations in Kodiak, Alaska

PO Box 112500 3132 Channel Drive, Room 350

Juneau, Alaska 99811-2500 If using a delivery service, please use the following address:

Department of Transportation & Public Facilities Attention: Chris Hunt

3132 Channel Drive, Room 350 Juneau, Alaska 99801 mailto:chris.hunt@alaska.gov

An offeror’s failure to submit its proposal prior to the deadline will cause the proposal to be disqualified.

Late proposals or amendments will not be opened or accepted for evaluation.

Please take into consideration that due to weather, scheduling, and location there is no overnight delivery service to Juneau, Alaska.

Electronic Submission:

If submitting a proposal via email, the technical proposal and cost proposal must be saved as separate PDF documents and emailed to dotstatewideprocurement@alaska.gov as separate, clearly labeled attachments, such as “Vendor A – Technical Proposal.pdf” and “Vendor A – Cost Proposal.pdf”. The email must contain the RFP number in the subject line.

The maximum size of a single email (including all text and attachments) that can be received by the state is 15 mb (megabytes). If the email containing the proposal exceeds this size, the proposal must be sent in multiple emails that are each less than 15 megabytes, and each email must comply with the requirements described above.

Please note that email transmission is not instantaneous. Similar to sending a hard copy proposal, if you are emailing your proposal, the state recommends sending it with enough time to ensure the email is delivered by the deadline for receipt of proposals.

It is the offeror’s responsibility to contact the issuing agency at (907) 465-8447 to confirm that the proposal has been received. The state is not responsible for unreadable, corrupt, or missing attachments.

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

Offerors with a disability may receive accommodation regarding the means of communicating this RFP or participating in the procurement process. For more information, contact the procurement officer no later than ten days prior to the deadline for receipt of proposals.

SEC. 1.09 AMENDMENTS TO PROPOSALS

Amendments to or withdrawals of proposals will only be allowed if acceptable requests are received prior to the deadline that is set for receipt of proposals. No amendments or withdrawals will be accepted after the deadline unless they are in response to the state's request in accordance with 2 AAC 12.290.

SEC. 1.10 AMENDMENTS TO THE RFP

If an amendment is issued before the deadline for receipt of proposals, the amendment will be posted on the State of Alaska Online Public Notice (OPN) website. The link to the posting of the amendment will be provided to all who were notified of the RFP and to those who have registered with the procurement officer after receiving the RFP from the OPN.

After receipt of proposals, if there is a need for any substantial clarification or material change in the RFP, an amendment will be issued. The amendment will incorporate the clarification or change, and a new date and time established for new or amended proposals. Evaluations may be adjusted as a result of receiving new or amended proposals.

SEC. 1.11 RFP SCHEDULE

RFP schedule set out herein represents the state’s best estimate of the schedule that will be followed. If a component of this schedule, such as the deadline for receipt of proposals, is delayed, the rest of the schedule may be shifted accordingly. All times are Alaska Standard Time.

ACTIVITY TIME DATE

Issue Date / RFP Released N/A January 31, 2025 Pre-Proposal Conference 9:00 AM AST February 12, 2025 Deadline for Receipt of Proposals / Proposal Due Date 2:00 PM AST February 24, 2025 Proposal Evaluations Complete N/A February 28, 2025 Notice of Intent to Award N/A February 28, 2025 Contract Issued N/A March 11, 2025

This RFP does not, by itself, obligate the state. The state's obligation will commence when the contract is approved by the Commissioner of the Department of Transportation & Public Facilities, or the Commissioner's designee. Upon written notice to the contractor, the state may set a different starting date for the contract. The state will not be responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the contract start date set by the state.

SEC. 1.12 PRE-PROPOSAL CONFERENCE

A pre-proposal conference will be held at 9:00 am, Alaska Time, on February 12, 2025. The conference will be held via Microsoft Teams. The purpose of the conference is to discuss the work to be performed with the prospective offerors and allow them to ask questions concerning the RFP. Questions and answers will be transcribed and sent to prospective offerors as soon as possible after the meeting.

Offerors with a disability needing accommodation should contact the procurement officer of record prior to the date set for the pre-proposal conference so that reasonable accommodation can be made.

Participants may dial into the meeting using the following number:

Teleconference Number: 1-907-202-7104 Access Code: 943 820 392#

SEC. 1.13 ALTERNATE PROPOSALS

Offerors may only submit one proposal for evaluation. In accordance with 2 AAC 12.830 alternate proposals (proposals that offer something different than what is asked for) will be rejected.

SEC. 1.14 NEWS RELEASES

News releases related to this RFP will not be made without prior approval of the project director.

SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

The State of Alaska Rural Airport System is comprised of 235 rural Airports throughout the State. The Kodiak Benny Benson State Airport is located approximately seven miles from Kodiak, Alaska, a town found on the northeastern side of Kodiak Island in the Pacific Ocean. Kodiak has approximately 5,400 citizens, being the fifth most populated town in Alaska. The economy of Kodiak is generally based around the seafood, tourism, and health industries.

The Kodiak Benny Benson State Airport (Airport) in Kodiak, Alaska currently has 37 Lease and Permit agreements for land uses around the Airport. Enplanements at the airport for calendar year 2022 were over 82,000 with a 10- year average of over 76,000. The United States Coast Guard (USCG) owns all the real property within the boundaries of the Airport. The Department of Transportation and Public Facilities (Department) operates the airport under a long-term lease from the USCG.

Currently at the Kodiak Airport, parking is provided at no charge for all users and the parking facilities are not managed at all, except for snow removal and minor maintenance performed by the State of Alaska DOT&PF Kodiak Airport station.

While State of Alaska employees working at the airport have and will continue to have dedicated parking in areas outside of the public parking area, specific public parking areas for all airport users including State of Alaska tenants and their customers parking in public areas and, therefore, outside currently contracted premises will become managed as a result of this RFP. As seen on Attachment 11 – Kodiak Airport Parking Areas, three different rental car companies are authorized by contract to use the existing lots. The State has the sole responsibility for collection of all fees, payments and other charges related to the rental car parking areas within the Kodiak Airport Premises.

The State has determined it is necessary in the promotion and accommodation of air commerce and air transportation that adequate, economical, courteous, safe, clean, and efficiently operated automobile parking facilities and services be available for the benefit of air travelers and others.

Note: In its discretion, and subject to applicable contract terms, the Airport may be able to modify the areas or configuration of areas currently used by the rental car companies.

SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 SCOPE OF WORK

The State of Alaska, Department of Transportation & Facilities, Division of Statewide Aviation (SWA) is soliciting proposals from qualified offerors to provide management, operation and maintenance of the public and non-state airport employee parking areas located at the Kodiak Airport.

The successful offeror shall function as the contractor for parking management and operations at the Kodiak Airport and will enter into a Parking Operations Agreement granting the contractor the responsibility to administer, operate, manage, and maintain the public parking lots and non-state employee parking areas at the Kodiak Airport.

This solicitation does not guarantee or imply that the successful offeror will make a profit.

The offeror must have the ability to perform all the obligations as stated in Attachment 11 - Kodiak Airport Parking Operations Agreement and in the proposal submitted by the offeror. The state may perform any investigation it deems necessary to determine the offeror’s ability to perform these obligations. The state may require an offeror to furnish additional information, including financial information, to determine whether the offeror is responsible and able to perform the obligations of both its proposal and Attachment 11 - Kodiak Airport Parking Operations Agreement.

The state’s goals and objectives for this Parking Operations Agreement solicitation are to select the proposal that will best achieve the following:

• Bring a high level of parking facility management and operational experience to the Kodiak Airport.

• Provide a responsible, responsive, competitive, and customer service-oriented parking operation for travelers that utilize the airport.

• Provide attractive, well-maintained parking areas to enhance travelers’ perceptions and opinions of the Kodiak Airport.

• Assure optimum long-term revenue for the Division of Statewide Aviation.

• Demonstrate an understanding of parking facility management and provide defined and deliverable concrete plans that will enhance service, and project trends at the airport.

Additional information related to the Offerors obligations and responsibilities may be found in Attachment 11 - Kodiak Airport Parking Operations Agreement, included as a part of this Request for Proposals (RFP).

Attachment 11 - Kodiak Airport Parking Operations Agreement is broken into various articles as follows.

Article I Definitions Article II Scope of Agreement Article III Term Article IV Rights Granted and Obligations Undertaken

Article V Premises Article VI Failure to Begin Continuous Operations Article VII Liquidated Damages Article VIII Kodiak Airport Management Fee Article IX Revenue Control Article X Parking Rates and Hours Article XI Parking Management and Operations Article XII Disadvantaged Business Enterprise (DBE) Program Article XIII Books, Records, and Accounting and Audit Article XIV Premise Alterations Article XV State’s Duties Article XVI Duties of Contractor Article XVII Contractor Personnel Article XVIII Indemnification and Insurance Article XIX Termination Article XX Assignment or Subcontract Article XXI Operation Take Over Article XXII Communications Protocol Article XXIII Laws and Taxes Article XXIV General Covenants

Article XXV Additional Terms and Conditions Required by 17 AAC 45.410

SEC. 3.02 MANAGEMENT OPERATIONS

The Division of Statewide Aviation has determined that it is in its best interests to operate the Kodiak Airport Parking program under a management fee format. Please see Attachment 11- Kodiak Airport Parking Operations Agreement for additional details.

The offeror shall propose a management fee to manage and operate the Kodiak Airport Parking areas as defined in Attachment 12 - Kodiak Airport Parking Map. The successful offeror will be responsible for collecting all revenue required under the contract and depositing the revenue in an account designated by the state as defined in Attachment 11 – Kodiak Airport Parking Operations Agreement.

Payment to Contractor Calculation: In accordance with Attachment 11 – Kodiak Airport Parking Operations Agreement, the contractor shall be paid the offered percentage management fee after the monthly total revenue is reduced by the operating expenses. The Contractor shall also be reimbursed for operating expenses as seen in Attachment 11 – Kodiak Airport Parking Operations Agreement.

Formula: Total Monthly Revenue Minus Operating Expenses (Reimbursed to Contractor) Equals Monthly Adjusted Gross Revenue Times Percentage Management Fee Equals Amount paid to Contractor

The remaining amount left after (if any) the Percentage Management Fee Calculation remains with the state.

SEC. 3.03 CONTRACT TERM AND WORK SCHEDULE

The length of the contract will be from the date of award, approximately March 11, 2025 through February 29, 2028, with one, five year renewal option commencing on March 1, 2028 and expiring on February 28, 2033. Options to renew are at the sole discretion of the State.

The contractor must request this renewal extension as set forth in Article III of Attachment 11 - Kodiak Airport Parking Operations Agreement. Any extension may require the approval of the Federal Aviation Administration.

Unless otherwise provided in this RFP, the State and the successful offeror/contractor agree: (1) that any extension of the contract excluding any exercised renewal options, will be considered as a month-to-month extension, and all other terms and conditions shall remain in full force and effect and (2) the procurement officer will provide notice to the contractor of the intent to cancel such month-to-month extension at least 30 days before the desired date of cancellation. A month-to-month extension may only be executed by the procurement officer via a written contract amendment.

SEC. 3.04 DELIVERABLES

The contractor will be required to provide the following deliverables:

Parking operations and management at the Kodiak Airport in accordance with Attachment 12 - Kodiak Airport Parking Operations Agreement.

SEC. 3.05 CONTRACT TYPE

The contract (Attachment 12 – Kodiak Airport Parking Operations Agreement) consists of a Management Fee style operation for the Kodiak Airport. For a complete description of fee provisions and structures, see the Attachment 12 - Kodiak Airport Parking Operations Agreement that is specific to the Management Fee Operation for the Kodiak Airport.

SEC. 3.06 PARKING OPERATIONS AGREEMENT

The contractor will be required to sign and submit Attachment 12 - Kodiak Airport Parking Operations Agreement. The contractor must comply with the contract provisions set out in this attachment. No alteration of these provisions will be permitted without prior written approval from the Department of Law.

SEC. 3.07 CONTRACT EXECUTION

The contractor is responsible for the performance of all obligations set out in the contract. All work is subject to inspection, evaluation, and approval by the authorized airport official(s). The State may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract. The authorized airport official(s) may instruct the contractor to make corrections or modifications if needed in order to accomplish the contract’s intent. The contractor will not unreasonably withhold such changes.

Substantial failure of the contractor to perform the contract may cause the State to terminate the contract and pursue damages.

SEC. 3.08 PROPOSED PAYMENT PROCEDURES

See Attachment 11- Kodiak Airport Parking Operations Agreement for additional information on payment. Payments details may also be found in Attachment 11- Kodiak Airport Parking Operations Agreement.

SEC. 3.09 PROMPT PAYMENT FOR STATE PURCHASES

The State is eligible to receive a 5% discount for all invoices paid within 15 business days from the date of receipt of the commodities or services and/or a correct invoice, whichever is later. The discount shall be taken on the full invoice amount. The state shall consider payment being made as either the date a printed warrant is issued or the date an electronic funds transfer (EFT) is initiated.

SEC. 3.10 CONTRACT PAYMENT

No payment will be made until the contract is approved by the Commissioner of the Department of the Department of Transportation & Public Facilities or the Commissioner's designee. Under no conditions will the state be liable for the payment of any interest charges associated with the cost of the contract. The state is not responsible for and will not pay local, state, or federal taxes. All costs associated with the contract must be stated in U.S. currency.

Payment for agreements under $500,000 for the undisputed purchase of goods or services provided to a state agency, will be made within 30 days of the receipt of a proper billing or the delivery of the goods or services to the location(s) specified in the agreement, whichever is later. A late payment is subject to 1.5% interest per month on the unpaid balance. Interest will not be paid if there is a dispute or if there is an agreement that establishes a lower interest rate or precludes the charging of interest.

Any single contract payment of $1 million or higher must be accepted by the contractor via Electronic Funds Transfer (EFT).

SEC. 3.11 CONTRACT PRICE ADJUSTMENTS

Consumer Price Index (CPI): Contract prices will remain firm through February 28, 2026

The Contractor or State may request price adjustments, no sooner than 12 months from the Contract execution date, and no more than once per contract year. Contractors must submit a request to the State at least thirty (30) days prior to the end of the current term. All Requests must be in writing and must be received 30 days prior to the Contract renewal date.

a. If the Contractor or State fail to request a CPI price adjustment 30 days prior to the Contract renewal date, the adjustment will be effective 30 days after the State or Contractor receives their written request.

b. Price adjustments will be made in accordance with the percentage change in the U.S.

Department of Labor, Bureau of Labor and Statistics, Consumer Price Index (CPI-U) for All Urban Consumers, All Items, Urban Alaska.

c. The price adjustment rate will be determined by comparing the percentage difference between the CPI in effect for the base year reported HALF2 (July through December 2025) and each HALF2 thereafter. The percentage difference between those two CPI issues will be the price adjustment rate. No retroactive contract price adjustments will be allowed. All price adjustments must be approved by the Procurement Officer prior to the implementation of the adjusted pricing. Approval shall be in the form of a Contract Amendment issued by the Procurement Officer.

d. Approval for all price increases is dependent upon full compliance with the terms of the Contract including reporting requirements.

SEC. 3.12 MANDATORY REPORTING

The contractor must submit reports to the State Project Manager, DOT&PF Leasing or DOT&PF Finance Section on a monthly and annual basis per Attachment 11 – Kodiak Airport Parking Operations Agreement.

SEC. 3.13 LOCATION OF WORK

The location the work is to be performed, completed and managed is in Kodiak, Alaska.

The State will not provide office space for the contractor. The contractor must provide its own office space.

By signature on their proposal, the offeror certifies that all services provided under this contract by the contractor and all subcontractors shall be performed in the United States.

If the offeror cannot certify that all work will be performed in the United States, the offeror must contact the procurement officer of record in writing to request a waiver at least 10 days prior to the deadline for receipt of proposals.

The request must include a detailed description of the portion of work that will be performed outside the United States, where, by whom, and the reason the waiver is necessary.

Failure to comply with these requirements may cause the state to reject the proposal as non-responsive, or cancel the contract.

SEC. 3.14 THIRD-PARTY SERVICE PROVIDERS

The contractor must provide, on an annual basis, a Type 2 Statement on Standards for Attestation Engagements (SSAE) SOC 1, SOC 2, or SOC 3 report(s). Failure to provide these reports may be treated as a material breach and may be a basis for a finding of default.

SEC. 3.15 SUBCONTRACTORS

Subcontractors may be used to perform work under this contract. If an offeror intends to use subcontractors, the offeror must complete Submittal Form E.

An offeror's failure to provide this information with their proposal may cause the state to consider their proposal non-responsive and reject it.

Subcontractor experience shall not be considered in determining whether the offeror meets the requirements set forth in SEC. 1.04 PRIOR EXPERIENCE.

If a proposal with subcontractors is selected, the offeror must provide the following information concerning each prospective subcontractor within five working days from the date of the state's request:

• complete name of the subcontractor;

• complete address of the subcontractor;

• type of work the subcontractor will be performing;

• percentage of work the subcontractor will be providing;

• evidence that the subcontractor holds a valid Alaska business license;

If a subcontractor on the list will be performing work within Alaska, and did not have a valid Alaska business license at the close of the RFP, the Offeror may not use the subcontractor in the performance of the contract and shall replace the subcontractor with a subcontractor who has a valid Alaska business license at the close of the RFP.

• a written statement, signed by each proposed subcontractor that clearly verifies that the subcontractor is committed to render the services required by the contract, in a format approved by the State.

An offeror's failure to provide this information, within the time set, will cause the state to consider their proposal non-responsive and reject it. The substitution of one subcontractor for another that has already been approved may be made only at the discretion and prior written approval of the project director.

Note that if the subcontractor will not be performing work within Alaska, they will not be required to hold an Alaska business license.

SEC. 3.16 JOINT VENTURES

Joint ventures are acceptable. If submitting a proposal as a joint venture, the offeror must submit a copy of the joint venture agreement which identifies the principals involved and their rights and responsibilities regarding performance and payment.

SEC. 3.17 RIGHT TO INSPECT PLACE OF BUSINESS

At reasonable times, the state may inspect those areas of the contractor's place of business that are related to the performance of a contract. If the state makes such an inspection, the contractor must provide reasonable assistance.

SEC. 3.18 F.O.B. POINT

All goods purchased through this contract will be F.O.B. final destination. Unless specifically stated otherwise, all prices offered must include the delivery costs to any location within the State of Alaska.

SEC. 3.19 CONTRACT PERSONNEL

Any change of the project team members or subcontractors named in the proposal must be approved, in advance and in writing, by the project director and the procurement officer. Changes that are not approved by the state may be grounds for the state to terminate the contract.

SEC. 3.20 INSPECTION & MODIFICATION - REIMBURSEMENT FOR

UNACCEPTABLE DELIVERABLES

The contractor is responsible for the completion of all work set out in the contract. All work is subject to inspection, evaluation, and approval by the Airport Manager. The state may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract. The Airport Manager or State Project Manager or procurement officer of record may instruct the contractor to make corrections or modifications if needed in order to accomplish the contract’s intent. The contractor will not unreasonably withhold such changes.

Substantial failure of the contractor to perform the contract may cause the state to terminate the contract.

In this event, the state may require the contractor to reimburse monies paid (based on the identified portion of unacceptable work received) and may seek associated damages.

SEC. 3.21 LIQUIDATED DAMAGES

Liquidated damages may be assessed according to the terms of Attachment 11 - Kodiak Airport Parking Operations Agreement that is part of, and included with, this solicitation.

SEC. 3.22 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

During the course of this contract, the contractor may be required to perform additional work. That work will be within the general scope of the initial contract. When additional work is required, the project director will provide the contractor a written description of the additional work and request the contractor to submit a firm time schedule for accomplishing the additional work and a firm price for the additional work. Cost and pricing data must be provided to justify the cost of such amendments per AS 36.30.400.

The contractor will not commence additional work until the procurement officer has secured any required state approvals necessary for the amendment and issued a written contract amendment, approved by the Commissioner of DOT&PF or the Commissioner's designee.

SEC. 3.23 NONDISCLOSURE AND CONFIDENTIALITY

Contractor agrees that all confidential information shall be used only for purposes of providing the deliverables and performing the services specified herein and shall not disseminate or allow dissemination of confidential information except as provided for in this section. The contractor shall hold as confidential and will use reasonable care (including both facility physical security and electronic security) to prevent unauthorized access by, storage, disclosure, publication, dissemination to and/or use by third parties of, the confidential information. “Reasonable care” means compliance by the contractor with all applicable federal and state law, including the Social Security Act and HIPAA. The contractor must promptly notify the state in writing if it becomes aware of any storage, disclosure, loss, unauthorized access to or use of the confidential information.

Confidential information, as used herein, means any data, files, software, information or materials (whether prepared by the state or its agents or advisors) in oral, electronic, tangible or intangible form and however stored, compiled or memorialized that is classified confidential as defined by State of Alaska classification and categorization guidelines provided by the state to the contractor or a contractor agent or otherwise made available to the contractor or a contractor agent in connection with this contract, or acquired, obtained or learned by the contractor or a contractor agent in the performance of this contract.

Examples of confidential information include, but are not limited to: technology infrastructure, architecture, financial data, trade secrets, equipment specifications, user lists, passwords, research data, and technology data (infrastructure, architecture, operating systems, security tools, IP addresses, etc).

If confidential information is requested to be disclosed by the contractor pursuant to a request received by a third party and such disclosure of the confidential information is required under applicable state or federal law, regulation, governmental or regulatory authority, the contractor may disclose the confidential information after providing the state with written notice of the requested disclosure ( to the extent such notice to the state is permitted by applicable law) and giving the state opportunity to review the request.

If the contractor receives no objection from the state, it may release the confidential information within 30 days. Notice of the requested disclosure of confidential information by the contractor must be provided to the state within a reasonable time after the contractor’s receipt of notice of the requested disclosure and, upon request of the state, shall seek to obtain legal protection from the release of the confidential information.

The following information shall not be considered confidential information: information previously known to be public information when received from the other party; information freely available to the general public; information which now is or hereafter becomes publicly known by other than a breach of confidentiality hereof; or information which is disclosed by a party pursuant to subpoena or other legal process and which as a result becomes lawfully obtainable by the general public.

SEC. 3.24 INDEMNIFICATION

The contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of, or liability for error, omission, or negligent act of the contractor under this agreement. The contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the contractor and the independent negligence of the contracting agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis.

“Contractor” and “contracting agency”, as used within this and the following article, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term “independent negligence” is negligence other than in the contracting agency’s selection, administration, monitoring, or controlling of the contractor and in approving or accepting the contractor’s work.

SEC. 3.25 INSURANCE REQUIREMENTS

Without limiting contractor's indemnification, it is agreed that contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the contractor's policy contains higher limits, the state shall be entitled to coverage to the extent of such higher limits.

Certificates of Insurance must be furnished to the procurement officer prior to beginning work and must provide for a notice of cancellation, non-renewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the contractor's services. All insurance policies shall comply with and be issued by insurers licensed to transact the business of insurance under

AS 21.

Workers' Compensation Insurance: The contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H. and Jones Act requirements. The policy must waive subrogation against the State.

Commercial General Liability Insurance: covering all business premises and operations used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

Commercial Automobile Liability Insurance: covering all vehicles used by the contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

SEC. 3.26 TERMINATION FOR DEFAULT

a. If the Project Director or Procurement Officer determines that the contractor has refused to perform the work or has failed to perform the work with such diligence as to ensure its timely and accurate completion, the state may, by providing written notice to the contractor, terminate the contractor's right to proceed with part or all the remaining work.

b. The Procurement Officer may also, by written notice, terminate this contract under Administrative Order 352 if the contractor supports or participates in a boycott of the State of Israel.

This clause does not restrict the state's termination rights under the contract provisions of Attachment 8 (Standard Contract Form - Appendix A General Provisions), found as part of SECTION 7.

ATTACHMENTS.

SECTION 4. PROPOSAL FORMAT AND INFORMATION

SEC. 4.01 RFP SUBMITTAL FORMS

This RFP contains Submittal Forms, which must be completed by the offeror and submitted as part of their proposal. An electronic copy of the forms is posted along with this RFP.

Unless otherwise specified in this RFP, the Submittal Forms shall be the offeror’s entire proposal. Do not include any marketing information in the proposal.

Any proposal that does not follow these requirements may be deemed non-responsive.

SEC. 4.02 SPECIAL FORMATTING REQUIREMENTS

The offeror must ensure that their proposal meets all special formatting requirements identified in this section.

Documents and Text: All attachment documents must be written in the English language, be single sided, and be single spaced with a minimum font size of 10. Pictures or graphics may be used if the offeror feels it is necessary to communicate their information, however, be aware of the below requirements for page limits.

Page Limits: Some Submittal Forms listed below have maximum page limit requirements. Offerors must not exceed the maximum page limits. Note, the page limit applies to the front side of a page only (for example, ‘1 Page’ implies that the offeror can only provide a response on one side of a piece of paper). Any pages exceeding the maximum page limit will be discarded and will not be included in the evaluations (for example, the maximum page limit is 3 pages, but the Offeror submits 5 pages for that submittal form. Only pages 1-3 will be evaluated. Pages 4 and 5 would be discarded by the Procurement Officer before sending to the proposal evaluation committee for evaluation.).

Submittal Form Maximum Page Limits

Submittal Form A – Offeror Information and Certifications Submittal Form B – Demonstrated Experience and Industry Knowledge 5 Submittal Form C – Parking Facility Operations 5 Submittal Form D – Project Milestone Schedule 5 Submittal Form E – Subcontractors 5 Submittal Form F – Cost Proposal

Any Submittal Form submitted as part of a proposal that is not compliant with the instructions above may be a basis for finding the proposal non-responsive and thus rejected.

SEC. 4.03 OFFEROR INFORMATION AND CERTIFICATIONS (SUBMITTAL

FORM A)

The offeror must complete and submit this Submittal Form. The form must be signed by an individual authorized to bind the offeror to the provisions of the RFP.

By signature on the form, the offeror certifies they comply with the following:

a) the laws of the State of Alaska;

b) the applicable portion of the Federal Civil Rights Act of 1964;

c) the Equal Employment Opportunity Act and the regulations issued thereunder by the federal government;

d) the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government;

e) all terms and conditions set out in this RFP;

f) a condition that the proposal submitted was independently arrived at, without collusion, under penalty of perjury; and

g) that the offers will remain open and valid for at least 90 days.

If any offeror fails to comply with [a] through [g] of this paragraph, the state reserves the right to disregard the proposal, terminate the contract, or consider the contractor in default.

The Submittal Form also requests the following information:

a) The complete name and address of offeror’s firm along with the offeror’s Tax ID.

b) Information on the person the state should contact regarding the proposal.

c) Names of critical team members/personnel.

d) Addenda acknowledgement.

e) Conflict of interest statement.

f) Federal requirements.

g) Alaska preference qualifications.

An offeror's failure to address/respond/include these items may cause the proposal to be determined to be non-responsive and the proposal may be rejected.

SEC. 4.04 DEMONSTRATED EXPERIENCE AND INDUSTRY KNOWLEDGE

(SUBMITTAL FORM B)

Offerors must provide comprehensive narrative statements that detail and describe their experience and industry- knowledge of airport parking operation as seen below. The narratives must address each of the following items individually for ease of evaluation. The narratives must also provide the proposed implementation plan.

Demonstrated Experience

A. The offeror shall describe how the proposed daily management team has active, satisfactory experience and responsibility that meets the minimum experience requirements as outlined in this RFP and the Parking Operations Agreement.

B. The offeror shall describe how the proposed daily management team have active, satisfactory experience with, and responsibility for, the management and operation of comparable parking facilities or facilities with parking responsibilities.

C. The offeror shall describe how the proposed daily management team have the capability of operating a revenue control system.

D. The offeror shall specifically describe their demonstrated experience at other locations that are similar in size and level of activity. This shall include describing the experience managing and maintaining similar facilities, collecting and processing a high volume of cash or credit card transactions, developing and installing the needed parking lot management systems and requiring a significant level of service and contact with the public. The offeror should also specifically address any experience related to parking facilities.

E. The offeror shall clearly describe and define how the offeror’s experience and qualification with parking facility management qualifies them to manage the Kodiak Airport Parking operations.

F. The offeror shall describe their experience with providing parking operations in cold and wet weather climates. This should include describing and highlighting any parking operations involving similar weather conditions to those experienced by the Kodiak airport to include items such as snow removal, lighting repairs, signage, striping, booting, and towing.

G. The offeror shall provide the name, address, and phone number of the clients’ contract manager at up to three of the offeror’s best parking service locations most similar to the Kodiak Airport public parking area. The state reserves the right to contact the clients’ contract manager. The offeror should provide the following information about the locations identified:

1. A description of the location, the number of public parking spaces, the buildings, areas, and garages managed.

2. The type of revenue control equipment and cash collection and accounting procedures (by brand, model, capability and type of software) in use at each of the three parking service locations identified in item G above.

3. The scope of management, maintenance, janitorial, security, administrative, and subcontracting responsibilities at each of the three parking service locations identified in item G above.

4. The gross revenues and expenses of the operating budgets for the period managed, but no more than the five most recent years (2017 to 2022).

5. The type of agreement (straight management, reverse management or concession).

The entities submitted by the offeror as references may be contacted by the state to obtain information regarding the offeror’s operation and performance, including, but not limited to, the effectiveness and quality of operation, customer complaint record, financial status, timeliness of deposits and payments, and overall satisfaction with contractor performance.

Industry Knowledge

A. Submit detailed narrative statements that define and demonstrate the offeror understands its role as the parking management operator at the Kodiak Airport. Describe any differences or similarities in the management and operation of the parking facilities at the Kodiak Airport compared to other parking operations at facilities managed and operated by the offeror.

B. Describe the offeror’s assessment of the status of the current parking operations at the Kodiak Airport and how this relates to the traveling public’s perception of the Kodiak Airport.

C. Describe the offeror’s plans to enhance the parking service to better serve the traveling public.

Ticketless transactions, prepaid parking and other service enhancements could be included and must address the pros and cons of the implementation of those programs at the Kodiak Airport.

D. Provide the offeror’s assessment of market trends that may impact future parking facilities and ground transportation strategies at the Kodiak Airport.

E. Describe a change that had to occur in the offerors management of a particular facility. What was the change and how did it affect the parking responsibilities and outcomes. How did the offeror adjust or adapt in order to overcome that obstacle?

The offeror shall not disclose their costs in this Submittal Form. Submission forms shall not exceed the page limit (as described in Section 4.02).

As part of Submittal Form B, offerors must provide resumes for those personnel that will be assigned to complete the duties under this Proposal..

SEC. 4.05 PARKING FACILITY OPERATIONS (SUBMITTAL FORM C)

A proposed Operations Manual must be provided with the proposal. The Operations Manual shall not exceed the page limit (as described in Section 4.02). Offerors must provide comprehensive narrative statements that introduce the Operations Manualand the narratives must address each of the following items individually for ease of evaluation.

The Operations Manual must include:

(1) A narrative of the overall management service;

(2) Clearly defined objectives;

(3) Steps or actions required to accomplish these objectives; and

(4) A milestone schedule to include specific timeframes to meet the…