RFP 250050 _ 2025_05_14 _ Released for Bid Sp.pdf

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TO: Qualified General & Roofing Contractors

DATE: May 14, 2025

SUBJECT: Request for Proposals for County 4H Extension Building Roof Replacement

You are invited to submit a proposal to the Jackson County Board of Commissioners for Replacement Roofing for the 4H Extension Building Roof Replacement located at 164 Four Fifty Seven Drive, Jefferson, GA 30549.

Attached hereto are the general conditions, technical specifications, and submittal format.

The written requirements contained in this Request for Proposal (RFP) shall not be changed or superseded except by written addendum from Jackson County Purchasing Department. Failure to comply with the written requirements for this RFP may result in disqualification of the submittal by Jackson County.

Submittals are to be sealed, marked with the vendor's name and address and labeled: “RFP 250050”, County 4H Extension Building Roof Replacement and delivered to:

Jackson County Board of Commissioners Attention: Kenneth Morris, Purchasing Manager 4965 Jackson Parkway Jefferson, GA 30549 not later than Wednesday, June 18, 2025 at 10:00 AM.

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the proposal receipt date. Please call (706) 367-6312 for more information for the hearing impaired. This service is in compliance with the Americans with Disabilities Act (ADA).

Jackson County reserves the right to reject any and all submittals, to waive any technicalities or irregularities and to award contracts based on the highest and best interest of Jackson County.

Inquiries regarding this Request for Proposal (RFP) should be made to Kenneth Morris, Purchasing Manager at phone number (706) 367-6309, by fax at (706) 621-2645, or by email kmorris@jacksoncountygov.com

Jackson County Board of Commissioners 4965 Jackson Parkway

Jefferson, Georgia 30549 Phone: (706) 367-6309

Fax: (706) 708-2645 Email: kmorris@jacksoncountygov.com mailto:kmorris@jacksoncountygov.com

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JACKSON COUNTY BOARD OF COMMISSIONERS

REQUEST FOR PROPOSALS

FOR

COUNTY 4H EXTENSION BUILDING

Roof Replacement

SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN

WEDNESDAY, JUNE 18, 2025 AT 10:00 AM EST

JACKSON COUNTY BOARD OF COMMISSIONERS

ATTENTION: KENNETH MORRIS, PURCHASING MANAGER

4965 JACKSON PARKWAY

JEFFERSON, GA 30549

RFP # 250050

THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS RFP ON OR BEFORE THE STATED DATE AND TIME

WILL BE SOLELY AND STRICTLY THE RESPONSIBILITY OF THE OFFEROR.

ISSUE DATE: Wednesday, May 14, 2025

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Request for Proposals (RFP) #250050 For General and Roofing Contractor Services for the County 4H Extension Building Roof Replacement Project

The Jackson County Board of Commissioners (the County) requests Proposals from General and Roofing Contractor firms for the replacement of roofing at the County 4H Extension Building located at 164 Four Fifty Seven Drive, Jefferson, GA 30549. Upon completion of a review of proposals received, the County anticipates awarding a contract for services. Attached hereto are the general conditions, technical specifications, and submittal format.

The written requirements contained in this Request for Proposals (RFP) shall not be changed or superseded except by written addendum from Jackson County Purchasing Department. Failure to comply with the written requirements for this RFP may result in disqualification of the submittal by Jackson County.

Purpose:

The County is requesting a roof replacement at the County 4H Extension Building located in Jefferson, GA. The County will consider service proposals from qualified and insured General and Roofing Contracting firms to manage the construction and provide cost evaluation assistance to the County. The firm will assume responsibility for project construction cost by issuing a bid, which will be a contractual obligation. The firm will develop an overall final project schedule, which will be a contractual obligation. In addition, the selected firm will be responsible for methods of construction, safety, and the scheduling and coordination of the work of all construction and miscellaneous contracts required for completion of the project within its established budget and schedule.

Work under this Contract consists of furnishing all labor, materials and equipment necessary to perform the quality roof replacement of the County’s 4H Extension Building. The work will include, but is not necessarily limited to the attached construction documents and specifications as provided by the engineer, Precision Planning, Inc.

Contract Period:

Any contract resulting from this RFP shall not exceed a period of __ days from the time the notice to proceed is provided until completion of the project unless agreed to in writing by both parties. The sample contract provided with this RFP will be used by the Board of Commissioners to engage the vendor selected as a result of this RFP process.

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Information to Vendors:

RFP TIMETABLE: The anticipated schedule for the RFP is as follows:

RFP Available Wednesday, May 14, 2025

Pre-Bid Conference Wednesday, May 28th, 10:00 AM EST

Deadline for questions Wednesday, June 4h, 5:00 PM EST

Submittal deadline Wednesday, June 18, 10:00 AM EST

Proposal Process:

All written Proposals shall utilize the attached forms and be submitted via sealed bid. The County will not accept any submittal by facsimile or email. Proposal one (1) original, four (4) copies and one (1) electronic PDF on a storage device) may be mailed or hand delivered.

Receipt of all Addenda to this RFP, if any, must be acknowledged on the proposal form. Addenda shall become part of the requirements of this RFP. Failure to acknowledge receipt of an Addendum may result in rejection of the Proposal. Any cost incurred by respondents in preparing or submitting Proposals for the project shall be the respondents’ sole responsibility. It shall be the respondents’ responsibility to ensure delivery of the Proposal to the designated address by the designated time. The Submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the vendor. Hand delivered copies may be delivered to the above address ONLY between the hours of 8:30 a.m. and 4:30 p.m. ET, Monday through Friday, excluding holidays observed by the Jackson County Government.

Vendors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service.

Address Proposals to the attention of:

Mr. Kenneth Morris, Purchasing Manager Jackson County Board of Commissioners 4965 Jackson Parkway Jefferson, GA 30549 kmorris@jacksoncountygov.com

Proposals are due no later than June 18, 2025 at 10:00am. Late submittals will not be accepted.

Firms are not allowed to communicate with any County staff or elected officials regarding this procurement. Any unauthorized contact shall disqualify the firm from further consideration.

All questions regarding this project should be directed to Kenneth Morris, Purchasing Manager kmorris@jacksoncountygov.com, Barry Vickery, Project Manager by e-mail at bvickery@jacksoncountygov.com and Elysha Wood, Engineer (PPI) 570ew@ppi.us. All responses, inquiries, or correspondence relating to this RFP will become the property of the County when received and shall be regarded as public record. All information received in response to this RFP, including copyrighted material, is deemed public information and will be made mailto:kmorris@jacksoncountygov.com mailto:kmorris@jacksoncountygov.com mailto:bvickery@jacksoncountygov.com mailto:570ew@ppi.us

5 | P a g e available for public viewing and copying after the time for receipt of proposals has passed, and the award has been made, with the following four exceptions: (1) bona fide trade secrets meeting confidentiality requirements that have been properly marked, separated, and documented; (2) matters involving individual safety as determined by the County; (3) any company financial information requested by the County to determine vendor responsibility, unless prior written consent has been given by the offeror; and (4) other constitutional protections.

The County reserves the right to:

1. Refuse any or all submittals received.

2. Cancel or modify this RFP at any time.

3. Reject any and all submittals or responses at any time.

4. Request further documentation or information, and to discuss an RFP submittal for any purpose in order to answer questions or to provide clarification.

Additional Information/Addenda:

Jackson County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the due date. Vendors should not rely on any representations, statements or explanations other than those made in this RFP or in any addendum to this RFP. Where there appears to be a conflict between the RFP and any addenda issued, the last addendum issued will prevail.

Vendors must acknowledge any issued addenda by including the Addenda Acknowledgement Form with the submittal. Proposals which fail to acknowledge the vendor’s receipt of any addendum will result in the rejection of the offer if the addendum contains information which substantively changes the Owner’s requirements.

Late Submittals:

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. Jackson County Government assumes no responsibility for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper designation.

Rejection of Proposals:

Jackson County Government may reject any and all submittals and reserves the right to waive any irregularities or informalities in any submittal or in the submittal procedure.

Submittals received after said time or at any place other than the time and place as stated in the notice will not be considered.

Non-Collusion Affidavit:

By submitting a response to this RFP, the vendor represents and warrants that such proposal is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the vendor has not directly or indirectly induced or solicited any other vendor to put in a sham proposal, or any other person, firm or corporation to refrain from submitting and that the vendor has not in any manner sought by collusion to secure to that vendor any advantage over any other vendor.

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By submitting a proposal, the vendor represents and warrants that no official or employee of Jackson County Government has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise there from.

Costs Incurred by Vendors:

All expenses involved with the preparation and submission of the RFP to the Jackson County Board of Commissioners, or any work performed in connection therewith is the responsibility of the vendor(s).

RFP Opening:

The names of vendors submitting a response to this RFP submittal prices will be read aloud publicly. A list of names of firms responding to the RFP may be obtained from Kenneth Morris, Purchasing Manager, after the RFP due date and time stated herein.

Taxes:

Selected vendor will be provided with Jackson County’s Sales and Use Tax Certificate of Exemption number upon request.

Vendor Information:

All submissions shall include a current W-9. Vendors whose place of business is other than the State of Georgia may be required to provide the Purchasing Manager with copies of your state’s regulations and/or laws concerning the application of certain vendor preference requirements to vendors whose place of business is in the applicable state. Failure to provide this information will result in the disqualification of the vendor from submitting a proposal.

Insurance:

Selected vendor will be required to provide proof of liability and workman’s compensation insurance before work can begin on this County project. Workman’s Compensation Insurance should be as required by the State of Georgia. General Liability should cover $1,000,000 per incident.

Warrantee:

The selected vendor will warrantee the product/service for a period of _1_ year from the date of the final inspection and acceptance by the County.

Termination:

Federal, State, and other Local government agencies may terminate this Agreement in the event funds are not appropriated for it in future periods; provided, however, that funds are also not appropriated for equipment or services that replace those contracted for under this Agreement. Customer shall be obligated for any future annual period if Company is not notified in writing at least thirty (30) days prior to the beginning for the annual period for which non-appropriation is being claimed.

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Anti-Discrimination:

By submitting a response to this RFP, all perspective contractors certify to Jackson County that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended.

Illegal Immigration Reform and Enforcement Act of 2011:

Vendors submitting a response to this RFP must complete the Contractor Affidavit under O.C.G.A. §13-10- 91(b)(1) which is provided with the RFP package to verify compliance with the Illegal Immigration Reform and Enforcement Act of 2011.

A. The form must be signed by an authorized officer of the contractor or their authorized agent.

B. The form must be notarized.

C. The contractor will be required to have all subcontractors and sub-subcontractors who are engaged to complete physical performance of services under the final contract executed between the County and the contractor complete the appropriate subcontractor and sub-subcontractor affidavits and return them to the County a minimum of five (5) days prior to any work being accomplished by said subcontractor or sub-subcontractor. Format for this affidavit can be provided to the contractor if necessary.

Qualification and Submittal Requirements:

1. Letter of Interest- A letter executed by a principal of the firm committing to the requirements specified in this Request.

2. Experience- Provide the year of the company’s incorporation, and provide documentation of successful completion of construction of at least three (3) government or commercial roofing replacement projects completed in the last ten (10) years similar to the Project under this RFP. Please identify projects contracted directly with a local government entity. Client references for each project must be included with confirmed email and phone numbers.

3. Project Team- Provide an organizational chart outlining the proposed staff, including superintendent, project manager, project director, cost estimator, project executive, etc., and provide resumes highlighting relevant project experience.

4. Financial- Provide financial information including taxes, insurance and benefits, as well as the company’s latest financial statement (audited if available). Provide Bonding Agent/Surety Company “good guy letter” and document bonding capacity (performance and payment).

5. Lawsuits- List any pending or settled lawsuits or professional liability claims in which any member of the company was involved during the past ten (10) years.

6. Receipt acknowledgement of all Addenda to this RFQ (if any).

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RFP Schedule:

Task Date

Issue RFP 5-14-25

Pre-Bid Conference 5-28-25 at 10:00 am

Questions Due 6-4-25 at 5:00 pm

Proposals Due 6-18-25 at 10:00 am

Interview Firms TBD

Negotiate Contract TBD

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Jackson County – County 4H Extension Building Roof Replacement

(The Project) Bid Form:

Proposing Firm:

Signature:

Name:

Title:

Date:

E-mail address: ________________________________________

7. Fees: Amount established by and agreed to by both parties, which is the full amount of compensation due to the firm as gross profit and for any and all expenses of the Project not included and identified as the Cost of the Work, provided that the firm performs all requirements of the Contract Documents within the time limits established.

8. Base Bid: $

9. Add Alternate:

ITEM ALTERNATE AMOUNT

Add Alternate No. 1 – Remove and Replace Existing Sloped Roof System:

Provide a Add alternate price to remove the existing SBS roof system all the way down to the existing core plank roof structure on the sloped roof area of the building. The existing roof system shall be replaced with new R-25 insulation, cover board and a new 60 mil PVC roofing system. Refer to the construction documents.

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10. Schedule of Unit Prices:

Unit Prices shall be included for the following items and must be listed on the Bid Form.

ITEM UNIT COST/UNIT ALLOWANCE

Unit Price No. 1 – Unsuitable Material:

Removal and dispose of existing 2x4 wood blocking, to be replaced with new pressure treated wood blocking.

Note: Contractor shall include 100 linear board feet in the base bid price.

100 LF _____________/LF $___________________

Unit Price No. 2 – Unsuitable Material:

Removal and dispose of existing 2x6 wood blocking, to be replaced with new pressure treated wood blocking.

Unit Price No. 3 – Unsuitable Material:

Removal and dispose of existing 2x8 wood blocking, to be replaced with new pressure treated wood blocking.

Unit Price No. 4 – Unsuitable Material:

Removal and dispose of existing 2x10 wood blocking, to be replaced with new pressure treated wood blocking.

Unit Price No. 5 – Unsuitable Material:

Removal and dispose of existing 2x12 wood blocking, to be replaced with new pressure treated wood blocking.

Unit Price No. 6 – Unsuitable Material:

Removal and dispose of existing plywood sheathing, to be replaced with new pressure treated plywood sheathing.

Note: Contractor shall include 500 square feet in the base bid price.

500 SF _____________/SF $___________________

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These Unit Prices are submitted as part of the Lump Sum Bid: The BIDDER declares that they understand that the Contract Sum may be decreased at the unit prices listed above. The BIDDER declares that they understand that the quantities of work shown are subject to either increase or decrease, and that should the quantities of any of the items of work be increased, the BIDDER proposed to do the additional work at the unit prices listed herein; and should the quantities be decreased, the BIDDER also understands that payment will be made on the basis of actual quantities at the unit price proposal and will make no claim for anticipated profits for any decrease in quantities and that the actual quantities will be determined upon completion of the work; at which time adjustment will be made to the Contract Sum.

11. Addendum Acknowledgement

Number Date Number Date

NOTARY

Notary#:

Name:

Expiration:

Signature: Seal

Attachment:

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SECTION II - GENERAL CONDITIONS

A. All questions shall be submitted in writing (e-mail is acceptable) and shall be communicated to all firms responding to this RFP.

B. All materials submitted in connection with this RFP will be public documents and subject to the Open Records Act and all other laws of the State of Georgia, the United States of America and the open records policies of the Jackson County Board of Commissioners. All such materials shall remain the property of the Jackson County Board of Commissioners and will not be returned to the respondent.

C. All respondents to this RFP shall hold harmless the Jackson County Board of Commissioners, and any of their officers and employees from all suits and claims alleged to be a result of this RFP. The issuance of this RFP constitutes only an invitation to present a proposal. The Jackson County Board of Commissioners reserves the right to determine, at its sole discretion, whether any aspect of a respondent's submittal meets the criteria in this RFP. The Jackson County Board of Commissioners also reserves the right to seek clarifications, to negotiate with any vendor submitting a response, to reject any or all responses with or without cause, and to modify the procurement process and schedule. In the event that this RFP is withdrawn or the project canceled for any reason, the Jackson County Board of Commissioners shall have no liability to any respondent for any costs or expenses incurred in connection with this RFP or otherwise.

D. The RFP is subject to the provisions of the Jackson County Purchasing Ordinance and any revisions thereto, which are hereby incorporated into this RFP in their entirety except as amended or superseded herein.

E. Failure to submit all the mandatory forms from this RFP package shall be just cause for the rejection of the qualification package. However, Jackson County reserves the right to decide, on a case by case basis, in its sole discretion, whether or not to reject such a bid as non-responsive.

F. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment less than 30 days, however. Payment will be made via ACH.

G. In case of failure to deliver goods in accordance with the contact terms and conditions, Jackson County, after due oral or written notice, may procure substitute goods or services from other sources and hold the contractor responsible for any resulting additional purchasing and administrative costs. This remedy shall be in addition to any other remedies which Jackson County may have.

H. By submitting a qualification package, the vendor is certifying that they are not currently debarred from bidding on contracts by any agency of the State of Georgia, nor are they an agent of any person or entity that is currently debarred from submitting bids on contacts by any agency of the State of Georgia.

I. Any contract resulting from this RFP shall be governed in all respects by the laws of the State of Georgia and any litigation with respect thereto shall be brought in the courts of the State of Georgia. Then contractor shall comply with applicable federal, state, and local laws and regulations.

J. It is understood and agreed between the parties herein that Jackson County shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement.

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Final Selection:

Following review of all qualified proposals, selection of a suitable vendor, and preliminary contract negotiations, a recommendation will be made to the Jackson County Board of Commissioners by the project representative. Following Commission approval, the County will complete contract negotiations.

The Jackson County Board of Commissioners reserves the right to accept the response that is determined to be in the best interest of the County. The County reserves the right to reject any and or all proposals.

Every vendor submitting a proposal must complete the form showing compliance with the Illegal Immigration Reform and Enforcement Act of 2011, OCGA §13-10-90(b)(1). The form is provided with this RFP package.

See Section I. B., paragraph 18.

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EXECUTION OF PROPOSAL

DATE: ____________________

The potential Contractor certifies the following by placing an "X" in all blank spaces:

___ That this proposal was signed by an authorized representative of the firm.

___ That the potential Contractor has determined the cost and availability of all materials and supplies associated with performing the services outlined herein.

___ That all labor costs associated with this project have been determined, including all direct and indirect costs.

___ That the potential Contractor agrees to the conditions as set forth in this Request for Proposal with no exceptions.

Therefore, in compliance with the foregoing Request for Proposal, and subject to all terms and conditions thereof, the undersigned offers and agrees, if this proposal is accepted within sixty (60) days from the date of the opening, to furnish the services for the prices quoted within the timeframe required.

Business Contact Representative

Operational Contact Representative

Vendor’s Name Federal ID #

Address

Phone Fax

Email

Authorized Signature Date

Typed Name & Title

THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL.

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ADDENDA ACKNOWLEDGEMENT

The vendor has examined and carefully studied the Request for Proposals and the following Addenda, receipt of all of which is hereby acknowledged:

Addendum No. ______________ Dated _________________

Authorized Representative/Title Authorized Representative (Date) (Print or Type) (Signature)

Vendors must acknowledge any issued addenda. Proposals which fail to acknowledge the vendor’s receipt of any addendum will result in the rejection of the offer if the addendum contained information which substantively changes the Owner’s requirements.

THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL.

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Illegal Immigration Reform and Enforcement Act of 2011 CONTRACTOR AFFIDAVIT UNDER O.C.G.A. §13-10-91(b)(1)

The Jackson County Board of Commissioners and Contractor agree that compliance with the Illegal Immigration Reform and Enforcement Act of 2011 are conditions of this Agreement for the physical performance of services.

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. §13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the Jackson County Board of Commissioners has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. §13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present and affidavit to the contractor with the information required by O.C.G.A. §13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

E-Verify Employment Eligibility Verification User Identification Number

Date of Authorization to Use Federal Work Authorization Program

NAME OF CONTRACTOR

Name of Project

Jackson County Board of Commissioners Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____________________, _______, 20___ in ____________________ (City), _______ (State).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _____ DAY OF______________, 20____

Notary Public

My Commission Expires: ________________________

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The following pages include a sample contract that will only become finalized based on selection by Jackson County Board of Commissioners. Please complete and execute as part of your firm’s proposal package submission.

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CONTRACT

This Agreement made and entered into this _____ Day of ___________, Two Thousand and Twenty Five, BETWEEN

The Owner: The Jackson County Board of Commissioners Jackson County, Georgia 4965 Jackson Parkway Jefferson, Georgia 30549

And the Contractor: __________________________ (Co. Name & Address) __________________________

PROJECT: JACKSON COUNTY 4H EXTENSION BUILDING ROOF REPLACEMENT

WITNESSETH: That said Contractor has agreed, and by these presents does agree, with the said County, for the consideration herein mentioned and under the provisions required by the Specifications outlined in the Jackson County Request for Proposal 250050 to furnish all equipment, tools, material, skill and labor of every description necessary to carry out and complete in a good, firm and substantial and workmanlike manner, proposal made by the Contractor, the Advertisement, the Instructions to Bid, General Terms and Conditions and this Agreement, including all work shown on Plans and Technical Specifications and listed in the conditions, provisions and specification to wit:

ARTICLE 1

The Contract Documents

The Contract Documents consist of this Agreement, the Jackson County Request for Proposal (RFP) 250050, the supporting drawings and specifications, the Contractor’s Response to RFP 250050, including the Contractor Affidavit and Agreement, Addenda issued prior to execution of this Agreement, and all Change Orders issued subsequent thereto. These form the Contract, and all are as fully a part of the Contract as if attached to this Agreement or repeated herein.

ARTICLE 2

The Work

The Contractor shall perform all work required by the Contract Documents for:

PROJECT: JACKSON COUNTY 4H EXTENSION BUILDING ROOF REPLACEMENT

All Work performed under this contract is subject to inspection by the Finance Division of Jackson County, Georgia and the representative of ___________________________ engaged by Jackson County as the Project Engineer on this project. It shall be the Contractor’s responsibility to coordinate with the Finance Division of Jackson County, Georgia or the Project Engineer for inspection services. All Work shall meet or exceed all Federal, State, and local requirements.

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ARTICLE 3

Georgia Illegal Immigration Reform and Enforcement Act of 2011

Contractor agrees and acknowledges that compliance with the requirements of the Georgia Illegal Immigration Reform and Enforcement Act of 2011 are conditions of this Contract. The Contractor Affidavit and Agreement executed by Contractor pursuant to O.C.G.A. §13-10-91(b)(1) is hereby incorporated into this Agreement by reference and made a part of this Contract. By the execution of this Contract, the Contractor affirms that the Illegal Immigration Reform and Enforcement Act of 2011 Contractor Affidavit submitted with the response to RFQ 250050 is still valid, that the Contractor’s Federal Work Authorization Number has not changed, that the Contractor will utilize the Federal Work Authorization Program during the duration of this contact, that the Contractor will ensure that all subcontractors and sub-subcontractors working on the Project covered by this Contract are participating in the Federal Work Authorization Program and have completed the Subcontractors and/or Sub-subcontractor Affidavit, and that the Contractor will advise the Owner of hiring a new subcontractor and/or sub-subcontractor and will provide the Owner with a Subcontractor/Sub-subcontractor Affidavit attesting to the subcontractor’s/sub-subcontractor’s name, address, user identification number, and date of authorization to use the Federal Work Authorization Program within five

(5) days of hiring before the subcontractor/sub-subcontractor begins working on the Project. The Contractor understands and will ensure that all subcontractors and sub-subcontractors understand that knowingly and willfully making a false, fictitious, or fraudulent statement in an affidavit submitted in compliance with O.C.G.A. §13-10-91 shall be guilty of a violation of Code Section §16-10-20 and, upon conviction, shall be punished as provided for in such Code Section. Additionally, any contractor and/or sub-contractor convicted for false statements based upon a violation of this Code Section shall be prohibited from bidding on or entering into any public contract for twelve (12) months following the conviction.

ARTICLE 4

Time of Commencement and Completion

The Work to be performed under this Contract shall be completed within _____ days of the Notice to Proceed, unless authorized in writing by the County.

ARTICLE 5

Contract Price

The Owner shall pay the Contractor, for the performance of the Work as provided in the Conditions of the Contract, in current funds, the amount based upon the Contractors response to the Request for Proposal not to exceed $____________.

ARTICLE 6

Warrantee Period

All parts, labor, and services provided by the Contractor in conjunction with RFP 250050 shall be warranted for a period of ____ year(s). The warrantee period will begin at the time the Contractor and County conduct the final acceptance inspection after all punch list items have been completely corrected and continue for the period hereto stated.

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ARTICLE 7

Payment

Payment for the Work as described in Article 5 above, shall be made upon completion and inspection of Work by the Owner to the Contractor within thirty (30) days after the completion of the Work, provided that the Work has been completed and the Contractor fully performed in accordance with the Contract Documents.

Contractors may request a draw against completed work once every thirty (30) days if the contract is for a period of more than thirty (30) days. The Contractor shall complete and submit an invoice to the Purchasing Manager, 4935 Jackson Parkway, Jefferson, Georgia 30549. The Purchasing Manager will coordinate with the Project Manager for approval and will forward the invoice to Accounts Payable for payment. The invoice provided by the Contractor should include all necessary documentation to prove that all the requirements outlined in the Request for Proposal, all addenda, and all change orders have been completed and that the work has been properly inspected.

IN WITNESS WHEREOF, the parties have executed this Contract on the date first written above.

OWNER: CONTRACTOR:

Jackson County Board of Commissioners ____________________________________ Company’s Legal Name

BY: Mary Clark, Chairman BY: Representative

ATTEST: ATTEST:

Notary Public Notary Public

PROJECT MANUAL

FOR THE

JACKSON COUNTY 4H BUILDING RE-ROOF

JACKSON COUNTY

JEFFERSON, GEORGIA

OWNER

JACKSON COUNTY GOVERNMENT

67 ATHENS STREET

JEFFERSON, GA 30549

Prepared by:

400 Pike Boulevard

Lawrenceville, GA 30046 770-338-8000

MAY 14, 2025

These drawings and specifications of Precision Planning, Inc. for this project are provided for your use in requesting bids from contractors in response to the request for bid. Supplying these documents for bidding purposes does not convey any type of license for copying or transfer of ownership or intellectual property right, including copyright, to plan holders. No electronic devices, including photocopy, may be used to copy any part of these documents without the written permission of the Architect or other copyright holder.

Jackson County 4H Building Re-Roof TABLE OF CONTENTS A25-053 / 05-2025 Page 1 of 1

JACKSON COUNTY 4H BUILDING RE-ROOF

TABLE OF CONTENTS

ISSUED 05-14-2025

SECTION TITLES PAGES

I. CONTRACT CONDITIONS

SECTION 00 08 00 – SUPPLEMENTARY CONDITIONS .................................................................. 00 08 00-1

II. TECHNICAL SPECIFICATIONS

DIVISION 1 – GENERAL REQUIREMENTS

SECTION 01 10 00 – SUMMARY OF WORK............................................................... 01 10 00-1 to 01 10 00-2 SECTION 01 10 10 – PROJECT PHASING ................................................................... 01 10 10-1 to 01 10 10-2 SECTION 01 22 00 – UNIT PRICES .............................................................................. 01 22 00-1 to 01 22 00-3 SECTION 01 23 00 – ALTERNATES ............................................................................. 01 23 00-1 to 01 23 00-2 SECTION 01 25 00 – PRODUCT SUBSTITUTION PROCEDURES ........................... 01 25 00-1 to 01 25 00-3 SECTION 01 26 00 – PROCEDURES FOR CONTRACT MODIFICATIONS ............. 01 26 00-1 to 01 26 00-4 SECTION 01 29 00 – PROCEDURES FOR PAYMENT APPLICATIONS .................. 01 29 00-1 to 01 29 00-3 SECTION 01 31 00 – PROJECT COORDINATION ...................................................... 01 31 00-1 to 01 31 00-4 SECTION 01 31 20 – PROJECT MEETINGS ................................................................ 01 31 20-1 to 01 31 20-3 SECTION 01 32 00 – CONSTRUCTION SCHEDULES ................................................ 01 32 00-1 to 01 32 00-2 SECTION 01 32 20 – CONTRACT REPORTING................................................................................. 01 32 20-1 SECTION 01 33 00 – SUBMITTALS ............................................................................. 01 33 00-1 to 01 33 00-6 SECTION 01 40 00 – QUALITY CONTROL PROCEDURES ...................................... 01 40 00-1 to 01 40 00-5 SECTION 01 41 00 – REGULATORY REQUIREMENTS ................................................................... 01 41 00-1 SECTION 01 42 00 – DEFINITIONS AND EXPLANATIONS ..................................... 01 42 00-1 to 01 42 00-4 SECTION 01 50 00 – TEMPORARY FACILITIES, CONTROLS AND SERVICES ... 01 50 00-1 to 01 50 00-4 SECTION 01 60 00 – PRODUCT REQUIREMENTS AND SELECTION .................... 01 60 00-1 to 01 60 00-3 SECTION 01 65 00 – MATERIAL & EQUIPMENT HANDLING & STORAGE ........ 01 65 00-1 to 01 65 00-2 SECTION 01 73 00 – CONSTRUCTION EXECUTION ................................................ 01 73 00-1 to 01 73 00-4 SECTION 01 73 50 – CUTTING AND PATCHING ...................................................... 01 73 50-1 to 01 73 50-4 SECTION 01 74 00 – CLEANING .................................................................................. 01 74 00-1 to 01 74 00-3 SECTION 01 77 00 – CONTRACT CLOSE-OUT .......................................................... 01 77 00-1 to 01 77 00-8 SECTION 01 78 20 – OPERATIONS AND MAINTENANCE DATA .......................... 01 78 20-1 to 01 78 20-6 SECTION 01 78 40 – WARRANTIES ............................................................................ 01 78 40-1 to 01 78 40-4 SECTION 01 81 00 – PROJECT RECORD DOCUMENTS ........................................... 01 81 00-1 to 01 81 00-3

DIVISION 6 – WOODS & PLASTICS

SECTION 06 10 00 – ROUGH CARPENTRY................................................................ 06 10 00-1 to 06 10 00-4

DIVISION 7 – THERMAL & MOISTURE PROTECTION

SECTION 07 15 00 – SHEET METAL FLASHING AND TRIM .................................. 07 15 00-1 to 07 15 00-6 SECTION 07 54 19 – PVC MEMBRANE ROOFING .................................................... 07 54 19-1 to 07 54 19-8 SECTION 07 54 23 – TPO ROOFING .......................................................................... 07 54 23-1 to 07 54 23-11 SECTION 07 72 33 – ROOF SPECIALTIES AND ACCESSORIES ............................. 07 72 33-1 to 07 72 33-4

SUPPLEMENTARY CONDITIONS

00 08 00-1

SECTION 00 08 00

SUPPLEMENTARY CONDITIONS

SC-1 REFERENCE TO ENGNEEER

Any and all references to “Engineer”, “Engineer’s”, “engineer (s)” in the General Conditions are deemed to mean Architect as designated by the County.

SC-2 INCLEMENT WEATHER

The Contractor shall not be entitled to an extension of contract time due to normal inclement weather. Unless the Contractor can substantiate to the satisfaction of the County and the Architect that there is a greater than normal inclement weather considering the full term of the contract, the Contractor shall not be entitled to an extension of time thereof. The following inclement weather days shall be anticipated and included in the contracted time period given for project completion. The Contractor’s request for additional time due to weather shall be granted for days beyond those listed below. The burden of proof and documentation for such request for additional time shall rest solely upon the Contractor and claims for additional time shall be submitted in writing to the Architect within the pay period of each occurrence and no later than 30 days after each occurrence.

Month Days

January 10 February 10 March 7 April 6 May 4 June 3 July 4 August 2 September 2 October 3 November 5 December 9

Jackson County 4H Building Re-Roof SUMMARY OF WORK A25-053 / 05-2025 01 10 00-1

SECTION 01 10 00

SUMMARY OF WORK

PART 1 – GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General Conditions and other Division 1 Specifications Sections apply to this Section.

1.02 SUMMARY

A. Section Includes:

1. Project description

2. Summary by reference

3. Other contracts

1.03 PROJECT DESCRIPTION

A. Briefly and without force and effect on other requirements of the Contract Documents, the Project of the Contract can be described in summary as follows:

The scope of this project includes, but is not limited to, the removal and replacement of approximately 11,400 square feet of the existing roof system, including the insulation, on the Jackson County 4H Building in Jefferson, GA. There is also an add alternate to include the removal and replacement of an additional approximately 7,000 square feet of the existing roof system. The project will also consist of the removal and disposal of abandoned roof top equipment.

B. Work Included: The intent and meaning of the Contract Documents is that the Contractor, under the General Conditions and other terms of the Contract, shall take all actions necessary and required to provide all labor, plant, materials, supplies, equipment, transportation, facilities, and appurtenances which are indicated or implied by each drawing within the Drawings and each section of the Specifications, all of which are collectively necessary and required for the construction of the described Project.

1.04 SUMMARY BY REFERENCE

A. The Work can be summarized by reference to the requirements of all of the various elements of the Contract Documents, which in turn make references to the requirements of other applicable provisions which control or influence the Work; and these references can be summarized by but are not necessarily limited to the following:

1. Executed Owner & Contractor Agreement

2. General Conditions

3. Drawings as listed on the Index of Drawings located on the first sheet of

Drawings prepared by Precision Planning, Inc.

4. Specifications in Project Manual.

5. All Addenda to the Contract Documents issued prior to bid.

6. All Modifications to the Contract Documents made in accordance with the

General Conditions and Specifications.

7. Statutory requirements and governing regulations which have a bearing on the performance of the Work.

8. Contractor submittals required by the Contract Documents.

Jackson County 4H Building Re-Roof SUMMARY OF WORK A25-053 / 05-2025 01 10 00-2

1.05 OTHER CONTRACTS

A. Separate prime contracts are not anticipated on this Project, but may be awarded for other work on the Project or the Owner may undertake such work directly. The Contractor should be prepared to coordinate with the Owner if such work does occur. Work expected to run concurrently with the Owner & Contractor Agreement for general construction.

PART 2 – PRODUCTS (Not Used)

PART 3 – EXECUTION (Not Used)

END OF SECTION 01 10 00

Jackson County 4H Building Re-Roof PROJECT PHASING A25-053 / 05-2025 01 10 10-1

SECTION 01 10 10

PROJECT PHASING

PART 1 - GENERAL

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

A. This Section includes the following:

1. Work phases.

2. Maintaining Active Permits.

3. Use of Premises.

4. Owners Occupancy Requirements.

B. Related Sections include the following:

1. Division 1 Section "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.03 WORK PHASES

A. It is the intent of this Contract for the Project to be completed in a single phase.

B. Before commencing work of, submit a detailed schedule showing the sequence, commencement and completion dates, and move-in dates of Owner's personnel.

1.04 MAINTAINING ACTIVE PERMITS

A. General Contractor shall maintain active permits throughout the duration of the entire Project. Any permits that expire will be the responsibility of the Contractor to re-activate and any costs associate with re-activation requiring Architect or Engineer participation shall be compensated by the Contractor through the Contract with the Owner by Change Order.

1.05 USE OF PREMISES

A. Drives and Entrances: Keep drives and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

1. Schedule deliveries to minimize use of drives and entrances.

2. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

1.06 OWNER'S OCCUPANCY REQUIREMENTS

A. Owner Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment in completed areas of the site and completed building, after area or building has obtained Substantial Completion, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and partial occupancy shall not constitute acceptance of the total Work.

Jackson County 4H Building Re-Roof PROJECT PHASING A25-053 / 05-2025 01 10 10-2

1. Architect will prepare a Certificate of Substantial Completion for the Project site and portion of the Work to be occupied before Owner occupancy.

2. Obtain a Certificate of Occupancy from authorities having jurisdiction before Owner occupancy of the building.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 10 10

Jackson County 4H Building Re-Roof UNIT PRICES A25-053 / 05-2025 01 22 00-1

SECTION 01 27 00

UNIT PRICES

A. Drawings and general provisions of the Contract, including General Conditions and other Division 1 Specification Sections, apply to this Section.

A. Section includes:

1. Definition

2. Administrative and procedural requirements for unit prices.

3. Schedule of Unit Prices, at the end of this Section.

1.03 DEFINITION

A. A unit price is an amount calculated and proposed by the Contractor in the Bidding Form as a price per unit of measurement for materials or services that will be added to or deducted from the Contract Sum by Change Order in the event certain unexpected work items are encountered or certain estimated quantities of work required by the Contract Documents are increased or decreased.

1.04 ADMINISTRATIVE AND PROCEDURAL REQUIREMENTS

A. Unit prices as included in the Contract Documents shall include all expenses related to the unit price work items that is materials, labor, equipment, transportation, general requirements, overhead, profit, taxes and any other costs incidental to the work items.

B. The individual Specification Sections for the construction activities requiring the establishment of unit prices provide for the conditions under which said unit prices will be authorized and the methods of determining payment-quantities. The Contractor will be compensated only for the quantities of unit price work completed.

C. The Schedule of Unit Prices is included with the Bidding Form. Any Specification Sections referenced in that Schedule contain the requirements for materials and/or methods described for each unit price.

D. The Schedule of Unit Prices may be used to determine changes to the Contract Sum. Where quantities of items for which unit prices are provided, they are estimates; and are included in the scope of the Work upon which the Contract Sum is based. The Contractor will be compensated for the actual quantities of unit price items completed at the established unit price rates. These actual extensions of unit prices for work completed, whether requiring a decrease or an increase in the Contract Sum, will be incorporated into the Contract Sum through a modification to the Contract by Change Order.

Procedures for such modifications are included in Specification Section 01 25 00.

E. Unit prices used during construction shall be quantified on-site by the Architect. Compensation shall be based on quantities provided to the Architect from the Roofing Consultant.

PART 2 – PRODUCTS (NOT USED)

PART 3 – EXECUTION (NOT USED)

A25-053 / 05-2025 01 22 00-2

SCHEDULE OF UNIT PRICES

Unit Prices shall be included for the following items and must be listed on the Bid Form.

ITEM UNIT COST/UNIT ALLOWANCE

Unit Price No. 1 – Unsuitable Material: Removal and dispose of existing 2x4 wood blocking, to be replaced with new pressure treated wood blocking.

Note: Contractor shall include 100 linear board feet in the base bid price.

100 LF _________/LF $___________

Unit Price No. 2 – Unsuitable Material: Removal and dispose of existing 2x6 wood blocking, to be replaced with new pressure treated wood blocking.

Unit Price No. 3 – Unsuitable Material: Removal and dispose of existing 2x8 wood blocking, to be replaced with new pressure treated wood blocking.

Unit Price No. 4 – Unsuitable Material: Removal and dispose of existing 2x10 wood blocking, to be replaced with new pressure treated wood blocking.

Unit Price No. 5 – Unsuitable Material: Removal and dispose of existing 2x12 wood blocking, to be replaced with new pressure treated wood blocking.

Unit Price No. 6 – Unsuitable Material: Removal and dispose of existing plywood sheathing, to be replaced with new pressure treated plywood sheathing.

Note: Contractor shall include 500 square feet in the base bid price.

500 SF _________/SF $___________

A25-053 / 05-2025 01 22 00-3

These Unit Prices are submitted as part of the Lump Sum Bid: The BIDDER declares that they understand that the Contract Sum may be decreased at the unit prices listed above. The BIDDER declares that they understand that the quantities of work shown are subject to either increase or decrease, and that should the quantities of any of the items of work be increased, the BIDDER proposed to do the additional work at the unit prices listed herein; and should the quantities be decreased, the BIDDER also understands that payment will be made on the basis of actual quantities at the unit price proposal and will make no claim for anticipated profits for any decrease in quantities and that the actual quantities will be determined upon completion of the work; at which time adjustment will be made to the Contract Sum.

END OF SECTION 01 22 00

Jackson County 4H Building Re-Roof ALTERNATES A25-053 / 05-2025 01 23 00-1

SECTION 01 23 00

ALTERNATES

PART 1 - GENERAL

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this…