RFP 25_752_007 DesignBuild Elevator Cab Moder.pdf

DeKalb County Board of Education Operations Division Sam A. Moss Service Center 1780 Montreal Road Tucker, GA 30084-6705

RFP No 25-752-007 for Design/Build Services for Elevator Modernizations at Various Facilities March 6, 2025 Page 1 of 26

Request for Proposals (RFP) No. 25-752-007 for

DESIGN/BUILD SERVICES

Project: Design/Build Service for Elevator Cab Modernizations at Various Facilities

DCSD Project No.: 703-36

Owner: DeKalb County Board of Education (the “Board”)

Solicitation Timeline Summary (Dates are subject to change)

EVENT DATE(S) TIME LOCATION

Solicitation Opens March 6, 2025 https://dekalbschoolsga.ionwave.net

Virtual Mandatory Pre- Proposal Conference

March 20, 2025 10:00 AM Via TEAMS

Mandatory Site Visit March 21, 2025

9:00 AM

Various Sites

Additional Site Visits Upon Request TBA Contact Tijauna Naylor-Smith at: 678-676-1313 or tijauna_naylor-smith@dekalbschoolsga.org

Final Questions Due March 26, 2025 2:00 PM dcsd-op-bidquestion@dekalbschoolsga.org

Final Addendum April 2, 2025 2:00 PM https://dekalbschoolsga.ionwave.net

Proposal Due Date & Time April 17, 2025 2:00 PM https://dekalbschoolsga.ionwave.net

Public Acknowledgement April 21, 2025 5:00 PM Public Acknowledgement of RFP will be posted on the DCSD website by close of business

Selection Committee Evaluation

April 21-25, 2025

Anticipated Board Review and Approval

June 9, 2025

Anticipated Notice of Award July 1, 2025

Anticipated Notice Proceed August 1, 2025

March 6, 2025 Page 2 of 26

Table of Contents

I. ADVERTISEMENT FOR SEALED PROPOSAL DESIGN-BUILD SERVICES

II. DEFINITION OF TERMS

III. BACKGROUND

IV. PURPOSE

V. GENERAL REQUIREMENTS

A. Respondent Performance

B. Non-Discrimination

C. Drug-Free Workplace

D. Smoke-Free Workplace

E. Cost Incurred

F. Insurance

G. Indemnification

H. Background Checks

I. Interviews…………………………………………………………………………………………………….10 J. Contract Terms

K. Permits and Applicable Law

L. Non-Collusion

M. Conflict of Interest

N. Confidentiality and Non-Disclosure

O. Bid Bond

P. Business License

Q. Rights Reserved

R. Taxes

S. Conditional Proposals

T. Respondent Failure

U. Georgia Open Records Act

V. No Assignment of Award

W. The Laws of the State of Georgia

X. Proposal Duration

Y. Design/Build Firm’s Qualifications

Z. Owner’s Design and Construction Contract Form

VI. SITE INFORMATION

VII. SCOPE OF SERVICES

VIII. INSTRUCTIONS FOR SUBMITTING PROPOSALS

IX. QUALIFICATIONS FOR SELECTION AND THE SELECTION PROCESS

X. CONTACT AND SUBMISSION DEADLINE

XI. PROTEST PROCESS

March 6, 2025 Page 3 of 26

Owner’s Information and Criteria for Design and Construction:

Appendix A1: Owner’s Criteria and Narrative Scope of Work- Cedar Grove High School (2 pages)

Appendix A2: Owner’s Criteria and Narrative Scope of Work-Champion Theme Middle School (2 pages)

Appendix A3: Owner’s Criteria and Narrative Scope of Work-Columbia Elementary School (2 pages)

Appendix A4: Owner’s Criteria and Narrative Scope of Work-Druid Hills High School (2 pages)

Appendix A5: Owner’s Criteria and Narrative Scope of Work-Dunwoody High School (2 pages)

Appendix A6: Owner’s Criteria and Narrative Scope of Work -Lithonia High School (2 pages)

Appendix A7: Owner’s Criteria and Narrative Scope of Work -Martin Luther King JR. High School (2 pages)

Appendix A8: Owner’s Criteria and Narrative Scope of Work-Montgomery Elementary School (2 pages)

Appendix A9: Owner’s Criteria and Narrative Scope of Work – Rock Chapel Elementary School (2pages)

Appendix A10: Owner’s Criteria and Narrative Scope of Work – Shadow Rock Elementary School (2 pages)

Appendix A11: Owner’s Criteria and Narrative Scope of Work – Snapfinger Elementary School (2 pages)

Appendix A12: Owner’s Criteria and Narrative Scope of Work – Southwest DeKalb High School (2 pages)

Appendix A13: Owner’s Criteria and Narrative Scope of Work -Woodward Elementary School (2 pages)

Appendix B: Special Conditions (4 pages)

Appendix C: Division 01 General Requirements (37 pages)

Appendix D: DCSD Design Guidelines for Facility Construction Version 2018.04.04 (51 pages)

Appendix E1: Aerial Image – Cedar Grove High School (1 page)

Appendix E2: Aerial Image – Champion Theme Middle School (1 page)

Appendix E3: Aerial Image – Columbia Elementary School (1 page)

Appendix E4: Aerial Image – Druid Hills High School (1 page)

Appendix E5: Aerial Image – Dunwoody High School (1 page)

Appendix E6: Aerial Image – Lithonia High School (1 page)

Appendix E7: Aerial Image – Martin Luther King Junior High School (1 page)

Appendix E8: Aerial Image – Montgomery Elementary School (1 page)

Appendix E9: Aerial Image – Rock Chapel Elementary School (1 page)

Appendix E10: Aerial Image – Shadow Rock Elementary School (1 page)

Appendix E11: Aerial Image – Snapfinger Elementary School (1 page)

Appendix E12: Aerial Image – Southwest DeKalb High School (1 page)

Appendix E13: Aerial Image – Woodward Elementary School (1 page)

Appendix F: DCSD 2024-2025 & 2025-2026 School Calendar (2 page)

Appendix G1: Contract for Fixed Price Design and Construction Services – Cedar Grove HS (64 pages)

Appendix G2: Contract for Fixed Price Design and Construction Services – Champion Theme MS (64 pages)

Appendix G3: Contract for Fixed Price Design and Construction Services – Columbia ES (64 pages)

Appendix G4: Contract for Fixed Price Design and Construction Services – Druid Hills HS (64 pages)

March 6, 2025 Page 4 of 26

Appendix G5: Contract for Fixed Price Design and Construction Services – Dunwoody HS (64 pages)

Appendix G6: Contract for Fixed Price Design and Construction Services -Lithonia HS (64 pages)

Appendix G7: Contract for Fixed Price Design and Construction Services- Martin Luther King Jr HS (64 pages)

Appendix G8; Contract for Fixed Price Design and Construction Services-Montgomery ES (64 pages)

Appendix G9: Contract for Fixed Price Design and Construction Services- Rock Chapel ES (64 pages)

Appendix G10: Contract for Fixed Price Design and Construction Services -Shadow Rock ES (64 pages)

Appendix G11: Contract for Fixed Price Design and Construction Services -Snapfinger ES (64 pages)

Appendix G12: Contract for Fixed Price Design and Construction Services – Southwest DeKalb HS (64 pages)

Appendix G13: Contract for Fixed Price Design and Construction Services – Woodward ES (64 pages)

Appendix H: Performance Bond (3 pages)

Appendix I: Payment Bond (4 pages)

Appendix J: Affidavit of Payment (2 pages)

Appendix K: Owner’s Master Schedule (1 page)

Appendix X: Elevator Cab Modern Facility List

Owner’s Standard Forms:

Attachment A: Design/Build Firm RFP Checklist and Certification (2 pages)

Attachment B1: Corporate Certificate (1 page)

Attachment B2: Partnership Certificate (1 page)

Attachment B3: Entity Certificate (1 page)

Attachment C1: Subcontractor Listing- Cedar Grove High School (1 page)

Attachment C2: Subcontractor Listing – Champion Theme School (1 page)

Attachment C3: Subcontractor Listing – Columbia Elementary School (1 page)

AttachmentC4: Subcontractor Listing -Druid Hills High School (1 page)

AttachmentC5: Subcontractor Listing -Dunwoody High School (1 page)

AttachmentC6: Subcontractor Listing -Lithonia High School (1 page)

Attachment C7: Subcontractor Listing -Martin Luther King Junior High School (1 page)

Attachment C8: Subcontractor Listing -Montgomery Elementary School (1 page)

Attachment C9: Subcontractor Listing -Rock Chapel Elementary School (1 page)

AttachmentC10: Subcontractor Listing – Shadow Rock Elementary School (1 page)

AttachmentC11: Subcontractor Listing -Snapfinger Elementary School (1 page)

AttachmentC12: Subcontractor Listing – Southwest DeKalb High School (1 page)

AttachmentC13: Subcontractor Listing -Woodward Elementary School (1 page)

Attachment D: Offeror’s and Individuals’ Affidavit of Noncollusion (2 pages)

Attachment E: Subcontractor Affidavit of NonCollusion (1 page)

Attachment F: Conflict of Interest Disclosure Form (1 page)

March 6, 2025 Page 5 of 26

Attachment G: Consent to Release Information (1 page)

Attachment H: Bid Bond (1 page)

Attachment I1: Fixed Price for Design and Construction Proposal – Cedar Grove (5 pages)

Attachment I2 Fixed Price for Design and Construction Proposal - Champion Theme MS (5 pages)

Attachment I3 Fixed Price for Design and Construction Proposal – Columbia ES (5 pages)

Attachment I4 Fixed Price for Design and Construction Proposal – Druid Hills HS (5 pages)

Attachment I5 Fixed Price for Design and Construction Proposal -Dunwoody HS (5 pages)

Attachment I6 Fixed Price for Design and Construction Proposal – Lithonia HS (5 pages)

Attachment I7 Fixed Price for Design and Construction Proposal -Martin Luther King Jr. HS (5 pages)

Attachment I8 Fixed Price for Design and Construction Proposal – Montgomery ES (5 pages)

Attachment I9 Fixed Price for Design and Construction Proposal – Rock Chapel ES (5 pages)

Attachment I10 Fixed Price for Design and Construction Proposal – Shadow Rock ES (5 pages)

Attachment I11 Fixed Price for Design and Construction Proposal – Snapfinger ES (5 pages)

Attachment I12 Fixed Price for Design and Construction Proposal – Southwest DeKalb HS (5 pages)

Attachment I13 Fixed Price for Design and Construction Proposal – Woodward ES (5 pages)

Attachment J: Immigration and Security (2 pages)

Attachment K: No Response Submittal Form (1 page)

March 6, 2025 Page 6 of 26

I

ADVERTISEMENT FOR SEALED PROPOSAL

DESIGN-BUILD SERVICES

NOTICE OF DESIGN-BUILD

ELEVATOR CAB MODERNIZATIONS AT VARIOUS FACILITIES

DeKalb County School District announces that Design-Build Services are required for the project listed below.

PROJECT AND NUMBER: 7 0 3 - 3 6 Design-Build Services Elevator Cab

Modernization Various locations - RFP 25-752-007

SERVICES TO BE PROVIDED: Design-Build Elevator Cab Modernization Services

Request for Proposal (“RFP”) documents will be available Thursday, March 6, 2025, and may be obtained from the DeKalb County Board of Education website at https://dekalbschoolsga.ionwave.net.

A virtual mandatory pre-submittal conference will be held on Thursday, March 20, 2025, 10:00 a.m., via TEAMS. Prospective bidders must provide the following information by 5:00 PM, EST on Wednesday March 19, 2025:

1. Individual Name and Title

2. Company Name

3. Telephone Number

4. Email Address

This information must be sent to dcsd-op-solicitation@dekalbschoolsga.org. A meeting link will be sent to all those providing the above information no later than 9:30 AM, EST on Thursday, March 20, 2025.

Schedule for Selection (dates are subject to change Virtual Pre-Proposal Conference March 20, 2025 @ 10:00 a.m., EST Mandatory Site Visit March 21, 2025 @ 09:00 a.m., EST Final Questions Due March 26,2025, not later than 2:00 p.m., EST Final Addendum Issued (If required) April 2, 2025, not later than 2:00 p.m., EST Proposal Due: April 17,2025, not later than 2:00 p.m., EST Public Acknowledgement April 21,2025, not later than 5:00 pm Anticipated Board Review and Approval June 9, 2025

Except as expressly provided in, or permitted by, the Proposal Documents, from the date of issuance of the RFP until final Owner action of approval of contract award, the Contractor submitting a Proposal shall not initiate any communication or discussion concerning the Project, the RFP or the Contractor’s Proposal or any part thereof with any employee, agent, or representative of the Owner. Any violation of this restriction may result in the rejection of the Contractor’s Proposal.

The Owner reserves the right to reject any or all proposals, and to waive technicalities and informalities.

https://dcsd-my.sharepoint.com/personal/e20233012_dekalbschoolsga_org/Documents/Desktop/RFP%2024-752-005/dcsd-op-solicitation@dekalbschoolsga.org

March 6, 2025 Page 7 of 26

II. DEFINITION OF TERMS

Addendum - Written or graphic instruments issued prior to the date for opening of proposals, which modify or interpret the Proposal Documents by additions, deletions, corrections, or clarifications.

Collusion - A secret agreement among bidders/offerors to circumvent laws and regulation when submitting bids and offers in an attempt to win contracts by illegal means or methods.

Contract - A formal written agreement between the owner of a project and a firm of professionals (Design/Build Firm) for the development of contract documents and performance of contract administration of a construction project.

Design/Build Firm - a person or entity who submits a Proposal to perform both the design and construction work for the schools and may also sometimes be referred to as an “Offeror.”

DCSD – For the purposes of this proposal, DCSD shall mean “DeKalb County School District” and “The District”.

GaDOE – Georgia Department of Education.

Lobbying – Lobbying is defined as any action taken by an individual, respondent, association, joint venture, partnership, corporation, and all other groups who seek to influence the decision of a Board Member or District Personnel, as it relates to formal solicitations.

Notice of Award – The written notice of the acceptance of the Proposal from DCSD to the Design/Build Firm.

Notice to Proceed – The written notice issued by DCSD to the Design/Build Firm authorizing the Design/Build Firm to proceed with the Work and establishing the date of commencement of the contract time.

Owner – For the purposes of this proposal, Owner shall mean DeKalb County Board of Education.

Proposal – An executed offer submitted by a Respondent in response to a request for proposals and intended to be used as a basis for negotiations of a contract.

Request for Proposals (RFP) – The solicitation for services, including all supporting documents and attachments, used to obtain statements of qualifications from contractors or consultants and which provides for negotiation of all terms of the proposal, including price, prior to award.

Respondent – For the purposes of this proposal, any person, respondent, corporation, or agency submitting a response to this Request for Proposal or their duly authorized representative. The word Respondent, proposer or offeror may be used interchangeably within the Request for Proposal.

Responsible Respondent – Respondent who has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance.

Responsive Respondent – Respondent that has submitted a proposal that conforms in all material respects to the solicitation.

Scope of Work – Includes the Work, as the term herein defined, as well as the responsibility of the performing and complying with all incidental matters pertaining thereto, as set out in the Contract Documents.

March 6, 2025 Page 8 of 26

III. BACKGROUND

As the third largest school district in Georgia, the DeKalb County School District (DCSD) has more than 14,000 full-time employees and serves over 93,000 students throughout DeKalb County. DCSD has approximately 138 schools and centers, including 77 elementary, 19 middle schools and 22 high schools;

8 start-up charter schools, 13 specialized centers, 6 administrative centers and 5 athletic stadiums. Most facilities were constructed in the 1950’s and 1960’s. Almost all facilities have had some form of renovation, repair, or addition over the years.

IV PURPOSE

The purpose of this RFP is to solicit proposals from Design/Build Firms to provide professional design/build services for Elevator Cab modernization for Cedar Grove High School, Champion Theme Middle School, Columbia Elementary School, Druid Hills High School, Dunwoody High School, Lithonia High School, Martin Luther King Junior High School, Montgomery Elementary School, Rock Chapel Elementary School, Shadow Rock Elementary School, Snapfinger Elementary School, Southwest DeKalb High School, and Woodward Elementary School.

The Design/Build Firm is responsible for the successful, timely, and economical completion of the construction project identified in this RFP.

The scope of work for the RFP includes full professional Design and Construction services for the complete design and construction Elevator Cab Modernization at Cedar Grove HS, 2360 River Road Ellenwood GA 30294, Champion Theme MS, 5265 Mimosa Drive, Stone Mountain GA, 30384, Columbia ES, 3230 Columbia Woods Dr, Decatur, GA 30032, Druid Hills HS, 1798 Haygood Drive, NE, Atlanta, GA 30307, Dunwoody HS, 5035 Vermack Road, Dunwoody, GA 30338, Lithonia HS, 2440 Phillips Rd, Lithonia, GA 30058, Martin Luther King JR. HS, 3991 Snapfinger Rd, Lithonia GA 30038, Montgomery ES, 3995 Ashford-Dunwoody Rd, Atlanta, GA 30319, Rock Chapel ES, 1130 Rock Chapel Rd, Lithonia, GA 30058, Shadow Rock ES, 1040 Kingway Dr., Lithonia, GA 30058, Snapfinger ES, 1365 Snapfinger Rd, 1365 Snapfinger Rd, Decatur, GA 30032, Southwest DeKalb, HS, 2863 Kelley Chapel Rd, Decatur, GA 30034, Woodward ES, 3034 Curtis Dr.NE, Atlanta, GA 30319 as specified per the Owner’s Criteria for design and construction, the Preliminary Program Narrative, and the Contract Documents.

The Design/Build Firm shall review the entire existing facility and site to determine if there are code issues related to the scope that need to be addressed other than those listed in the scope of services, to ensure full compliance with the GaDOE and all federal, state, and local regulatory agencies.

The anticipated construction delivery method for this project is Design/Build, depending upon the Stated Cost Limitation. The selected Design/Build Firm shall provide professional services for the project as described in Section VI of this RFP.

At a minimum this capital renewal project should meet the DCSD Design Guidelines for Facility Construction, (Appendix D).

V. GENERAL REQUIREMENTS

A. Respondent Performance

The successful Respondent is required to perform and fulfill all the undertakings, covenants, terms, conditions, and agreements of this RFP document and any negotiated contract(s). Failure of the Respondent to fully perform these obligations may result in cancellation of the award and contract.

DCSD will look to the Respondent and his/her identified personnel to coordinate and deliver the services described in this RFP. The obligations of the contract shall not be delegated to subcontractors or assigned to any third party.

March 6, 2025 Page 9 of 26

B. Non-Discrimination DCSD does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in any of its employment practices, education programs, services or activities.

DCSD supports an open, fair, and impartial free-market system which maximizes competition and seeks to include all responsible businesses and to provide ample opportunities for business growth and development. Minority businesses are encouraged and given the opportunity to bid on various projects;

however, all responses will be evaluated on the same criteria. It is not the intention or desire of DCSD to restrict or impede competition, nor to increase the cost of the work.

C. Drug-Free Workplace By submission of a response to this RFP, the Respondent certifies that he/she and his/her employees shall not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of controlled substance or drugs during the performance of the contract.

D. Smoke-Free Workplace By submission of a response to this RFP, the Respondent certifies that he/she and his/her employees shall not use tobacco products on DCSD property at any time during the performance of this contract.

E. Cost Incurred DCSD is not liable for any costs incurred by a Respondent in preparing and/or submitting a response to this RFP or for any interview if requested. Any and all costs incurred by the Respondent in preparing and/or submitting a response to this RFP and interviewing with DCSD (if requested) shall be the sole responsibility of the Respondent and shall not be reimbursed by DCSD.

F. Insurance A Certificate of Insurance and/or ACORD form is required with solicitation submittal. Provision of Certificate of Insurance is a mandatory requirement (include with Required Forms). Proposals submitted with certificates of insurance will be considered conditionally responsive to the insurance and indemnification requirement. Final award of this RFP will be contingent upon receipt within five (5) business days of request for insurance documentation complete with the following requirements. In the event the awarded Respondent cannot produce insurance coverage acceptable to the DCSD within the time provided, DCSD reserves the right to award this solicitation to the next highest ranked firm.

1) The Design/Build Firm shall maintain the following errors and omissions insurance at all times this Contract is in effect and for a period of three (3) years after Final Completion of the Projects:

a. Within five days after the execution of this Contract the Design/Build Firm shall file with the

Owner the certificate from an insurance company authorized to do business in the State of Georgia showing issuance of errors and omissions insurance (professional liability insurance) with minimum limits per claim of 20% of the Stated Cost Limitation but not less than the minimum limits of $2,000,000 per claim coverage, $2,000,000 aggregate. Such errors and omissions insurance shall be with a deductible amount of no more than $50,000 per claim unless a different deductible amount is (i) agreed upon in writing by the Owner and (ii), if necessary for the benefit of the Owner, approved by the Georgia Department of Education.

a. The coverage provided herein shall contain an endorsement providing a sixty (60) day notice to the Owner prior to any cancellation of said coverage. Said coverage shall be written by an insurer acceptable to the Owner and shall be in a form acceptable to the Owner.

2) The Design/Build Firm shall maintain the following other insurance at all times this Contract is in effect and for a period of three (3) years after Final Completion of the Projects. The Design/Build Firm shall secure the following insurance at his own expense and shall file

March 6, 2025 Page 10 of 26

Certificates of Insurance with the Owner within five (5) days after the execution of this Contract.

Insurance will not be acceptable unless written by a Company licensed by the State Insurance Department to do business in Georgia at the time the policy is issued and the company must in addition be acceptable to the Owner.

a. Workmen’s Compensation – Statutory Limits Employer’s Liability - $1,000,000

b. Comprehensive Commercial General Liability including Owner’s & Contractor’s Protective with the following limits;

1. General Aggregate: $1,000,000;

2. Products and Completed Operations Aggregate: $1,000,000;

3. Personal & Advertising Injury: $1,000,000;

4. Each Occurrence: $1,000,000;

5. Fire Damage (Any one fire): $50,000; and,

6. Medical Expense (Any one person): $5,000.

c. Automobile Liability (owned, non-owned, hired) with combined single limit of $1,000,000 per occurrence.

The Owner shall be included as an additional insured on the coverages specified in subparagraphs 2.b.

and 2.c. above and shall be indicated as such on certificates of insurance required herein.

These certificates shall contain a provision that coverages afforded under the policies will not be canceled, changed, or allowed to expire until sixty (60) days after the Owner has received written notice evidenced by return receipt of registered letter.

G. Indemnification The Design/Build Firm shall indemnify and hold harmless the Owner from and against all liability, claims, damage, loss, liens, costs, and expenses, including without limitation attorneys’ fees and litigation expenses, arising out of, or resulting from, the services of the Design/Build Firm. In the event the Owner is alleged to be liable on account of alleged acts or omissions, or both, of the Design/Build Firm, the Design/Build Firm shall defend such allegations through counsel chosen by the Owner and the Design/Build Firm shall bear all costs, fees, expenses of such defense, including but not limited to, all attorneys’ fees and expenses, court costs, expert witness fees and expenses. The Design/Build Firm shall not be required to indemnify or hold harmless the Owner against claims for damages, losses, or expenses, including attorneys’ fees, caused by or resulting from the sole negligence of the Owner.

H. Background Checks A criminal background check must be performed on all contractors, consultants, subcontractors, volunteers, and vendors (hereinafter jointly referred to as "Individuals") who provide services on DCSD premises, supervise services on DCSD premises, or has contact with students. These Individuals shall undergo the same criminal background check, within the last 365 days, as required by DCSD employees.

Such background checks will be performed by DCSD at the expense of the Individual at a cost of $45.00 per individual. Additionally, any charges against the Individual, may be deemed unacceptable in DCSD’s sole discretion regardless of whether dismissed, expunged, sealed, removed from the record, treated as a “first offender” or dead docketed. Upon receipt and evaluation of DCSD’s background check results, DCSD may demand that the Individual have no contact with DCSD students or parents or provide services to DCSD premises. Any failure of the contractor to obtain a criminal records background check through DCSD, as stated herein, may result in termination of any resulting contract between contractor and DCSD.

I. Interviews

DCSD reserves the right to require Respondents to participate in one or more interviews with DCSD staff.

Respondents must be prepared to discuss the salient points of their proposal within two (2) normal

March 6, 2025 Page 11 of 26 working days of being asked to participate in interviews. There are to be no presentations, individually or collectively, without such invitation.

J. Contract Terms Appendix G is the most current version of the DeKalb County School District’s Standard Form of Contract for Fixed Price Design and Construction Services (State Capital Outlay Projects) between the DeKalb County Board of Education and the Design/Build Firm. By submitting a response to this RFP, submitters acknowledge and agree that they have reviewed the contract and have no objection to it. All responders should thoroughly review the documents prior to submitting a proposal. Any proposed revisions to the terms or language of these documents must be submitted in writing during the question-and-answer period of the solicitation. All requests must be submitted in writing prior to the close of the final questions. Request for revisions will be reviewed and approved or rejected by legal and legal rulings are final. If submitted or proposed thereafter, such proposed revisions to the terms or language of these documents shall not be considered by the Owner and the Design/Build firm’s proposal shall be rejected. No alterations can be made in the contract after award by DCSD.

K. Permits and Applicable Law Respondents shall at their own expense obtain all necessary permits, certifications, and licenses and shall comply with all applicable local, state, and federal laws, ordinances, rules, and regulations necessary to fully execute the requirements stated herein. Respondents shall maintain all such permits, licenses, certifications, and compliances in a current status throughout the course of the contract.

Respondents shall submit copies of permits, licenses, and certifications evidencing proof of the aforementioned immediately upon request of DCSD. Respondents shall be in compliance with registration with the Georgia Secretary of State’s office as applicable.

L. Non-Collusion Respondents shall fully certify that they, as individuals or as officials of a business entity, have not entered into any agreement, participated in collusion, or otherwise taken any action in restraint of free and competitive responses to this RFP. Further, Respondents guarantee that their response is not made in conjunction with or on behalf of another party and that they have not been directly or indirectly induced in any manner or taken any action to result in a restriction of trade or in an unfair advantage.

M. Conflict of Interest Respondents shall disclose with their proposal the name of any officer, director, or agent who also is a DCSD employee or DeKalb County Board of Education member. Respondents shall also disclose the name of any DCSD employee or board member who owns, directly or indirectly, an interest in five percent or more in the Respondent’s company or any of its branches. Respondents shall certify that their response to this RFP is impartial, at arms-length, and free of any conflict of interest, unfair advantage, or personal benefit to any DCSD official.

N. Confidentiality and Non-Disclosure Information made available to Respondents by DCSD shall be used only for purposes related to responding to this RFP and shall not be used for any other purpose without the express written permission of DCSD.

Respondents to this RFP unequivocally agree to assume responsibility for protecting and safeguarding the confidentiality of DCSD records that are not public information. Such information may include but is not limited to student and human resource file contents.

O. Bid Bond The Design/Build firm’s Proposal shall be accompanied by a Bid Bond in the exact form set forth herein.

The Bid Bond shall be in an amount not less than 5% of the Fixed Price Proposal. The amount stated in the Bid Bond shall be included as an exact dollar figure written in numeric and word form.

Failure to do so shall result in your proposal being deemed non-responsive. A Bid Bond submitted using an AIA document is unacceptable and shall result in your proposal being deemed

March 6, 2025 Page 12 of 26 non-responsive. The attorney-in-fact who executes the Bid Bond on behalf of the surety shall affix to the Bid Bond a certified and current power of attorney. The surety must be satisfactory to the Owner and must be licensed to do business in Georgia as approved by the State Insurance Commissioner’s Office.

No other form of bid security will be accepted by The Owner shall have the right to retain the Bid Bond of all Design/Build firms until either (a) the Agreement has been executed and a satisfactory Payment Bond and Performance Bond have been furnished, or (b) ninety (90) days after Proposal opening, or (c) all Proposals have been rejected. Except as otherwise expressly allowed by law, no Proposal may be withdrawn for a period of ninety (90) days following the closing time and date for receipt of Proposals, and all Proposals are subject to acceptance by the Owner during said period, and each Design/Build firm so agrees by submitting a Proposal.

P. Business License

Respondents shall submit with their proposal, a copy of their valid company business license. If the Respondent is a Georgia corporation, Respondent shall submit a valid county or city business license. If the Respondent is not a Georgia corporation, Respondent shall submit a certificate of authority to transact business in the state of Georgia and a copy of their valid business license issued by their home jurisdiction. If Respondent holds a professional certification which is licensed by the state of Georgia, Respondent shall submit a copy of their valid professional license. Any license submitted in response to this requirement shall be maintained by the Respondent for the duration of the contract. Provision of copy of business license is a mandatory requirement (include with Required Forms).

Q. Rights Reserved DCSD reserves the right to accept or reject any and/or all parts of responsive proposals received and/or to reject all proposals submitted. DCSD reserves the right to award any resulting contract in the manner that is in the best interest of and most advantageous to DCSD. DCSD reserves the right to waive any technicalities or minor irregularities in responses received and to award the contract in the most beneficial manner for DCSD. The decision of DCSD shall be final.

DCSD reserves the right to request and negotiate a “best and final” response from Respondents.

R. Taxes Purchases made by DCSD are not subject to federal, state, or local sales tax. A Sales Tax Exemption Certificate will be furnished upon request.

S. Conditional Proposals Proposals that are conditional and/or in any way qualify or vary the terms of these instructions, conditions, and specifications shall be considered non-responsive and disqualified.

T. Respondent Failure

In the event services to be furnished by the successful Respondent should for any reason fail to conform to the scope of work contained herein, DCSD reserves the right to reject the services and further reserves the right to terminate the contract.

Failure of the successful Respondent to perform contracted services may also result in the removal of that Respondent from doing business with DCSD for a period of not less than one year.

U. Georgia Open Records Act Without regard to any designation made by the person or entity making a submission, DeKalb County School District considers all information submitted in response to this invitation or request to be a public record that may be disclosed upon request pursuant to the Georgia Open Records Act, O.C.G.A. 50-18- 70 et seq., without consulting or contracting the person or entity making the submission, unless a court order is presented with the submission. You may wish to consult an attorney or obtain legal advice prior to making a submission.

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V. No Assignment of Award The successful Respondent may not assign the award or contract to or subcontract with another party without the express written permission of DCSD.

W. The Laws of the State of Georgia This RFP and subsequent agreements are subject to the laws of the State of Georgia.

X. Proposal Duration Proposals submitted in response to this RFP must be valid for a period of ninety (90) days from proposal submission deadline, as indicated by submission of the Design Fee Form.

Y. Design/Build Firm’s Qualifications:

1. The Owner, before Contract Award, will require Design/Build Firms to document that they are “responsible” to the satisfaction of the Owner.

2. The Design/Build Firm will be required to show that they have the necessary facilities, technical ability, licenses, and financial resources to execute the Design Services and the Work in a satisfactory manner within the time specified.

3. It is preferable that the Design/Build Firm has experience providing design build services for K- 12 public school programs.

4. The Owner shall have the right to make inquiries as it deems necessary to determine the ability of the Design/Build Firm to perform the Design Services and the Work in a prompt and efficient matter in accordance with the Contract Documents. The failure of a Design/Build Firm to promptly supply information in connection with the Owner’s inquiry shall be grounds for a determination that such Design/Build Firm is not responsive, not responsible, or both.

5. In determining the qualifications and responsibility of the Design/Build Firm, the Owner may take into consideration any and all relevant facts and circumstances available to it including, but not limited to, the Design/Build Firm’s experience, capacity, facilities, previous work standing, financial standing, skill, available supervisory personnel, available labor, quality and efficiency of construction plant and equipment proposed to be utilized on the Project.

6. The Owner shall have the right to reject the Proposal of any Design/Build Firm failing to show to the satisfaction of the Owner the Design/Build Firm could perform the Design Services and the Work in a prompt and efficient manner in accordance with the Contract Documents.

7. Design/Build Firms may be afforded an opportunity for discussion, negotiation, and revision of Proposals for the purpose of obtaining best and final offers. In the event the Owner deems it necessary or appropriate, all responsible Design/Build Firms found by the Owner to have submitted Proposals reasonably susceptible of being selected for award shall be given an opportunity to participate in such discussions, negotiations and revisions.

Z. Owner’s Design and Construction Contract Form:

Included and made a part of this RFP is the Owner’s Standard Form of Contract for Fixed Price Design and Construction Services (“Agreement” or “Contract”). Design/Build Firms are responsible for the review of this document in the preparation of their Proposals. The successful Design/Build Firm shall comply with all insurance requirements set forth in the Agreement and any other Contract Documents, and the Design/Build Firm’s attention is directed to the insurance exhibit to the Agreement. These insurance requirements shall be considered in the preparation of the Design/Build Firm’s Proposal.

VI. SITE INFORMATION

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VII. SCOPE OF SERVICES

The scope of this project is to provide design-build services for Elevator Cab Modernization for Cedar Grove HS, Champion Theme, MS, Columbia ES, Druid Hills HS, Dunwoody HS, Lithonia HS, Martin Luther King Jr, HS, Montgomery ES, Rock Chapel ES, Shadow Rock ES, Snapfinger ES, Southwest DeKalb HS, Woodward, ES. The improvements will at a minimum comply with the DCSD Design Guidelines for Facility Construction (Appendix D) along with all federal, state, and local guidelines.

The following is a list of anticipated scope elements. This is not intended to be an all-inclusive list of the scope of work. The selected Design/Build Firm shall confirm and obtain DCSD approval of full scope of work prior to the start of design. A formal Notice to Proceed (NTP) shall be provided by the Owner or its designated representative prior to proceeding with each design milestone. The Design/Build Firm will be responsible for confirming the need for these elements and for making recommendations if an element is deemed unnecessary or if a more pressing element is discovered. For more details on what is expected of the Design/Build Firm, see the General Services section below.

General Services

The following generally highlights the services that the Design/Build Firm and its subconsultants will be required to perform:

A. Design Services

1. Prior to starting Schematic Design, the Design/Build Firm will perform a preliminary consultation with the Owner including, but not limited to, reviewing the Owner’s policies, concepts, objectives, design criteria, schedule, budget, and operational needs for these projects. The Design/Build Firm will submit within 10 days of NTP, a written report with their proposed recommendations, solutions to problems, etc.

2. The Design/Build Firm will prepare and submit a Design Schedule.

3. The Design/Build Firm will prepare and submit schematic design documents per the requirements of Appendix A: Owner’s Preliminary Program Narrative and the Design/Build Firm’s Detailed Design Schedule.

4. The Design/Build Firm will prepare and submit a construction estimate based on the Schematic Design documents. This estimate will be compared with the stated cost limitation (SCL) for these projects. If the estimate is more than 5% over the SCL, then the Design/Build Firm will prepare new schematic design documents and prepare a recovery schedule.

5. The design scope shall be based upon a Construction Stated Cost Limitation (SCL) of

Total SCL - $5,040,000.00

6. The Design/Build Firm will submit documents as outlined below for review by DCSD and the Program Manager.

7. Once Schematic Design Documents are reviewed and approved and upon written direction to proceed, the Design/Build Firm will proceed with the 50% Construction Document phase per Appendix A: Owner’s Preliminary Program Narrative and the Design/Build Firm’s Detailed Design Schedule.

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8. The process used for Schematic Design Phase as outlined in items #3 – 7 above will be performed for the 50% and 100% CD Phases.

9. The Design/Build Firm will submit to DCSD, and the Project Manager reports, drawings, specifications, and estimates for review according to the chart below:

Reports Drawings Specifications

Estimat es

Preliminary Consultation ✓

Schematic Design ✓ ✓ ✓ ✓

Construction Documents – 50% ✓ ✓ ✓ ✓

Construction Documents – 100% ✓ ✓ ✓ ✓

Others as required ✓ ✓ ✓ ✓

This information will be submitted to the GaDOE for review, comment, and approval.

10. The Design/Build Firm will visit the school site. All areas of the existing facility will be made available to the Design/Build Firm, and it is expected that the Design/Build Firm will study these areas to fully understand any and all accessible existing conditions. The Design/Build Firm shall investigate and document any limitations to be resolved during the design process.

11. Coordination with DCSD’s Technology Department is critical during the Design Phase. DCSD’s

Technology Department will design the Technology components and the Design/Build Firm will incorporate this design into the contract documents. The DCSD Technology Department will be responsible for the installation of the IT equipment, cabling and wiring. The Design/Build Firm will be responsible for the supporting infrastructure (conduit, boxes, etc.).

12. Provide complete construction contract documents with professional seals and signatures in accordance with the requirements of the Georgia Department of Education Facilities Services Unit.

13. Assure that the construction contract documents are in conformance with generally accepted architectural and engineering practices and comply fully with all applicable DCSD and GaDOE criteria, along with all federal, state, and local codes and laws.

14. Provide full and complete specifications including Division 1- General Conditions, reflecting current DCSD and GaDOE requirements. Specify materials and equipment that are readily available, in order to avoid delivery concerns during construction.

15. Provide phasing plans, as appropriate, for construction. Include submission to and approval by DCSD and the Fire Marshal for the phased exiting of the facility.

16. Provide design for on-site swing space (modular) as appropriate for the improvement activities, i.e.

phasing.

17. Provide design drawings and specifications for demolition of areas, as appropriate.

18. Provide design drawings and specifications for security system (cameras, alarm, card access, motion detectors, recording devices, etc.), and MIS conduit/raceways, as needed. Equipment and cabling design and installation will be provided by approved DCSD vendors, as appropriate.

19. Coordinate entrance design with and obtain approval from the agencies having jurisdiction as appropriate. Provide renderings when exterior modifications to the building are made.

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20. Coordinate and design all utility connections (gas, electrical, plumbing, sewer) with local utility provider and obtain necessary approvals. Deposits will be paid for by the District. The Design/Build Firm will coordinate this effort.

21. Represent DeKalb County School District by presenting necessary oral and/or graphic presentations to state and county agencies, or any other group having interest in the projects per the direction of DCSD.

22. Complete all forms and documents in formats required by GaDOE and any other state or county agency.

23. Each design phase submittal must include a detailed cost estimate confirming that the cost of the design is below the construction SCL for the respective project. Design estimates will be reviewed by the program manager. If the estimate shows a cost more than 5% greater than the SCL, the Design/Build Firm must redesign the project to be below the construction SCL at no additional cost to the owner. The Design/Build Firm will also be required to develop a recovery schedule to complete the design in the original timeframe.

24. DCSD has adopted and implemented Primavera P6 as the standard scheduling software program for the District. All Contractors with a project construction value exceeding a SCL of $1 million will be required to use P6 for that project and the Design/Build Firm of Record will have to be versed in P6 in order to review and comment on the contractor’s schedule. For construction contracts with values under $1 million, the Design/Build Firm will be responsible for posting all project documents into Kahua

25. The Design/Build Firm shall also comply with all activities and terms as outlined in the Standard Form of Contract for Fixed Price Design and Construction Services (State Capital Outlay Projects) between the DeKalb County Board of Education and the Design/Build Firm. See Appendix G.

26. The Design/Build Firm will develop the list of required shop drawings, product data, samples, etc.

27. The Design/Build Firm is responsible for providing and submitting all permit packages to the proper authorities. The Design/Build Firm is responsible for pursuing the issuance of the permits. The Design/Build Firm is still responsible for assisting the contractor and for responding to any questions or issues documented by the permitting authorities.

28. The Design/Build Firm will update DCSD’s state inventory plans at the end of construction.

29. The Design/Build Firm will perform Contact Administration for these projects.

B. Kahua (a Capital Program Management Software by Trimble) DCSD has adopted and implemented Kahua’s Project Management Information System (PMIS) software as the District’s project management software. DCSD will issue one license to the successful Architect and expects the Architect to participate in the management of these projects within the Kahua guidelines.

This management will be performed in conjunction with DCSD and the Program Manager. This includes but is not limited to:

1. General

• All project documentation shall be made available to DCSD in a format compatible with industry standards and able to be uploaded and stored electronically in the District’s PMIS software.

• All invoicing- architect’s, contractor’s, vendors’, etc. will be recorded in the District’s PMIS software.

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2. Schematic Design Phases

• All drawings will be posted in Kahua as one package for each phase (one file for SD)

• The detailed estimate will be posted in Kahua for each phase

• All reports will be posted (meeting minutes, photographs, etc) will be posted in Kahua

3. Construction Document Submittals (50%, 100%)

• All drawings for the 50% CD submittals will be posted in Kahua as one package

• The detailed estimate will be posted in Kahua for the 50% submittals

• All reports will be posted individually in Kahua

• A detailed estimate is not required at 100% drawings

• Each individual drawing will be posted to Kahua (as individual files) at the 100% drawing submittal

4. Contract Administration

• RFIs will be processed in Kahua

• Submittals will be processed in Kahua

• Shop drawings will be processed in Kahua

• Samples (color boards, brick, etc.) will be processed outside Kahua, but will be tracked by a transmittal inside Kahua

• Invoices will be processed in Kahua

VIII. INSTRUCTIONS FOR SUBMITTING PROPOSALS

A. SUBMISSION OF PROPOSALS:

Electronic proposals shall be submitted to the website https://dekalbschoolsga.ionwave.net and include the following:

1) Letter of Introduction – To be included with Technical Proposal under “Response

Attachments”.

2) Table of Contents – To be included with Technical Proposal under “Response Attachments”.

3) Compliance – To be uploaded individually under “Response Attachments”.

4) Proposed Project Staff – To be included with Technical Proposal under “Response Attachments”.

5) Project Approach - To be included with Technical Proposal under “Response Attachments”.

6) Experience - To be included with Technical Proposal under “Response Attachments”.

7) Current Workload - To be included with Technical Proposal under “Response Attachments”.

8) Fixed Price for Design and Construction Proposal – To be uploaded individually under “Response Attachments”.

B. The Offeror’s electronic proposal shall include the following:

1. Letter of introduction and interest signed by an officer or partner of responding firm. Letter shall include specific reason(s) why firm would be the best choice for the services listed. Letter shall include name of entity submitting, contact name, phone number, e-mail address, fax number and address of firm submitting.

https://dekalbschoolsga.ionwave.net/

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2. Table of Contents

3. Compliance Information

This is a compliance section and carries no evaluation points. Firms must meet minimum criteria as specified to receive further consideration. Proposals shall include the following:

3.1 The Design/Build firm must be properly certified by the Georgia Secretary of State to do business in Georgia at the time of submission.

3.1.1 State the legal name of entity submitting and if Firm submitting is a corporation, joint venture, or partnership. Note: It is understood that if selected for this project the stated entity name will be used in all legal contracting documents derived from this selection.

3.1.2 Provide a copy of certification for proper incorporation or registration from Georgia Secretary of State. In the alternative, joint ventures and partnerships should provide a copy of their joint venture or partnership agreement and certification from the Georgia Secretary of State establishing that each joint venture partner or partner is authorized to do business in Georgia.

3.2 The Design/Build firm must be properly registered, licensed, and certified at the time of submission:

3.2.1 Provide copy of current Georgia Professional Registration Certificate for general contractor.

3.2.2 If Design/Build firm is a joint venture, provide copy of the joint venture agreement and either:

a. Copy of current Georgia Professional Registration Certificate of the joint venture; or

b. A copy of the current Georgia Professional Registration Certificate of one of the joint venture partners.

3.3 Financial Information (Y/N):

3.3.1 The Firm’s financial capability is to be expressed in the financial statement (audited financial information current within the past twelve months, such as a balance sheet and statement of operations) and should indicate the resources and the necessary working capital to assure financial stability through the…