RFP 25_24 Solicitation Document.pdf

This is a Request for Proposals (RFP 25-24) issued by the Savannah-Chatham County Public School System (SCCPSS) for Employee Assistance Program Services. The RFP seeks proposals from qualified firms to provide employee assistance program services including preventive wellness services and responsive mental health support for district employees and their family members. Proposals must be submitted electronically in PDF format to purchasing@sccpss.com by March 18, 2025 at 2:00 p.m. ET. The contract term is for one year with two optional one-year renewals. The program must be available to all regular full-time and part-time employees, their spouses and dependents, with services including 24/7 counseling access, face-to-face or virtual sessions, critical incident response, and wellness resources.

The pricing structure is based on a per-employee-per-month fee that must be all-inclusive of labor, materials, site visits, reporting, overhead and other costs. The estimated employee count is 5,800. No minimum or maximum program participation guarantees are required. Fees will be adjusted quarterly based on actual employee counts. Price increases are limited to 5% for each renewal term. The RFP will be evaluated on business profile (5 points), experience/capability (25 points), project understanding/methodology (50 points), and sealed fee proposal (20 points). The contract representative is Ramon Ray, Chief Human Resources Officer. Proposals must include documentation of required insurance coverage, business licenses, and E-Verify compliance.