RFP # 25-13 Tank Maintenance Program Final.pdf

RFP # 25-13

Request for Proposals for Providing

FULL-SERVICE WATER STORAGE TANK ASSET

MANAGEMENT AND MAINTENANCE PROGRAM

City of Cape May Water/Sewer Utility Proposals Due no later than: October 1, 2025, at

12:00P.M.

City of Cape May Water/Sewer Utility

643 Washington Street, Cape May, NJ 08204

MAYOR & COUNCIL

Mayor Zachary Mullock

Deputy Mayor Maureen K. McDade

Councilmember Lorraine M. Baldwin

Councilmember Steve Bodnar

Councilmember Shaine P. Meier

Erin C. Burke, RMC, City Clerk

Paul Dietrich, City Manager

City of Cape May

Cape May Water/Sewer Utility

643 Washington Street, Cape May, NJ 08204

(609) 884-9575 www.capemaycity.com

Request for Proposals

Full-Service Water Storage Tank Asset Management and

Maintenance Program

The City of Cape May Qualified Purchasing Agent, will receive proposals from qualified firms to contract for a full-service water storage tank asset management and maintenance program pursuant to the New Jersey Water Supply Services Public-Private Contracting Act, N.J.S.A. 58:26-19, et.,seq , relative to a full-service water storage tank asset management plan. Respondents to the

Request for Proposals (RFP) shall include the complete painting and repair of each water tank identified as well as providing for the long-term full-service maintenance and management of two

(2) potable water storage facilities as identified within this Request For Proposals (RFP).

PROPOSALS DUE: 12:00P.M. on October 1, 2025

Qualified Purchasing Agent

City of Cape May Water/Sewer Utility

643 Washington Street, Cape May, NJ 08204

All professionals, firms and contractors interested in this Request for Proposals may obtain a copy of the RFP from the City of Cape May e procurement site free of charge at www.bidnetdirect.com//capemaycity, all addendum and questions shall be submitted and disseminated through the bidnetdirect site.

All information outlined in the RFP, along with any other pertinent information necessary for a proper evaluation of this proposal, should be delivered to the City of Cape May at 643 Washington street, Cape May, NJ 08204 prior to the hour and date above designated. Proposals shall be submitted in duplicate, one hard copy and one (1) digital copy (PDF) on a flash drive media, and enclosed in a sealed envelope plainly marked with the identity of the contract, RFP # 25-13 - Proposal for Full -- Service Water Storage Tank Asset Management and Maintenance Plan, and the envelope shall contain the name and address of the prospective contractor. Proposals should be mailed or delivered to be received no later than the above noted time and date.

Prospective contractors will be required to comply with the anti-discrimination laws of the State of New Jersey; in particular, with the requirements of Chapter 127 of P.L.1975. The statutory language required by N.J.S.A. 10:2-1 and N.J.S.A. 10:5-33 shall be incorporated into the subject contract. Contractors will be required to comply with the requirements of N.J.S.A. 10:5-31, et. seq.

and N.J.A.C. 17:27 (Contract Compliance and Affirmative Action for Public Contracts). The statutory and regulatory language of those statutes and administrative regulations shall be incorporated into the specifications and the contract with the successful contractor.

http://www.capemaycity.com/ http://www.bidnetdirect.com/capemaycity

The City of Cape May specifically reserves the right to reject any conditional proposal and will normally reject those which make it impossible to determine the intent of the proposal. This RFP is not a bid, the lowest cost proposal may not necessarily be chosen as the best solution for the long-term requirements of the City of Cape May and its Department of Water and Sewer. The City is seeking proposals from contractors to meet the minimum qualifications and standards required to perform the work and services specified herein. A contract will be awarded after selection of a qualified proposal by the City and a public hearing on the proposed contract. The award is subject to authorization by Resolution of City Council following public hearing and further subject to review and approval by New Jersey Board of Public Utilities (NJBPU), New Jersey Department of Environmental Protection (NJDEP), and the Division of Local Government Services in the

Department of Community Affairs (DCA) in accordance with N.J.S.A. 58:26-19 et seq..

Dated:

Rob Cummiskey

Superintendent Water/Sewer

ALL QUESTIONS ARE TO BE

SUBMITTED ONLY THROUGH

www.bidnetdirect.com//capemaycity http://www.bidnetdirect.com/capemaycity

SITE INSPECTION

Interested firms may schedule a visit to inspect each water storage tank. Each firm must inform themselves fully of the conditions relating to the work to be performed. Failure to do so will not relieve a successful professional of the obligation to furnish all material and labor and professional services necessary to carry out the provisions of the proposal and to complete the contemplated work for the consideration set forth in their proposal.

The submission of a proposal constitutes the understanding on the part of the firm that they have waived any claims of any nature due to a possible misunderstanding on their part as to the location, character or other conditions of the work or of any required work that is necessary to complete the entire job, whether such conditions are hidden, visible or otherwise known or unknown.

Please contact Joe Smith at 609-884-9578 or jsmith@capemaycity.com to schedule a site visit.

GENERAL INFORMATION

PURPOSE

In accordance with New Jersey Water Supply Public-Private Contracting Act, codified at

N.J.S.A.

§ 58:26-19, et seq., enacted in 1995, the City of Cape May requests proposals from qualified professional firms to provide Long Term Full-Service Maintenance and Asset Management

Program services which shall include Engineering Design; Professional Asset Management;

GASB 34 compliance (as an alternate method of asset management); annual inspections;

complete rehabilitation; repairs; interior washouts; visual inspections and repainting (interior and exterior where applicable) of two water storage tanks in the City of Cape May. It is the intent of the RFP to use the information contained within the submitted proposals to determine the most qualified firm for which the City of Cape May will contract for the services.

SCOPE

It is the intent of the City of Cape May to solicit for the long-term full service maintenance and asset management program (including painting and repairs) from a firm that will provide an integrated maintenance and professional service for water storage vessels which includes:

Professional Engineering Services (specific to the maintenance of existing water storage tanks covered by this RFP), Professional asset management, GASB 34 compliance, reporting accessibility, all inspection services, and all repair and renovation services, with all tasks performed in accordance with the appropriate County, NJ DEP, and state regulations, as appropriate. The proposal shall address all information outlined herein.

REQUIRED PROPOSAL

1. STATEMENT OF QUALIFICATIONS (SOQ)

The responding firm shall create and submit a statement of qualifications (SOQ) document based on the criteria listed below. These qualifications will be used to evaluate and rank the received proposals based on the Evaluations Criteria Factors on page 12. This evaluation and ranking will determine the most qualified responding firm. All SOQ documents should be contained within a sealed envelope labeled as Statement of Qualifications and include the responding firm's identifying information.

mailto:jsmith@capemaycity.com

2. PROPOSAL OF PRICING

A pricing plan for the management and full- service maintenance program, including any upfront and subsequent years renovations, shall be included by following the proposal pricing instructions listed below. Prices shall be shown in the appropriate boxes marked "Year 1 through Year 20" for each of the two (2) tanks as indicated (further instructions for completing pricing page can be located in the last section of this document). All Pricing Proposal documents should be contained within a sealed envelope labeled as Pricing Proposal and including the responding firm's identifying information.

The Pricing Proposal envelope belonging to the most qualified firm will be opened for review and negotiation in accordance with N.J.S.A. 58:26-23.

Additionally, each prospective firm may include such other information as they deem pertinent to the proper evaluation of their proposal.

Note the following required contract terms: Notwithstanding any term of years, The City of Cape

May, in its sole discretion, may choose to cancel the contract at any time with at least 60 days advance notice.

Additionally, in the event the Contractor is subject to dissolution, merger, acquisition, or other change of control, the City shall have the right to terminate this Agreement upon thirty (30) days’ written notice. Alternatively, a successor or assign may request to assume the Agreement, subject to the City’s prior written consent, which may be granted or withheld in the City’s sole discretion.

For purposes of this Section, a “Change in Control” means (i) the sale, transfer, or disposition of all or substantially all of the Contractor’s assets; (ii) any merger, consolidation, or other transaction resulting in the Contractor being merged into or acquired by another entity; or (iii) a change in ownership or control of more than fifty percent (50%) of the Contractor’s voting interests or other equity interests, whether in a single transaction or a series of related transactions.

PROPOSAL IN REGARD TO STANDARDS

Each firm is responsible for testing the current materials in place on the tanks for hazardous content.

All work must comply with OSHA Confined Space Entry; NJDEP, AWWA, NSF Regulations;

EPA Standards and the "10 States Standards" - Recommended Standards for Water Works (Latest

Addition). Proposals should be written to provide contracted management and maintenance of the following tanks:

• Tank 1: Madison Ave Tank Elevated Steel Tank

• Tank 2: Canning House Standpipe Welded Steel Tank

ITEMS TO BE ADDRESSED IN RFP

700,000 Gallons

1.00 Million Gallons

The details of this Statement of Qualification (SOQ) shall include information on all the following items. Additionally, each prospective firm may submit such other information as they deem appropriate for the proper evaluation of their SOQ.

A. EXECUTIVE SUMMARY

The SOQ shall include a narrative introducing your firm and its capabilities in regard to the work associated with this RFP for Tank Asset Maintenance Program. Provide a brief synopsis of the proposing company's experience and approach to maintaining the water storage tank assets associated with this RFP.

The proposing company MUST submit a detailed organizational chart as well as one (1) page summary resumes of all full-time employees and personnel associated with the tank asset maintenance services for this RFP. Please include the organizational chart and summary resumes in the Appendix section of the SOQ.

B. COMPANY PROFILE

This section should highlight firm history, years in business, and any historical experience on comparable services and asset maintenance programs as well as the company's financial capabilities. The following items MUST be included in this section of the SOQ, or the proposing company may be considered unresponsive, and the SOQ may be rejected:

1. Provide Historical Experience with Comparable Services and Asset Maintenance

Programs

• List the year the proposing company began offering potable water storage tank maintenance services.

• List the year the proposing company began offering tank asset maintenance programs.

2. GASB 34 Compliance

■ The proposing company MUST comply with the Governmental Accounting Standards

Board (GASE) 34 Asset Management System Modified Approach.

■ The proposing company MUST also provide evidence of their capability to provide a sample GASE 34 Compliance letter upon request.

3. Company Structure / Ownership Structure

■ Provide information on the proposing company's origin, size, and number of years in business.

■ If the proposing company is a wholly owned subsidiary of one (I) or more parent companies, identify any and all parent companies or stockholder information.

■ List the location and full address of the proposing company's headquarters.

■ Provide a chart detailing the firm's ownership structure, which shall include any and all parent companies.

■ If the proposing company is a Sole Proprietorship, Partnership, or Limited Liability

Company (LLC), a succession plan and guarantee of future performance MUST be provided in the SOQ.

■ Under the New Jersey Water Supply Public Private Contracting Act, the final contract between the City and successful. Firm may need to be reviewed and/or approved by the NJ DEP, NJ BPU, and/or the NJ DCA. The primary criteria for approving or denying the contract include the financial and technical capabilities of the private contractor; the reasonableness of the contract terms; the protection of the public/water customers from risks or subsidization of the contract; the financial terms for the City and impact of the contract on its ability to repay its indebtedness;

and inclusion of statutorily required terms. Under the statute, the City may enter into a contract with the private firm for up to forty (40) years and will therefore require reasonable assurances from the firm that future performance under the contract will be secure.

4. Financial Stability

■ Provide a description of the proposing company's financial strength and stability.

List the firm's financial capabilities. including access to capital, and the capability to provide both cost-effective solutions and innovative pricing structures.

■ The proposing company MUST submit the firm 's fully-audited financial statements with the SOQ. The consolidated financial statements MUST include balance sheets and income statements. ff the documents are too lengthy to submit in the Appendix section of the SOQ, please provide them on a separate, external USB flash drive.

■ The proposing company MUST submit a reference-or a Letter of Good Standing from a reputable financial institution with the SOQ. Please provide this financial reference in the Appendix section of the SOQ.

C. KEY PERSONNEL, SERVICE CAPABILITIES. &TECHNOLOGICAL RESOURCES

The following items MUST be included in this section of the SOQ, or the proposing company may be considered unresponsive, and the SOQ may be rejected:

1. Type of Company

• List the proposing company's classification (i.e., Corporation, Sole

Proprietorship, Partnership, Limited Liability Company (LLC), Publicly Held, etc.?)

2. Engineering

■ List the proposing company's engineering personnel.

■ List the engineering personnel's capabilities and technical support pertaining to the tank asset maintenance services associated with this RFP.

• The proposing company MUST list any of the .firm's engineering personnel that possesses a Professional Engineer (PE) License in the State of

New Jersey and include their PE License Number.

3. Employees

• List the number of direct employees.

• List the number of Professional Engineers on staff

• List the number of Certified Welders on staff

• List the number of subcontractors.

• List the number of independent contractors.

4. Inspectors

• List the number of NACE-Certified inspectors on staff

• List the number of SSPC-Certified inspectors on staff

• List the average years of experience for an inspector.

• Are inspectors employees or independent contractors?

5. Washout Crews

• List the number of washout crews.

• List the average number a/people on a washout crew.

• List the average years of experience for a washout crew member.

• Are washout crew members employees or independent contractors?

6. Painting Crews

• List the number of paint crews.

• List the average number of people on a painting crew.

• List the average years of experience for a painting crew member.

• List the average years of experience for a foreman or subcontracting company owner.

• Are painting crew members employees or independent contractors?

7. Repair/Service Crews

• List the number of repair/service crews.

• List the average number of people on a repair/service crew.

• List the average years of experience for repair/service crew members.

■ Are repair/service crew members direct employees or independent contractors?

8. Associated Equipment

• List any of the proposing company's available equipment that can be utilized for the tank asset maintenance services associated with this RFP.

9. Service Centers

■ List the total number of service centers the proposing company has in the

United States-include the state each service center is located in.

• List the service center the proposing company will be utilizing to complete the tank asset maintenance services associated with this RFP.

► List the capabilities and experience of the service center.

► List the location and address of the service center.

► List the principal in charge of managing the operations at this service center.

10. Management Team

• List the proposing company's management team personnel and include their capabilities and years of experience.

► List the proposing company's Regional Vice President (VP).

► List the proposing company's Regional Director of Sales (DOS).

► List the proposing company's Regional Director of Operations (DOO).

► List any of the proposing company's additional in-house resources.

11. Project Management

• List the proposing company's project management capabilities and support pertaining to the tank asset maintenance services associated with this RFP.

► List the proposing company's Project Manager (PM) that will be serving as the

PM responsible for managing the tank asset maintenance services associated with this RFP-include the PM's capabilities and years of experience.

12. Water System Consultants

• List the proposing company's ability to successfully provide local, in-house resources that are available for project consultation and quick response times.

► List the proposing company's Water System Consultant (WSC) that will be serving as the primary point of contact for the CMWS Utility -include the WSC

's capabilities and years of experience.

13. Customer Account Specialists

• List the proposing company's ability to successfully provide timely customer service support for the tank asset maintenance services associated with this RFP.

► List the individual that will be serving as the proposing company's Customer

Service Representative (CSR) for the tank asset maintenance services associated with this RFP-include the CSR's capabilities and years of experience.

14. Certified Field Personnel

• List the proposing company's certified field personnel and their capabilities and indicate if they are certified by the National Association of Corrosion Engineers

(NACE) and the Society for Protective Coatings (SSPC).

► List the proposing company's NACE-certified inspector that will be responsible/or conducting the tank asset inspection services associated with this RFP.

► The proposing company MUST provide a table of NACE-Certified Field

Personnel include both NACE Level and Certification Number(#).

► The proposing company MUST provide a table of SSPC-Certified Field

Personnel-include both C-3 and C-5 Competent Lead Removal

Supervisors.

15. Insurance Requirements

• List the proposing company's primary insurance provider.

• The proposing company MUST provide a detailed Certificate of Insurance indicating that the firm carries the following insurance:

► General Liability $2,000,000.00

► Auto Liability $2,000,000.00

► Professional Liability 2' $2,000,000.00

► Pollution Liability 2' $10,000,000.00

► Excess/Umbrella 2' $20,000,000.00

■ The Certificate of Insurance should detail all levels of insurance that may be required by the CMWS Utility to accept a contractual obligation which, shall be provided by an insurance company which carries an AM Best rating of A- or better.

■ The Certificate of Insurance shall also cover damages from any errors and omissions in the performance of professional engineering duties.

■ The CMWS Utility MUST be named as an additional insured on the Certificate of

Insurance.

► The proposing company MUST submit a copy of their Certificate of Insurance with the SOQ. Please provide this Certificate of Insurance in the Appendix section of the SOQ.

16. Technological Resources

■ List the proposing company's technological capabilities through the .firm's utilization of any technological, in-house resources.

► The proposing company MUST list the firm’s computer capabilities and software applications that are utilized to both manage and deliver information across secure platforms with ease and efficiency.

D. SAFETY. HEALTH. &OUALITY ASSURANCE

The following items MUST be included in this section of the SOQ, or the proposing company may be considered unresponsive, and the SOQ may be rejected:

1. Health & Safety Culture/Policy

■ Provide a description of the proposing company's dedication to the health and safety of employees in both the workplace and the field.

■ Provide a description of the proposing company's commitment to a health and safety culture.

■ Provide a description of the proposing company's Health and Safety Policy.

2. Safe Work Planning

■ Provide a description of the proposing company's process and/or system utilized in regard to safe work planning.

3. Personal Protective Equipment

■ Provide a description of the proposing company's utilization of personal protective equipment (PPE) when conducting any work.

■ Provide a description of the proposing company's PPE Hazard Assessment performed prior to conducting any work.

■ Provide a description of the proposing company's types of PPE available to employees.

4. Environmental Health & Safety Training

■ Provide a description of the proposing company's Environmental Health and

Safety (EHS) Training Program for all company personnel.

5. Additional Safety Training

■ Provide a description of the proposing company's programs for additional safety training

► The proposing company MUST certify that all employees climbing and working on tanks have attended and passed thorough examinations on the following topics:

confined space, working over water, radio frequency, electrical safety, first aid, toxic metal health hazards, hazard communication, noise protection, fall protection, respiratory protection, CPR techniques, lead exposure, flammable liquids, vehicle safety, and equipment safety.

► The proposing company MUST submit SSPC C3, C5 Lead Paint Removal

Training Credentials.

► The proposing company MUST submit NJ Lead Abatement Permit for Buildings

Superstructures.

6. Safety & Health Program

■ Provide a description of the proposing company's Safety and Health Program. The

SOQ shall address the company's safety standards and policy, confirming they are trained for safety in the workplace and the field per all OSHA and applicable standards.

► The proposing company MUST submit a full copy of their Safety and Health

Program. If the Program is too large/lengthy to include as a document with the response, please provide/submit it on an external USB flash drive with the SOQ.

7. Quality Assurance

■ Provide a description of the proposing company's assurance to conduct/complete all work in adherence/accordance with all environmental, federal, and state regulations.

► The proposing company MUST address a quality assurance program in place to confirm all associated work will be completed in accordance with: manufacturer's recommendations, OSHA regulations, SSPC standards, AWWA specifications, and

ANSI/NSF Standard 61 requirements.

8. Pandemic Response

■ Provide a description of the proposing company's ability to respond during a pandemic. Describe the proposing company's commitment to supporting projects, as well as any proactive measures to maintain sufficient staffing, during a pandemic event. Describe any reasons why or instances where the proposing company would not be able to complete required services due to a pandemic event.

E. ASSET & RISK MANAGEMENT

The following items MUST be included in this section of the SOQ, or the proposing company may be considered unresponsive, and the SOQ may be rejected:

(a) Asset Management

■ Provide a description of the proposing company's approach to managing assets and any associated risk-including the core asset management components utilized for the proposing company's asset maintenance program. Provide a description of the proposing company's approach to: Project Management Responsibility, Risk

Management & Risk Mitigation, Issue Resolution Management, and Reporting on

Project Progression.

F. TANK ASSET MAINTENANCE PROGRAM

The following items MUST be included in this section of the SOQ, or the proposing company may be considered unresponsive, and the SOQ may be rejected:

1. Regular & Systematic Maintenance Services

■ Provide a description of the proposing company's approach to regular and systematic asset maintenance services-including the details of appropriate expected work and renovation plan for the tanks. This shall include-but not be limited to-the evaluation of the internal and external structural condition, any of its appurtenances, and any need for painting.

2. Visual Assessments

• Provide a description of the proposing company's standard visual assessment of tank assets-include the elements/components that determine the visual assessment.

► The proposing company MUST provide a complete report to the CMWS Utility following the annual visual assessment

3. Washout Assessments

■ Provide a description of the proposing company's standard washout assessment of tank assets-include the elements/components that determine the washout assessment.

► The proposing company MUST provide a complete report to the CMWS Utility following the annual washout assessment.

4. Remotely Operated Vehicle (ROY} Interior Inspection

• Provide a description of the proposing company's standard ROV interior inspection of tank assets-include the elements/components that determine the ROV interior inspection.

► The proposing company MUST provide a complete report to the CMWS Utility following the annual ROV interior inspection.

5. Exterior & Interior Renovations

• Provide a description of the proposing company's approach to bringing the tank asset into baseline condition through exterior and interior renovations-include the planning of upfront services to be conducted per applicable OSHA and AWWA standards.

6. Emergency Services

• Provide a description of the proposing company's ability to perpetually protect the tank asset and respond to and complete any emergency repairs-necessitated by acts of vandalism or through normal deterioration-within 24 hours of the notification of the problem.

7. Security Measures

• Provide a description of the proposing company's security measures that are set in place to prevent access to the tank asset by intruders and pests.

8. Waste Management Plan

• Provide a description of the proposing company's Waste Management Plan.

► The proposing company MUST submit a full copy of their Waste Management

Policy. If the Policy is too large/lengthy to include as a document with the response, please provide/submit it on an external USB flash drive with the SOQ.

9. Active Mixing Systems

• Provide a description of the proposing company's ability to eliminate water stratification through the utilization of an active mixing system(s).

10. Site Management Capabilities

• Provide a description of the proposing company's site management capabilities including experience in the following areas: Wireless Carrier

Engineering, Site Management Services, National Marketing Programs, Contract

Negotiations, Design and Installation Engineering Review, Ongoing Contract

Management, Regulatory Compliance, and Administrative Services.

11. Tank Asset Maintenance Program Overview/Summary

• Provide an overview/summary of the proposing company's tank asset maintenance program with respect to future renovations and asset protection-include a description of what is both included and excluded from a typical contract for the tank asset maintenance program.

G. SCHEDULE, SCOPE OF WORK & PRICING

This section should incorporate the schedule/scope of work and pricing associated with the water storage tank assets. The following items MUST be included in this section of the SOQ, or the proposing company may be considered unresponsive, and the SOQ may be rejected:

1. Schedule/Scope of Work

2. Pricing (Pricing Pages)

H. CLIENT REFERENCES

The following items MUST be included in this section of the SOQ, or the proposing company may be considered unresponsive, and the SOQ may be rejected:

• Provide a list of systems (not tanks) within the Tri-State area (Delaware, New Jersey and

Pennsylvania) that are currently being maintained by the proposing company.

► The number of systems (not tanks) being maintained within the State of New Jersey.

► Include the system name, person of contact, telephone number, and email address.

► Include the number of water storage tanks in the client references' water distribution system that are on the proposing company's tank asset maintenance program.

• All rules and regulations of the NJ Department of Environmental Protection, will be strictly adhered to. All certificates, permits, approvals, etc. required by the State of NJ, NJ

Department of Health, accomplish all current and future work will be the responsibility of the awarded firm.

► The proposing company MUST submit copies of both their Certificate of Authority and Contractor's License (if applicable) for the State of NJ with their SOQ submission. Please provide these certificates/licenses in the Appendix section of the

SOQ.

• The proposing company MUST submit Approved Applicator Certificates and/or

Reference Letters from paint manufacturers regarding their capability and history of successfully administering paint coatings. Please provide these Certificates/Letters in the Appendix section of the SOQ.

I. State Wage Rates

The successful proposer must comply with the applicable provisions of the New Jersey

Prevailing Wage Act, Chapter 150, of the Laws of 1963 as amended, governing the prevailing rates of wages for workmen who are employed on this project. All applicable provisions of said

Prevailing Wage Act and Amendments thereto shall be considered part of the successful proposal. In the event of any change of such prevailing rates at any time before the execution and commencement of work, or at any time thereafter, the new rates, if applicable, will become the minimum rates for work performed thereafter under this proposal. No increase in the project price shall be claimed by the successful proposer and no such increase will be granted by the Owner as a result of such change.

Respondents are specifically directed to the following requirements as set forth by the Act (to the extent applicable):

1. All workmen engaged in the performance of services directly under this public work

Contract shall be paid not less than the prevailing rate of wages as specified.

2. An accurate record showing the name, craft trade, and actual hourly rate of wages paid to each worker employed in connection with said public work shall be kept by the successful proposer. Records shall be preserved for two years from date of payments.

3. The successful proposer shall post the prevailing wage rates for each craft and classification involved, as determined by the Commissioner of Labor and Industry, including the effective date of any changes thereof, in prominent and easily accessible places at the site of the work, or at such place or places as are used by them to pay workmen their wages.

4. In the event that it is found that any worker employed is paid less than the required wage rates, the Owner may terminate the right to proceed with the work, or such part of the work as to which there has been a failure to pay the required wages.

Whenever the State and Federal Wage Rate Determinations list different minimum rates of pay for the same class of worker, the Contractor and all Subcontractors shall pay the higher of the two rates.

6. Fringe benefits are part of prevailing wage rates; employers not paying these fringe benefits to a party designated in a collective bargaining agreement shall pay benefits directly to employee on each pay day.

Each proposer shall read carefully and fully said published wage rates and shall predicate their proposal on said rates as minimum requirements. Submission of proposal shall imply that Proposer has carefully inspected all said wage rates, is thoroughly familiar with all provisions of the

Prevailing Wage Act and that should they be awarded a contract, they will fully and faithfully comply with all provisions of the Prevailing Wage Act.

Wage Determination

NOTICE

To all Public Works Employers:

The wage determination for this contract shall be in accordance with the New Jersey Department of Labor and Workforce Development's most current Prevailing Wage Rate Determination and the

U.S. Department of Labor's General Decision No. NJ20030002 or the most current decision.

Whichever rate is higher at that time shall govern.

State Wage Rates

NOTICE

To all Public Works Employers:

Please be advised that effective February 18, 1992 Regulation N.J.A.C. 12:60-2.1 and 6.1 of the

New Jersey Prevailing Wage Act, N.J.S.A. 34: 11-56.25 et seq requires that certified payroll records must be submitted to the public body for each employee on the project. The General

Contractor is responsible for ensuring that each sub-contractor submits the certified payroll within ten (10) days of the payment of wages. The public body shall receive, file and make available for inspection during normal business hours the certified payroll records. Contractor shall ensure payrolls are submitted to NJWAGEHUB in addition to providing the City copies.

A copy of the certified payroll form may be obtained by contacting the New Jersey Department of Labor, Division of Workplace Standards, Public Contracts Section, CN 389, Trenton, NJ 08625- 0389, Telephone (609) 292-2259.

J.

EVALUATION CRITERIA

The City of Cape May reserves the right to accept or reject any SOQ for any reason. All professional service providers' responses to this RFP will be evaluated and ranked in accordance with the following factors:

FACTORS Sliding Rating Scale:0 = Does not meet 10 = Fully Meets

l) Overall service provider's qualifications and experience

2) Organizational chart and summary resumes of personnel

3) Regulatory compliance (ability to provide a GASB 34 Compliance Sample Letter)

4) Financial stability to successfully complete all associated work

5) Reference from a reputable financial institution

6) Commitment of sufficient staff to provide services

7) Depth of personnel to successfully complete all associated work

8) Number of NACE Certified Inspectors on staff

9) Number of SSPC Certified Inspectors on staff I 0) Number of Certified Welders on staff

11) Service center within 250 miles of the tank owner

12) Emergency service response time of 24 hours at no extra cost

13) Respondent has sufficient equipment available to successfully complete the work

14) All insurance coverages/limits are met (include Certificate of insurance)

15) Number of client references located in the State of New Jersey

16) Number of tanks under a management contract located in New Jersey

17) Overall experience with tank asset management programs in New Jersey

18) History and volume of long-term asset management contracts

19) Detailed project scope in regard to repairing/maintaining tanks

20) Ability to eliminate water stratification with active mixing systems

21) Ability to install, service, and maintain active mixing systems (PAX)

22) Ability to dispose of hazardous waste materials (include Waste Management Policy)

23) Security, health, and safety training (include formal Safety & Health Program)

24) Quality Assurance Program in place to meet all regulations/standards

25) Respondent meets all requirements associated with the ANSI/AWWA G200-15

26) Ability to respond and support client projects during a pandemic event

27) Ability to transact business in the State of NJ (include Certificate of Authority)

28) Ability to perform work in the State of NJ (include Contractors License-if applicable)

29) Approved Applicator Certificates / Reference Letters from paint manufacturers

30) Completeness: all requested information was provided in detail

Total Points:_______

DETAILED SCOPE OF WORK

SCHEDULE AND SCOPE OF WORK TO BE ACCOMPLISHED UNDER

THE "FULL-SERVICE MAINTENANCE AND ASSET MANAGEMENT

PROGRAM"

CAPE MAY MADISON AVE TANK

LEGGED TANK-700,000 Gallon Welded Steel Elevated Tank

YEAR 1 {2025)

Visual Inspection Service:

• Engineering inspection and preventive maintenance.

• Any needed repairs/touchup.

• Provide emergency repair service.

• Ensure Tank complies with all federal and state regulations.

• Maintain as per the full-service Asset Management Program

• Provide report to tank owner to include the structural, coatings, sanitary, security and safety conditions along with photos of each item.

YEAR 2 (2026):

Tank Renovation Surface Preparation and Coatings Specifications:

Exterior Surface Preparation and Coatings Specifications - Full Blast Renovation:

1. Fully contain with an SSPC Guide 6 Class 2a compliant containment system

2. SSPC-SP6 abrasive blast clean all exterior surfaces. Minimum 2 mil angular profile required.

3. Clean all surfaces of dust and debris

4. Apply an AWWA Dl02 OCS-6 compliant coating system consisting of:

• Coating manufacturers shall be either Sherwin Williams or TNEMEC, any additional manufacturers shall be approved by tank owner through addendum submittal.

• Full prime coat of a zinc rich urethane primer.

• Stripe coat all weld seams, edges, bolts and protrusions with a high build two component epoxy.

• Full intermediate coat of a high build two component epoxy.

• Full finish coat of an acrylic polyurethane semi-gloss.

• Representative surfaces shall be tested for surface contamination of chlorides and soluble salts. Surface cleanliness levels shall be compliant with the coating manufacturer's recommendations. If needed, surfaces shall be cleaned with a suitable cleaner to remove the surface contamination and surfaces shall be retested to confirm surface contamination has been removed.

• Follow manufacturer's recommendations for coverage rates of each coating to be used.

• All exposed leg/riser foundations shall be cleaned to an SSPC-SP13 and coated with a prime coat of a high build two component epoxy then a finish coat of an acrylic polyurethane semi gloss.

• Re-apply existing logos with an acrylic polyurethane coating

NOTE: All Carrier Equipment must relocate off the tank to a temporary pole during 2026 tank renovation.

1. All antennas/mounts & coaxial must be removed from tank prior to renovation.

2. A Cellular carrier antenna corral and proper bracketing with cable management will be designed and installed before carriers relocate to tank.

3. All coaxial, antennas and equipment shall maintain minimum 8" of clearance from the tank surfaces and shall not block safe access of the tank and appurtenances.

4. Carriers will relocate to tank only on the corral and cable management system.

5. The corral system costs, design and installation will be negotiated with carriers directly.

Interior Water Chamber Surface Prep & Coatings Specifications - Full Blast and Coat:

• Abrasive blast clean all surfaces to an SSPC-SPl0 Near White Blast cleanliness standard. A minimum 2 mil angular profile is required.

• Coating system applied shall comply with AWWA D102 ICS-3 and NSF-61. Coating manufacturers shall be either Sherwin Williams or TNEMEC, any additional manufacturers shall be approved by tank owner through addendum submittal.

o Single prime coat of zinc rich urethane primer applied 2.5-5 mils DFT o Stripe all welds, edges, bolts and protrusions with a two component high solids epoxy.

o Single finish coat of two component epoxy 100% solids applied to achieve 20-40 mils

DFT.

• Total coating system thickness 22.5-45 mils DFT.

• After the liner has properly cured, the interior surfaces shall be disinfected as per

A.W.W.A. Spray Method No. 2 (200 PPM).

• The spent abrasive media shall be tested per TCLP-(8) Heavy Metals as mandated by the

State.

• Once the tests results confirm the non-hazardous status of the wastes, the spent abrasive shall be disposed of properly.

• The Tank shall be sealed and made ready for service.

• Engineering inspection and preventive maintenance.

• Provide emergency repair service.

• Ensure Tank complies with all federal and state regulations.

• Maintain as per the full-service Asset Management Program.

Repairs:

• Replace 30" roof hatch. Recommend plating over the opening where the existing square one is on the roof knuckle & moving location more up towards the center.

• Install spring loaded swing safety gate at leg ladder to balcony transition area

• Install 2"x8"xl/4" clips every 5' from balcony to roof center to move conduit to off of ladder (items should be 15" min from centerline of ladder)

• Expect roughly 30ft of roof riveted lap seam that will need to be cut out and l 0-12" wide strips welded in (areas show significant corrosion degradation at leap seam)

• Expect (8) X windage rod replacement at top bay

• Expect (10) top riser rod replacement

• Install 24" bolted shell man way with sliding style davit support

• Install ladder from new shell man way to water chamber floor (estimated 25ft)

• Trim overflow and install 8" Tideflex duck bill (ensure min 12" separation of duckbill end and drainage basin)

• Replace 8' of flexible conduit to FAA beacon

Installation of a PAX Active Mixing System to the Interior (see mixer specs):

• The Company shall install a PAX PWM250 active mixing system with control center on the selected tank.

• The mixer will be installed in the tank as an NSF approved PAX active mixing system along with its component parts.

• Run rigid conduit through dry interior for management of the mixer wires.

• The Company will annually inspect and service the active mixing system. The active mixing system will be thoroughly inspected to ensure that the active mixing system is in good working condition.

• The Company shall furnish engineering and inspection services needed to maintain and repair the active mixing system during the term of the contract.

YEAR 3 (2027)

• Engineering inspection and preventive maintenance.

• Any needed repairs/touchup.

• Provide emergency repair service.

• Ensure Tank complies with all federal and state regulations.

• Maintain as per the full-service Asset Management Program.

YEAR 4 (2028)

Inspection Service including Remote Operated Vehicle Interior Inspection:

• ROY shall be disinfected as per A.W.W.A. Spray Method No. 2 (200 PPM) prior to entering the water chamber.

• Engineering inspection including ROY and preventive maintenance.

• Any needed repairs/touchup.

• Provide emergency repair service.

• Ensure the tank complies with all federal and state regulations.

• Maintain as per the full-service Asset Management Program.

YEAR 5 {2029)

• Engineering inspection and preventive maintenance.

• Any needed repairs/touchup.

• Provide emergency repair service.

• Ensure Tank complies with all federal and state regulations.

• Maintain as per the full-service Asset Management Program.

• Provide report to tank owner to include the structural, coatings, sanitary, security and safety conditions along with photos of each item.

YEAR 6 {2030)

Chemical Clean Interior Washout Inspection:

• Apply NSF approved cleaning agent TCl to interior walls and floor following manufacturer's recommendations.

• Washout/remove sediment and inspect the tank.

• Water chamber shall be disinfected as per A.W.W.A. Spray Method No. 2 (200 PPM) and seal hatches to make ready for service.

• Provide overall tank emergency repair service.

• Ensure Tank complies with all federal and state regulations.

• Maintain as per the Full-Service Asset Management Program .

Tank Exterior Pressure Wash

• Wash exterior surfaces to remove dirt, mildew and foreign buildup. Care must be given to not remove existing coatings during these operations. Cleaning agents may be needed.

YEAR 7 {2031)

• Engineering inspection and preventive maintenance.

• Any needed repairs/touchup.

• Provide emergency repair service.

• Ensure Tank complies with all federal and state regulations.

• Maintain as per the full-service Asset Management Program.

YEAR 8 {2032)

• ROY shall be disinfected as per A.W.W.A. Spray Method No. 2 (200 PPM) prior to entering the water chamber.

• Engineering inspection including ROY and preventive maintenance.

• Any needed repairs/touchup.

• Provide emergency repair service.

• Ensure the tank complies with all federal and state regulations.

• Maintain as per the full-service Asset Management Program.

YEAR 9 (2033)

• Engineering inspection and preventive maintenance.

• Any needed repairs/touchup.

• Provide emergency repair service.

• Ensure Tank complies with all federal and state regulations.

• Maintain as per the full-service Asset Management Program.

YEAR 10 (2034)

Tank Renovation Surface Preparation and Coatings Specifications:

Exterior Surface Preparation and Coatings Specifications -

Overcoat:

• Pressure wash all exterior surfaces utilizing 4,000 psi to remove all dirt, debris, loosely adhered coating and surface contaminants. Chloride shall be used to remove soluble salts from the surface prior to coatings being applied.

• Spot surface preparation of SSPC-SP2 hand tool and SSPC-SP3 power tool any paint failed areas. Any areas where failure is down to substrate shall be SSPC-SPl 1 power tool to bare metal.

• Coating manufacturers shall be either Sherwin Williams or TNEMEC, any additional manufacturers shall be approved by tank owner through addendum submittal.

o Spot prime of a two-component epoxy applied 3-6 mils DFT o Single spot intermediate of pigmented acrylic polyurethane applied 2-4 mils DFT o Single finish coat of pigmented acrylic polyurethane applied 2-4 mils DFT o Existing logos shall be retraced with acrylic polyurethane matching existing colors

• Apply NSF approved cleaning agent TCl to interior walls and floor following manufacturer's recommendations.

• Washout/remove sediment and inspect the tank.

• Water chamber shall be disinfected as per A.W.W.A. Spray Method No. 2 (200 PPM) and seal hatches to make ready for service.

• Provide overall tank emergency repair service.

• Ensure Tank complies with all federal and state regulations.

• Maintain as per the Full-Service Asset Management Program.

YEAR 11 (2035)

• Engineering inspection and preventive maintenance.

• Any needed repairs/touchup.

• Provide emergency repair service.

• Ensure Tank complies with all federal and state regulations.

YEAR 12 (2036)

• ROV shall be disinfected as per A.W.W.A. Spray Method No. 2 (200 PPM) prior to entering the water chamber.

• Engineering inspection including ROV and preventive maintenance.

• Any needed repairs/touchup.

• Provide emergency repair service.

• Ensure the tank complies with all federal and state regulations.

• Maintain as per the full-service Asset Management Program.

YEAR 13 (2037)

• Engineering inspection and preventive maintenance.

• Any needed repairs/touchup.

• Provide emergency repair service.

• Ensure Tank complies with all federal and state regulations.

• Maintain as per the full-service Asset Management Program.

YEAR 14 (2038)

• Apply NSF approved cleaning agent TCl to interior walls and floor following manufacturer's recommendations.

• Washout/remove sediment and inspect the tank.

• Water chamber shall be disinfected as per A.W.W.A. Spray Method No. 2 (200 PPM) and seal hatches to make ready for service.

• Provide overall tank emergency repair service.

• Ensure Tank complies with all federal and state regulations.

• Maintain as per the Full-Service Asset Management Program.

YEAR 15 (2039)

• Engineering inspection and preventive maintenance.

• Any needed repairs/touchup.

• Maintain as per the full-service Asset Management Program.

YEAR 16 (2040)

• ROY shall be disinfected as per A.W.W.A. Spray Method No. 2 (200 PPM) prior to entering the water chamber.

• Engineering inspection including ROY and preventive maintenance.

• Any needed repairs/touchup.

• Provide emergency repair service.

• Ensure the tank complies with all federal and state regulations.

• Maintain as per the full-service Asset Management Program.

YEAR 17 (2041)

• Engineering inspection and preventive maintenance.

• Any needed repairs/touchup.

• Provide emergency repair service.

• Ensure Tank complies with all federal and state regulations.

• Maintain as per the full-service Asset Management Program.

YEAR 18 (2042)

Exterior Surface Preparation and Coatings Specifications - Overcoat:

• Pressure wash all exterior surfaces utilizing 4,000 psi to remove all dirt, debris, loosely adhered coating and surface contaminants. Chloride shall be used to remove soluble salts from the surface prior to coatings being applied.

• Spot surface preparation of SSPC-SP2 hand tool and SSPC-SP3 power tool any paint failed areas. Any areas where failure is down to substrate shall be SSPC-SPI I power tool to bare metal.

• Coating manufacturers shall be either Sherwin Williams or TNEMEC, any additional manufacturers shall be approved by tank owner through addendum submittal.

o Spot prime of a two-component epoxy applied 3-6 mils DFT o Single spot intermediate of pigmented acrylic polyurethane applied 2-4 mils OFT

• Apply NSF approved cleaning agent TCl to interior walls and floor following manufacturer's recommendations.

• Washout/remove sediment and inspect the tank.

• Water chamber shall be disinfected as per A.W.W.A. Spray Method No. 2 (200 PPM) and seal hatches to make ready for service.

• Provide overall tank emergency repair service.

• Ensure Tank complies with all federal and state regulations.

• Maintain as per the Full-Service Asset Management Program.

• Provide report to tank owner to include the structural, coatings, sanitary, security and safety conditions along with photos of each item.

YEAR 19 (2043)

Visual Inspection Service:

• Engineering inspection and preventive maintenance.

• Any needed repairs/touchup.

• Provide emergency repair service.

• Ensure Tank complies with all federal and state regulations.

• Maintain as per…