RFP_25-10049_-_Exhibits.pdf

STD 213

Sample Agreement

STANDARD AGREEMENT (STD 213)

STD 213

Sample Agreement

STANDARD AGREEMENT (STD 213)(continued)

EXHIBIT A Contractor TBD Scope of Work 25-10049

EXHIBIT A – Scope of Work

1. Service Overview

Contractor agrees to provide the California Department of Public Health (CDPH) Substance and Addiction Prevention Branch (SAPB) (CDPH-SAPB) with the services described herein.

This contract seeks evaluation services, including evaluation plan development, data collection, analysis, and evaluation reporting for a statewide media and social marketing campaign primarily focused on: (a) educating California youth aged 13-17 and 18-20 years about the risks and consequences of cannabis use to prevent/delay initiation, prevent escalation, and reduce problem cannabis use; and influence social norms, behaviors, knowledge, and attitudes; and (b) raising awareness, providing education, and promoting youth cannabis use prevention strategies among parents and guardians.

2. Service Location

The services shall be performed at the Contractor’s place of business and/or facilities available to the Contractor.

3. Service Hours

The services shall be provided during normal State business hours, Monday - Friday, 8:00 A.M.– 5:00 P.M. Pacific Standard Time (PST), excluding State Holidays. Certain services may be conducted outside of normal business days and hours as needed and as approved by CDPH-

SAPB.

4. Project Representatives

A. The project representatives during the term of this agreement will be:

California Department of Public Health [Enter Name of CDPH Contract Manager] Telephone: (XXX) XXX-XXXX Fax: (XXX) XXX-XXXX E-mail: Xxxxxxxx@cdph.ca.gov

[Enter Contractor Name] [Enter Name of Contractor’s Contract Manager] Telephone: (XXX) XXX-XXXX Fax: (XXX) XXX-XXXX E-mail: Xxxxxxxx@xxxxxxxx

B. Direct all inquiries to:

California Department of Public Health Section or Unit Name Attention: [Enter name, if applicable] Mail Station Code XXXX Street address, room/suite number P.O. Box Number e.g., 997413 City, CA, Zip Code e.g., 95899-7413

Telephone: (XXX) XXX-XXXX Fax: (XXX) XXX-XXXX E-mail: Xxxxxxxx@cdph.ca.gov

[Enter Contractor Name] Section or Unit Name (if applicable) Attention: [Enter name, if applicable] Street address & room number, if applicable P.O. Box Number (if applicable) City, State, Zip Code

Telephone: (XXX) XXX-XXXX Fax: (XXX) XXX-XXXX E-mail: Xxxxxxxx@xxxxxxxx

C. All payments from CDPH to the Contractor; shall be sent to the following address:

Remittance Address Contractor:

Attention “Cashier” : [Enter name, if applicable] Address City, Zip Phone Fax Email

D. Either party may make changes to the information above by giving written notice to the other party. Said changes shall not require an amendment to this Agreement; however, if the remittance address has changed, the Contractor will be required to submit a completed STD 204 Payee Data Record form and, if necessary, STD 205 Payee Data Supplement, which must match the invoice address in order to avoid payment delays.

5. Progress Reports or Meetings

A. Contractor shall submit progress reports and attend virtual meetings with CDPH-SAPB personnel at intervals determined by CDPH-SAPB. Progress reports and meetings will be held to determine whether the project is on schedule, provide communication of interim findings, and afford occasions for discussing challenges encountered, internal and external causes of challenges, and steps to address and remedy those challenges in a timely manner.

B. Progress reports will be delivered to CDPH-SAPB on a quarterly basis with the first report due 60 days from contract execution. Over the course of the period of performance, the contractor will deliver a total of 16 quarterly progress reports to CDPH-SAPB. The quarterly progress reports will contain the following elements: 1) Summary and status of in-progress activities; 2) summary of data collection progress including completed survey waves and sample sizes; 3) summary of internal or external factors that hindered completion of activities and steps taken to address those factors; and 4) summary of plans and next steps for executing uncompleted activities.

C. Contractor and CDPH-SAPB will hold 1-hour, biweekly meetings virtually to discuss the status of current project tasks. The Contractor and CDPH-SAPB will collaborate on meeting agendas at least 2 days prior to each biweekly meeting.] The Contractor will produce written notes from each meeting within 4 business days after each meeting. Frequency and duration of status meetings are approximate and subject to change depending on issues/changes that may arise throughout the evaluation and campaign.

D. At the conclusion of this agreement and if applicable, the contractor shall hold a final meeting at which the Contractor shall present any findings, conclusions, and recommendations. If required by this agreement, the Contractor shall submit a comprehensive final report.

6. Services to be Performed

The Contractor shall perform the following services:

Goal 1: Develop Plans for Media and Social Marketing Campaign Evaluation

A. Objective 1: Develop plan for evaluation

1) Major Tasks/Activities:

a) Work with CDPH-SAPB to develop the focus of evaluation priorities and determine the most appropriate and cost-effective methods of measuring campaign impacts.

b) Develop a comprehensive written Evaluation Design Work Plan (EDWP), which details the overall media and social marketing campaign evaluation design. The EDWP must include an evaluation logic model, key evaluation questions and related hypotheses, evaluation methods, data analysis and management, human subjects review by the Committee for the Protection of Human Subjects prior to data collection, potential challenges, communication plan, reporting, and an evaluation timeline.

The evaluation methods must, at minimum, include a public opinion survey (described under Goal 2) and social media listening, but other methods can also be included (e.g., qualitative methods). The public opinion surveys will consist of at least one (1) baseline survey, one (1) endpoint survey, and multiple surveys during the campaign. The final number will be determined in consultation with CDPH-SAPB. The survey will serve as the basis of a pre-post evaluation design.

2) Timeline:

a) The timeline for EDWP is 30 days following contract execution.

3) Deliverables/Performance Measures:

a) Submit EDWP to CDPH-SAPB.

B. Objective 2: Develop plans for data collection, analysis, and reporting

1) Major Task/Activities

a) Develop a comprehensive written Data Collection Work Plan (DCWP), including all data collection instruments. The DCWP must include:

I. Sampling methodology, power analyses, sample sizes, recruitment strategy, human subjects review and approval by the Committee for the Protection of Human Subjects, data collection procedures and protocols, respondent stipends, and data collection instrument development.

II. All data collection instruments, which must be submitted to CDPH- SAPB for review and approval prior to use. Data collection instruments must be offered in English and Spanish. Additional languages may be determined by the final media and social marketing campaign target audiences.

III. A plan for survey development, which will include a review of existing surveys related to youth cannabis use, and related knowledge, perceptions, attitudes, and social norms. Survey development planning will include pilot testing of new measures, assessment of the utility of new and existing survey measures, and/or soft launches to collect preliminary data which will be analyzed and inspected for data quality, outliers, data anomalies, and other data characteristics. Results of any pilot testing or survey soft launches will be provided to CDPH-SAPB for review before each full data collection launch. This plan will also outline a process for providing CDPH-SAPB with a live link to online surveys for testing prior to administration and subsequent consultation with CDPH-

SAPB.

IV. The contractor will maintain a stipend tracking sheet that will identify the type of stipend, value, transfer date, and recipient.

b) Develop a comprehensive Data Analysis and Reporting Work Plan (DARWP), outlining planned analyses and how they will be used to assess campaign impact, data management, and plans for both interim and final evaluation reports. The DARWP must describe how the following will be provided to CDPH-SAPB:

I. Survey findings (e.g., descriptive statistics and bivariate analyses), codebook/data dictionary, and datasets after each survey wave.

II. Social media listening findings throughout the campaign and at time points to be determined.

III. If applicable, transcripts and field/interviewer notes from any qualitative data collection.

IV. Interim evaluation report, which shall include key findings to date and campaign recommendations.

V. Final evaluation report, which shall include an executive summary, evaluation overview and methods, evaluation findings including results of statistical models, discussion, and recommendations.

Infographics summarizing key findings for each campaign should be included as an appendix and should be Americans with Disabilities Act (ADA) compliant. The final evaluation report will also include a final, cleaned dataset including data from all survey waves and a final technical report providing details of the survey dataset, including the development and calculation of survey weights, response rates, any statistical methods used to impute missing data, the analytical code used to conduct descriptive statistics (e.g., SAS code), and dates of data collection.

2) Timeline: 60 days following contract execution.

3) Deliverables/Performance Measures:

a) Submit DCWP to CDPH-SAPB.

b) Submit a DARWP to CDPH-SAPB.

Goal 2: Evaluate Success/Effectiveness of Media Campaign

A. Objective 1: Implement evaluation activities

1) Major Task/Activities:

a) Implement the evaluation activities according to the EDWP using tools and methodologies identified in the DCWP.

I. Conduct public opinion surveys to measure outcomes related to the media and social marketing campaign among the campaign’s priority audiences (i.e., youth 13-17, 18-20, parents, guardians, and may include other audiences to be identified by CDPH and the media and social marketing campaign contractor).

The survey sample will aim to be representative of or be weighted to reflect the demographic characteristics of California’s ethnically, culturally, and geographically diverse population. The survey sample may include a comparison group composed of individuals in the U.S. who reside outside of California. If an out of state comparison group is included, the contractor will also develop calibration weights that will benchmark the U.S. sample to demographic distributions of the CA population. The survey may also track repeat respondents for the purpose of compiling a longitudinal subsample for additional complementary analyses.

These analyses will be contingent upon having an adequately sized subsample of repeat respondents and will be determined in consultation with CDPH-SAPB.

i. The primary topics of the public opinion surveys will include awareness of the media and social marketing campaign;

demographic characteristics; cannabis-related behaviors, knowledge, perceptions, attitudes, and social norms among youth aged 13-17 years and 18-20 years; and youth cannabis use awareness, education, and prevention strategies among parents and guardians.

ii. The public opinion survey will include at least one (1) baseline survey, one (1) endpoint survey, and multiple surveys during the campaign. The final number will be determined in consultation with CDPH-SAPB. These survey waves will support a primary pre-post evaluation design and analysis.

II. Conduct social media listening analysis to measure the increase in conversations and the change in sentiment on social media related to youth cannabis use.

i. Social media listening analysis will be conducted and summarized throughout the campaign and at time points to be determined. This will include findings on accounts, mentions, reach, engagement, and sentiments.

III. Implement any additional evaluation activities described in the approved EDWP.

2) Timeline: Activities under Goal 2 cannot begin until the completion of Goal 1 and corresponding work plans are reviewed and approved by CDPH-SAPB.

3) Deliverables/Performance Measures:

a) Provide status updates at meetings with CDPH-SAPB.

b) Submit a descriptive statistics report (DSR) detailing survey findings, codebook or data dictionary, and dataset to CDPH-SAPB after each survey wave. DSRs will be delivered in either Excel, Word, or PowerPoint format based on CDPH-SAPB preference.

c) Submit periodic summary reports detailing social media listening findings to CDPH-SAPB during the campaign at time points to be determined.

Social media listening summary reports will be delivered to CDPH-SAPB in PowerPoint or Word format based on CDPH-SAPB preference.

d) If applicable, provide transcripts and field/interviewer notes from any qualitative data collection activities to CDPH-SAPB.

Goal 3: Communicate Evaluation Findings

A. Objective 1: Report on evaluation activities

Activities under Goal 3 must include the elements outlined in the approved DARWP.

1) Major Task/Activities:

a) Submit an interim evaluation report (IER) to CDPH-SAPB.

b) Submit a final evaluation report (FER) to CDPH-SAPB.

c) Conduct one (1) webinar and one (1) conference abstract submission in collaboration with CDPH-SAPB co-authors. Webinar slides must be ADA compliant.

2) Timeline: IER is to be submitted at the midpoint of the media campaign. FER is to be submitted at the end of the media campaign. Presentations will be conducted by the end of the media campaign.

3) Deliverable/Performance Measures:

a) Submit IER to CDPH-SAPB.

b) Submit FER to CDPH-SAPB.

c) Conduct presentations.

7. Requirements for all work plans

A. Workplan Development: All three work plans must include:

1) Contract number, Contractor's name, and date submitted.

2) A comprehensive plan of activities including estimated/projected expenditures to complete deliverables; Proposed timeline for executing activities in the work plan; Key milestones; and if applicable to the work plan, survey tools and description of methods.

3) Subcontractor/Consultant requirements: Subcontractors or consultants are permitted. Work plans must identify any service(s) or deliverable(s) to be provided by a subcontractor or consultant, the name of the subcontractor or consultant, and provide a description of how the Contractor, subcontractor/consultant, and CDPH-SAPB will work together. The Contractor is responsible for all work performed under this agreement, including any services and deliverables performed or provided in whole or in part by subcontractors or consultants.

B. CDPH-SAPB Review: The Project Representative shall review the Contractor’s proposed work plan(s) and may require the Contractor to revise the proposed work plan(s) to the satisfaction of CDPH-SAPB. The Project Representative and the Contractor shall consult and negotiate in good faith to reach agreement on work plan(s).

C. CDPH-SAPB Approval: The Project Representative’s written approval of the work plan(s) shall constitute the Contractor’s authorization to begin work described therein.

Changes to work plan(s) may be requested by Contractor or required by CDPH-SAPB without a formal amendment to this agreement.

D. Work Plan Termination: The Project Representative may terminate, prior to or after submission and approval, a work plan, in whole or in part, for any reason. Termination shall occur if the State no longer desires the service(s) or deliverable(s), due to program changes or lack of funding, or other unforeseen circumstances. The Project Representative shall notify the Contractor in writing when a work plan is terminated and shall negotiate in good faith with the Contractor to determine the payment for any work completed under the work plan prior to termination. If agreement on a payment amount is not reached, the Contractor shall follow the procedure described in Section 4 of Exhibit D, “Dispute Resolution Process.”

8. Rejection or Reduction of Tasks, Activities, or Functions

If full funding does not become available, is reduced, or CDPH-SAPB determines that it does not need all of the services described in an approved work plan, CDPH-SAPB reserves the right to request an amended work plan from the Contractor for reduced services.

EXHIBIT B Contractor TBD Budget Details and Payment Provisions 25-10049

EXHIBIT B – BUDGET DETAILS AND PAYMENT PROVISIONS

1. Invoicing and Payment

A. In no event shall the Contractor request reimbursement from the State for obligations entered into or for costs incurred prior to the commencement date or after the expiration of this Agreement.

B. For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the Cost Worksheet specified in Exhibit B-1.

C. Invoices shall include the Agreement Number and shall be submitted in triplicate not more frequently than monthly in arrears to:

[Name of a program person who will receive invoices] California Department of Public Health [Enter Program name] [Enter MS Code unless it does not apply] [Enter street address, room/suite number or P.O. Box number] [Enter City, CA and Zip Code or P.O. Box Zip Code (if applicable)

The State, at its discretion, may designate an alternate invoice submission address. A change in the invoice address shall be accomplished via a written notice to the Contractor by the State and shall not require an amendment to this agreement.

D. Invoice shall:

1) Be prepared on Contractor letterhead. If invoices are not on produced letterhead invoices must be signed by an authorized official, employee or agent certifying that the expenditures claimed represent activities performed and are in accordance with Exhibit A.

2) Invoices must be submitted to CDPH either electronically or in hard copies.

3) Identify the billing and/or performance period covered by the invoice.

4) Itemize costs for the billing period in the same or greater level of detail as indicated in this agreement. Subject to the terms of this agreement, reimbursement may only be sought for those costs and/or cost categories expressly identified as allowable in this agreement and approved by CDPH.

2. Budget Contingency Clause

A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

4. Timely Submission of Final Invoice

A. A final undisputed invoice shall be submitted for payment no more than sixty (60) calendar days following the expiration or termination date of this agreement, unless a later or alternate deadline is agreed to in writing by the program contract manager. Said invoice should be clearly marked “Final Invoice”, indicating that all payment obligations of the State under this agreement have ceased and that no further payments are due or outstanding. The State may, at its discretion, choose not to honor any delinquent final invoice if the Contractor fails to obtain prior written State approval of an alternate final invoice submission deadline.

B. The Contractor is hereby advised of its obligation to submit to the state, with the final invoice, a completed copy of the “Contractor’s Release (Exhibit G)”.

5. Expense Allowability / Fiscal Documentation

A. Invoices, received from the Contractor and accepted for payment by the State, shall not be deemed evidence of allowable agreement costs.

B. Contractor shall maintain for review and audit and supply to CDPH upon request, adequate documentation of all expenses claimed pursuant to this agreement to permit a determination of expense allowability.

C. If the allowability of an expense cannot be determined by the State because invoice detail, fiscal records, or backup documentation is nonexistent or inadequate according to generally accepted accounting principles or practices, all questionable costs may be disallowed and payment may be withheld by the State. Upon receipt of adequate documentation supporting a disallowed or questionable expense, reimbursement may resume for the amount substantiated and deemed allowable.

6. Recovery of Overpayments

A. Contractor agrees that claims based upon the terms of this agreement or an audit finding and/or an audit finding that is appealed and upheld, will be recovered by the State by one of the following options:

1) Contractor’s remittance to the State of the full amount of the audit exception within 30 days following the State’s request for repayment;

2) A repayment schedule agreeable between the State and the Contractor.

B. The State reserves the right to select which option as indicated above in paragraph A will be employed and the Contractor will be notified by the State in writing of the claim procedure to be utilized.

C. Interest on the unpaid balance of the audit finding or debt will accrue at a rate equal to the monthly average of the rate received on investments in the Pooled Money Investment Fund commencing on the date that an audit or examination finding is mailed to the Contractor, beginning 30 days after Contractor’s receipt of the State’s demand for repayment.

D. If the Contractor has filed a valid appeal regarding the report of audit findings, recovery of the overpayments will be deferred until a final administrative decision on the appeal has been reached. If the Contractor loses the final administrative appeal, Contractor shall repay, to the State, the over-claimed or disallowed expenses, plus accrued interest. Interest accrues from the Contractor’s first receipt of State’s notice requesting reimbursement of questioned audit costs or disallowed expenses.

7. Travel and Per Diem Reimbursement

No travel shall be permitted under this agreement.

8. Prime Contractor DVBE Certification Optional Provision (This provision is required when the Prime Contract has identified a DVBE subcontractor or supplier will be utilized during the term of the agreement)

Pursuant to the Military and Veterans Code section 999.7 all state departments must withhold $10,000, or full final payment if it values less than $10,000.00, from a prime contractor’s final payment until CDPH receives a fully completed and accurate STD 817 Prime Contractor's Certification - DVBE Subcontractor Report.

Contracts entered into on or after January 1, 2021, ten thousand dollars ($10,000) from the final payment, or the full final payment if less than ten thousand dollars ($10,000), until a prime contractor complies with the certification requirements of subdivision (d) of Section 999.5. A prime contractor that fails to comply with the certification requirement shall, after notice, be allowed to cure the defect. Notwithstanding any other law, if, after at least 15 calendar days but not more than 30 calendar days from the date of notice, the prime contractor refuses to comply with the certification requirements, the awarding department shall permanently deduct ten thousand dollars ($10,000) from the final payment, or the full payment if less than ten thousand dollars ($10,000). For contracts awarded for use by multiple state agencies, the Department of General Services may prescribe additional or alternative mechanisms for enforcing the certification requirement

Upon completion of an awarded contract for which a commitment to achieve a disabled veteran business enterprise goal was made, an awarding department shall require the prime contractor that entered into a subcontract with a disabled veteran business enterprise to certify to the awarding department all of the following:

A. The total amount the prime contractor received under the contract.

B. The name and address of the disabled veteran business enterprise that participated in the performance of the contract and the contract number.

C. The amount and percentage of work the prime contractor committed to provide to one or more disabled veteran business enterprises under the requirements of the contract and the amount each disabled veteran business enterprise received from the prime contractor.

D. That all payments under the contract have been made to the disabled veteran business enterprise. Upon request by the awarding department, the prime contractor shall provide proof of payment for the work.

EXHIBIT B-1 Contractor TBD

COST PROPOSAL WORKSHEET 25-10049

EXHIBIT C Contractor TBD General Terms and Conditions 25-10049

EXHIBIT C – GENERAL TERMS AND CONDITIONS (GTC 02/2025)

***General Terms and Conditions can be viewed at https://www.dgs.ca.gov/- /media/Divisions/OLS/Resources/GTC-Updates/GTC-225-February-2025.pdf.***

EXHIBIT D Contractor TBD Special Terms and Conditions 25-10049

EXHIBIT D – SPECIAL TERMS AND CONDITIONS

1. Cancellation

A. This agreement may be cancelled by CDPH without cause upon 30 calendar days advance written notice to the Contractor.

B. CDPH reserves the right to cancel or terminate this agreement immediately for cause. The Contractor may submit a written request to terminate this agreement only if CDPH substantially fails to perform its responsibilities as provided herein.

C. The term “for cause” shall mean that the Contractor fails to meet the terms, conditions, and/or responsibilities of this agreement.

D. Agreement cancellation or termination shall be effective as of the date indicated in CDPH’s notification to the Contractor. The notice shall stipulate any final performance, invoicing or payment requirements.

E. Upon receipt of a notice of cancellation or termination, the Contractor shall take immediate steps to stop performance and to cancel or reduce subsequent agreement costs.

F. In the event of early cancellation or termination, the Contractor shall be entitled to compensation for services performed satisfactorily under this agreement and expenses incurred up to the date of cancellation and any non-cancelable obligations incurred in support of this agreement.

2. Intellectual Property Rights

A. Ownership

1) Except where CDPH has agreed in a signed writing to accept a license, CDPH shall be and remain, without additional compensation, the sole owner of any and all rights, title and interest in all Intellectual Property, from the moment of creation, whether or not jointly conceived, that are made, conceived, derived from, or reduced to practice by Contractor or CDPH and which result directly or indirectly from this Agreement.

2) For the purposes of this Agreement, Intellectual Property means recognized protectable rights and interest such as: patents, (whether or not issued) copyrights, trademarks, service marks, applications for any of the foregoing, inventions, trade secrets, trade dress, logos, insignia, color combinations, slogans, moral rights, right of publicity, author’s rights, contract and licensing rights, works, mask works, industrial design rights, rights of priority, know how, design flows, methodologies, devices, business processes, developments, innovations, good will and all other legal rights protecting intangible proprietary information as may exist now and/or here after come into existence, and all renewals and extensions, regardless of whether those rights arise under the laws of the United States, or any other state, country or jurisdiction.

3) For the purposes of the definition of Intellectual Property, “works” means all literary works, writings and printed matter including the medium by which they are recorded or reproduced, photographs, art work, pictorial and graphic representations and works of a similar nature, film, motion pictures, digital images, animation cells, and other audiovisual works including positives and negatives thereof, sound recordings, tapes, educational materials, interactive videos and any other materials or products created, produced, conceptualized and fixed in a tangible medium of expression. It includes preliminary and final products and any materials and information developed for the purposes of producing those final products. Works does not include articles submitted to peer review or reference journals or independent research projects.

4) In the performance of this Agreement, Contractor will exercise and utilize certain of its Intellectual Property in existence prior to the effective date of this Agreement. In addition, under this Agreement, Contractor may access and utilize certain of CDPH’s Intellectual Property in existence prior to the effective date of this Agreement. Except as otherwise set forth herein, Contractor shall not use any of CDPH’s Intellectual Property now existing or hereafter existing for any purposes without the prior written permission of CDPH. Except as otherwise set forth herein, neither the Contractor nor CDPH shall give any ownership interest in or rights to its Intellectual Property to the other Party. If during the term of this Agreement, Contractor accesses any third-party Intellectual Property that is licensed to CDPH, Contractor agrees to abide by all license and confidentiality restrictions applicable to CDPH in the third-party’s license agreement.

5) Contractor agrees to cooperate with CDPH in establishing or maintaining CDPH’s exclusive rights in the Intellectual Property, and in assuring CDPH’s sole rights against third parties with respect to the Intellectual Property. If the Contractor enters into any agreements or subcontracts with other parties in order to perform this Agreement, Contractor shall require the terms of the Agreement(s) to include all Intellectual Property provisions. Such terms must include, but are not limited to, the subcontractor assigning and agreeing to assign to CDPH all rights, title and interest in Intellectual Property made, conceived, derived from, or reduced to practice by the subcontractor, Contractor or CDPH and which result directly or indirectly from this Agreement or any subcontract.

6) Contractor further agrees to assist and cooperate with CDPH in all reasonable respects, and execute all documents and, subject to reasonable availability, give testimony and take all further acts reasonably necessary to acquire, transfer, maintain, and enforce CDPH’s Intellectual Property rights and interests.

B. Retained Rights / License Rights

1) Except for Intellectual Property made, conceived, derived from, or reduced to practice by Contractor or CDPH and which result directly or indirectly from this Agreement, Contractor shall retain title to all of its Intellectual Property to the extent such Intellectual Property is in existence prior to the effective date of this Agreement. Contractor hereby grants to CDPH, without additional compensation, a permanent, non-exclusive, royalty free, paid-up, worldwide, irrevocable, perpetual, non-terminable license to use, reproduce, manufacture, sell, offer to sell, import, export, modify, publicly and privately display/perform, distribute, and dispose Contractor’s Intellectual Property with the right to sublicense through multiple layers, for any purpose whatsoever, to the extent it is incorporated in the Intellectual Property resulting from this Agreement, unless Contractor assigns all rights, title and interest in the Intellectual Property as set forth herein.

2) Nothing in this provision shall restrict, limit, or otherwise prevent Contractor from using any ideas, concepts, know-how, methodology or techniques related to its performance under this Agreement, provided that Contractor’s use does not infringe the patent, copyright, trademark rights, license or other Intellectual Property rights of CDPH or third party, or result in a breach or default of any provisions of this Exhibit or result in a breach of any provisions of law relating to confidentiality.

C. Copyright

1) Contractor agrees that for purposes of copyright law, all works [as defined in Section a, subparagraph (2)(a)] of authorship made by or on behalf of Contractor in connection with Contractor’s performance of this Agreement shall be deemed “works made for hire”. Contractor further agrees that the work of each person utilized by Contractor in connection with the performance of this Agreement will be a “work made for hire,” whether that person is an employee of Contractor or that person has entered into an agreement with Contractor to perform the work. Contractor shall enter into a written agreement with any such person that: (i) all work performed for Contractor shall be deemed a “work made for hire” under the Copyright Act and (ii) that person shall assign all right, title, and interest to CDPH to any work product made, conceived, derived from, or reduced to practice by Contractor or CDPH and which result directly or indirectly from this Agreement.

2) All materials, including, but not limited to, visual works or text, reproduced or distributed pursuant to this Agreement that include Intellectual Property made, conceived, derived from, or reduced to practice by Contractor or CDPH and which result directly or indirectly from this Agreement, shall include CDPH’s notice of copyright, which shall read in 3mm or larger typeface: “© [Enter Current Year e.g., 2007, etc.], California Department of Public Health. This material may not be reproduced or disseminated without prior written permission from the California Department of Public Health.” This notice should be placed prominently on the materials and set apart from other matter on the page where it appears. Audio productions shall contain a similar audio notice of copyright.

D. Patent Rights

With respect to inventions made by Contractor in the performance of this Agreement, which did not result from research and development specifically included in the Agreement’s Scope of Work, Contractor hereby grants to CDPH a license as described under Paragraph b of this provision for devices or material incorporating, or made through the use of such inventions. If such inventions result from research and development work specifically included within the Agreement’s Scope of Work, then Contractor agrees to assign to CDPH, without additional compensation, all its right, title and interest in and to such inventions and to assist CDPH in securing United States and foreign patents with respect thereto.

E. Third-Party Intellectual Property

Except as provided herein, Contractor agrees that its performance of this Agreement shall not be dependent upon or include any Intellectual Property of Contractor or third party without first: (i) obtaining CDPH’s prior written approval; and (ii) granting to or obtaining for CDPH, without additional compensation, a license, as described in Paragraph b of this provision, for any of Contractor’s or third-party’s Intellectual Property in existence prior to the effective date of this Agreement. If such a license upon these terms is unattainable, and CDPH determines that the Intellectual Property should be included in or is required for Contractor’s performance of this Agreement, Contractor shall obtain a license under terms acceptable to CDPH.

F. Warranties

1) Contractor represents and warrants that:

a. It is free to enter into and fully perform this Agreement.

b. It has secured and will secure all rights and licenses necessary for its performance of this Agreement.

c. Neither Contractor’s performance of this Agreement, nor the exercise by either Party of the rights granted in this Agreement, nor any use, reproduction, manufacture, sale, offer to sell, import, export, modification, public and private display/performance, distribution, and disposition of the Intellectual Property made, conceived, derived from, or reduced to practice by Contractor or CDPH and which result directly or indirectly from this Agreement will infringe upon or violate any Intellectual Property right, non-disclosure obligation, or other proprietary right or interest of any third-party or entity now existing under the laws of, or hereafter existing or issued by, any state, the United States, or any foreign country. There is currently no actual or threatened claim by any such third party based on an alleged violation of any such right by Contractor.

d. Neither Contractor’s performance nor any part of its performance will violate the right of privacy of, or constitute a libel or slander against any person or entity.

e. It has secured and will secure all rights and licenses necessary for Intellectual Property including, but not limited to, consents, waivers or releases from all authors of music or performances used, and talent (radio, television and motion picture talent), owners of any interest in and to real estate, sites, locations, property or props that may be used or shown.

f. It has not granted and shall not grant to any person or entity any right that would or might derogate, encumber, or interfere with any of the rights granted to CDPH in this Agreement.

g. It has appropriate systems and controls in place to ensure that state funds will not be used in the performance of this Agreement for the acquisition, operation or maintenance of computer software in violation of copyright laws.

h. It has no knowledge of any outstanding claims, licenses or other charges, liens, or encumbrances of any kind or nature whatsoever that could affect in any way Contractor’s performance of this Agreement.

2) CDPH MAKES NO WARRANTY THAT THE INTELLECTUAL PROPERTY RESULTING FROM THIS

AGREEMENT DOES NOT INFRINGE UPON ANY PATENT, TRADEMARK, COPYRIGHT OR THE

LIKE, NOW EXISTING OR SUBSEQUENTLY ISSUED.

G. Intellectual Property Indemnity

1) Contractor shall indemnify, defend and hold harmless CDPH and its licensees and assignees, and its officers, directors, employees, agents, representatives, successors, and users of its products, (“Indemnitees”) from and against all claims, actions, damages, losses, liabilities (or actions or proceedings with respect to any thereof), whether or not rightful, arising from any and all actions or claims by any third party or expenses related thereto (including, but not limited to, all legal expenses, court costs, and attorney’s fees incurred in investigating, preparing, serving as a witness in, or defending against, any such claim, action, or proceeding, commenced or threatened) to which any of the Indemnitees may be subject, whether or not Contractor is a party to any pending or threatened litigation, which arise out of or are related to (i) the incorrectness or breach of any of the representations, warranties, covenants or agreements of Contractor pertaining to Intellectual Property; or (ii) any Intellectual Property infringement, or any other type of actual or alleged infringement claim, arising out of CDPH’s use, reproduction, manufacture, sale, offer to sell, distribution, import, export, modification, public and private performance/display, license, and disposition of the Intellectual Property made, conceived, derived from, or reduced to practice by Contractor or CDPH and which result directly or indirectly from this Agreement. This indemnity obligation shall apply irrespective of whether the infringement claim is based on a patent, trademark or copyright registration that issued after the effective date of this Agreement. CDPH reserves the right to participate in and/or control, at Contractor’s expense, any such infringement action brought against CDPH.

2) Should any Intellectual Property licensed by the Contractor to CDPH under this Agreement become the subject of an Intellectual Property infringement claim, Contractor will exercise its authority reasonably and in good faith to preserve CDPH’s right to use the licensed Intellectual Property in accordance with this Agreement at no expense to CDPH. CDPH shall have the right to monitor and appear through its own counsel (at Contractor’s expense) in any such claim or action. In the defense or settlement of the claim, Contractor may obtain the right for CDPH to continue using the licensed Intellectual Property; or, replace or modify the licensed Intellectual Property so that the replaced or modified Intellectual Property becomes non-infringing provided that such replacement or modification is functionally equivalent to the original licensed

Intellectual Property. If such remedies are not reasonably available, CDPH shall be entitled to a refund of all monies paid under this Agreement, without restriction or limitation of any other rights and remedies available at law or in equity.

3) Contractor agrees that damages alone would be inadequate to compensate CDPH for breach of any term of this Intellectual Property Exhibit by Contractor. Contractor acknowledges CDPH would suffer irreparable harm in the event of such breach and agrees CDPH shall be entitled to obtain equitable relief, including without limitation an injunction, from a court of competent jurisdiction, without restriction or limitation of any other rights and remedies available at law or in equity.

H. Federal Funding

In any agreement funded in whole or in part by the federal government, CDPH may acquire and maintain the Intellectual Property rights, title, and ownership, which results directly or indirectly from the Agreement; except as provided in 37 Code of Federal Regulations part 401.14; however, the federal government shall have a non-exclusive, nontransferable, irrevocable, paid-up license throughout the world to use, duplicate, or dispose of such Intellectual Property throughout the world in any manner for governmental purposes and to have and permit others to do so.

I. Survival

The provisions set forth herein shall survive any termination or expiration of this Agreement or any project schedule.

3. Confidentiality of Information

A. The Contractor and its employees, agents, or subcontractors shall protect from unauthorized disclosure names and other identifying information concerning persons either receiving services pursuant to this Agreement or persons whose names or identifying information become available or are disclosed to the Contractor, its employees, agents, or subcontractors as a result of services performed under this Agreement, except for statistical information not identifying any such person.

B. The Contractor and its employees, agents, or subcontractors shall not use such identifying information for any purpose other than carrying out the Contractor's obligations under this Agreement.

C. The Contractor and its employees, agents, or subcontractors shall promptly transmit to the CDPH Program Contract Manager all requests for disclosure of such identifying information not emanating from the client or person.

D. The Contractor shall not disclose, except as otherwise specifically permitted by this Agreement or authorized by the client, any such identifying information to anyone other than CDPH without prior written authorization from the CDPH Program Contract Manager, except if disclosure is required by State or Federal law.

E. For purposes of this provision, identity shall include, but not be limited to name, identifying number, symbol, or other identifying particular assigned to the individual, such as finger or voice print or a photograph.

F. As deemed applicable by CDPH, this provision may be supplemented by additional terms and conditions covering personal health information (PHI) or personal, sensitive, and/or confidential information (PSCI). Said terms and conditions will be outlined in one or more exhibits that will either be attached to this Agreement or incorporated into this Agreement by reference.

4. Dispute Resolution Process

A Contractor grievance exists whenever there is a dispute arising from CDPH’s action in the administration of an agreement. If there is a dispute or grievance between the Contractor and CDPH, the Contractor must seek resolution using the procedure outlined below.

A. The Contractor should first informally discuss the problem with the CDPH Program Contract Manager. If the problem cannot be resolved informally, the Contractor shall direct its grievance together with any evidence, in writing, to the program Branch Chief. The grievance shall state the issues in dispute, the legal authority or other basis for the Contractor's position and the remedy sought. The Branch Chief shall render a decision within ten (10) working days after receipt of the written grievance from the Contractor. The Branch Chief shall respond in writing to the Contractor indicating the decision and reasons therefore. If the Contractor disagrees with the Branch Chief’s decision, the Contractor may appeal to the second level.

B. When appealing to the second level the Contractor must prepare an appeal indicating the reasons for disagreement with the Branch Chief’s decision. The Contractor shall include with the appeal a copy of the Contractor's original statement of dispute along with any supporting evidence and a copy of the Branch Chief’s decision. The appeal shall be addressed to the Deputy Director of the division in which the branch is organized within ten

(10) working days from receipt of the Branch Chief’s decision. The Deputy Director of the division in which the branch is organized or his/her designee shall meet with the Contractor to review the issues raised. A written decision signed by the Deputy Director of the division in which the branch is organized or his/her designee shall be directed to the Contractor within twenty (20) working days of receipt of the Contractor's second level appeal. The decision rendered by the Deputy Director or his/her designee shall be the final administrative determination of the Department.

C. Unless otherwise stipulated in writing by CDPH, all dispute, grievance and/or appeal correspondence shall be directed to the CDPH Program Contract Manager.

D. There are organizational differences within CDPH’s funding programs and the management levels identified in this dispute resolution provision may not apply in every contractual situation. When a grievance is received and organizational differences exist, the Contractor shall be notified in writing by the CDPH Program Contract Manager of the level, name, and/or title of the appropriate management official that is responsible for issuing a decision at a given level.

5. Excise Tax

The State of California is exempt from federal excise taxes, and no payment will be made for any taxes levied on employees' wages. The State will pay for any applicable State of California or local sales or use taxes on the services rendered or equipment or parts supplied pursuant to this Agreement. California may pay any applicable sales and use tax imposed by another state

6. Force Majeure

Neither the Contractor nor the State shall be liable to the other for any delay in or failure of performance, nor shall any such delay in or failure of performance constitute default, if such delay or failure is caused by “Force Majeure.” As used in this paragraph, “Force Majeure” is defined as follows: Acts of war and acts of God such as earthquakes, floods, and other natural disasters such that performance is impossible.

7. Executive Order N-6-22 - Economic Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this Agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

Prior to awarding and executing contracts, the State shall conduct its due diligence to determine if the proposed awardee is a named individual or entity on federal and any state Economic Sanctions lists. If the proposed awardee is listed, the State shall refrain from entering into the Contract. Resources for locating names of sanctioned individuals and entities are available on the DGS Office of Legal Services’ webpage: Ukraine-Russia (ca.gov).

If this Agreement is valued at $5 million or more, upon execution the State will send a separate notification outlining additional requirements specified under the EO. Compliance with this Economic Sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctionsprograms-and-country-information/ukraine-russia-related-sanctions). Failure to comply may result in the termination of this Agreement.

EXHIBIT E Contractor TBD Additional Provisions 25-10049

EXHIBIT E – ADDITIONAL PROVISIONS

1. Use of Disabled Veteran Business Enterprises (DVBE)

A. The State Legislature has declared that a fair…