RFP-25-034-KY_Commission_Memo_Signed_-_Conf._Room_AV_System_Install.pdf

This document is a City Commission Memorandum from the City of Altamonte Springs, Florida, pertaining to a solicitation award for an audio-visual system installation at the Lake Lotus Conference Room. The City issued Request for Proposal (RFP) No. 25-034-KY to solicit proposals from qualified firms to design, configure, and install a complete turn-key audio-visual system with staff training services. On May 16, 2025, the Procurement Division received and opened seven proposals, with six deemed complete and responsive. An evaluation committee from various city departments independently ranked the proposals and recommended awarding the contract to Teer Engineering LLC d/b/a Teer Audio Visual for the submittal amount of $95,526.16. The city anticipates the work will be completed within approximately six weeks of commencement.

The fiscal information indicates sufficient funds are available in the budget for this project. The recommended action is to award the solicitation to Teer Engineering LLC and authorize the Mayor to execute the contract. The term of the agreement will be tied to the construction timeline negotiated between the City and the awarded Contractor. The project aims to support daily operations and emergency coordination while improving responsiveness and operational efficiency for the Lake Lotus Conference Room located at 950 Calabria Drive in Altamonte Springs, Florida.