RFP 25_03_Retail Development Services.pdf

Request for Qualifications (RFQ)

Retail Development Services

City of Mableton, Georgia 6116 Mableton Parkway Mableton, Georgia 30126

SCHEDULE OF EVENTS

Event Date

RFQ Advertisement July 28, 2025, at 1:00 PM Questions Due Date August 4, 2025, at 1:00 PM Proposals Due Date August 25, 2025, at 03:30 PM Evaluation Due Date September 12, 2025, at 03:30 PM

This proposed schedule of events is informational and is subject to change at the discretion of the City of Mableton.

The City of Mableton (CITY) is accepting sealed Statements of Qualification (SOQ) for qualified firms to provide Retail Development Services. The purpose of this Request for Qualifications (RFQ) is to select a qualified firm to provide professional services in developing and implementing a plan for retail / restaurant recruitment and downtown revitalization efforts.

A full RFQ Package stating the full response requirements can be obtained from the Mableton Purchasing Division upon request to Purina Alexander, Finance Director/Purchasing Agent, via email at purchasing@mableton.gov. Only a Response submitted by a Firm on record with the Purchasing Division as having received the RFQ Package from the Issuing Office will be opened.

Responses must be submitted in a sealed envelope bearing on the outside the name of the Firm, the Firm's address, and the name of the Project for which the Response is submitted.

Responses will be received by the City of Mableton, Georgia at the Purchasing Division located in Mableton City Hall at 6116 Mableton Parkway, Mableton, Georgia, 30126 until: August 25, 2025, 3:30 PM EST.

Responses will be opened the next following day by noon, and the names of the responding firms will be posted on the GA Procurement Registry site.

The CITY reserves the right, among others, to determine that no qualified SOQs have been received and reject all responses, to waive formalities, and re-advertise.

City of Mableton, Georgia 6116 Mableton Parkway Mableton, Georgia, 30126

PROPOSAL LETTER

We propose to furnish and deliver all the deliverables and services named in the attached Request for Qualifications (RFQ). The price or prices offered herein shall apply for the period stated in the RFQ.

We further agree to strictly abide by all the terms and conditions contained in the City of Mableton Vendor Manual as modified by any attached special terms and conditions, all of which are made a part hereof. Any exceptions are noted in writing and included with this bid.

It is understood and agreed that this statement of Proposal and proposal constitutes an offer, which when accepted in writing by the Purchasing Division, City of Mableton, and subject to the terms and conditions of such acceptance, will constitute a valid and binding contract between the undersigned and the City of Mableton.

It is understood and agreed that we have read the City’s specifications shown or referenced in the RFQ and that this statement is made by the provisions of such specifications. By our written signature on this proposal, we guarantee and certify that all items included in this statement meet or exceed all such City specifications. We further agree, if you awarded a contract, to deliver goods and services which meet or exceed the specifications. The City of Mableton reserves the right to reject any or all offers, waive technicalities, and informalities, and to make an award in the best interest of the city.

It is understood and agreed that this statement of Proposal and proposal shall be valid and held open for a period of sixty (60) days from the opening date.

Additionally, the proposer certifies compliance with the applicable provisions of the Official Code of Georgia Annotated (O.C.G.A.) Title 13, which governs public contracts, and Title 50, Chapter 5, which addresses procurement and bidding processes for public entities in the State of Georgia. The proposer acknowledges that any violation of these statutes may result in disqualification from future contracts and potential legal penalties.

Furthermore, the proposer acknowledges compliance with O.C.G.A. § 45-10-20 et seq., which prohibits conflicts of interest in public contracting and ensures that no public officer or employee has a direct financial interest in the contract.

The proposer also certifies adherence to Georgia’s Illegal Immigration Reform and Enforcement Act of 2011 (O.C.G.A. § 13-10-91), confirming that the proposer and all subcontractors have registered and participated in the federal E-Verify program to verify employment eligibility.

PROPOSAL SIGNATURE AND CERTIFICATION

(Proposer to sign and return)

I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer.

I further certify that the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et seq.

have not been violated and will not be violated in any respect throughout the contract.

Authorized Signature Date

Name Company Name Here

THE CITY OF MABLETON

REQUEST FOR QUALIFICATIONS (RFQ)

RETAIL RECRUITMENT SERVICES

RFQ No. 25-03

SECTION I – INTRODUCTION AND PURPOSE

The City of Mableton is seeking sealed proposals from qualified firms to provide Retail Recruitment Services to support its Economic Development and Downtown Revitalization efforts. The City intends to contract with a firm experienced in retail recruitment, market analysis, and outreach to property owners, developers, and brokers.

The (CITY) will evaluate and select a singular firm to develop and implement a plan for retail, restaurant and downtown/main street to support its Economic Development efforts. The selected Vendor shall be required to sign an agreement which the City determines to be fair, competitive, and reasonable.

The services will be procured in accordance with the Georgia Local Government Public Works Construction Law (O.C.G.A. § 36-91-1 et seq.), and the Georgia Procurement Manual. Selection will be based on qualifications and the proposal most advantageous to the City in terms of value, expertise, and methodology.

SECTION II – TERMS AND CONDITIONS

1. TERMS:

The final contract may be renewed for four (4) additional twelve-month terms. The City reserves the right to reject and cancel or amend this RFQ without any obligation or liability to any potential vendor. The City reserves the right to accept other than the lowest priced offer if certain factors are met that prove to be advantageous to the City. All proposals become the property of the City. The final award is subject to approval by the City Council.

The selected vendor must sign the City’s standard services agreement. Confidentiality and data security provisions must be followed by City policy and applicable law.

2. ATTACHMENTS:

The following documents are attached and are specifically incorporated herein by reference the General Conditions documents:

Exhibit A: Georgia Security and Immigration Compliance Affidavit.

Exhibit B: Sub-contractor form (attached).

- Note: If you don’t have the available sub-contractors. This can be completed before or after Final signed contract and award letter Exhibit C: Drug-Free Workplace.

Exhibit D: Affidavit Verifying Status for Public Benefit Application.

Exhibit E: Non-Collusion Affidavit.

3. PERFORMANCE:

Service Provider agrees to furnish all skill and labor of every description necessary to carry outperform and perform the services by the solicitation documents and contract (the “Work”).

4. PRICE:

The City agrees to pay the Service Provider following receipt by the City of a detailed (itemized) invoice reflecting the actual work performed by the Service Provider, provided, however, the Service Provider guarantees that the maximum price for materials, labor, and expenses, shall be the amount reflected in the Assigned Task Order.

5. INDEMNIFICATION AND HOLD HARMLESS:

The Service Provider agrees to indemnify the City (including elected officials and employees) and hold the City harmless from and against any claims, liabilities, damages, losses, costs or expenses, including, without limitation, reasonable attorney’s fees arising out of or related to a breach of the contract by Service Provider or the performance of the contract, whether by Service Provider, a subcontractor, or anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, liability, damage, loss, cost or expense is caused by the gross negligence or willful misconduct of a party indemnified hereunder. The Service Provider’s indemnification obligation shall not be limited by a limitation on the amount or type of damage, compensation, or benefits payable by or for the Service Provider or subcontractor under any insurance required by the contract, including workers’ compensation acts, disability benefit acts, other employee benefit acts, or any other insurance. The Service Provider shall not settle or compromise any indemnifiable claims hereunder without the City's prior written consent. The City cannot and does not agree to indemnify, hold harmless, exonerate, or assume the defense of the Service Provider or any other person or entity whatsoever, for any purpose whatsoever.

6. TERMINATION FOR CAUSE:

The City may terminate the contract for cause upon ten (10) days prior written notice to the Service Provider of the Service Provider’s default in the performance of any term of the contract. Such termination shall be without prejudice to any City’s rights or remedies provided by law.

7. TERMINATION FOR CONVENIENCE:

The City may terminate the contract for its convenience at any time upon (30) written notice to the Service Provider. In the event of the City’s termination of the contract for convenience, the Service Provider will be paid for those services performed. Partially completed performance of the Contract will be compensated based upon a signed statement of completion to be submitted by the Service Provider who shall itemize each element of performance.

8. TERMINATION FOR FUND APPROPRIATION:

The City may unilaterally terminate the contract due to lack of funding at any time by written notice to the Service Provider. In the event of the City’s termination of the contract for fund appropriation, the Service Provider will be paid for those services performed. Partially completed performance of the Contract will be compensated based upon a signed statement of completion to be submitted by the Service Provider which shall itemize each element of performance.

9. CONTRACT NOT TO DISCRIMINATE:

During the performance of the contract, the Service Provider will not discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, age, or disability which does not preclude the applicant or employee from performing the essential functions of the position. The Service Provider will also, in all solicitations or advertisements for employees placed by qualified applicants, consider the same without regard to race, creed, color, sex, national origin, age, or disability which does not preclude the applicant from performing the essential functions of the job. The Service Provider will cause the foregoing provisions to be inserted into all subcontracts for any work covered by the contract so that such provision will be binding upon each sub-service provider for standard commercial supplies of raw materials.

10. ASSIGNMENT:

The Service Provider shall not sublet, assign, transfer, pledge, convey, sell, or otherwise dispose of the whole or any part of the contract or his right, title, or interest therein to any person, firm, or corporation without the previous consent of the City in writing.

11. SEVERABILITY:

The parties agree that each of the provisions included in the contract is separate, distinct and severable from the other and remaining provisions of the contract and that the invalidity of any Contract provision shall not affect the validity of any other provision or provisions of the contract.

12. GOVERNING LAW:

The parties agree that the contract shall be governed and construed by the laws of the State of Georgia. The contract has been signed in DeKalb County, Georgia.

13. SMALL AND MINORITY BUSINESSES CLAUSE:

The City of Mableton maintains its status as a Welcoming City and the City of Ethics commissioned a study of its Social Justice, Race, and Equity practices in the past year. As a result of the study, recommendations have been made to the Mableton City Council to enhance and improve its efforts in providing opportunities for small and minority businesses in procuring goods and services. For openness and transparency, the City of Mableton encourages all businesses regardless of size and status to engage in the City’s procurement process. The City gives equal attention to all submissions and will work with individual firms to ensure that their questions are answered on a timely basis.

SECTION III – CONTRACTUAL REQUIREMENTS

The selected firm will enter into a Professional Services Agreement that includes:

Compliance with all applicable local, state, and federal laws.

Non-discrimination and conflict of interest clauses per O.C.G.A. § 45-10-20.

Required documentation: E-Verify affidavit, W-9, Business License, and COI.

Deliverables timeline and reporting schedule.

Termination for convenience clause with 30-day written notice.

Payment terms in accordance with Georgia Prompt Pay Act (O.C.G.A. § 13-11-1).

SECTION IV – SCOPE OF WORK

The selected vendor shall:

The City is seeking retail services attract and develop a recruitment plan for desired retail/restaurants and its Downtown/MainStreet. The City will work closely with the vendor to enhance business retention, identify the City’s strengths and weaknesses and leverage those into a retailer’s decision to locate inside the city. The vendor will serve as an extension to the staff.

Market Research & Analysis

Identify market retail trade area using political boundaries, drive times and radii and custom boundary geographies

Perform market and retail GAP analysis for trade area (i.e. leakage and surplus) Conduct retail peer market analysis Competition analysis of identified target zones trade area(s) Tapestry lifestyles – psychographic profile of trade area/market segmentation analysis Customized retail market guide including aerial map with existing national retailer brands and traffic counts Retail competitor mapping/analysis Analysis of future retail space requirements in relation to the retail market analysis, the market’s growth potential and trends in the retail industry Identification of at minimum 30 retail prospects to be targeted for recruitment over three-year engagement Updates provided on retail industry trends Custom on-demand demographic research – historical, current, and projected demographics – to include market trade areas by radius/drive time, and custom trade area

ON-THE-GROUND OUTREACH

Identify/Evaluate/Catalog priority commercial properties for development, re-development and higher and best use opportunities

Identification of priority business categories for recruitment and/or local expansion Perform competitive analysis of existing shopping centers and retail corridors

Active outreach to local brokers and landowners

SECTION V – MINIMUM QUALIFICATIONS

To be eligible to respond to this Solicitation, the Vendor must demonstrate that it has sufficient qualifications, resources and experience to provide the services under this solicitation. Any respondent that fails to meet all the following minimum qualification requirements may be noted as “NON-RESPONSIVE”. Those qualifications are as follows:

The vendor should have a minimum of 8 years’ experience in retail recruitment.

Vendor shall have a minimum of 8 years’ experience making outreach to property owners, brokers, developers, retailers, restaurant, and other retail industry players on behalf of their Client’s.

The vendor must have a partnership with a full service commercial real estate firm focused on retail real estate.

The vendor must be able to demonstrate active participation in International Council of Shopping Centers and Retail Live.

The vendor must demonstrate experience in data collection, reporting and identifying opportunities for the expansion and attraction of new retail sales operations in the City.

Vendors must demonstrate experience beyond data collection and into relationships and connections with retail operators.

The vendor must have at least 15 members of staff with a current Real Estate License.

The vendor must have at least 3 members of staff with the CCIM Professional Certification The vendor must demonstrate and provide example deliverables for retail, restaurant, and downtown / main street efforts.

The City is seeking to identify and select an outside independent organization to perform the activities listed above. The remainder of this document provides additional information that will allow a service provider to understand the scope of the effort and develop a proposal in the format desired by the City.

SECTION VI – GUIDELINES FOR PROPOSAL PREPARATION

The award of the contract resulting from this RFQ will be based upon the most responsive Vendor whose offer will be the most advantageous to the City in terms of cost, functionality, and other factors as specified elsewhere in this RFQ. The City is requesting to enter into an agreement with a vendor who can perform all the functions requested within this RFQ. The vendor’s proposal shall be submitted in several parts as set forth below. The Vendor will confine its submission to those matters sufficient to define its proposal and to provide an adequate basis for the City evaluation of the Vendor’s proposal.

The submitted proposals are suggested to include each of the following sections:

1. Executive Summary

2. Scope & Approach: Retail and Restaurant Analysis and Recruitment

3. Scope & Approach: Downtown/Main Street Approach – Revitalization experience and planning.

4. Dedicated Team: Names, roles, and relevant licenses/certifications.

5. Detailed Pricing: Three-year fee schedule with breakdowns.

6. References: 5 for retail recruitment, 3 for Main Street/downtown.

7. Minimum Qualifications: Proof of compliance with Section III (Minimum Qualifications).

The detailed requirements for each of the above-mentioned sections are outlined herein.

SECTION VII - DETAILED RESPONSE REQUIREMENTS

A. EXECUTIVE SUMMARY

This section will present a high-level synopsis of the Vendor’s responses to the RFQ. The Executive Summary should be a brief overview of the engagement and should identify the main features and benefits of the proposed work.

B. SCOPE AND APPROACH: RETAIL & RESTAURANT ANALYSIS & RECRUITMENT

Include detailed information and technical expertise by phase. This section should include a description of each major type of work being requested of the Vendor. The proposal should reflect each of the requirements listed in the Scope of Work Section of this RFQ.

C. SCOPE AND APPROACH: DOWNTOWN / MAIN STREET

Include detailed information and technical expertise by phase. This section should include a description of each major type of work being requested of the Vendor. The proposal should reflect each of the requirements listed in the Scope of Work Section of this RFQ.

D. DEDICATED TEAM

Include information on the team that will be interacting with the City.

E. DETAILED PRICING

Investment schedule for a minimum of one years of service (followed by Terms and conditions).

F. REFERENCES

Provide five current references for similar communities in which you have performed similar work in Retail Recruitment and Analysis. Provide three references for communities where you have performed Downtown / Main Street Revitalization and Rejuvenation efforts.

G. MINIMUM QUALIFICATIONS

This section will present the criteria identified in the Minimum Qualifications and include proof or examples showing that the vendor meets the minimum qualifications.

SECTION VIII: EVALUATION CRITERIA

I. REQUEST FOR PROPOSAL PROCESS

The Statement of Qualification (SOQ) must contain the information outlined below.

Please include a title on each page of your SOQ and number the pages to ensure proper identification.

1. Cover Letter

2. Executive Summary

3. Previous Default

4. Evaluation and Selection Criteria

A. Project Personnel B. Firm Experience and References C. Previous Experience

Cover Letter

Each proposal must have a Cover/Transmittal Letter briefly summarizing the qualifications and experience relevant to the scope. Please include in the letter the following:

I. The company’s information including the name of the company (including any dba names);

headquarters and parent company locations; and a brief history of the company.

II. Company’s mailing address, contact person, telephone number for a primary contact person, and email address.

III. A principal or officer of the company authorized to execute contracts or other similar documents on the firm’s behalf must sign the letter.

2. History and Organizational Structure of the Firm

Provide a cover letter introducing the company and including the corporate name, address and telephone number of the corporate headquarters and local office. The name and phone number of one individual who will be the company’s primary contact with the City of Mableton for contract negotiation and the name of the project manager. A brief history of the company and the present organizational structure of the firm describing the management organization, permanent employees by discipline, and this project’s coordination structure; if the firm is a partnership, indicate the name of all partners, if incorporated indicate where and when. If the Contractor has changed name or incorporation status within the last five

(5) years, then please list all such preceding organizations and a brief reason for the change. The contractor shall also provide a business license indicating that the Contractor can conduct business in Cobb County, Georgia. Further, the Contractor shall provide documentation showing that the Contractor is properly registered to conduct business in the State of Georgia. The contractor acknowledges and agrees that any business license and registration must remain current for the duration of the contract and such documents are material terms to this agreement. Complete submissions to this Request for Qualifications will contain sufficient information to provide the City of Mableton with a thorough description of the Offeror’s qualifications to accomplish the work described in this solicitation. If the Offeror does not possess the in-house capabilities to perform a particular component of the project, the response should demonstrate the Offeror’s ability to prepare and administer a subcontractor to work jointly with another firm having the requisite expertise to accomplish that component of the project in a timely manner. Any work performed under a subcontract, joint venture, partnership or other joint undertakings with another firm must comply with the State of Georgia’s Procurement Code and must receive the City’s prior written approval concerning the intent to subcontract a component of the services. In addition, prime contractors will ensure that for any subcontracted work, all subcontractors will encourage participation from and take steps to select small, minority women-owned businesses (WBE), Veterans-Owned Businesses (VBE) and disadvantage businesses (DBEs) when these firms are the most responsive and responsible bidders for providing goods and services associated with the prime contract. As with the City, prime contractors may accept State of Georgia DBE certification as evidence of a firm’s qualification. Any subcontractors to be utilized within an assigned task order will be listed when the cost estimate is submitted for the work.

3. Previous Default Indicate if you or any predecessor organization have ever defaulted on a contract or denied a bid due to non-responsibility to perform. If so, provide the facts and circumstances. If your firm or any successor organization is now involved in any litigation or in the past ten (10) years have been involved in litigation with owners, please list the parties to the litigation, the civil action number, and a brief explanation of the matter.

4. Evaluation and Selection Criteria The City, at its discretion, may award the contract to the most responsible and responsive Contractors submitting qualifications that are deemed to be the most advantageous to the City. The following is the evaluation criteria the City will consider in determining which SOQs are most advantageous to the City:

A. Approach

1. Methodology(ies): This should demonstrate the firm’s understanding of the nature of the work and approach to be taken. This should include addressing project objectives, scope of work, the proposed approach, and any other pertinent elements.

2. Schedule: Provide a proposed timeline which the firm believes they can accomplish the scope of work, including milestone dates.

B. Qualifications and Experience of the Consultant Firm(s)

1. Describe recent experience relevant to this project with emphasis placed on projects managed by the key personnel to be assigned to this project. Submit at least three references with names, addresses, and phone numbers of those familiar with the consultant’s ability, experience, and reliability in the performance and management of projects of a similar nature.

C. Qualifications and Experience of Key Staff

1. Identify key individuals to be assigned to this project and include the function and/or responsibility of each identified individual. Experience summaries of these key individuals must be provided with emphasis on previous experience in similar roles on comparable projects and a copy of their resumes If applicable.

D. Cost Proposal

1. Provide a proposed fee based on the stated Scope of Work, which includes all reimbursable items like mileage and printing. Once the desired consultant has been identified, the City reserves the right to negotiate the final fee.

Proposals submitted in response to this RFQ will be evaluated and scored, in accordance with the criteria outlined below, by an evaluation committee established by the client.

Criteria Points Methodology/ Approach 15 Qualifications and Experience of the Consultant Firm(s) 25 Qualifications and Experience of Key Staff 25 References & Prior Relationships 15 Financial Stability & Litigation 15 Cost 5 Highest Possible Score 100

a. Corporations should provide corporate seals, a copy of the Secretary of State’s Certificate of Incorporation, and a listing of the principals of the corporation with the proposal.

b. The City is concerned about the proposers’ financial capability to perform. Therefore, please provide enough data to lead evaluators to the conclusion that your firm has the financial capability to perform. As detailed financial data is generally proprietary, and proposers do not wish such information to be part of the public record under the Georgia Open Records Act (G.O.R.A.), the City reserves the right to perform additional due diligence in this area, at the sole discretion of the City, prior to award of any contract.

c. The proposals will be the basis from which interested firms will be selected for interviews if deemed necessary. Following the City staff’s evaluation of the proposals received, selected firms may be invited to make oral presentations before the City’s Evaluation Panel. The City’s Project Manager will provide additional details outlining the preferred content of the presentation to each firm or team of firms that are invited to participate. Upon completion of the evaluations, the City’s Evaluation Panel will determine the most qualified firms based on all materials and information presented.

d. Any firm failing to submit information in accordance with the procedures set forth in the RFQ may be subject to disqualification. The City reserves the right to change the solicitation schedule or issue amendments to the solicitation at any time. The City reserves the right, at its sole discretion, to waive immaterial irregularities contained in the solicitation. The City reserves the right to reject all proposals at any time, without penalty. The City reserves the right to request "best and final" offers; and to issue a new RFQ. Firms eliminated from further consideration will be notified by mail by the City as soon as practical.

All submissions are due at the location specified no later than the date and time specified herein. The RFQ package must include detailed information relative to the Request for Qualification Process and Selection Criteria, as required.

II. EVALUATION CRITERIA AND PROCESS

a. All SOQs received will be reviewed by the Purchasing Manager to ensure that all administrative requirements of the RFQ package have been met by the Offerors. Each SOQ will be reviewed to ensure that the Offeror submitted all information required in the RFQ and that all documents requiring a signature have been signed. Failure to meet these requirements may be cause for rejection. All SOQ that meets the administrative requirements will then be turned over to the evaluation committee for further evaluation.

b. The Evaluation Committee will review all submittals received and rank Offerors based on submittal information required in the Evaluation and Selection Criteria. Discussions may be conducted by the City of Mableton with responsible Offerors who submit SOQs determined to be reasonably susceptible to being selected for award for clarification to assure full understanding of and responsiveness to the solicitation requirements. Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of statements; and such revisions may be permitted after submissions and prior to award. In conducting any such discussions, there shall be no disclosure of any information derived from proposals submitted by competing Offerors. Cost will not be the deciding factor in this RFQ.

c. The City of Mableton reserves the right to addend the RFQ prior to the date of SOQ submission.

Addenda will be posted to the Georgia Procurement Registry online portal. Awards of the contract shall be made to the Offerors responsible who have successfully submitted a SOQ and been ranked by the Evaluation Committee considering all the evaluation factors set forth in this RFQ. No other factors or criteria shall be used in the evaluation. The City of Mableton reserves the right to reject all SOQ’s submitted in response to this RFQ.

III. OTHER CONSIDERATIONS

a. Vendors responding to this RFQ need to become registered Vendors to sell products or services to the City of Mableton. Please note that the vendor file is a good source for vendor information but not the only source. Registration does not guarantee that your firm will be solicited for any or all requirements. The vendor file will also be used to support financial transactions with vendors, including invoice payments. A Vendor can register on the GA Procurement Registry.

If you have any question or concerns, please feel free to email: City of Mableton

Purchasing Division

Purchasing@mableton.gov

b. Prior to the due date, a submitted SOQ may be withdrawn by the Offeror by submitting a written request to the Buyer named herein. A person authorized to sign for the Offeror must sign all such requests.

The City reserves the right to add provisions to the contract to be consistent with the successful Offeror's offer and to negotiate with the successful Offeror other additions to, deletions from, and/or changes in the language in the Contract, provided that no such addition, deletion or change in Contract language would, in the sole discretion of the City affect the evaluation criteria set forth herein, or give the successful Offeror a competitive advantage.

Any exceptions to the agreement must be clearly identified, accompany the Offeror's SOQ and be attached to the agreement. Offerors are cautioned that any exception submitted that will give the Offeror a competitive advantage over another Offeror or that will cause a failure to meet a mandatory requirement of the RFQ will not be accepted.

Prior to award, the apparent winning Offeror(s) may be required to enter discussions with the City to resolve any contractual differences before an award is made. These discussions are to be finalized, and all exceptions resolved within one (1) week of notification, if not, this could lead to rejection of the Offeror's proposal. Offeror will not retype the enclosed contract.

IV. CERTIFICATION

By my signature below, it is certified that my firm can meet all terms of the Statement of Qualifications and will perform the services specified; and for the privilege of doing so on the City of Mableton premises.

I understand that, upon proper acceptance of this offer by the City of Mableton, a contract will thereby be created.

Given under my hand this _______________________ day of _______________, 20 .

Name of Firm Signature

Title

Business Address

Email address

Sworn to and subscribed before me this _______________________________ day of _____________, 20 .

Notary Public

_________________________________________My commission expires on the above date.

SECTION VIII – SUBMISSION INSTRUCTIONS

Deadline: August 25, 2025

Delivery:

City of Mableton

Attn: Purchasing Manager – RFQ 25-03

6116 Mableton Parkway, Suite 144

Mableton, GA 30126

Questions must be submitted via email no later than August 4, 2025.

Event Date RFQ Advertisement July 28, 2025, at 1:00 PM Questions Due Date August 4, 2025, at 1:00 PM Proposals Due Date August 25, 2025, at 03:30 PM Evaluation Due Date September 12, 2025, at 03:30 PM

EXHIBIT A

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT

AFFIDAVIT

Contractor(s) Name: Address: ___________________

By executing this affidavit, the undersigned person or entity verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm, or corporation which is registered with, is authorized to participate in, and is participating in the federal work authorization program commonly known as E-Verify,* in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

The undersigned person or entity further agrees that it will continue to use the federal work authorization program throughout the contract period, and it will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the undersigned with the information required by O.C.GA. § 13-10-91(b).

The undersigned person or entity further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Mableton within five (5) business days after any subcontractor(s) is/are retained to perform such service.

E Verify TM Company Identification Number Date of Authorization

BY: Authorized Officer or Agent Date (Name of Person or Entity)

SUBSCRIBED AND

SWORN BEFORE ME ON

THIS THE

DAY OF , 20_

[NOTARY SEAL]

My Commission Expires:

* or any subsequent replacement operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-

Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (name of contractor) on behalf of (name of public employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in

O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A.§ 13- 10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice that a sub- subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must forward, within five business days of receipt, a copy of the notice to the contractor. Sub-contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Subcontractor

Name of Project

Name of Public Employer

SUBSCRIBED AND

SWORN BEFORE

ME ON THIS THE

DAY OF , 20_

[NOTARY SEAL]

End of Exhibit A

EXHIBIT B

SUBCONTRACTOR CHECKLIST FORM Checklist (If Applicable)

(Please see attachment)

End of Exhibit B

EXHIBIT C

DRUG-GREE WORKPLACE

The undersigned certifies that the provisions of Code Sections 50-24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating to the “Drug-free Workplace Act”, have been complied with in full. The undersigned further certifies that:

(1) A drug-free workplace will be provided for the Service Provider’s employees during the performance of the Contract; and

(2) Each Service Provider who hires a subcontractor to work in a drug-free workplace shall secure from the subcontractor the following written certification:

“As part of the subcontracting agreement with (Service Provider), (subcontractor) certifies to the Service Provider that a drug-free workplace will be provided for the subcontractor’s employees during the performance of this Contract pursuant to paragraph (7) of the subsection (b) of Code Section 50-24-03.”

Also, the undersigned further certifies that he/she will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the Contract.

Company Name

Date __________ BY: Authorized Officer or Agent (Service Provider Signature)

Title of Authorized Officer or Agent of Service Provider

Printed Name of Authorized Officer or Agent

End of Exhibit C

EXHIBIT D

AFFIDAVIT VERIFYINF STATUS FOR PUBLIC BENEFIT APPLICATION

By executing this affidavit under oath, as an applicant for a City of Mableton, Georgia Business License or Occupation Tax Certificate, Alcohol License, Taxi Permit, execution of contract or other public benefit as referenced in O.C.G.A. § 50-36-1, I am stating the following with respect to my application for a City of Mableton license/permit and /or contract for

[N a m e of natural person applying on behalf of the individual, business, corporation, partnership, or other private entity]:

1. I am a United States citizen.

OR

2. I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act 18 years of age or older and lawfully present in the United States. *

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. § 16-10-20.

Signature of Applicant: Date:

Printed Name:

* Alien Registration number for non-citizens:

** PLEASE INCLUDE A COPY OF YOUR PERMANENT RESIDENT CARD,

EMPLOYMENT AUTHORIZATION, GREEN CARD, PASSPORT WITH A COPY

OF YOUR DRIVER LICENSE, OR OTHER DOCUMENTATION AS ALLOWED

UNDER THE LAW IF YOU ARE A LEGAL PERMANENT RESIDENT (2).

Subscribed and Sworn Before Me, this the day of , 20

Notary Public:

* Note: O.C.G.A.§ 50-36-1(e)(2) requires that aliens under the Federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their alien registration number. Because legal permanent residents are included in the Federal definition of “alien”, legal permanent residents must also provide their alien registration number.

Qualified aliens that do not have an alien registration number may supply another identifying number below:

End of Exhibit D

EXHIBIT E

NON-COLLUSION AFFIDAVIT

The undersigned bidder or agent, being duly sworn on oath, says that he/she has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to include anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding.

He/She further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee gift, commission or thing of value on account of such sale.

OATH AND AFFIRMATION

I HEREBY AFFIRM UNDER THE PENALTIES FOR PERJURY THAT THE FACTS AND

INFORMATION CONTAINED IN THE FOREGOING BID FOR PUBLIC WORKS ARE

TRUE AND CORRECT.

Dated this day of , (Name of Organization) (Title of Person Signing)

(Signature) (Bid Number)

ACKNOWLEDGEMENT

STATE OF__________________________)

COUNTY OF________________________)

Before me, a Notary Public, personally appeared the above name and swore that the statements contained in the foregoing document are true and correct.

Subscribed and sworn to me this day of , .

(Notary Public Signature) (Notary Commission Expires)

End of Exhibit E