RFP 25_004 LCG Debris Removal Services.pdf

Lincoln County, Georgia

December 23, 2024

Disaster Debris Management and Removal Services

Request for Proposals

RFP 25-004

Table of Contents Section 1.0 – Introduction

1.1 Overview

1.2 Minimum Qualifications

1.3 Schedule

1.4 Point of Contact

1.5 Contract Term and Renewal

1.6 Bond Requirements

1.7 Cooperative Services

1.8 Irrevocable Offer

1.9 Conflict of Interest

1.10 Disadvantaged and Small Business Enterprises

1.11 Provisions for Federally Assisted Projects

Section 2.0 – Procurement Process and Proposal Requirements

2.1 Question Submission

2.2 Addenda

2.3 Reserved Rights

2.4 Contract

2.5 Evaluation Criteria

2.6 Submission Requirements

2.7 Preparation Costs

2.8 Proposal Layout

2.9 Assertion of Contractor Confidentiality

Section 3.0 – Scope of Services

3.1 General

3.2 Emergency Road Clearance

3.3 Right-Of-Way (ROW) Debris Management

3.4 Hazardous Trees, Stumps, and Limb Removal

3.5 Private Property Debris Removal (PPDR)

3.6 Demolition of Structures

3.7 Waterway Debris

3.8 Debris Management Requirements

3.9 Temporary Debris Management Sites (DMS) and Operations

Section 4.0 – Cost Proposal Section 5.0 – Required FEMA Provisions

5.1 Equal Employment Opportunity

5.2 Davis-Bacon and Copeland Anti-Kickback Act

5.3 Contract Work Hours and Safety Standards Act

5.4 Clean Air Act and the Federal Water Pollution Control Act

5.5 Debarment and Suspension [Executive Orders 12549 and 12689]

5.6 Byrd Anti-Lobbying Amendment

5.7 Procurement of Recovered Materials

5.8 Contractual Provisions

5.9 Prohibition on Certain Telecommunications and Certain Video Surveillance Services or Equipment

5.10 Domestic Preferences for Procurements

5.11 Rights to Inventions Made Under a Contract or Agreement

5.12 Build America, Buy America

5.13 DHS Seal, Logo, and Flags

5.14 Compliance with Federal Law, Regulations, and Executive Orders and Acknowledgement of Federal Funding

5.15 No Obligation by Federal Government

5. 16 Program Fraud and False or Fraudulent Statements or Related Acts

5.17 Socioeconomic Contracting

Section 6.0 – Required Forms

BYRD ANTI-LOBBYING AMENDMENT CERTIFICATION

DRUG-FREE WORKPLACE CERTIFICATION

EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION

NON-COLLUSION OATH

GOOD FAITH AFFIDAVIT

Section 7.0 – Sample Agreement

Section 1.0 – Introduction

1.1 Overview

The Board of Commissioners of Lincoln County, Georgia (“County”) is seeking proposals for Disaster Debris Management and Removal Services. The County is a governmental organization that is responsible for retaining a debris management services contractor (“Contractor”) on a stand-by basis to assist the County with debris collection, reduction, and disposal, and other ancillary services following a disaster event. The purpose of this RFP is to secure resources to position the County to have access to qualified on-call service providers to respond to current and potential future disaster events. The County desires to enter into an agreement with a qualified, responsive firm, price, and other factors to be considered that represent the best overall value to the County.

The Contractor will be required to provide as-needed support to the County in response to disaster events. Contractor must be knowledgeable of Federal Emergency Management Agency (FEMA) and any other governmental agency’s regulations and guidelines pertinent to post-disaster recovery, debris collection and disposal, and Stafford Act Public Assistance claims.

1.2 Minimum Qualifications

Contractor must meet the minimum requirements outlined below to be considered a responsive vendor:

- Contractor must obtain a license or be currently licensed to do business in the State of Georgia.

- Demonstrated knowledge and experience with FEMA recovery programs.

- Demonstrated minimum five (5) years’ experience in debris collection and disposal activities.

- Demonstrated ability to provide owned equipment.

- Contractor must be able to provide three (3) references for projects of similar scope and services.

- Contractor must maintain minimum insurance requirements, satisfy bonding requirements, and demonstrate proof of credit capacity.

1.3 Schedule

The County intends to adhere to the following schedule. All times listed below are in Eastern Time

(ET).

Task Date Time Public Advertisement December 23, 2024 N/A Question Deadline January 11, 2025 2:00 PM Addenda Release January 16, 2025 N/A Proposal Submission Deadline January 21, 2025 2:00 PM Award Announcement TBD N/A

1.4 Point of Contact

All communication concerning this RFP should be issued in writing, contain the RFP description in the subject line, and be directed solely to the point of contact at the email address below. To ensure Contractors receive all relevant communications pertaining to this RFP, Contractors are encouraged to request inclusion on the interested parties list.

Name: Ernie Doss Title: Finance Director Email: edoss@lincolncountyga.gov

1.5 Contract Term and Renewal

It is the intent of the County to secure a contract for an initial term of three (3) years with mutually agreeable options for two (2), one (1) year renewals. The maximum contract term will be five (5) years (60 months). Extensions, if agreed upon, will incorporate the same terms and conditions of the original contract plus amendments. Active task orders may be extended beyond the 60-month term to allow for the completion of designated tasks.

1.6 Bond Requirements

Performance and Payment Bonds are required upon issuance of a task order. Bond amounts will be equal to 100% of the total dollar value represented by task orders. Under no circumstances shall the successful Contractor start work until he/she has supplied acceptable Performance and Payment Bonds. If the primary Contractor fails to supply Performance and Payment bonds within 96 hours of delivery of the first task order, the County shall, at its discretion, terminate the contract.

Contractors must provide proof of bonding capacity of $5 Million with their proposal.

1.7 Cooperative Services

For the term of the contract, and any mutually agreed extensions pursuant to this RFP, the County may authorize use of this procurement by other local agencies that may otherwise be adversely affected without access to the services contracted. The County reserves the right to ensure all County needs are satisfied before extending use of this procurement to other local agencies. Local agencies will be required to do their own due diligence and execute their own separate contract directly with the Contractor.

1.8 Irrevocable Offer

The Contractor commits that a proposal offered in response to this solicitation guarantees a firm and irrevocable offer for a period of ninety (90) days from date of submission deadline. This period may be extended by the County as necessary to facilitate contract award. Contractors may submit a written request to withdrawal their proposals prior to the submission deadline or after the ninety (90) day irrevocable offer period expires otherwise the proposal shall remain firm until an award is announced.

1.9 Conflict of Interest

The Contractor confirms that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services required to be performed under the contract.

1.10 Disadvantaged and Small Business Enterprises

The County is committed to fostering the continued development and economic growth of small and disadvantaged business enterprises. To this end, the participation by small and disadvantaged business enterprises in this solicitation as both prime contractors and subcontractors is encouraged. Minority and women’s business enterprises are solicited to submit a bid on this contract as prime contractors and are encouraged to make inquiries regarding potential subcontracting opportunities and equipment, material and/or supply needs.

All firms submitting a bid MUST make positive efforts to use small and minority owned business and women business enterprises. See 2 C. F. R. §200.321 Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms.

§200.321 Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms.

1.11 Provisions for Federally Assisted Projects

FEMA and other Federal agencies provide disaster-related assistance through various financial assistance programs. These programs generally require compliance with one or more applicable laws including laws that govern procurement procedures. Section 5.0 of this RFP includes the required provisions pertaining to this solicitation.

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Section 2.0 – Procurement Process and Proposal Requirements This section includes general instructions designed to ensure all Contractors understand the procurement process for this RFP and develop proposals in a format acceptable to the County.

2.1 Question Submission

Contractors are encouraged to submit questions or requests for clarification to ensure a full understanding of the proposal requirements and the scope of services requested.

Questions must be directed to the point of contact identified in Section 1.4 and in adherence with the schedule outlined in Section 1.3.

2.2 Addenda

If the County finds it necessary to supplement, clarify, or modify any portion of this RFP, a written addendum will be issued to interested parties and incorporated into the bidding docs. Contractors will be required to acknowledge receipt of any addenda and include the addendum acknowledgment form(s) with their proposal.

2.3 Reserved Rights

The County reserves the right to accept or reject all proposals, with or without cause, when doing so is perceived in the best interest of the County. The County reserves the right to waive technicalities or request additional information or clarification from Contractors. The County reserves the right to accept the proposal which, in its sole judgment, best serves the interest of the County. This RFP does not constitute a guarantee from the County.

2.4 Contract

It is the intent of the County to award a contract to the Contractor that is deemed responsive and best serves the interest of the County. The Contractor is to provide a sample contract with their submission of this RFP. Contractors are encouraged to review the Georgia Department of Administrative Service’s document Contracting with State Entities for a list of prohibited contract terms. While the Contractor will not be contracting with the State of Georgia, many of the prohibited contract terms are applicable to Lincoln County.

2.5 Evaluation Criteria

Contractors will be evaluated by a review panel and scored against weighted criterion.

Contractors will be evaluated on their past project experience, assigned project personnel, their demonstrated understanding of the scope of services, references, and the costs associated with their proposed effort. The table below provides factors for each of the scoring criteria:

Criteria Weight Firm Qualifications and References 20 Past Project Experience 20 Key Personnel 20 Project Understanding and Approach 25 Cost Proposal 15

TOTAL 100

2.6 Submission Requirements

Contractors are required to follow the submission requirements including proper adherence to proposal quantities, page limitations, and formatting. Deviation from these requirements may cause proposals to be deemed nonresponsive.

- Quantity – Contractor must submit one (1) hard copy and one (1) digital proposal. Proposals may be hand-delivered or shipped to the County at the following address:

Mailing Address:

Lincoln County Board of Commissioners RFP 25-003 Debris Monitoring Attn: County Clerk PO Box 340 Lincolnton, GA 30817

Delivery Address:

Lincoln County Board of Commissioners RFP 25-003 Debris Monitoring Attn: County Clerk 210 Humphrey Street Lincolnton, GA 30817

Proposals must be received by the County Administrative Office by no later than 2:00

PM on January 21, 2025

- Page Limits – Contractor proposals are limited to no more than thirty-five (35) pages excluding the required forms and proposed contract. Each sections’ page limits are further defined in Section 2.8 Proposal Layout.

- Text and Page Format – A page is defined as one (1) 8 ½” by 11” piece of paper with text on one side. All body text must be in a font size no smaller than 12.

2.7 Preparation Costs

All costs associated with the development, production, and delivery of Contractor proposals are solely those of the Contractor. The County will not reimburse any Contractor for expenses incurred during this procurement process. The Contractor also agrees that the County bears no responsibility for any costs associated with administrative or judicial proceedings resulting from this solicitation process.

2.8 Proposal Layout

Contractors are required to follow the proposal layout defined below to enable ease review and evaluation consistency. Deviation from this format may cause proposals to be deemed nonresponsive.

- Executive Summary/Letter – Provide a brief introduction to the Contractor, a summary of their proposal, and the Contractor’s primary point of contact and authorized signatory. (2-page limit)

- Table of Contents – Provide a table of contents that identifies each section of the proposal and the corresponding page numbers. (1-page limit)

- Section 1. Firm Qualifications and References – Provide evidence that the Contractor meets the minimum qualifications identified in Section 1.2 and include a minimum of three (3) references from clients whom the Contractor has provided similar services in the past five (5) years. Include the name of the client, contact information, contract term and value, and services provided. (10-page limit)

- Section 2. Past Project Experience – Provide a detailed summary of similar projects performed in the past five (5) years. Include the name of the client, the event/FEMA declaration, and a detailed description of the services provided. (10-page limit)

- Section 3. Key Personnel – Provide an organization chart and brief one (1) page resumes for all key project personnel. (10-page limit)

- Section 4. Project Understanding and Approach – Provide a comprehensive understanding of the services required and the Contractor’s means and methods for providing these services. (10-page limit)

- Section 5. Cost Proposal – Complete fee schedule. If additional roles/rates are to be included Contractor must provide a description of the roles responsibilities.

(2-page limit)

- Section 6. Required Forms – Complete and include each of the required forms/documents:

Byrd Anti-Lobbying Amendment Certification Drug Free Workplace Certification Equal Employment Opportunity Certification Non-Collusion Oath Good Faith Affidavit Proof of Insurance (Contractor provided) Proof of Bonding Capacity (Contractor provided)

2.9 Assertion of Contractor Confidentiality

Contractors that desire to keep supplied information confidential must assert proprietary, trade secret, intellectual property, or otherwise confidential claims specific to those sections or subsections of their proposal. Contractors must provide statutory citation(s) supporting their claim of confidentiality. Simply identifying the entire proposal as confidential may be grounds for disqualification.

Section 3.0 – Scope of Services The purpose of this RFP is to engage a Contractor to provide Disaster Debris Collection and Disposal Services on an as-needed basis resulting from all-hazards. The scope of services is not specific to Federally declared disasters and may be utilized to support the County’s efforts in response to local or regional events that may not meet Federal funding thresholds.

3.1 General

The Contractor shall provide all trained labor, materials, equipment, tools, traffic control, signage, and any other incidental items to accomplish the removal of the event debris as directed by the County. This task shall start within the first twenty-four (24) hours after post-event mobilization.

At a minimum, Contractor’s team shall consist of the following positions:

Project Manager: primary point-of-contact to the County and overall responsibility for all Contractor services and personnel.

Operations Manager: responsible for field recovery operations.

The Contractor shall be responsible for scheduling all work for all their personnel daily.

The Contractor shall collect debris as directed by the County and/or the contracted operations monitoring firm.

The Contractor shall be required to attend an annual disaster coordination and planning meeting at no cost to the County. This must include training in coordination with the County’s debris monitoring firm and include all designated County staff.

3.2 Emergency Road Clearance

Contractor shall provide all labor, materials, equipment, tools, traffic control, signage, and any other incidental items to accomplish the sizing, cutting, moving, staging, and loading of debris from the primary transportation routes as identified by and directed by the County. This task shall commence within the first twenty-fours (24) hours after post-event mobilization. This task shall be accomplished consistent with basic safety procedures. All traffic control shall be in accordance with the requirements and standards of the Manual on Uniform Traffic Control Devices (MUTCD) and Georgia Code and may only be performed by qualified personnel.

The Contractor(s) shall provide time and materials pricing for the above services utilizing the Price Proposal Form provided in Section 4.

3.3 Right-Of-Way (ROW) Debris Management

The Contractor shall be responsible to provide all expertise, personnel, tools, materials, equipment, fuel, transportation, supervision, signage, traffic control and all other incidental costs and facilities of any nature to execute, complete and deliver the timely removal and lawful disposal of all eligible disaster-generated debris, including hazardous and industrial waste materials, as directed by the County. The Contractor shall also be responsible for coordinating with all utility providers whose facilities may inhibit the safe removal of debris. The Contractor shall also be responsible for the resolution of any claims made by the utility provider.

Debris operations shall be performed so as not to interfere with the disaster response and recovery activities of federal, state, County and local governments or agencies or of any public utilities. The Contractor shall provide the County with a plan for disaster debris collection following a complete assessment of the volume of disaster generated debris.

The County will approve all designated temporary debris management sites and final disposal sites for all types of specific eligible disaster debris for disposal.

The services shall provide for the cost effective and efficient removal and lawful transport and disposal of eligible disaster debris accumulated on all streets, roads, public, residential, and commercial ROWs including any other locally owned facility or site as may be directed by the County. Services will only be performed when requested and as designated by the County. This task may include, but not be limited to, up to thirteen (13) types of disaster debris:

• Vegetative Debris

• Construction & Demolition (C&D) Debris

• Mixed Debris (mixed Vegetation and C&D)

• White Goods (e.g., refrigerators, stoves, and other appliances)

• Electronic Waste (e.g., monitors, laptops, etc.)

• PPDR Debris

• Household Hazardous Waste (HHW)

• Hazardous Waste

• Abandoned Vehicles and Vessels

• Waterway Debris

• Soil, Mud, Silt, and/or Sand

• Concrete

• Animal Carcasses

Task services shall include collecting debris from the ROW and transporting debris to an approved Debris Management Site (DMS) or directly to final disposal and any other related duty as assigned by the County.

The Contractor(s) shall provide unit pricing for the above services utilizing the Price Proposal Forms provided in Section 4.

3.4 Hazardous Trees, Stumps, and Limb Removal

The Contractor shall be responsible for providing all expertise, personnel, tools, materials, equipment, fuel, transportation, supervision, signage, traffic control and all other incidental costs and facilities of any nature to execute and complete the tree, tree stump, and tree limb removal services as directed by the County.

Hazardous Trees – Requires the Contractor to completely remove hazardous trees by flush cutting remnants as nearest as possible to the ground or other boundary marker where appropriate. Debris generated from the removal of hazardous trees will be placed in the ROW and compensated under the vegetative ROW line items in the Cost Proposal.

Fallen trees are not eligible for this line item. Fallen trees that are touching, flush with, or resting on the ground are considered typical vegetative debris. Hazardous trees must meet minimum qualifications as identified in the FEMA PAPPG v4 June 2020 and any superseding memos.

Hazardous Hanging Limbs – Requires the Contractor to removal all eligible limbs from a single tree by cutting the branch/limb at the point nearest the break and between the break and the main branch, leader, or trunk section of the tree. Debris generated from the removal of hazardous hanging limbs will be placed in the ROW and compensated under the vegetative ROW line items in the Cost Proposal. Hazardous hanging limbs must meet minimum qualifications as identified in the FEMA PAPPG v4 June 2020 and any superseding memos.

Hazardous Stumps – Requires the Contractor to removal all eligible stumps by completely extracting, loading, and transporting stumps to a DMS or final disposal site.

Holes created from the removal of the Stump will require loose, clean backfill. Hauling and backfill are included in the cost for this line item. Hazardous stumps must meet minimum qualifications as identified in the FEMA PAPPG v4 June 2020 and any superseding memos.

The Contractor shall provide unit pricing for the above services utilizing the Price Proposal Form provided in Section 4.

3.5 Private Property Debris Removal (PPDR)

equipment, fuel, transportation, supervision, signage, traffic control and all other incidental costs and facilities of any nature to execute, complete and deliver the timely removal and lawful disposal of all eligible disaster-generated debris, including hazardous and industrial waste materials, from private property as directed by the County.

The Contractor will exercise due diligence in performing PPDR services and removing debris from private property, as authorized and directed by the County. The Contractor also agrees to make reasonable efforts to save from destruction items that the property owners wish to save (i.e. trees, small buildings, etc.). The Contractor will exercise caution when working around public utilities (i.e. gas, water, electricity, etc.). Every effort will be made to locate these utilities, but the County does not guarantee that all utilities will be located before debris removal commences, nor does the Contractor guarantee that utility damages may not occur as a result of properly conducted services. The Contractor will follow all appropriate and required safety precautions and procedures.

The County will secure all necessary permissions, waivers and Right-of-Entry Agreements from real property owners required for the lawful removal of debris from real property prior to authorizing the Contractor to commence work.

The collection and disposal of non-demolition PPDR debris shall be compensated under Items 1-5, and their subparts of the Cost Proposal in Section 4. ROW and PPDR debris shall be collected and hauled separately.

3.6 Demolition of Structures

The Contractor shall be responsible to provide all expertise, personnel, tools, materials, equipment, fuel, transportation, supervision, signage, traffic control and all other incidental costs and facilities of any nature to execute and complete the demolition of structures as directed by the County.

The Contractor shall demolish unsafe structures and remove debris determined by the County to be a threat to the health and safety of the public. The Contractor also agrees to make reasonable efforts to save from destruction items that the property owners wish to save (i.e. trees, small buildings, personal items, etc.). The Contractor will exercise caution when working around public utilities (i.e. gas, water, electricity, etc.). Every effort will be made to locate these utilities, but the County does not guarantee that all utilities will be located before debris removal begins, nor does the Contractor guarantee that utility damage will not occur as a result of properly conducted services.

Debris generated from the demolitions will be loaded directly from the demolition site into transportation containers and hauled to an appropriate DMS or final disposal location.

The Contractor will be responsible to ensure demolitions are conducted in accordance with all governing policy to include environmental regulations to include the implementation of engineering controls and materials testing as necessary.

The County will secure all necessary permissions, waivers and Right-of-Entry Agreements from real property owners required for the lawful removal of debris from private properties.

The Contractor(s) shall provide unit pricing for the above services utilizing the Price Proposal Form provided in Section 4.

3.7 Waterway Debris

equipment, fuel, transportation, supervision, signage, traffic control and all other incidental costs and facilities of any nature to execute and complete the removal of debris from waterways as directed by the County.

Waterway debris removal is strictly limited to debris that must be identified and removed from within the water body using non-typical means and methods to include floating barges, vessels, dredging equipment, and lift cranes. Debris that is located within waterways but is otherwise accessible from easements or roadways by road worthy loading equipment, will be treated as ROW debris and paid in accordance with the fees associated with such. Waterway debris will be collected and placed at the nearest reasonable location where it can be loaded into a hauling container. Hauling will be compensated under the line items for ROW.

The Contractor(s) shall provide unit pricing for the above services utilizing the Price Proposal Form provided in Section 4.

3.8 Debris Management Requirements

The Contractor shall make scheduled passes of each area impacted by the disaster event at the direction of the County. The County shall direct the interval timing of all passes.

Sufficient time shall be permitted between subsequent passes to accommodate reasonable recovery and additional debris placement at the right-of-way by the citizens and the County.

The Contractor and his subcontractors shall operate all trucks, trailers, and all other equipment in compliance with any/all applicable federal, state and local rules and regulations. Equipment shall be in good working condition and have metal frames/walls.

Side boards/enclosures may not exceed metal framing by more than 24 inches and all trailers must have a rear enclosing gate covering a minimum of 75% of the total trailer height.

All loading equipment shall be operated from the road, street, or right-of-way using buckets and/or boom and grapple devices to collect and load debris. No equipment shall be allowed behind the curb or outside of the public right-of-way unless otherwise directed by the County. Should the operation of equipment be required outside of the public right-of-way, the County will pre-authorize access or provide a Right-of-Entry Agreement.

Contractor shall ensure that every hauling unit can unload itself at debris disposal sites without assistance from others. Vehicles unable to unload without assistance may not be authorized to haul debris.

The Contractor shall be responsible for the security of debris on/in each vehicle or piece of equipment utilized to haul debris. Prior to leaving the loading sites, Contractor shall ensure that each load is secured and trimmed so that no debris extends horizontally beyond the bed of the equipment in any direction. All loose debris shall be reasonably compacted and secured during transport in accordance with State transportation guidelines. As required, Contractor shall survey the primary routes used by the Contractor to recover fallen or blown debris from the roadway(s).

The Contractor shall mitigate impact on local traffic conditions to the greatest extent possible. Contractor is responsible for establishing and maintaining appropriate traffic control in accordance with the most current edition of the US Department of Transportation’s Federal Highway Administration’s Manual of Uniform Traffic Control Devices (MUTCD). The Contractor shall provide sufficient signage, flashing, and barricading to ensure the safety of vehicular and pedestrian traffic at all debris removal, reduction and/or disposal sites.

Automated Debris Management System (ADMS) – The County intends to utilize an automated debris management system (ADMS) and requires that the Disaster Debris Removal Contractor will provide vehicle certification placards. Each Contractor hauling unit will require certification prior to use authorization on the project.

3.9 Temporary Debris Management Sites (DMS) and Operations

The Contractor shall provide all management and operational services at County approved DMS location(s). Contractors shall deliver disaster related debris to County’s approved DMS location(s), unless otherwise directed by the County. The

County may authorize multiple sites to efficiently store and process high volumes of disaster related debris. The County may require Contractor assistance to select, secure, and permit DMS location(s), perform baseline soil and groundwater testing, and prepare sites for use.

The Contractor shall submit a site layout plan, and operations plan to the County for review. At a minimum, the plan shall address the following:

• Site management, including a point-of-contact and organizational chart.

• Traffic control procedures and on-site traffic patterns.

• Site safety plan.

• Hazardous and toxic waste materials plan.

• Environmental mitigation plan, including considerations for smoke, dust, noise, traffic routes, buffer zones, storm water runoff, archeology, historic preservation, wetlands, endangered species, as relevant and appropriate.

• Remediation and site restoration plan.

The Contractor shall document by photographs and video recordings, each DMS prior to operations to establish baseline conditions of the site.

Observation Tower(s) - The Contractor shall be responsible for constructing and/or erecting an inspection tower at each DMS for the purposes of inspecting each load of debris entering the site. The tower shall be large enough to accommodate a minimum of four (4) people. The tower shall be constructed of materials approved by the County and include a roof covering that allows for protection from weather conditions.

The Contractor shall manage the temporary DMS to accept eligible debris collected under this contract and other contracts or agreements approved by the County. The Contractor shall be responsible for traffic control, dust control, erosion control, fire protection, on-site roadway maintenance, portable sanitation facilities, security, and safety measures. The Contractor shall be responsible for the sorting, separating, and stockpiling of eligible debris at the DMS and shall ensure that the eligible debris remains segregated at the facility. The Contractor shall utilize grinders, air curtain incinerators, and any other equipment necessary to reduce the volume of eligible debris effectively and efficiently prior to final disposal.

The Contractor(s) shall provide unit pricing for the above services utilizing the Price Proposal Form provided in Section 4.

Section 4.0 – Cost Proposal The Cost Proposal contains tasks the County has identified as necessary to fully perform the scope of services required. Rates should be provided per unit type and are understood to include all costs associated with the task. The County reserves the right to amend the compensation schedule to address project requirements that may not be evident at the time of this solicitation.

DESCRIPTION OF SERVICE (all hauling distances are referenced as the shortest drivable route, traffic not considered) UNIT UNIT PRICE

1. VEGETATIVE DEBRIS

a Pick up vegetative debris from ROW and haul to DMS. (0 to 15 miles) CUBIC YARD $ b Pick up vegetative debris from ROW and haul to DMS. (>15 miles) CUBIC YARD $

2. CONSTRUCTION & DEMOLITION DEBRIS (C&D) and MIXED DEBRIS (Non-Asbestos) a Pick up C&D or Mixed debris materials from ROW and haul to DMS. (0 to 15 miles) CUBIC YARD $ b Pick up C&D or Mixed debris materials from ROW and haul to DMS.

(>15 miles.) CUBIC YARD $ c Pick up C&D or Mixed debris materials from ROW and haul to Final Disposal. (0 to 15 miles) CUBIC YARD $ d Pick up C&D or Mixed debris materials from ROW and haul to Final Disposal. (>15 miles) CUBIC YARD $

3. HAZARDOUS STUMPS and HAZARDOUS TREES a Removal of hazardous stump from ROW or public property and transportation to DMS. 24" to 48" diameter. EACH $ b Removal of hazardous stump from ROW or public property and transportation to DMS. >48" diameter. EACH $ c Removal of hazardous trees (leaning or damaged) from ROW or public property that are 6" to 12" with the trunk measured at DBH. EACH $ d Removal of hazardous trees (leaning or damaged) from ROW or public property that are >12" to 36" with the trunk measured at DBH. EACH $ e Removal of hazardous trees (leaning or damaged) from ROW or public property that are >36" with the trunk measured at DBH. EACH $ f Removal of hazardous hanging limbs from ROW or public property that are >2" at point of break. PER TREE $

4. WHITE GOODS

a Remove and transport from ROW to DMS. PER UNIT $ b Remove and transport from ROW directly to Recycling Facility or approved disposal facility. (up to 60 miles) PER UNIT $ c Transport from DMS to Recycling Facility or approved disposal facility.

(up to 60 miles) PER UNIT $ d Freon Removal / Recycling and Management PER UNIT $

5. SPECIAL WASTES

a Electronic waste removal from ROW and disposal at County approved site. (up to 60 miles) PER UNIT $ b Household hazardous waste removal from ROW and disposal at County approved site. (up to 60 miles) PER POUND $ c Derelict vehicle removal, transfer / tow of typical passenger car. (up to 60 miles) EACH $ d Derelict vessel removal and transportation to secure storage site. (up to 60 miles) EACH $ e Operation of secure storage site for derelict vehicles/vessels. PER DAY $ f Vessel and Vehicle Fluids Management - draining / removal of fluids from vessel / vehicle, storage of fluids and transportation to a disposal / recycling facility

PER

GALLON $

g Vessel and Vehicle Hazardous Materials Management - removal of hazardous materials from vessel / vehicle, (e.g. batteries), storage of same and transportation to a disposal / recycling facility

PER

GALLON $

h Crushing of Vessels for Disposal PER LINEAR

FOOT $

i Waterway Debris Removal - removal of storm debris from marine environments, including drainage channels, canals, streams, and waterfronts

CUBIC YARD $

j Concrete Removal - Load and haul broken concrete from ROW and dispose at County approved site (up to 60 miles) CUBIC YARD $ k Soil, Mud, Silt or Sand - Load and haul from location and dispose at County approved site (up to 60 miles) CUBIC YARD $ l Removal and disposal of animal carcasses (up to 60 miles) PER POUND $

6. DEMOLITION OF STRUCTURES

Structure demolition with construction and demolition debris loaded at the designated work zone and hauled to a County approved landfill. Contractor shall disconnect and cap the sewer and water line and coordinate all required disconnects by private utility companies. Search safely accessible structures, including garages and detached outbuildings, and remove all white goods, electronic waste, and household hazardous waste for ROW collection. Does not include removal of concrete slabs.

a 0 to 15 miles CUBIC YARD $ b >15 miles CUBIC YARD $

Structure demolition with regulated asbestos containing (RACM) construction and demolition debris loaded at the designated work zone and hauled to a County approved landfill. Contractor shall disconnect and cap the sewer and water line and coordinate all required disconnects by private utility companies. Search safely accessible structures, including garages and detached outbuildings, and remove all white goods, electronic waste, household hazardous waste for ROW collection. Does not include removal of concrete slabs.

c 0 to 15 miles CUBIC YARD $ d >15 miles CUBIC YARD $

7. DEBRIS MANAGEMENT SITE MANAGEMENT & MATERIAL REDUCTION

Debris reduction – Grinding and/or burning of vegetive debris.

Compaction of C&D and other compactible materials based on incoming cubic yards.

CUBIC YARD $

a Debris Management Site (DMS) Management includes the cost of site preparation, site management, erosion control, remediation, and site closeout based on incoming cubic yards.

CUBIC YARD $

8. FINAL DISPOSAL. Note: Disposal Fees shall be passed through to the County without markup.

a Load and Transport processed vegetative debris/ash from DMS to final disposal. (up to 60 miles) CUBIC YARD $ b Load and Transport compacted C & D and Mixed Materials from DMS to final disposal. (up to 60 miles) CUBIC YARD $ c Load and Transport processed vegetative debris/ash from DMS to final disposal. (up to 60 miles) Ton $ d Load and Transport compacted C & D and Mixed Materials from DMS to final disposal. (up to 60 miles) Ton $

9. EMERGENCY ROAD CLEARANCE - INITIAL PUSH - Personnel & Equipment (Operator, fuel, maintenance included) a Small Loader or Lrg. Skidsteer, (Push machine, wheeled or rubber tracked) HOUR $ b Knuckleboom Loader Truck (Self-Loading >25 CY) HOUR $ c Wheel Loader 2.5-3.0 cy (Cat 930 /JD 544 / Vol L70, etc.) HOUR $ d Dump Truck (16 to 24 CY) HOUR $ e Road Clearance Crew (2 chainsaw operators, 1 Flagger-Tosser, 1 Supervisor) HOUR $ f Supervisor with Truck (1 man, will assist toss operations) HOUR $ g Operators with Chainsaw (2 man crew, cut and toss) HOUR $ h Laborer with Tools (1 man, toss) HOUR $ i Traffic Control/Safety Personnel (2 man crew, as needed) HOUR $

Section 5.0 – Required FEMA Provisions This section includes provisions required for FEMA related projects and is included in the contract documents through incorporation in this RFP.

5.1 Equal Employment Opportunity

During the performance of this contract, the Contractor agrees as follows:

(1) The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin.

The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following:

Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;

layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

(2) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

(3) The Contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information.

(4) The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

(5)The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of

Labor.(6)The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.(7)In the event of the Contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

(8)The Contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:

Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Contractor may request the United States to enter such litigation to protect the interests of the United States.

The Applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, that if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract.

The Applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance.

The Applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the Applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings.”

5.2 Davis-Bacon and Copeland Anti-Kickback Act

When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non–Federal entities must include a provision for compliance with the Davis–Bacon Act (40 U.S.C. 3141–3144, and 3146–3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non–Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non–Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti–Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”).

The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled.

The non–Federal entity must report all suspected or reported violations to the Federal awarding agency.

5.3 Contract Work Hours and Safety Standards Act

(1) Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she http://www.westlaw.com/Link/Document/FullText?findType=L&pubNum=1000546&cite=40USCAS3141&originatingDoc=N9DDCF180DD7B11EAB398EAA2463C6B16&refType=LQ&originationContext=document&vr=3.0&rs=cblt1.0&transitionType=DocumentItem&contextData=(sc.Category) http://www.westlaw.com/Link/Document/FullText?findType=L&pubNum=1000546&cite=40USCAS3144&originatingDoc=N9DDCF180DD7B11EAB398EAA2463C6B16&refType=LQ&originationContext=document&vr=3.0&rs=cblt1.0&transitionType=DocumentItem&contextData=(sc.Category) http://www.westlaw.com/Link/Document/FullText?findType=L&pubNum=1000546&cite=40USCAS3146&originatingDoc=N9DDCF180DD7B11EAB398EAA2463C6B16&refType=LQ&originationContext=document&vr=3.0&rs=cblt1.0&transitionType=DocumentItem&contextData=(sc.Category) http://www.westlaw.com/Link/Document/FullText?findType=L&pubNum=1000546&cite=40USCAS3148&originatingDoc=N9DDCF180DD7B11EAB398EAA2463C6B16&refType=LQ&originationContext=document&vr=3.0&rs=cblt1.0&transitionType=DocumentItem&contextData=(sc.Category) http://www.westlaw.com/Link/Document/FullText?findType=L&pubNum=1000546&cite=40USCAS3145&originatingDoc=N9DDCF180DD7B11EAB398EAA2463C6B16&refType=LQ&originationContext=document&vr=3.0&rs=cblt1.0&transitionType=DocumentItem&contextData=(sc.Category) is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.

(2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (b)(1) of this section the contractor and any subcontractor responsible therefore shall be liable for the unpaid wages and interest from the date of the underpayment. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchpersons and guards, employed in violation of the clause set forth in paragraph (b)(1) of this section, in the sum of $32 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (b)(1).

(3) Withholding for unpaid wages and liquidated damages—

(i) Withholding Process. The (insert name of recipient or…