RFP 24-25-09_CMGC_Building 12 Demo Public Safety Elevated Platform_04.18.2025.pdf

RFP 24/25-09 Request For Proposals - CM/GC SERVICES FOR: BUILDING 12 DEMOLITION, PUBLIC SAFETY RELOCATION AND ELEVATED PLATFORM REMEDIATION Page | 1

RFP 24/25-09

Request For Proposals

CONSTRUCTION MANAGER/GENERAL CONTRACTOR

(CM/GC) SERVICES

FOR BUILDING 12 DEMOLITION, PUBLIC SAFETY RELOCATION AND ELEVATED

PLATFORM REMEDIATION (PROJECT)

Issue Date: April 24, 2025 Closing Date: May 9, 2025, 2pm

(SUBMITTAL LOCATION: https://bidlocker.us/a/lanecc/BidLocker)

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Table of Contents

Part I Invitation to Proposers Page 3 Part II Instructions to Proposers Page 5 Part III Contract Conditions Page 11 Part IV Scope of Work Page 16 Part V Proposal Content & Analysis Page 21 Part VI Proposal Analysis Sheets Page 25

Appendix A Proposal Form & General Information Appendix B Cost Proposal Form Appendix C Responsibility Form

Exhibit 1: Direct Costs/General Conditions Work Costs Matrix Exhibit 2: AIA A133 CM/GC Agreement Form- DRAFT Exhibit 3: AIA A201 General Conditions- DRAFT Exhibit 4: LCC Standard Contract Provisions

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PART I: INVITATION TO PROPOSERS

1) INVITATION

Lane Community College of Eugene, Oregon, is issuing this Request for Proposal from qualified firms under ORS279C to provide Construction Management/General Contracting (CM/GC) Services for Building 12 Demolition, Public Safety Relocation and Elevated Platform Remediation Project.

The selected CM/GC firm will provide construction management and general contracting services, starting with Preconstruction services and extending through construction. Proposers must have a current State of Oregon contractor's CCB license and this RFP is governed by the laws of the State of Oregon

The project is expected to be assigned to the selected CM/GC in May 2025, Preconstruction work will start immediately with construction anticipated to start in Summer 2025, and is expected to be completed by Fall 2027 in multiple phases. Issuance of a contract for CM/GC services for this project is contingent on approval of the Findings of Fact exemption process by the LCC Board on May 7, 2025.

It is the intent of the college, as a result of this solicitation, to award the work to one proposer who best qualifies for the performance of the work and whose fees are reasonable, all in the sole judgment of the college.

Copies of the Request for Proposals (RFP) are online and may be obtained free of charge by downloading from:

https://bidlocker.us/a/lanecc/BidLocker

State of Oregon Prevailing Wage Rates for Public Improvements Contracts in Oregon shall be utilized for all labor involved in this contract, including Wage Rates and certification of payroll as required by the Bureau of Labor & Industries

(BOLI).

The selected proposer shall be required to provide the owner with a Performance Bond and a Payment Bond for 100% of the GMP amount. Both Bonds shall be furnished to the Owner prior to the start of construction. The selected proposer shall also be required to provide the Owner with certificates of insurance of the types and amounts stated in Insurance Indemnification requirements.

All Proposals submitted shall contain a statement as to whether the Proposer is a resident or non-resident Proposer as defined in ORS 279C.365.

https://bidlocker.us/a/lanecc/BidLocker

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Lane Community College, a Community College District created within the context of Oregon Revised Statutes, is an Equal Opportunity Employer. Minority and women-owned business are encouraged to participate in this solicitation.

The Board of Education of Lane Community College may waive any or all informalities and irregularities, may reject any Proposal not in compliance with all prescribed public procurement procedures, and may reject, for good cause, any or all Proposals upon a finding of the College that it is in the public interest to do so.

2) SUBMITTAL OF PROPOSALS

Proposals must be received not later than May 9, 2025, 2pm PST Proposals not received by that time will not be considered.

Interested firms may submit responses to this invitation by completing the requested documentation and submitting it at:

https://bidlocker.us/a/lanecc/BidLocker

Point of Contact Greg Davies Purchasing Coordinator contractprocurement@lanecc.edu

Delivery is the sole responsibility of the proposer. Proposals not received by the due date will not be considered.

End of Part I mailto:contractprocurement@lanecc.edu

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PART II: INSTRUCTIONS TO PROPOSERS

1) DEFINITIONS

Hereinafter Lane Community College shall be referred to as “College", “LCC", or “Owner”. Persons, firms, agencies, partnerships, or companies submitting responses to this invitation shall be referred to as "Proposers" and the successful Proposer to whom the work is awarded shall be referred to as "Contractor" or “Vendor" or "Supplier". “Proposal Documents" and “invitation" shall mean this Request for Proposals (RFP) in its entirety.

2) PROPOSERS REPRESENTATION

Proposers, by the act of submitting their proposals, represent that:

a) They have read and understand the Proposal Documents and their Proposal is made in accordance therewith;

b) They have familiarized themselves with the local conditions under which the work will be done to their satisfaction;

c) Their Proposal is based upon the requirements described in the Proposal Documents without exception (unless exceptions are clearly stated in the response).

3) CONDITIONS OF SUBMITTAL

By submitting a response to this invitation, the Proposer confirms, under penalty of perjury, that both the Proposer and any individuals signing on behalf of the Proposer, including those representing sole proprietorships, partnerships, or corporations, certify their own organization's status. They affirm that, to the best of their knowledge and belief, no member of the college Board of Education, other college officer, employee, or person whose salary is funded, in whole or in part, by Lane Community College, holds a direct or indirect financial interest in the proposal, the associated services, or any resulting profits, except as fully detailed in the Proposer's Transmittal Letter submitted in response to this invitation.

4) ADDENDA

a) Addenda shall be made available by posting them at

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b) No addenda shall be issued later than four days prior to the date set for receipt of Proposals except an addendum, if necessary, postponing the date for receipt of Proposals, or withdrawing the invitation.

c) Each Proposer shall ascertain, prior to submitting a Proposal, that the Proposer has received all Addenda issued, and receipt of each Addendum shall be acknowledged in the appropriate location on the Proposal Form.

5) COST OF RFP AND ASSOCIATED RESPONSES

This RFP does not commit the College to paying any costs incurred by any Proposer in the submission or presentation of a proposal, or in making the necessary studies for the preparation thereof. Responses to this solicitation are purely voluntary.

6) INTERPRETATION OR CORRECTION OF PROPOSAL DOCUMENTS

a) Proposers shall promptly notify the College of any ambiguity, inconsistency, or error which they may discover upon examination of the Proposal Documents or the site and local conditions.

b) Proposers requiring clarification or interpretation of the Proposal Documents shall make a request for same to the College’s Purchasing Services Office either in writing to the address on the cover sheet of this Invitation or by email to contractprocurement@lanecc.edu.

c) The College will attempt to provide verbal clarifications where appropriate;

however, any interpretations, corrections, or changes of the Proposal Documents shall be made by written, published Addenda. Interpretations, corrections, or changes of the Proposal Documents made in any other manner will not be binding, and Proposers shall not rely upon such interpretations, corrections, and changes.

d) Should any doubt or difference of opinion arise between the College and a Proposer as to the items to be furnished hereunder or the interpretation of the provisions of this solicitation, the decision of the College shall be final and binding upon all parties.

7) PREVAILING OPINION

Should any doubt or difference of opinion arise between the College and a

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Proposer as to the services to be furnished hereunder or the interpretation of the provisions of this RFP, the decision of the College shall be final and binding upon all parties.

8) REQUESTS FOR ADDITIONAL INFORMATION

Requests for information regarding college services, programs, personnel, or financial systems, or any other information shall be submitted in writing directly

to. contractprocurement@lanecc.edu All requests for clarification of any part of this solicitation or for additional information shall be submitted in writing on or before date shown on solicitation schedule prior to the proposal opening.

Answers shall be provided by posting them at https://bidlocker.us/a/lanecc/BidLocker as Addenda

9) MODIFICATION OR WITHDRAWAL OF PROPOSAL

Prior to the time and date designated for receipt of Proposals, Proposals submitted early may be modified or withdrawn only by utilizing the appropriate methods at https://bidlocker.us/a/lanecc/BidLocker. Withdrawn Proposals may be resubmitted up to the time designated for the receipt of Proposals provided that they are then fully in conformance with these Instructions to Proposers.

10) PROPOSAL OWNERSHIP

All proposals submitted become and remain the property of the College and, as such, are considered public information and subject to public disclosure within the context of the federal Freedom of Information Act and Oregon Revised Statutes.

Unless certain pages or specific information are specifically marked "proprietary" and qualify as such within the context of the regulations stated in the preceding paragraph, the College shall make available to any person requesting information through the College's processes for disclosure of public records, any and all information submitted as a result of this solicitation without obtaining permission from any Proposer to do so.

11) QUANTITY OF PROPOSALS

Only one electronic proposal will be entertained from each Proposer. Proposals shall be formatted to print on 8.5" x 11" paper, portrait orientation (except an occasional schedule which may be in landscape orientation, if necessary, formatted to print on 11” x 17”) and be less than 15MB in .pdf file size.

mailto:contractprocurement@lanecc.edu

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12) REJECTION OF PROPOSALS

The College reserves the right to reject any or all proposals received as a result of this request. Proposals may be rejected for one or more of the following reasons, including but not limited to:

a) Failure of the Proposer to adhere to one or more of the provisions established in this RFP;

b) Failure of the Proposer to submit a proposal in the format specified herein;

c) Failure of the Proposer to submit a proposal within the time requirements established herein;

d) Failure of the Proposer to adhere to ethical and professional standards before, during, or following the proposal process.

The College may reject any proposal not in compliance with all prescribed public procurement procedures and requirements, and may reject for good cause any or all proposals upon a finding of the College that it is in the public interest to do so.

13) COMPETITION

Respondents are encouraged to comment, either with their proposals or at any other time, in writing, on any specification or requirement within this RFP which the respondent believes will inordinately limit competition.

14) COMPLAINTS AND INEQUITIES

Any complaints or perceived inequities related to this RFP or award of work referenced herein shall be in writing and directed to contractprocurement@lanecc.edu shall be received not later than ten (10) calendar days following the RFP issue date. Such submittals will be reviewed upon receipt and will be answered, albeit on a preliminary basis, within five (5) calendar days of receipt by the College.

15) RIGHT TO CLARIFICATION AND ADDITIONAL RESEARCH

a. The College reserves the right to obtain clarification of any point in a Proposal or to obtain additional information necessary to properly evaluate

RELOCATION AND ELEVATED PLATFORM REMEDIATION Page | 9 a particular Proposal. Failure of a Proposer to respond to such a request for additional information or clarification could result in a finding that the Proposer is non-responsive and consequent rejection of the Proposal.

b. The College may obtain information from any legal source for clarification of any Proposal or for information on any Proposer including, but not limited to, the Proposer’s clients, police files, insurance files and agencies, credit bureaus and professional organizations. The College need not inform the Proposer of any intent to perform additional research in this respect or of any information thereby received.

c. The College may perform, at its sole option, investigations of the selected proposer. Information may include, but shall not necessarily be limited to credit history, recent financial statements, current litigation, bonding capacity and related history, contracting references, etcetera. All such documents, if requested by the College, become part of the public records and may be disclosed accordingly. If the College finds that a bidder or proposer is unable to demonstrate financial responsibility in accordance with ORS 279B.110, in the sole judgment of the College, then that respondent will be declared a non-responsible proposer and the subject proposal shall be rejected in accordance with OAR 279B.060. Following such declaration, the next ranked, responsive proposer shall be designated and investigations to assure that respondent’s financial responsibility shall be undertaken.

16) RECIPROCAL PREFERENCE

For evaluation purposes per OAR 125-246-0310, Agency shall add a percentage increase to each out-of-state Proposer's Proposal price that is equal to the percentage preference, if any, given to a Resident Proposer in the proposer's state.

17) TIMING

The following schedule meets the College's desire to have a firm selected by March 2025.

Issue CM/GC RFP April 24, 2025

Date Email Questions Due May 2, 2025, Noon PST

Submittals Due May 9, 2025, 2pm, Bid Locker

Interview Short List Notification (tentative) May 13, 2025

Oral Interviews (tentative) May 19, 20, 2025 https://www.naspo.org/reciprocity1

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Selection Committee Ranking Completed May 22, 2025

Anticipated CM/GC Pre-Construction Start June 2025

Anticipated Construction Start/Finish Summer 2025/Fall 2027

End of Part II

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PART III: CONTRACT CONDITIONS

1) CONTRACT PROCESS

The attached Proposed CM/GC Contract contains contract terms and conditions, as well as the General conditions applicable to the Work, and will form the basis of the final CM/GC Contract. Owner will attempt to negotiate a contract with the top ranked firm. During contract negotiations following selection of the highest ranked Proposer, Owner may entertain suggestions on refinement of the Proposed CM/GC Contract and its Exhibits only when:

a) The general work scope remains the same;

b) The field of competition does not change as a result of material changes to the requirements stated in the RFP; and

c) Acceptance of the proposed change would not likely affect proposed CM/GC Fees.

The Intent of these provisions is to avoid any unfair competitive advantage in the procurement process.

If Owner is unable to successfully agree upon a GMP or contract terms or conditions for the Project with the highest ranked Proposer, Owner may terminate discussions and enter into discussions with the next highest ranked Proposer. If for any reason the parties are not able to reach agreement on a GMP, the Owner shall be entitled to obtain Construction Phase Services from any other source available to it under the applicable public contracting laws and administrative rules.

2) PREVAILING WAGES

The BOLI Prevailing Wage Rates applicable to this Project will be identified at the time the initial set of construction specifications are made available and are incorporated into the first Early Work Amendment, or, if no Early Work Amendment occurs, then at the time of the GMP Amendment those rates will then apply throughout the Project.

ORS 279C.533 requires “qualifying agencies” (QAs) to include apprenticeship utilization requirements and workforce aspirational goals in certain public improvement contracts.

The requirements of 2023 HB 2649 shall be included as part of this RFP and in the final contract documentation for the project. The following summary of requirements of the legislation are provide for reference. For BOLI FAQs and links, online search: BOLI FAQ

HB 2649.

Apprentice Demographics:

Qualifying Agency (QA) must provide in each public improvement contract that exceeds

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$3 million that contractor shall:

Employ apprentices to perform 12% or more of the work hours that workers in apprenticeable occupations perform;

Require in each subcontract of $750,000 or more that the sub employs apprentices to perform 12% or more of the work hours that workers in apprenticeable occupations perform.

QA must reduce payment to prime if prime doesn’t meet 12% apprentice requirement (reduction is $15/hour for each hour short) QA must pay the amount of reduction to State Treasury, credit of BOLI; BOLI must use funds to expand apprenticeship programs.

Prime may provide in subcontract they may reduce payment to sub if sub doesn’t meet 12% apprentice requirement.

As of January 1, 2027, apprentices must perform 15% or more of the work hours that workers in apprenticeable occupations perform.

Workforce Demographics:

For public improvement contracts awarded by a QA that exceed $3 million, QA must require contractor to:

Establish and implement a plan for outreach, recruitment and retention of women, minority individuals, and veterans for the project. (See ORS 279C.533 for minimum requirements of contractor’s plan.)

Require of any subcontractor with subcontract of $750,000 or more to establish and implement their own plan for outreach, recruitment and retention of women, minority individuals, and veteran to work on the project.

For each contractor and subcontractor, the aspirational target is at least 15% of total number of workers per contract and per subcontract make up of one or more of these groups.

Reporting Requirements:

QA must require contractor to complete and submit monthly reports showing the extent of their compliance and the compliance of their subs with subcontracts of $750,000 or more.

Contractors may use BOLI’s “enhanced” certified payroll report form (on BOLI’s website).

Within 30 days after making a final payment to contractor, QA must submit to BOLI the information reported to them by each contractor.

Use BOLI’s new Online System for Reporting on Public Improvement Projects.

QAs need to register for the online reporting system here:

https://pwr-reporting.boli.oregon.gov/auth/login BOLI must report QA information to Legislative committee.

3) BONDS AND INSURANCE INDEMNIFICATION REQUIREMENTS

The selected proposer shall be required to provide the owner with a Performance Bond and a Payment Bond for 100% of the contract amount. Both Bonds shall be furnished to the Owner prior to the start of contract work. The selected proposer shall also be required to provide the Owner with certificates of insurance of the types and amounts stated in this RFP.

During the entire term of the contract, contractor shall maintain in force, at its own expense, insurance coverage as indicated below:

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a. General Liability General Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 per occurrence. The products and general aggregate limits shall not be less than $2,000,000. This must be broad form commercial general liability covering personal injury, property damage, and bodily injury with automatic coverage for premises, operations and product liability. The policy must be endorsed with contractual liability. LCC must be named as an ADDITIONAL INSURED and a certificate of insurance confirming this coverage is required prior to starting the contract work.

b. Automobile Liability Automobile Liability insurance (liability amounts same as for General Liability).

c. Workers Compensation Workers Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon Workers’ Compensation coverage for all their subject workers. A certificate of insurance confirming this coverage is required prior to starting the contract work.

d. Prior to GMP and construction start, furnish Prevailing Wage Bonds for CM/GC and all subcontracts

e. Prior to GMP and construction start, furnish all required Performance and Payment bonds, Builder’ Risk and other required insurance

f. LCC will not be considering Subcontractor default insurance or similar subguard insurance unless it is determined to be in the College’s best interest. It is expected that the CM/GC is in good standing with the subcontractor community, however, the successful CM/GC will be provided an opportunity to prepare a study and present the findings to the college for consideration. If the CM/GC feels this additional coverage is necessary and wants to include and absorb the cost within their competitive pricing they may do so at their own risk.

Further, during the entire term of the contract, contractor shall require all sub consultants to provide and maintain general liability, auto liability, and workers’ compensation insurance with coverages equivalent to those required of the primary firm. The firm shall require certificates of insurance from all sub consultants.

4) CONTRACTOR COMPENSATION

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Compensation shall be based upon certain fees and reimbursable costs as set forth in the Proposed CM/GC Contract attached as Exhibit B, including use of a Guaranteed Maximum Price (GMP) and the form of GMP Amendment included with the Proposed CM/GC contract. The successful CM/GC will provide Preconstruction Services. Preconstruction Services include, but are not necessarily limited to, constructability reviews, schedule studies, value engineering, cost estimating, development of phasing programs, and development of the GMP.

If the owner chooses not to continue the CM/GC Contract beyond the completion of Preconstruction Phase Services, the CM/GC’s compensation shall be limited to the costs of the Preconstruction Phase Services, not exceeding the maximum not-to-exceed fee stated in the contract.

The GMP will include a contingency that can be used to cover architect changes, contractor changes, owner changes, jurisdictional changes and unforeseen conditions. This contingency is not for the exclusive use by the CM/GC but is meant to be utilized by the team if needed during the course of construction. The College will have the CM/GC utilize a smartsheet to govern the spend down management of this contingency. Whether the CM/GC recommends specifying escalation, estimating, bidding, market, design and/or contractor’s contingency is available for discussion when being developed as a team, however, it is all part of the same bucket and should be considered as such. Overtime (OT) hours will need to be pre-approved by the college as a contingency use item prior to being utilized. Contingency items should be submitted in a timely manner. Items that have not been finalized and awaiting backup for a significant amount of time (>60 calendar days) shall be deemed as not needed changes in either time or dollars and should be removed from the log and/or cleared to zero impact.

5) CONTRACTOR OBLIGATIONS

The prospective CM/GC should note that OWNER will also require AS PART OF THE CM/GC PRECONSTRUCTION SERVICES a full description of items that will be contained in the proposed GMP and the activities that make up the proposed GMP. After preparation, a complete copy of the GMP estimate, including all details within the GMP Supporting Documents, shall be provided to Owner and the architect.

Owner will monitor the competitive processes used to award subcontracts by the CM/GC in accordance with Article 11 of the Proposed CM/GC Contract. The following minimum requirements shall be used:

a) The CM/GC shall solicit sealed bids or quotes from subcontractors in a manner consistent with industry practice, and make award decisions based on cost or, if not on cost, on another identified alternative competitive basis as approved in advance by Owner. When there are

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b) Procedures for selection of subcontractors shall adhere to applicable State guidelines requiring good faith efforts to develop employment opportunities for minority-owned, women-owned (MWBE) and emerging small businesses (ESB). The recommended goal for MWBE participation is 12% and the recommended goal for ESB participation is 10%.

c) The CM/GC shall use its best efforts to obtain at least three bids or quotes for the particular work to be subcontracted. Owner may make exceptions to this practice in advance of the procurement.

d) CM/GC Subcontractor BUY-OUT process- All competitive bids shall be presented and compared by a line by line “estimate to bid matrix” so the College can review and clearly understand the normalization process used to develop sub award recommendations and to see where the college compares to GMP estimates. This includes self-performed work by the CM/GC. All self-performed work will need a high level of accounting transparency and be acceptable to the owner.

e) A draft CPM schedule shall be presented to the college during preconstruction phase. Prior to the GMP establishment a CPM schedule shall be presented to the college that fits within the college schedule expectations. CPM should show the clear critical path of activities that affect the end date completion of the project.

End of Part III

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PART IV: SCOPE OF WORK

1) PROJECT DESCRIPTION

The for Building 12 Demolition, Public Safety Relocation and Elevated Platform Remediation project (the “Project”) addresses the 2020 Bond project goals of updating the campus earthquake and safety upgrades and reduction of deffered maintantance.

Project Scope and Background:

Public Safety currently resides in Building 12 which is planned for demolition and major mainaintance and will need to be relocated to Building 15. Relcoation will require site work improvements to provide adequate emergency egress from the area surrounding Building 15.

Lane Community College (“LCC”) is seeking a contractor to provide logistics coordination and construct the building modifications for the relocation of LCC’s Public Safety office currently located in Building 12 to Building 15. In addition, the contractor team should construct the remediation addressed by deferred maintenance issues with the elevated platform that is adjacent to Building 15. As part of the Project, the contractor team needs to be prepared to work closely and in collaboration with several other AE firms that are directly linked to this scope, namely the site civil access and parking lot work associated with Building 15 designed by KPFF Civil Engineers, the demolition of adjacent Building 12 designed by Henneberry Eddy Architects, and the Woofter Bolch Architects team selected to design the Building 15 Public Safety Relocation and Elevated Platform Remediation work. Adjacent and separate from this CM/GC is the work that will be constructed of the Major Maintenance work on Building 16, designed by Rowell Brokaw Architects that Fortis Construction is constructing. The selected contractor must be able to work with the adjacent Building 16 project team.

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Critical Project Goals:

The primary Project goal is to minimize risk in the case of natural disaster of disruption to critical campus services of the Public Safety office and the Central Utility Plant (CUP).

Temporary bracing and evacuation protocols are in place to limit risk of structural deficiencies found in the 1970s portion of Building 12. Public Safety is the final full-time occupant of the building. The resulting yard area will provide increased emergency vehicle access to the southeast section of the campus.

Demolition of the 1970s portion of Building 12 and structural improvements of the remaining portion of Building 12 will significantly reduce risk of disruption to the campus CUP. Relocating the final building occupant (Public Safety) is a critical path to the execution of the demolition and seismic improvements.

Building 15 has been selected as the new location for the Public Safety office. Along with interior changes to the building and selected building systems, improved access for emergency response was determined to be a requirement for the success of the location.

Widening of the existing access road and development of a secure parking area for emergency response vehicles addresses concerns of access from the east side of campus. Known structural deficiencies, including seismic stability, present a risk of collapse of the elevated platforms on the west side of Building 15. The elevated platforms

LCC - RFP 24/25-09 - CM/GC Services for Building 12 Demolition, Public Safety Relocation and Elevated Platform Remediation are currently part of the egress pathway from the upper level of Building 15. Structural failure of the elevated platform would impact the function of Public Safety operations in such a critical event.

Critical Project Risks:

The potential for structural failure of the Building 12 roof truss structure has been identified as significant in the case of heavy roof load due to snow, ice, or other loading.

Damage to Building 12 has the added risk of shutting down all utility infrastructure of the LCC campus due to the location of the CUP within the building. The elevated platforms show significant degradation of concrete materials. Spalling concrete has the risk of delamination from the structure. Falling concrete presents risk of injury to pedestrians, vehicles, and equipment below the structure. Both of these structures have limited resistance to seismic loads, presenting significant risk of damage and possible structural failure.

Noise and traffic disruption from construction activities can have significant impacts to delivery of classes and student performance. Activities related to the construction of the east access road, demolition of Building 12, and remediation of structural deficiencies of the elevated platforms have significant risk of impacting access (including emergency response) to campus activities and creating noise that could impact classroom activities in adjacent buildings.

Coordination of schedules between projects is critical. The goal is focused on seismic stability of the remaining Building 12 CUP, and the interrelation of the Project to achieve this goal is complex. Relocation of Public Safety from Building 12 is evident. In addition to moving occupants from Building 12, it is anticipated that equipment and furnishings related to Public Safety will need to be moved to their new locations. This will include impacts to Building 12 electrical and life-safety systems that will require coordination with the demolition schedule.

The Project will therefore entail many challenges and require careful planning and coordination during the design and construction phases for effective and efficient completion. Robust budget and schedule controls are essential to the Project’s success.

Owners Requirements for CM staffing during pre-construction services: LCC expects at least one primary team member to be involved from project inception to close-out. Pre-construction services staff to include project manager, estimator, and site superintendent as appropriate to establish project costs, logistics, schedule, and design value assessment throughout the design process. Expectations for collaboration with adjacent Building 16 Renovations project team and project logistics.

Other pre-construction services: CM/GC to assist in establishing a target value budget and project scheduleing across the vaired phases of the project. Ongoing opinion of probable cost, constructability reviews, long lead procurement findings and recommendations, detailed cost reports and project schedules are to be issued at Schematic Design, and Design Development phase of the design. Design Development cost report may be used as a basis of contract GMP.

Project-specific professional experience: The team should be familiar with the preservation and enhancement of existing buildings, demolition and structural remediation work. The project team should have experience with the project type, scale, and systems as described within.

LCC - RFP 24/25-09 - CM/GC Services for Building 12 Demolition, Public Safety Relocation and Elevated Platform Remediation

2) DESIGN/DELIVERY METHOD

The college will utilize the Construction Management/ General Contractor method for the construction of this project as an alternative method of contracting from the traditional Design/Bid/Build method. The college intends to select a Construction Manager/ General Contractor (CM/GC) firm during the design phase of the project. After reviewing the design documents, providing preconstruction services, the CM/GC will provide the college with a Guaranteed Maximum Price (GMP) proposal to complete the work shown on the construction documents that meets the College’s budget. The project will proceed to completion after the college accepts the GMP.

3) DESIGN TEAM

The primary members of the design team are:

Public Safety Relocation: Woofter Bolch Architects Building 12 Demolition: Henneberry Eddy Architects

4) BUDGET

In summary the work construction budgets under this CM/GC contract are:

Public Safety Relocation= $1.95M Elevated Platform Remediation= $1.5M, Site Access and Parking Lot= $600K, B12 Demolition= $5.4M, Civil Storm Improvements= $200K, GMP Estimate= $9.65M TOTAL

5) COMMUNITY BENEFITS AGREEMENT- CBA

Lane Community College’s Board of Education passed a Resolution in Support of a Community Benefits Agreement that set out goals for facilities projects to:

a) Promote and prioritize in procurements, local businesses, contractors, and workers.

b) Promote and prioritize sourcing materials, goods, and services locally.

c) Promote and prioritize that jobs associated with any project pay prevailing wages and prioritize full family health benefits.

d) Prioritize diversity and equity in the project workforce.

e) Incorporate sustainability objectives in the project's design and construction.

f) Require the utilization of state or federally approved training and apprenticeship opportunities for workers on building projects. Pay a living wage for workers that will be working on the project, including those not covered by State Prevailing Wage Rates, a minimum living wage of $25.34.

g) Provide employer-paid full family health coverage for trade workers working on the project.

LCC - RFP 24/25-09 - CM/GC Services for Building 12 Demolition, Public Safety Relocation and Elevated Platform Remediation

h) Participate in state-approved or federally registered apprenticeship programs.

i) Provide OSHA 10 training for all permanent full-time trade workers working on the project.

j) The prime contractor shall set aside subcontracts with a dollar value of $50,000 and under for COBID-certified bidders (minority and women-owned).

k) The selected CM/GC will be required to submit a company climate action plan or similar document prior to finalizing the GMP agreement.

l) Track and document locations of subcontractors and workers' residences as well as locations from which materials and goods are sourced.

m) The selected CM/GC will be required to submit documentation demonstrating compliance with community benefits goals.

End of Part IV

LCC - RFP 24/25-09 - CM/GC Services for Building 12 Demolition, Public Safety Relocation and Elevated Platform Remediation

PART V: PROPOSAL CONTENT AND ANALYSIS

1) PROPOSAL ANALYSIS PROCESS

Written proposals submitted to the College in accordance with this RFP will be evaluated by a review committee consisting of college employees and the project architect. Any firm’s response to this RFP shall be considered de facto permission to the College to disclose Part VI, and associated summary, when completed, to selected viewers.

Proposals should not exceed forty (40) pages total excluding required forms in Appendices.

Proposals shall be analyzed on the following basis:

a) Proposals will be read by the members of the review committee. Proposals will be divided into two groups, those which are considered responsive and responsible, and those which are not. Of those considered responsive and responsible, proposals will be ranked in terms of the evaluation factors shown in Part VI;

b) “Responsive” means that the proposal has complied with all the requirements of this invitation;

c) “Responsible” means that the Proposer has been truthful, that pertinent negative information has not been withheld, that the proposal is not a sham, that the named staff are qualified as specified, that the Proposer is adequately financially sound for a reasonable expectation of completion of the work, and that the Proposer, in the judgment of the College, is capable of performing the work.

d) The College may request supplementary submittals and written or verbal clarifications from any proposer in order to ensure each Proposer a full and careful review of qualifications, capabilities, and fees.

e) A shortlist of candidates may be developed based on the ranking of Proposals.

Interviews of candidate firms will be held at the discretion of the committee.

Interviews will be ranked in terms of the evaluation factors shown in Part VI.

f) Proposers shall be ranked by the review committee based on evaluation of responses and oral interviews, with the first ranked firm being that firm which is deemed to be the most appropriate and fully able to perform the services and the second-ranked firm being the next most appropriate, etc., all in the sole judgment of the review committee.

f) The review committee will then submit its ranked list to the President for approval, the top-ranked proposer usually being awarded the contract. If, for any reason, the top-ranked firm is unacceptable, the process will be repeated until a firm acceptable to the College is identified.

LCC - RFP 24/25-09 - CM/GC Services for Building 12 Demolition, Public Safety Relocation and Elevated Platform Remediation

g) It is the intent of the College to award the contract on the basis of the most attractive offer considering experience, capabilities, and services to be provided (per ORS 279C.110).

2) SPECIFIC PROPOSAL REQUIREMENTS

The following questions constitute the evaluation criteria for the Selection Committee to score responses. Proposals shall address each criterion in numerical order. Indicate in writing the following information about your firm’s ability and desire to perform the work.

a) Key Personnel Describe the proposed key personnel’s specific experience on projects of similar size, complexity, and scope as the Project subject to this RFP. For all Project Management personnel, identify the length of their employment with your firm, their responsibilities on this Project, and their primary office location during Project execution. Indicate their time commitment for this Project during the pre-construction and construction phases. Indicate whether the proposed team has worked together on previous projects.

b) References References may be requested as additional information to be provided for key personnel you proposed for this project in your RFP response. The references should represent at least one of each of the following: owners, subcontractors, and architects. These references should be from projects of a size, scope, and/or complexity comparable to the Project subject to this RFP. Results obtained in reference checks may be used to score all evaluation criteria.

c) CM/GC Role Describe the proposed role(s) and responsibilities of your firm in the Project.

Identify your firm’s expectations of the role of the Owner and Architect. Describe how your firm will interact with the Owner and Architect. Describe your firm’s experience with applicable building systems and project type

d) Project Management Describe your firm’s process for managing this specific Project in order to ensure that the Project is completed safely, on schedule and within the contract amount and quality requirements. In addition, provide a description of your process for ensuring project quality, managing changes in construction, and efforts made to minimize change orders and claims.

e) Proposed Work Plan/Schedule Describe your firm’s planned approach to the procurement and construction of this Project. Include a one page (30-40 activities) proposed Project schedule including procurement, mobilization, construction, and occupancy activities. Identify various bid packages or pre-purchase packages that might be required in order to accomplish the proposed schedule.

f) Proposed Site Coordination/Logistics

LCC - RFP 24/25-09 - CM/GC Services for Building 12 Demolition, Public Safety Relocation and Elevated Platform Remediation

Describe your firm’s approach to the management and administration of on-site construction activities for this Project, including projected on-site staffing. Include a site plan or diagram depicting your approach. Address mobilization, construction staging, site access, demolition activities, vehicular circulation, pedestrian circulation, noise, material storage, onsite offices, trash/recycling, security, temporary toilet facilities and utilities, and other related factors. Describe how your firm will work with the Owner to maintain work areas and to continue to use adjacent buildings, streets, and parking areas concurrent with construction activity.

Identify construction activity required to maintain safe user access to continued operation of the adjacent buildings.

g) Value Engineering and Cost Estimating Identify areas of concern and opportunity for value engineering on this Project.

Describe your proposed level of cost estimating efforts throughout the Project.

Describe your plan to incorporate constructability into both the design and construction phases. Describe your plan to verify existing design assumptions.

h) Sustainability Describe your experience with sustainable construction methods, and LEED and LEED-like projects. Describe your plan to incorporate sustainability into both the design and construction phases.

i) Community Benefits Describe your firm’s approach to complying with the Community Benefits practices outlined in Part IV, Section 5 of this RFP.

j) Funding backup and audit strategy Describe how your firm plans to provide and manage required backup submissions for state grant and seismic grant reimbursements to avoid any funding reimbursement conflicts. Describe your firm’s philosophy on mid-point and final audits of the GMP, being transparent on your books overall at any moment in the project.

k) CM/GC Fees The CM/GC will prepare CM/GC fees in three categories:

Preconstruction Fee: Provide a fee proposal by which the firm proposes to be compensated for Preconstruction Services on a cost-reimbursement basis up to a maximum not-to-exceed amount. Provide all costs and hourly rates of team members. Preconstruction period expected from March 2025 thru September 2025. This fee section will be scored using the median methodology whereby the fee closest to the median of those submitted earns the highest score.

Fee %: Provide your firm's CM/GC Fee % as a % based on the project complexity, fixed limit of construction, and time frame described in this RFP for this purpose using $9.65M as GMP Target completion through Fall 2027. Please include cost of General Liability Insurance, PL/PD, Performance and Payment Bonds, Workers comp., any subcontractor default or subguard fees, and auto Insurance as part of Fee %. Scoring of Fee % will be by lowest Fee % earns the high score. Builder’s

LCC - RFP 24/25-09 - CM/GC Services for Building 12 Demolition, Public Safety Relocation and Elevated Platform Remediation

Risk will not be part of fee but reimbursed in contract based upon type of construction once design is known, reference GC matrix.

General Conditions: Provide your General Conditions Cost for the project for the duration following preconstruction March 2025 thru project completion in Fall 2027.

Please reference the attached matrix for categories to include. Fees for General Conditions will be scored on a lowest General Conditions earns the highest score.

Sub-totals in all three categories will be objectively tallied and final fee scores applied to each firm.

Firms invited to the interview phase of selection will be asked to provide a detailed explanation of the fees as justification of the submitted fees but in no way at this stage can change submitted fees. If additional information is presented that would alter the fees and the scoring that information will not be considered or could result in disqualification.

All Appendices shall be fully filled in and the letters "N/A" shall be inserted in blank response areas that do not apply to the Proposer. Proposers who do not submit Appendices and other required information, or who submit incomplete responses within these Appendices, shall be ruled non-responsive and, hence, will not be considered for award of the work.

END OF PART V

LCC - RFP 24/25-09 - CM/GC Services for Building 12 Demolition, Public Safety Relocation and Elevated Platform Remediation

Part VI RFP 24/25-09 Building 12 Demolition, Public Safety Relocation and Elevated Platform Remediation

Project Proposal Analysis Sheet

NAME OF PROPOSER________________________________ ANALYZED

BY______________________________ DATE____________

1) Responsiveness (proposal has complied with all the requirements of this RFP) Y ____ N ____ If the Proposal is not Responsive, specify the reason(s):

3) Responsibleness (comment on Responsibleness as defined herein) Y ____ N ____

Proposer shall be required to complete and submit Appendix C.

3) Rating Categories Each proposal shall be evaluated on a point system. The importance of each item is expressed as the total number of points allowed for the item. The decision of the committee shall be final.

Those firms considered to be the most qualified shall be asked to attend an interview with the selection committee. All aspects of the proposal and the work, including fees, shall be discussed during the interview process.

a) Key Personnel Key Staff Experience and Responsibilities as related to the project. __2__x_____=___ [10] Experience: length of employment, responsibilities on project, work as a team__1__x_____=___ [ 5] Time Commitment by project phase, Work location during project execution __1__x_____=___ [ 5]

b) CM/GC role Role and Responsibilities of the Firm as related to the project. __1__x_____=___ [ 5] Expectations and Communication approach with Architect/Owner __1__x_____=___ [ 5] Experience with applicable building systems and project type __2__x____=____ [10]

c) Project Management Project safety and timeliness __1__x____=____ [ 5] Budget management and quality control __2__x____=____ [10] Management of Change Orders; efforts to minimize change orders, claims __1__x____=____ [ 5]

d) Proposed Work Plan/Schedule Approach to procurement of materials and subcontractors. __2__x____=____ [10] Project Schedule Identifying Bid or Pre-Purchase Packages __1__x____=____ [ 5]

e) Proposed Site Coordination/Logistics Management/Staffing of On-Site Activities. __1__x____=____ [ 5] Diagram addressing staging, site access circulation, etc. __1__x____=____ [ 5] Approach to minimize construction impact on Campus users. __1__x____=____ [ 5]

f) Value Engineering & Cost Estimating

LCC - RFP 24/25-09 - CM/GC Services for Building 12 Demolition, Public Safety Relocation and Elevated Platform Remediation

Areas of cost overrun concerns and opportunities for cost reduction strategies__1__x____=____ [ 5] Cost estimating effort throughout the project __1__x____=____ [ 5] Constructability and existing conditions verification strategies __1__x____=____ [ 5]

g) Sustainability Sustainable practices related to construction process __1__x____=____ [ 5] Effort to incorporate sustainability in design and construction phases __1__x____=____ [ 5]

h) Community Benefits Role and Responsibilities of the Firm as related to the project and LCC CBA __1__x____=____ [ 5] Approach to include local trades and vendors __1__x____=____ [ 5]

i) Fee Proposal to be scored objectively by one selection committee member for all proposals based upon section Part V 2(k) above. [40] total points possible.

Proposal Qualifications Score (150 points possible) [ ]

NOTES:

Add all evaluators’ scores are totaled for each firm’s qualifications scoring.

Numerically rank all firms with the highest-scoring firm being the most qualified.

4) Comments on Proposal

Part VI Interview RFP 24/25-09

LCC - RFP 24/25-09 - CM/GC Services for Building 12 Demolition, Public Safety Relocation and Elevated Platform Remediation

Building 12 Demolition, Public Safety Relocation and Elevated Platform Remediation Project

CM/GC Services Interview Evaluation Sheet

NAME OF PROPOSER________________________________ ANALYZED

BY______________________________…