RFP 230000000966 Concrete Pavement Repair.docx

REQUEST FOR PROPOSAL # 230000000966

Department of Transportation Concrete Pavement and Curb Repair – Telegraph Rd at Elizabeth Lake Rd in Oakland County

Solicitation Manager Name: Ruth Thole Direct Phone: 517-335-4972 Email: TholeR@michigan.gov

This is a Request for Proposal (RFP) for services to perform concrete pavement repairs along US-24 (Telegraph Rd) at Elizabeth Lake Rd Ramp. Work will require removal and disposal of existing concrete pavement, including curb and gutter; installation of concrete pavement, including curb and gutter; drainage structure repair; removal and disposal of existing HMA pathway; installation of concrete pathway; and other work.

RFP Timeline

RFP issue date

January 30, 2023

Anticipated date the State will post answers to bidder questions on www.michigan.gov/SIGMAVSS

February 7, 2023

Anticipated contract effective date

March 1, 2023

Deadline to complete work

July 15, 2023

*A bidder’s proposal received at 3:00:01 p.m. Eastern is late and subject to disqualification.

This RFP is subject to change. Check www.michigan.gov/SIGMAVSS for current information.

PROPOSAL INSTRUCTIONS

1. PROPOSAL PREPARATION. The State recommends reading all RFP materials prior to preparing a proposal, particularly these Proposal Instructions and the Vendor Questions Worksheet. Bidders must follow these Proposal Instructions and provide a complete response to the items indicated in the table below. References and links to websites or external sources may not be used in lieu of providing the information requested in the RFP within the proposal. Include the bidder’s company name in the header of all documents submitted with your proposal. Note that all documents and information submitted as part of a proposal will become public record immediately upon receipt by the State. Proposals received by the State may be posted on the State’s publicly available website after bidders are notified of the award recommendation.

RFP Structure and Documentation

2. CONTACT INFORMATION FOR THE STATE. The sole point of contact for the State concerning this RFP is:

Ruth Thole, Solicitation Manager 517-335-4972 TholeR@michigan.gov Contacting any other State personnel, agent, consultant, or representative about this RFP may result in bidder disqualification.

3. MODIFICATIONS. The State may modify this RFP at any time. Modifications will be posted on www.michigan.gov/SIGMAVSS. This is the only method by which the RFP may be modified.

4. QUESTIONS. Bidder questions about this RFP must be emailed to the Solicitation Manager at TholeR@michigan.gov no later than 12:00 pm Eastern Time on February 6, 2023. In the interest of transparency, only written questions are accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS.

5. DELIVERY OF PROPOSAL. The bidder must submit its proposal, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS. The bidder should submit all documents in a modifiable (native) format (examples include but are not limited to Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the bidder may also submit copies of documents in PDF. Attachment file size is limited to 6 MB per document. Bidder’s failure to submit a proposal as required may result in disqualification. The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline. Do not wait until the last minute to submit a proposal, as the SIGMA VSS system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the solicitation Closing On/Closing Date fields (Summary view/Detail view), even if a portion of the proposal has been uploaded.

Questions on how to submit information or how to navigate in the SIGMA VSS system can be answered by calling (517) 284-0540 or (888) 734-9749. The Solicitation Manager will not provide assistance related to the submittal of the proposal and all attachments on the day of the proposal deadline. Responsibility for a complete submission lies with the bidder. Note that all documents and information submitted in any manner as part of a proposal will become public record immediately upon receipt by the State. Proposals received may be posted by the State on the State’s publicly available website after bidders are notified of the award recommendation.

6. MANDATORY MINIMUM REQUIREMENTS. To avoid disqualification, the bidder must be currently listed as a MDOT Prequalified Contractor in the following categories:

Ba – Concrete Pavement Patching and Widening Ea – Grading, Drainage Structures & Agg. Cons J – Concrete,C,C&G The list of Prequalified Contractors may be found at https://mdotjboss.state.mi.us/PSVR/PrequalifiedContractors.htm If the bidder is not prequalified in the required categories, they must indicate in its proposal a currently listed prequalified contractor(s) as the subcontractor(s).

Only proposals meeting the mandatory minimum requirements will be considered for evaluation.

7. EVALUATION PROCESS. The State will evaluate each proposal on a PASS/FAIL basis based on the following criteria:

The State may utilize all bidder information to determine fair market value for goods or services sought. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: Michigan.gov/SDVOB.

The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive. Failure to respond timely to requests for proposed changes to Contract Terms during ongoing negotiations may be cause for disqualification.

The State may but is not required to conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

8. NOTICE OF DEFICIENCY. The State reserves the right to issue a Notice of Deficiency to bidders if the State determines after the proposal deadline that a portion of the RFP was deficient, unclear, or ambiguous. Failure to respond to a Notice of Deficiency timely may be cause for disqualification.

9. CLARIFICATION REQUEST. The State reserves the right to issue a Clarification Request to a bidder to clarify its proposal if the State determines the proposal is not clear. Failure to respond to a Clarification Request timely may be cause for disqualification.

10. RESERVATIONS. The State reserves the right to:

a. Disqualify a bidder for failure to follow these instructions.

b. Discontinue the RFP process at any time for any or no reason. The issuance of an RFP, your preparation and submission of a proposal, and the State’s subsequent receipt and evaluation of your proposal does not commit the State to award a contract to you or anyone, even if all the requirements in the RFP are met.

c. Consider late proposals if: (i) no other proposals are received; (ii) no complete proposals are received; (iii) the State received complete proposals, but the proposals did not meet mandatory minimum requirements or technical criteria; or (iv) the award process fails to result in an award.

d. Consider an otherwise disqualified proposal if no other proposals are received.

e. Disqualify a proposal based on: (i) information provided by the bidder in response to this RFP; (2) the bidder’s failure to complete registration on www.michigan.gov/SIGMAVSS ; or (3) if it is determined that a bidder purposely or willfully submitted false or misleading information in response to the RFP.

f. Consider prior performance with the State in making its award decision.

g. Consider overall economic impact to the State when evaluating proposal pricing and in the final award recommendation. This includes but is not limited to: considering principal place of performance, number of Michigan citizens employed or potentially employed, dollars paid to Michigan residents, Michigan capital investments, job creation, tax revenue implications, and economically disadvantaged businesses.

h. Consider total-cost-of-ownership factors (e.g., transition and training costs) when evaluating proposal pricing and in the final award recommendation.

i. Refuse to award a contract to any bidder that has failed to pay State taxes or has outstanding debt with the State.

j. Enter into negotiations with one or more bidders on price, terms, technical requirements, or other deliverables.

k. Evaluate the proposal outside the scope identified in the Evaluation Process section of this document if the State receives only one proposal.

11. AWARD RECOMMENDATION. The contract will be awarded to the responsive and responsible bidder who receives a PASS for each criterion and has the lowest price.

The State will publish an Award Recommendation and Evaluation Synopsis, by posting a Notice of Intent to Award (NIA1) on www.michigan.gov/SIGMAVSS

12. DEBRIEF MEETING AND BID PROTEST. The State will post an Award Recommendation and Evaluation Synopsis which will provide instructions on how to request a debrief meeting.

If you wish to initiate a protest of the award, you must submit your written protest to Carol Rademacher at RademacherC@michigan.gov no later than 3:00 p.m., three (3) business days after posting the Award Recommendation and Evaluation Synopsis on SIGMA VSS. The State reserves the right to adjust this timing and will publish any change.

Additional information about the protest process is available at DTMB - Programs and Policies (michigan.gov) under the “Bidder Protests” link.

13. STATE ADMINISTRATIVE BOARD. Contracts equal to $250,000 or greater than require approval by the State Administrative Board. The State Administrative Board’s decision is final; however, its approval does not constitute a contract. The award process is not complete until the awarded contractor receives a contract fully executed by all parties.

14. GENERAL CONDITIONS. The State will not be liable for any costs, expenses, or damages incurred by a bidder participating in this solicitation. The bidder agrees that its proposal will be considered an offer to do business with the State in accordance with its proposal, including the Contract Terms, and that its proposal will be irrevocable and binding for a period of 90 calendar days from date of submission. If a contract is awarded to the bidder, the State may, at its option, incorporate any part of the bidder’s proposal into a contract. This RFP is not an offer to enter into a contract. This RFP may not provide a complete statement of the State’s environment or contain all matters upon which agreement must be reached. The bidder understands that their proposal will become public record immediately upon receipt by the State. Other than verified trade secrets, proposals submitted via www.michigan.gov/SIGMAVSS are the State’s property.

15. CONFIDENTIAL TREATMENT FORM AND THE FREEDOM OF INFORMATION ACT. As a public record, all portions of the bidder’s proposal and resulting contract are subject to disclosure as required under Michigan’s Freedom of Information Act (FOIA), MCL 15.231, et seq. However, the State may exempt some information from disclosure as permitted by law. Under MCL 18.1261(13)(b), records containing “a trade secret as defined under section 2 of the uniform trade secrets act, 1998 PA 448, MCL 445.1902,” are exempt from disclosure under FOIA. In addition, “financial or proprietary information” submitted with a bidder’s proposal is exempt from disclosure under FOIA. A bidder’s failure to comply with this Section is grounds for rejecting a bidder’s proposal as non-responsive. As a part of its proposal, each bidder must follow the procedure below.

SUBMIT A COMPLETED “CONFIDENTIAL TREATMENT FORM” (CT FORM) WITH YOUR BID. Completion and submission of the CT Form is required regardless of whether the bidder seeks confidential treatment of information. Failure to submit a completed CT Form may be cause for disqualification from the solicitation process. If a bidder fails to properly complete and submit the CT Form or otherwise fails to follow CT Form instructions, the proposal may be publicly disclosed in its entirety without redaction after an award recommendation.

Complete and sign Section 1 of the CT Form if the bidder does NOT request confidential treatment of information contained in its proposal; or

i. Complete and sign Section 2 of the CT Form if the bidder requests confidential treatment of certain information. Bidder must also submit a “Public Copy” of the proposal with the trade secret, financial, and proprietary information redacted and clearly labeled as the “Public Copy.”

ii. Failure to complete and sign a CT Form may result in disqualification of the bidder. If a bidder fails to properly complete and submit the CT Form or otherwise fails to follow the CT Form instructions, the proposal, in its entirety, will be treated as a “Public Copy” and may be publicly disclosed by the State without redaction after bidders have been notified of an award recommendation.

b. FOIA REQUESTS. If a FOIA request is made for a bidder’s proposal, the Public Copy may be distributed to the public along with the bidder’s CT Form. The CT Form is a public document and serves as an explanation for the redactions to the Public Copy. Do not put any trade secret, financial, or proprietary information in the CT Form. Do not redact the CT Form itself.

c. NO ADVICE. The State will not advise a bidder as to the nature or content of documents entitled to protection from disclosure under FOIA or other laws, as to the interpretation of such laws, or as to the definition of trade secret or financial or proprietary information. Nothing contained in this provision will modify or amend requirements and obligations imposed on the State by FOIA or other applicable law.

d. FAILURE TO REQUEST CONFIDENTIAL TREATMENT. Failure to request material be treated as confidential as specified herein relieves the State, its agencies, and personnel from any responsibility for maintaining material in confidence.

e. Bids containing a request to maintain an entire proposal as confidential may be rejected as non-responsive. Bidders may not request confidential treatment with respect to resumes, pricing, and marketing materials. The State reserves the right to determine whether material designated as exempt by a bidder falls under MCL 18.1261 or other applicable FOIA exemptions. If a FOIA request is made for materials that the bidder has identified as trade secret, financial, or proprietary information, the State has the final authority to determine whether the materials are exempt from disclosure under FOIA.

f. Bidder forever releases the State, its departments, subdivisions, officers, and employees from all claims, rights, actions, demands, damages, liabilities, expenses and fees, which arise out of or relate to the disclosure of all or a portion of bidder’s proposal submitted under this RFP. Bidder must defend, indemnify and hold the State, its departments, subdivisions, officers, and employees harmless, without limitation, from and against all actions, claims, losses, liabilities, damages, costs, attorney fees, and expenses (including those required to establish the right to indemnification), arising out of or relating to any FOIA request, including potential litigation and appeals, related to the portion of bidder’s proposal submitted under this RFP that bidder has identified as a trade secret, or financial or proprietary information. The State will notify bidder in writing if indemnification is sought. The State is entitled to: (i) regular updates on proceeding status; (ii) participate in the defense of the proceeding; (iii) employ its own counsel; and to (iv) retain control of the defense, or any portion thereof, if the State deems necessary. Bidder will not, without the State’s written consent (not to be unreasonably withheld), settle, compromise, or consent to the entry of any judgment in or otherwise seek to terminate any claim, action, or proceeding. If a State employee, official, or law is involved or challenged, the State may control the defense of that portion of the claim. Any litigation activity on behalf of the State, or any of its subdivisions under this Section, must be coordinated with the Department of Attorney General. An attorney designated to represent the State may not do so until approved by the Michigan Attorney General and appointed as a Special Assistant Attorney General.

confidential treatment form INSTRUCTIONS. Bidder must complete either Section 1 or Section 2 of this CT Form and sign where indicated. Do not complete both sections. This CT Form must be signed by the individual who signed the bidder’s proposal. A completed CT Form must be submitted with your proposal, regardless of whether your proposal contains confidential information.

Failure to submit a completed CT Form with your bid is grounds for rejecting the proposal as non-responsive. If a bidder fails to properly complete and submit the CT Form or otherwise fails to follow CT Form Instructions, the proposal, in its entirety, will be treated as a “Public Copy” and may be publicly disclosed by the State without redaction after bidders have been notified of an award recommendation. See the Confidential Treatment Form and The Freedom of Information Act (FOIA) sections of the Proposal Instructions for additional information.

Section 1. CONFIDENTIAL TREATMENT IS NOT REQUESTED This section must be completed, signed, and submitted with the proposal if the bidder does not request confidential treatment of any material contained in the proposal. If this section is completed, do not complete Section 2. CONFIDENTIAL TREATMENT IS REQUESTED.

By signing below, the bidder affirms that confidential treatment of material contained in their proposal is not requested.

230000000966 RFP Number

Concrete Pavement and Curb Repair – Telegraph Rd RFP Title

Signature

Date

Printed Name, Title, Company

Section 2. CONFIDENTIAL TREATMENT IS REQUESTED This section must be completed, signed, and submitted with the proposal if bidder requests confidential treatment of any material contained in the proposal. Submission of a completed CT Form is required to request confidential treatment. If this section is completed, do not complete Section 1. CONFIDENTIAL TREATMENT IS NOT REQUESTED.

Provide the information in the table below. Bidder may add rows or additional pages using the same format shown in the table. Bidder must specifically identify the information to be protected as confidential and state the reasons why protection is necessary.

The CT Form will not be considered fully complete unless, for each confidentiality request, the bidder: (1) identifies the Proposal Page #, Section #, and Paragraph #, (2) identifies whether the material is a Trade Secret (TS), Proprietary Financial Information (FI), or Proprietary Information (PI), and (3) explains the specific legal grounds that support treatment of the material as TS, FI, or PI. Bidders must provide a complete justification as to how the material falls within the scope of an applicable FOIA exemption or relevant case law. Bidders must not simply cite to an applicable exemption or case name. Bidders must also provide the contact information for the person at their organization authorized to respond to inquiries by the State concerning the material.

Bidder must also submit a “Public Copy” of the proposal with the trade secret, financial, and proprietary information redacted and clearly labeled as the “Public Copy”.

(1) Proposal Page #, Section #, Paragraph # (2) Material is Trade Secret (TS), Proprietary Financial Information (FI), Proprietary Information (PI) (3) Applicable FOIA Exemption with Written Justification (4) Bidder Contact Information

By signing below, the bidder affirms that confidential treatment of material contained in their proposal is requested and has attached to this form a redacted “Public Copy” of the bidder’s proposal.

230000000966 RFP Number

Concrete Pavement and Curb Repair – Telegraph Rd RFP Title

Signature

Date

Printed Name, Title, Company

Michigan.gov/MiProcurement

RFP 230000000966 2

vendor questions worksheet Provide a detailed response to each question. “You” and “company” refers to the bidder.

Bidders responding to solicitations for MDOT’s Prequalification Maintenance Contracting (PMC) are not required respond to the grayed-out questions in Sections #2, #5, and #7.

1. Contact Information

Bidder’s sole contact person during the RFP process:

Name:

Title:

Address:

Phone Number:

Email:

Person authorized to receive and sign a resulting contract:

Name:

Title:

Address:

Phone Number:

Sole contact authorized to give and receive Notices (see Standard Contract Terms, Point 2.)

Name, email address, and phone number. Include address if different than legal business address:

Contractor’s Contract Administrator (see Standard Contract Terms, Point 3.)

Name, email address, and phone number. Include address if different than legal business address

Contractor’s Program Manager (see Standard Contract Terms, Point 4.)

Name, email address, and phone number. Include address if different than legal business address

2. Company Background Information

Legal business name and address.

Business entity designation, e.g., sole proprietor, Inc., LLC, or LLP.

What state was the company formed in?

Phone number.

Number of years in business.

Number of employees.

Legal business name and address of parent company, if any.

Has there been a recent change in organizational structure (e.g., management team) or control (e.g., merger or acquisition) of your company? If the answer is yes: (a) explain why the change occurred and (b) how this change has affected your company.

Discuss your company’s history. Has growth been organic, through mergers and acquisitions, or both?

Has bidder ever been debarred, suspended, or disqualified from bidding or contracting with any entity, including the State of Michigan? If yes, provide the date, the entity, and details about the situation.

Has your company been a party to litigation against the State of Michigan? If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction.

Within the last 5 years, has your company or any of its related business entities defaulted on a contract or had a contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

State your gross annual sales for each of the last 5 years.

If receiving a contract under this RFP will increase your gross revenue by more than 25% from last year’s sales, explain how the company will scale-up to manage this increase.

Describe partnerships and strategic relationships you think will bring significant value to the State.

State the physical address of the place of business that would have primary responsibility for this account if bidder is awarded a contract under this RFP.

3. Qualified Disabled Veteran/Service-Disabled Veteran-Owned Business Program

Under MCL 18.1261, a “qualified disabled veteran” means a business entity that is 51% or more owned by 1 or more veterans with a service-connected disability. A “service-connected disability” means a disability incurred or aggravated in the line of duty in the active military, naval, or air service as described in 38 USC 101(16).

To demonstrate qualification as a qualified disabled veteran, you must provide:

If yes, enter the names of documents submitted with your proposal to demonstrate status as a qualified disabled veteran.

4. Participation in RFP Development or Evaluation

If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

If you enter “YES,” you are not eligible for contract award. An awarded vendor may not partner or subcontract with anyone to provide goods and services required under a resulting contract if that subcontractor or partner assisted in the development of this solicitation.

If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

5. State of Michigan Experience and Prior Experience

Does your company have experience working with the State of Michigan? If so, please provide a list (including the contract number) of the contracts you hold or have held with the State for the last 10 years.

Describe at least 3 relevant experiences from the last 5 years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFP.

Experience 1

Company name.

Contact name.

Contact role at time of project.

Contact phone.

Contact email.

City.

State.

Zip.

1. Project name and description of the scope of the project.

2. What role did your company play?

3. How is this project experience relevant to the subject of this RFP?

Dollar value.

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained.

Experience 2

Company name.

Contact role at time of project.

City.

1. Project name and description of the scope of the project.

Dollar value.

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained.

Experience 3

Company name.

Contact role at time of project.

City.

1. Project name and description of the scope of the project.

Dollar value.

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained.

6. Standard Contract Terms

Bidder must affirm agreement with the attached Contract Terms. If not in agreement, written exceptions in accordance with the Evaluation Process section of the Proposal Instructions must be provided with Bidder’s proposal.

7. Michigan Economic Impact

Number of employees currently employed at locations within the State of Michigan.

Number of additional employees to be employed at locations within the State of Michigan if awarded this Contract (if any)

Minimum wage paid to employees employed at locations within the State of Michigan.

Average wage paid to employees employed at locations within the State of Michigan.

Percentage of employees employed at locations within the State of Michigan that are covered by employer-provided health insurance.

8. Labor, Antidiscrimination and Environmental Laws Compliance

Bidder must disclose any violations of state or federal labor, antidiscrimination and employment laws and regulations received within the past five years.

Bidder must disclose any violations of state or federal environmental laws and regulations received within the past five years.

9. Supplier Diversity

10. Other

11. Response to State Requests

Michigan.gov/MiProcurement

Contractor must enter company name here.

Schedule A – statement of work contract activities Request for Proposal (RFP) No. 230000000966 Concrete Pavement and Curb Repair – Telegraph Rd at Elizabeth Lake Rd This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

IMPORTANT NOTE TO CONTRACTORS/BIDDERS: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further explanation. Click one checkbox and complete the entries as identified.

SCOPE

Michigan Department of Transportation (MDOT), Oakland Transportation Service Center is seeking a Prequalified Maintenance Contractor to perform concrete pavement repairs along US-24 (Telegraph Road) at Elizabeth Lake Road Ramp. The Contract will require removal and disposal of existing concrete pavement, including curb and gutter; installation of concrete pavement, including curb and gutter; drainage structure repair; removal and disposal of existing HMA pathway; installation of concrete pathway; and other defined work in accordance with these Contract Provisions and attached Documents (the “Contract Activities”).

1. REQUIREMENTS

The Contractor (or subcontractor) must be currently listed as a MDOT Prequalified Contractor in the following categories:

Ba – Concrete Pavement Patching and Widening Ea – Grading, Drainage Structures & Agg. Cons J – Concrete, C, C&G

1.1. General Requirements

A. The Contractor shall provide all labor, materials/supplies, equipment, tools, supervision, and any incidental services or items required to perform the Contract Activities.

B. At no point shall work begin without a representative from MDOT on site.

C. Except where otherwise indicated within this Schedule A, all materials and workmanship shall be in accordance with the MDOT Standard Specifications for Construction, 2020 Edition (see https://mdotjboss.state.mi.us/SpecProv/specBookHome.htm), and in accordance with any relevant/applicable Frequently Used Special Provisions (2020), and any relevant/applicable Supplemental Specifications (2020).

D. Contract Activities require personnel to comply with High Visibility clothing requirements. All workers must wear high-visibility safety apparel as specified in the Michigan Manual of Uniform Traffic Control Devices [see MDOT - Transportation Standards and Special Details (state.mi.us)], Sections 6D.03 and 6E.02.

E. The Contractor must not leave equipment and/or store equipment overnight on any trunkline, State right-of-way, or public recreational property during the performance of the Contract. The Contractor must not operate or park equipment or store materials within a tree drip line.

F. All local noise, dust, and work-hour ordinances shall apply to the Contract.

G. MDOT will not be responsible for any cost associated with the disposal of any service provided in this contract. MDOT will not be responsible for any citations, fines or tickets received, while performing Contract Activities.

H. Contractor shall take any other actions themselves or as directed by the MDOT, to protect the safety and health of the public, state employees, State property and property of the local unit of government during the performance of this Contract.

I. The Contractor shall conduct and supervise work as to ensure its completion in accordance with the terms of the Contract and the approved project schedule.

J. MDOT Program Manager reserves the right to shut down any construction operations if no proper communicable notice is received.

1.2. Specific Requirements

See all Attachment documents for specific requirements for this project.

1.3. Miss Dig / Underground Utility Notification

For the protection of underground utilities and in conformance with Public Act 174 of 2013, the Contractor must contact MISS DIG System, Inc. a minimum of three (3) business days prior to excavation. MISS DIG must be contacted by phone at 811 or 800-482-7171 or via the web at either https://missdig811.org/ for single address or https://www.missdig811.org/excavation-pros/remote-ticket-entry-excavators.html.

Contractor shall email the Program Manager, William Bair, at BairW@michigan.gov at least five (5) business days in advance for staking requests for the following utilities which are not part of MISS DIG:

· MDOT’s electrical systems

· MDOT traffic counters

· MDOT signal loops Bidder response:

List all exception(s):

2. DESCRIPTION OF WORK

2.1. Pavement

Work shall consist of repairing pavement with Portland Cement Concrete in accordance with MDOT Standard Plan R-44-F (see Attachment 1) and type of joints and the type of joints specified.

Joint, Tied, Special

2.2. Concrete Curb and Gutter

A. Contractor must replace concrete curb and gutter with cracking, settlement, drainage problems, or significant spalling and other deterioration.

B. All work must be in accordance with 2020 MDOT Standard Specifications for Construction, except as specified herein, and as directed by MDOT.

C. Curb and Gutter, Conc, shall be constructed as shown in the MDOT Standard Plans R-30 series (See Attachment 2).

2.3. Drainage Structure Repair

A. The Contractor must adjust drainage structure in accordance with Special Provision 12SP-403A-01 (see Attachment 3) with a saw cut around the structure for 6 feet long and 4 feet wide.

B. The Contractor will adjust and repair the drainage structure with Concrete Blocks, Bricks and Mortar.

C. The Contractor will replace the existing drainage structure casting with Type K Cover, if requested by MDOT. The Structure casting will be paid under the Drainage Structure Cover, Type K pay item.

2.4. HMA Pathway, Removal and Replacement with Concrete Pathway, 6 inch The Contractor will remove the HMA Pathway in the island between the On and Off ramp from Telegraph Road at Elizabeth Lake Road and replace with a Concrete Pathway of 6 inches thickness for the entire limits of the removed area.

2.5. Materials

Concrete for patching must be produced by a NRMCA-certified plant or have been accepted for use by the Program Manager as a noncertified, automated or manual plant.

Bidder response: Provide the name of the proposed concrete supplier

A. Type or Grade of Concrete Unless modified by special provision the grade of concrete required will be MDOT Grade P1 or P1M with a minimum flexural strength of 550psi in ≥ 3 days from the time of casting to intended opening to traffic.

B. Load Transfer Assemblies Load Transfer assemblies for Contraction (Cp) and Expansion (E2) joints will be according to the MDOT Standard Plan R-39 Series (see Attachment 4) and R-40 Series (see Attachment 5).

After arrival on the project site, the assemblies must be visually inspected for the following items:

1) Broken or missing welds or bent assemblies.

2) Proper height of dowels and joint filler for the pavement being repaired.

3) Holes in joint filler must match the dowel size with no space for leakage.

4) Use of approved expansion caps and their proper installation.

5) Verify the wire of maximum nominal diameter of 0.177 inch.

C. Dowel Bars and Lane Tie Bars

1) Deformed dowel bars for Trg joints will be epoxy coated, #9 x 18 inches long.

2) Dowel bars for Crg and Erg joints will be epoxy coated, #10 x 18 inches long.

3) Lane tie bars will be straight #5 deformed bars x 18 inches long.

4) The material used to secure in the dowel bars must be from the MDOT Materials Source Guide, Qualified Products List [see 2022 August MSG Final (michigan.gov)].

D. Bond Breakers The bond breaker used on the dowel bar assembly must be from the MDOT Materials Source Guide, Qualified Products List. The bond breaker used for individually placed dowel bars may also be RC 250.

Bidder response:

List all exception(s):

3. CONSTRUCTION

3.1. Soil Erosion

A. Protect storm drains and inlets from construction pollutant by placing inlet filters.

B. Remove temporary sediment control and dispose of construction pollutant immediately after construction in a specific section is complete.

3.2. Saw-Cutting

A. Limits of each sawcut will be determined by the Program Manager.

B. Relief saw cuts may be necessary to avoid unwanted damage to adjacent pavement.

C. Sawcut existing curb and gutter, pavement, and drainage structure full depth. Provide clean, full depth cut.

D. All saw cutting shall be performed under wet conditions to prevent excessive airborne dust.

E. All resulting slurry and debris shall be cleaned up the satisfaction of the Program Manager.

3.3. Removal

A. Remove curb and gutter, pavement, and drainage structure to an existing joint or to a sawed joint. Remove it with great caution.

B. Pull curbing, existing pavement, and drainage structure straight up to avoid ripping and tearing at the adjacent road.

C. Any damage due to removal will be Contractor’s responsibility.

D. Replace adjacent base materials, removed with concrete, with similar material approved by the Program Manager.

3.4. Steel Bars

Position and support steel bars in accordance with the standard plans or as directed by the Program Manager.

3.5. Placing Concrete

A. Place concrete repairs the same day as the removal of existing concrete or as approved by the Program Manager.

B. Obtain Program Manager’s approval for the base before placing concrete.

C. Immediately before concrete placement, wet the faces of the existing pavement and the surface of the aggregate base with water.

D. Cast each repair in one continuous full-depth operation.

E. Use MDOT Grade P-1 or P-1M as directed by the Program Manager.

3.6. Texturing

Texture the surface of the repair to match texturing on the adjacent concrete pavement or as approved by the Program Manager.

3.7. Curing

A. Apply curing compound immediately after free water evaporates from the concrete surface.

B. Do not delay curing compound application for other work during concrete placing and finishing operations.

C. Continuously apply curing compound. Apply the required curing compound in two coats, at a rate of at least 1 gallon per 25 yards for each coat.

3.8. Joints

Clean and seal, using hot-poured joint sealant, any cuts caused by overcutting; any new edge of metal; and any other joints as directed by the Program Manager.

3.9. Backfilling

A. After the concrete gains the required strength, backfill, compact, and grade the remaining excavated areas.

B. Remove inlet filters as soon as the restoration work has been completed.

3.10. Restoration

After backfilling the excavated areas behind curb is completed, place 3 inches of top soil in disturbed landscape areas followed by MDOT approved seed mixture and cover the area with mulch blanket as directed by Program Manager.

3.11. Cleaning

A. Upon completion of actual construction work the Contractor shall clean up and leave in a neat condition all the premises which were occupied during the construction period.

B. The Contractor shall remove all milling, debris, rubbish, tools, traffic control devices, and equipment from the premises to the satisfaction of MDOT.

Bidder response:

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4. TRAFFIC CONTROL

All Traffic Control will be supplied and maintained by MDOT for the ramp closure from NB Telegraph Road On and Off Ramps at Elizabeth Lake Road prior to the beginning of the work.

4.1. Traffic Restrictions

A. The Contractor will provide MDOT with the schedule of work seven (7) days prior to commencement of milling/paving operations to allow Traffic Controls to be delivered and setup on site.

B. Do not work, deliver material, or close lanes during the holiday periods as defined in Table 1.

Table 1: 2023 Holiday Periods

C. Perform work and lane closures within the allowable time frames as shown in Table 2, unless otherwise approved by the Program Manager.

Table 2: M-24 (Lapeer Rd) Traffic Restrictions

∞ = Closure is allowed, and the frequency is limited during the project timeframe to a total of 7 days.

4.2. Work Zone Reporting

A. Closures must be requested by completing a MDOT provided Lane Closure Request (LCR) form. The LCR must be submitted seven (7) days in advance of close by sending to an email address provided by the Program Manager.

B. Daily closure updates must be called into SEMTOC at (313) 965-0777. Updates must describe work zone boundaries for the day and any work that is postponed.

Bidder response:

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5. QUALITY CONTROL

5.1. Concrete Testing

A. Concrete testing must be performed by an independent third-party testing company.

B. Each load of concrete must be sampled at the point of delivery and the following reported:

i. Concrete temperature

ii. Subbase temperature

iii. Slump

iv. Air Content

v. Strength C. Field results for concrete temperature, slump, and air content testing must be submitted to MDOT by the end of the day on which the concrete represented by those tests is placed.

5.2. Other Quality Control/Testing

The Contractor is responsible for ensuring that any required quality control and testing, as indicated in MDOT 2020 Standard Specifications for Construction, be completed as directed by the MDOT Program Manager and/or designee.

5.3. Damages

If there are damages to competed work caused by the Contractor or Subcontractors, all cost for removal and replacement of the damaged items will be borne by the Contractor. Such repairs will not be a cause for time extension.

Bidder response:

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6. PROJECT MANAGEMENT

6.1. Project Control

The Contractor will carry out this project under the direction and control of the Program Manager. The Program Manager for this project is:

William Bair.

MDOT – Oakland Transportation Service Center 800 Vanguard Dr.

Pontiac, MI 48341 BairW@michigan.gov Any questions regarding Contract Activities are to be addressed to the Program Manager.

6.2. Project Plan

Within 30 days of Contract execution, the Contractor must submit a project plan to the Program Manager for final approval. The plan must include: (a) the Contractor's organizational chart with names and title of personnel assigned to the project; (b) the project schedule; (c) the project breakdown showing sub-projects, tasks, and resources required; (d) supplier of materials; (e) equipment; and (f) other pertinent information to help guide both project execution and project control.

6.3. Project Schedule

The Contractor’s project plan must include a project schedule that will exhibit the continuous progress toward completion of work once construction begins.

The Contractor's approved project schedule governs the work to be performed by the Contractor, but it is not binding on MDOT. The Contractor's project schedule does not alter or increase the obligations of MDOT as they exist under the other provisions of this contract.

Failure on the part of the Contractor to carry out the provisions of the mutually agreed upon Project Schedule as established may be considered sufficient cause to prevent the Contractor from being eligible to bid on future projects until a satisfactory rate of progress is again established.

Bidder response:

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7. STAFFING

7.1. Key Personnel

A. The Contractor must appoint a Field Supervisor or Superintendent who will be the primary contact specifically assigned to the Contract and will respond to State inquiries…