RFP 23-05 Debris Intent & Gen Info.docx

APPENDIX C

Jefferson County Road Department Disaster Debris Management Plan

JEFFERSON COUNTY

BOARD OF COUNTY COMMISSIONERS

REQUEST FOR PROPOSALS (RFP) FOR

DEBRIS AND DERELICT VESSEL REMOVAL SERVICES

RFP 2023-05

RFP ADVERTISE DATE: May 17, 2023 RFP RELEASE DATE: May 17, 2023 RESPONSES DUE DATE AND TIME: June 16, 2023 @ 3:00 P.M

MAIL OR DELIVER RESPONSES TO:

(hand-delivery or express mail services) Jefferson County Board of County Commissioners

ATTN: RFP 2023-05

445 W. Walnut Street Monticello, FL 32344

Contact:

COUNTY MANAGER’S OFFICE

Gus Rojas, County Budget Officer 445 W. Walnut Street Monticello, FL 32344 850-342-0223 grojas@jeffersoncountyfl.gov

TABLE OF CONTENTS

INTENT AND GENERAL INFORMATION

SECTION 1.0 SCHEDULE OF EVENTS

SECTION 2.0 CONE OF SILENCE

SECTION 3.0 SCOPE OF SERVICES (SOS) / SCOPE OF WORK (SOW)

SECTION 4.0 PROPOSAL RESPONSE REQUIREMENTS

SECTION 5.0 PROPOSAL OPENING

SECTION 6.0 EVALUTION OF PROPOSALS AND SELECTION PROCESS

SECTION 7.0 INTENT TO AWARD AND CONTRACT EXECUTION

SECTION 8.0 STANDARD TERMS AND CONDITIONS (STAC)

APPENDICES

A. Legal Advertisement B. Draft Contract C. Jefferson County Road Department Disaster Debris Management Plan

INTENT AND GENERAL INFORMATION

Jefferson County, Florida through this Requests for Proposals No. 2023-05, is soliciting proposals from qualified emergency debris removal firms or individuals with the required expertise and capability to provide emergency Debris and Derelict Vessel Removal Services, including collection, processing, reduction, and lawful disposal of disaster-generated debris from public property and public right of way, or private rights of way where applicable, and derelict vessels from public waters under the jurisdiction of Jefferson County, in response to an emergency event such as, but not limited to, hurricane, tornado, or other natural or man-made disaster (“the Services”). The specific elements are included in the Scope of Services, Section 3.0, of this RFP.

Firms interested in preparing a response for this RFP must complete the requirements set forth in this RFP, its attached documents and documents incorporated by reference (collectively referred to as the “RFP”). Under the proposal process of Jefferson County, the conditions set forth herein are binding on the Proposer as confirmed by the signature of a person with legal authority to bind the Proposer on the cover letter transmitting its Proposal to the County in response to this RFP.

If this RFP is amended, the County manager’s Office will issue an appropriate addendum to the RFP. If an addendum is issued, all terms and conditions of this RFP that are not specifically modified in the addendum shall remain unchanged. An addendum to this RFP will be issued if any of the dates and/or times change. Specific dates/time will be determined at each phase.

It is understood and the Proposer hereby agrees to be solely responsible for obtaining all materials and determining the best methods that will be utilized to meet the intent of the specifications of this RFP. Failure by the Proposer to acquaint themselves with the available information will not relieve them from responsibility for estimating properly the difficulty or cost of successfully performing the Work. Proposers are expected to examine the specifications and all instructions pertaining to the required commodities/services. Failure to do so will be at Proposer’s own risk.

The County reserves the right to reject any Proposal found to be non-responsive, vague, or non-conforming. The County also reserves the right at any time to withdraw all or part of this RFP in order to protect its best interests. The County is not liable for any costs incurred by the Proposer in preparing its response, nor is a response an offer to contract with any Proposer. Pursuant to Chapter 119, Florida Statutes, all responses are subject to Florida’s public records laws.

While every effort is made to ensure the accuracy and completeness of information in the RFP, it is recognized that the information may not be complete in every detail and that all work may not be expressly mentioned in the RFP. It is the responsibility of the Proposer to include in its Proposal all pertinent information in accordance with the objectives of the RFP.

Proposers interested in the Work are instructed to submit three (3) original hard copy and one (1) electronic copy (USB flash drive) of its complete Proposal in accordance with this RFP, no later than June 16, 2023 @ 3:00 P.M., unless otherwise changed through an addendum to this RFP, to the County manager’s Office at 445 W. Walnut Street, Monticello, FL 32344. (Microsoft Word versions of all appendices can be requested from the County manager’s Office.) Proposals received after this date and time will not be considered and shall be returned unopened.

· Jefferson County is an Equal Opportunity Employer.

· MBE/WBE businesses are encouraged to participate.

· Jefferson County strictly enforces open and fair competition.

ADA – Special Accommodations: Any person requiring accommodations by the County due to a disability should call the County manager’s Office at 850-342-0223 at least five (5) working days prior to any pre-response Conference, response opening, or meeting. If you are hearing or speech impaired, please contact the County manager’s Office by the Florida Relay Service, which can be reached at 1-800-955-8771 (TTY).

The RFP and any addenda issued are available on the Jefferson County website at http://www.jeffersoncountyfl.gov or by contacting the County at 850-342-0223. All questions pertaining to this RFP should be submitted in writing in accordance with Section 1.1 of the RFP.

SECTION 1.0 SCHEDULE OF EVENTS

Failure to comply with this or any other paragraph of this RFP shall be sufficient reason for rejection of the Proposal.

All times listed in the Schedule of Events are Eastern Standard Time (EST).

1.1 All inquiries and questions concerning this RFP must be in writing (e-mail is acceptable), received in accordance with Section 1.0 Schedule of Events, and must be directed to: Gus Rojas, County Budget Officer, at grojas@jeffersoncountyfl.gov.

Questions and responses will be posted on the County’s Website and, if necessary, an Addendum or Addenda will be issued.

1.2 Respondents will be notified of the County’s desire to enter additional discussions and hear an oral presentation of proposed solutions, if necessary.

SECTION 2.0 CONE OF SILENCE

2.1 A Cone of Silence will be in effect for this RFP beginning with the advertisement date of May 17, 2023 and will terminate upon issuance of Notice of Award. A violation of the “Cone of Silence” renders any award voidable at the sole discretion of the County manager with approval from the Board of County Commissioners and may subject the potential Respondent/Contractor or representative to debarment.

2.2 The prospective Proposer shall not have any communication with any County officers, agents, or employees regarding this RFP or project. No interpretation of the meaning of the plans, specifications or RFP shall be made to a Proposer orally. Any such oral or other interpretations or clarifications shall be without legal effect.

2.3 All requests for interpretations or clarifications shall be in writing, addressed to the contact person as shown in Section 1.0, Schedule of Events. All such request for interpretations or clarifications must be received in writing in accordance with Section 1.0, Schedule of Events. Any and all such interpretations and supplemental instructions shall be in the form of a written addendum which, if issued, shall be posted on the County’s website on the date indicated in Section 1.0, Schedule of Events. Such written addenda shall be binding on the Proposer and shall become a part of the RFP Document(s)

SECTION 3.0 SCOPE OF SERVICES (SOS) / SCOPE OF WORK (SOW)

3.1 Overview

The purpose of this solicitation is to seek qualified vendors to provide emergency Debris and Derelict Vessel Removal Services, which shall consist of collection, processing/reduction, and lawful disposal of disaster-generated debris from public property and public right of way, and derelict vessels from public waters under the jurisdiction of Jefferson County, in response to an emergency event such as, but not limited to, hurricane, tornado, or other natural or man-made disaster. Jefferson County is seeking proposals from qualified vendors with experience in management of disaster response. The Contractor must have the capability and ability to rapidly respond to wide-scale debris volumes typically produced in natural and man-made disasters as well as small scale debris removal.

The Contractor must handle debris management activities in conjunction with the County's needs and in accordance with the applicable local, state and federal laws and regulations, including but not limited to, the Federal Highway Administration (FHWA), Florida Department of Transportation (FDOT), Florida Division of Emergency Management (FDEM), Florida Department of Environmental Protection (FDEP) and Federal Emergency Management Agency (FEMA). The Contractor shall be proficient in, and experienced with, the documentation required to obtain reimbursement from federal agencies. The processes and documentation required will be in strict compliance with all federal regulations regarding eligibility. The guidelines under 2 CFR 200, Title 23, and 23 CFR shall apply to this contract in order to be eligible for reimbursement under the Public Assistance Program. The Contractor is not authorized and shall not be paid to collect, remove, process or dispose of debris that is not eligible for federal reimbursement without written authorization from the Owner or designee. Each pay item under this Scope of Services shall be hauled separately. Debris removal from private property may be authorized by Owner at the same rates as Right-of-Way (ROW) debris removal and public property debris removal (unless otherwise stated).

Jefferson County does not maintain a Class 1 landfill. The county transfer station is located at 8639 Landfill Road, Jefferson County, FL 32336 (between US 19 and Hwy 259 off Tyson Rd.).

Contractor’s work shall be performed under oversight of the Owner and a contract debris monitoring firm (Monitor). It is anticipated that Owner and Monitor will utilize an electronic debris monitoring system to document the contractor’s work.

Work shall be performed in accordance with the Jefferson County Road Department Disaster Debris Management Plan, which is attached hereto as Appendix C.

3.2 Payment Items

County requests proposals for Emergency Debris Removal and other Emergency Support Services by individuals and/or organization(s) to provide the following tasks:

3.2.1. Removal and Hauling Vegetative Debris:

As identified by and directed by the Owner or Monitor, the Contractor shall accomplish the pickup, loading, and hauling of all vegetative Debris from public property and ROW. The Contractor shall haul vegetative debris to a Debris Management Site (DMS) or final disposal site, at the Owner’s direction. This pay item includes fallen tree and limb debris that is located on public property and ROW, as well as hazardous limbs and trees removed by the Contractor under other pay items and placed on public property or ROW. Payment under this pay item shall be based on a per cubic yard quantity.

3.2.2. Site Management and Reduction of Vegetative Debris by Grinding:

The Contractor shall manage one or more DMS sites and shall reduce eligible vegetative debris by grinding, as directed by the Owner. This may include vegetative debris delivered to the DMS by the Contractor, by the Owner, or by others. Site management, debris reduction, and site closure shall be the responsibility of the Contractor and shall comply with all laws and regulations. The Contractor shall be responsible for all site permitting requirements. Compliance with site closure requirements must be confirmed in writing by the state environmental agency prior to final payment to the Contractor. DMS management shall include site security, fire prevention, dust control, provision of temporary restrooms, and shall include segregation of types and sources of debris, as directed by the Owner. Payment under this pay item shall be based on a per cubic yard quantity.

3.2.3. Loading and Haul-Out of Vegetative Debris Reduced by Grinding:

Contractor shall load and haul all reduced (by grinding) vegetative debris for recycling or disposal at a final disposal site approved by the County and authorized by appropriate permit by the state environmental agency. The Contractor may be required to remove and haul reduced vegetative debris from a DMS site or sites managed by others, to an approved landfill (or other final disposition site approved by the County). Transportation shall comply with all federal, state, and local laws and regulations. Payment under this pay item shall be based on a per cubic yard quantity.

3.2.4. Disposal of Vegetative Debris Reduced by Grinding:

Contractor shall dispose all reduced (by grinding) vegetative debris at a final disposal site approved by the County and authorized by appropriate permit by the state environmental agency. The Contractor may be required to dispose reduced vegetative debris from a DMS site or sites managed by others, at a site approved by the state environmental agency. Disposal shall comply with all federal, state, and local laws and regulations. The Contractor’s direct costs for tipping/ disposal fees shall be reimbursed (at no mark up, etc.) by the County. Any revenues from the recycling of vegetative debris or reduced vegetative debris received by the Contractor shall be reimbursed to the County.

3.2.5. Site Management and Reduction of Vegetative Debris by Burning:

If requested by the Owner in writing, the Contractor shall manage one or more DMS sites and shall reduce eligible vegetative debris by burning, as directed by the Owner. The County shall decide on the appropriate method of burning – open burning, air curtain incineration, etc. The Contractor shall be responsible for ensuring that burning is authorized and permitted by the state environmental agency. This scope item may include vegetative debris delivered to the DMS by the Contractor, by the Owner, or by others. Site management, debris reduction, and site closure shall be the responsibility of the Contractor and shall comply with all laws and regulations. Compliance with site closure requirements must be confirmed in writing by the state environmental agency prior to final payment to the Contractor. DMS management shall include site security, fire prevention, dust control, provision of temporary restrooms, and shall include segregation of types and sources of debris, as directed by the Owner. Payment under this pay item shall be based on a per cubic yard quantity.

3.2.6. Loading and Haul-Out of Vegetative Debris Reduced by Burning:

Contractor shall load and haul all reduced vegetative debris by burning to a final disposal site approved by the County and authorized by appropriate permit by the state environmental agency. The Contractor may be required to remove and haul reduced vegetative debris from a DMS site or sites managed by others, to an approved landfill (or other final disposition site approved by the County). Transportation shall comply with all federal, state, and local laws and regulations. Payment under this pay item shall be based on a per cubic yard quantity.

3.2.7. Disposal of Vegetative Debris Reduced by Burning:

Contractor shall dispose all reduced (by burning) vegetative debris at a final disposal site approved by the County and authorized by appropriate permit by the state environmental agency. The Contractor may be required to dispose reduced vegetative debris from a DMS site or sites managed by others, at a site approved by the state environmental agency. Disposal shall comply with all federal, state, and local laws and regulations. The Contractor shall be responsible for all site permitting requirements. The Contractor’s direct costs for tipping/ disposal fees shall be reimbursed (at no mark up, etc.) by the County. Any revenues from the recycling of vegetative debris or reduced vegetative debris received by the Contractor shall be reimbursed to the County.

3.2.8. Removal and Hauling of C&D / Mixed Debris:

As identified by the Owner or Monitor, the Contractor shall accomplish the pickup, loading and hauling of all construction and demolition (C&D) / Mixed debris from public property and ROW, including structure demolition from Non-Regulated Asbestos Containing Material (RACM) structures (private property) as approved by the Owner. Contractor shall deliver C&D/ Mixed debris to a DMS, transfer station, or landfill approved by the Owner and state environmental agency.

All necessary scope of work items associated with structure demolition (including permits, utility disconnects, etc.) shall be included in this pay item including:

· Removal and transportation of demolished structures and scattered C&D/ mixed debris on private property will be performed as identified by the Owner.

· The Contractor is required to strictly adhere to all local, state, and federal laws and regulations (such as obtaining demolition permits) for the demolition, handling, and transportation of non- RACM structures.

· Non-RACM structural demolition may necessitate decommissioning which shall consists of the removal and disposal of all HHW, e-waste, white goods, and scrap tires from Non-RACM structures at a properly sanctioned facility in accordance with all applicable Local, State, and Federal regulations

· Once the debris removal vehicle has been issued a load ticket from the Owner’s authorized representative, the debris removal vehicle will proceed immediately to an Owner approved DMS, transfer station, or final disposal site. The debris removal vehicle will not collect additional debris once a load ticket has been issued.

· Entry onto private property for the removal of eligible C&D/ Mixed debris will only be permitted when directed in writing by the Owner or its authorized representative. The Owner will provide specific Right of Entry (ROE) legal and operational procedures for private property debris removal programs if requested.

· The Contractor shall provide proof (from the respective utility) that all utility connections are disconnected and shall verify that the structure is unoccupied before demolishing.

Payment under this pay item shall be based on a per cubic yard quantity.

3.2.9. Site Management of C&D / Mixed Debris:

If requested by the Owner in writing, the Contractor shall manage one or more DMS sites for construction and demolition (C&D)/ Mixed debris. This may include C&D/ Mixed debris delivered to the DMS by the Contractor, by the Owner, or by others. Site management and site closure shall be the responsibility of the Contractor and shall comply with all laws and regulations. Compliance with site closure requirements must be confirmed in writing by the state environmental agency prior to final payment to the Contractor. DMS management shall include site security (if needed), fire prevention, dust control, provision of temporary restrooms, and shall include segregation of types and sources of debris, as directed by the Owner. Contractors shall work and manage piles to achieve some level of compaction. Payment under this pay item shall be based on a per cubic yard quantity.

3.2.10. Loading and Haul-Out of C&D / Mixed Debris:

As identified by the Owner or Monitor, the Contractor shall load and haul all staged (located at a DMS or other staged site) construction and demolition (C&D) / Mixed debris to a final disposal site approved by the County and authorized by appropriate permit by the state environmental agency. The Contractor may be required to remove and haul C&D / Mixed debris from a DMS site or sites managed by others, to an approved landfill (or other final disposition site approved by the County). Transporting debris shall comply with all federal, state, and local laws and regulations. Payment under this pay item shall be based on a per cubic yard quantity.

3.2.11. Disposal of C&D/ Mixed Debris:

As identified by the Owner or Monitor, the Contractor shall accomplish the disposal of all construction and demolition (C&D)/ Mixed debris removed from the ROW or an approved DMS for final disposal at a landfill or other final disposal site approved by County and authorized by appropriate permit by the state environmental agency. Disposal shall comply with all federal, state, and local laws and regulations. The Contractor’s direct costs for tipping/ disposal fees shall be reimbursed (at no mark up, etc.) by the County. Any revenues from the recycling of debris or reduced debris received by the Contractor shall be reimbursed to the County. Payment under this pay item shall be based on a per ton quantity.

3.2.12. Removal of Hazardous Hanging Limbs:

The Contractor shall remove hazardous hanging limbs (hangers) over 2” in diameter (measured at the point of break) from public property and ROW, as identified by the Owner or Monitor as eligible for FEMA reimbursement. Trees with hazardous limbs must be identified by the Owner or Monitor prior to removal by the Contractor to be eligible for payment. Limbs shall be cut as close as possible to the first healthy lateral limb or trunk to preserve the health of the tree and avoid future hazardous conditions. Limb removal generally will require the utilization of lift equipment and/or workers trained and experienced in climbing. Hazardous limbs shall be removed and placed on public property or ROW for pickup. Payment for this item shall be on a per tree basis. Payment for hauling, reduction and disposal of the hazardous limbs removed and placed on ROW will be paid under separate vegetative debris pay items.

3.2.13. Removal of Hazardous Leaning Trees:

The Contractor shall remove hazardous leaning trees (leaners) 6” or greater in diameter (measured 4.5 feet above ground) from public property and ROW, as identified by the Owner or Monitor as eligible for FEMA reimbursement. Disaster damaged trees leaning more than 30 degrees from vertical and trees with more than 50% of the canopy damaged shall be considered hazardous trees. Hazardous trees shall be removed and placed on public property or ROW for pickup. The Owner or Monitor must identify hazardous trees prior to removal to be eligible for payment. Payment for this item shall be on a per tree basis in size categories as shown in the Bid Schedule. Payment for hauling, reduction and disposal of the hazardous trees collected and placed on ROW will be handled under separate vegetative debris pay items. If more than 50% of the stump root ball of the hazardous tree to be removed is exposed, the stump shall be removed along with the hazardous tree. The Contractor shall back-fill each stump hole flush with the surrounding ground with compatible material. The Contractor shall place compatible fill dirt in ruts created by contractor’s equipment and holes created by removal of hazardous stumps. Stumps on public property or ROW with less than 50% of the root ball exposed shall be cut flush with the ground. The ground surface shall be permanently restored to original grade and slope. The cost of root ball removal, all fill material, and fill placement shall be incidental (absorbed) to the hazardous tree removal cost and will not be eligible for separate payment.

3.2.14. Removal of Hazardous Stumps:

With prior approval from the County or debris monitor, the Contractor shall extract, transport, and dispose all hazardous stumps on public property or ROW that have at least 50% of the root ball exposed. Stumps on public property or ROW with less than 50% of the root ball exposed shall be cut flush with the ground. If stumps 2 feet in diameter or larger measured 2 feet above the ground (which require extraction as part of the removal), payment shall include extraction, transport, disposal, and filling the root-ball hole. Payment shall be on a per-stump basis.

Stump removals smaller than 2 feet in diameter, or for stumps of any size that do not require extraction nor specialized equipment, payment shall be based on volume at the same per cubic yard rates as for other ROW vegetative debris.

When specialized equipment is required for loading and hauling of stumps 2 feet in diameter or greater with no extraction required, payment will be on a per stump basis utilizing the unit price of vegetative debris removal and the cubic yard quantity shall be derived from the stump conversion table in the Public Assistance Program and Policy Guide, FEMA, FP 104-009-2, January 2016, Appendix E – Stump Conversion Table.

The Contractor shall place compatible fill dirt in ruts created by contractor’s equipment and holes created by removal of hazardous stumps. The Contractor shall restore the ground to its original grade and slope with compacted, compatible fill so as to prevent settling. The costs of all fill material and placement shall be incidental (absorbed) to the hazardous stump removal costs and will not be eligible for separate payment

3.2.15.1 Demolition, Loading, and Hauling of Regulated Asbestos Containing Material (RACM):

In addition to debris removal from public / private property and ROW, Contractor shall be fully responsible for removal, transportation, and disposal of RACM debris. This may include the demolition of structures containing RACM. The Contractor shall comply with County requirements as well as state environmental agency and EPA requirements for RACM demolition, loading, hauling, and disposal requirements. The Contractor will deliver the RACM material to a final disposal site approved by the County and permitted by the state environmental agency for the disposal of RACM. Contractor shall be responsible for providing protective gear and equipment to its agents and employees and for ensuring its proper utilization.

3.2.15.2 Disposal of Regulated Asbestos Containing Material:

As identified by the Owner or Monitor, the Contractor shall accomplish the disposal of RACM at a landfill or other final disposal site approved by County and authorized by appropriate permit by the state environmental agency. Disposal shall comply with all federal, state, and local laws and regulations. The Contractor’s direct costs for tipping/ disposal fees shall be reimbursed (at no mark up, etc.) by the County. Any revenues from the recycling of debris or reduced debris received by the Contractor shall be reimbursed to the County.

3.2.16. White Goods:

The Contractor shall remove from the ROW or public property, decontaminate, transport, and recycle (or dispose if necessary) all appliances (white goods), including refrigerators, freezers, HVAC units, washing machines, dryers, etc., from public property and ROW. All appliances shall be decontaminated in accordance with applicable laws and regulations. No contaminants (including Freon) shall be released during removal, hauling, recycling or disposal. All tipping and disposal fees shall be the responsibility of the Contractor. Anticipated revenues from the recycling of white goods shall be reflected in the unit price bid on this pay item. Payment under this item will be per unit removed and disposed/recycled.

3.2.17. Electronics Waste:

The Contractor shall remove from the ROW or public property, haul, and recycle (or dispose at an approved facility if necessary) electronics waste (e-waste) from public property and ROW. Prior to implementing an e-waste collection program, the Contractor shall work with the Owner to define what electronic items constitute e-waste and require separate collection. All tipping and disposal fees shall be the responsibility of the Contractor. Anticipated revenues from the recycling of electronics waste shall be reflected in the unit price bid on this pay item. Payment under this item will be per pound (Lbs).

3.2.18. Concrete:

The Contractor shall load, haul, and recycle/dispose Concrete and masonry material separated by the property owner and placed on public property or ROW. All tipping and disposal fees shall be the responsibility of the Contractor. Anticipated revenues from the recycling of concrete shall be reflected in the unit price bid on this pay item. Payment under this item will be per ton.

3.2.19. Household Hazardous Waste:

Household Hazardous Waste (HHW) includes handling, removal, collection, recycling, and/or disposal of propane tanks, paint, pesticides and other materials that are prohibited items from disposal in Subtitle D landfills and Class I and Class II rubbish sites. The Contractor will segregate HHW from vegetative and C&D / Mixed debris (as needed) and load and transport the HHW to an approved recycling or approved final disposal site. The HHW may need to be segregated in the field and hauled in concentrated loads. All tipping and disposal fees shall be the responsibility of the Contractor. Anticipated revenues from recycling shall be reflected in the unit price bid on this pay item. Payment under this item will be per pound (Lbs).

3.2.20. Lawnmowers and Equipment with Small Engines:

The Contractor shall remove, decontaminate, transport, and dispose all abandoned lawnmowers and other equipment with small engines from public property and ROW. All lawnmowers, equipment, and small engines shall be decontaminated and disposed in accordance with applicable laws and regulations. Petroleum or other contaminants shall not be released during the removal, hauling, decontamination, or recycling. All tipping and disposal fees shall be the responsibility of the Contractor. Anticipated revenues from recycling shall be reflected in the unit price bid on this pay item. Payment under this item will be per each.

3.2.21. Abandoned Tires:

The Contractor shall remove and transport abandoned tires from public property and ROW. The Contractor will segregate these items from other debris then load and transport the tires to a permitted recycling or disposal facility. The tires will be segregated in the field and hauled in concentrated loads. Tires shall be clean and pulled off of rims before delivery. All tipping and disposal fees shall be the responsibility of the Contractor. Anticipated revenues from recycling shall be reflected in the unit price bid on this pay item. Payment under this item will be per each.

3.2.22. Drainageways Debris

At the County’s request and prior approval, Contractor will collect, haul, and dispose eligible debris from drainageways, streams and bayous, which are determined at the sole discretion of the Monitor and the County to be beyond the extent of debris that can be reasonably and efficiently hauled utilizing a standard ROW debris removal process. The per linear foot unit price for this work will include all matting, equipment, loading, hauling, and disposal.

3.2.23. Marine Debris

At the County’s request and prior approval, Contractor will collect, haul, and dispose of eligible debris from waterways, bays, canals and oceans which is determined be beyond the extent of debris that can be reasonably and efficiently collected and hauled through standard land debris removal operations. The per cubic yard price for this work will include all vessels, barges, cranes and other equipment, matting, loading, hauling, and final disposal.

3.2.24. Restoration of canal banks and slopes:

Grading of canal banks shall be performed in accordance with County construction standards and apply generally accepted construction practices for drainage construction. Work will be performed as directed by the Owner’s representative, followed by placement and compaction of fill material to restore canal banks to pre-disaster condition, to include permanent stabilization. Payment under this item will be per cubic yard of placed and compacted fill material.

3.2.25 Abandoned Vehicles and Vessels

The scope of work for this activity includes:

· Remove, haul, decontaminate and reconcile ownership of abandoned vehicles and vessels provided in categories below. Ownership reconciliation shall be in accordance with state law. The Contractor shall be fully responsible for removing substantially damaged vehicles and vessels as identified by the Owner or Monitor (vehicles and vessels) from public property or right-of-way, and private property if approved. The Owner or Monitor will identify the vehicles and vessels to be removed by marking the vehicles and vessels with an identifiable tag or by listing them on a removal log. The abandoned vehicles and vessels will be pre-validated by FEMA where practical. The marked vehicles and vessels will be transported by the Contractor to a storage facility(s) provided by the Contractor. It is the Contractor’s responsibility to load, transport, unload, store and reconcile ownership of vehicles and vessels and to recycle or dispose of unclaimed vehicles in compliance with applicable Federal, State and local laws. The removal of these vehicles and vessels is intended for the reconciliation with the owner and/or insurance company responsible for the vehicles and vessels. The Contractor is responsible for gaining access to the vehicles and vessels for removal whether in private property or public property or obstructed by debris. This is a nonexclusive contract and does not guaranty a minimum number of vehicles and vessels. All storage, tipping and disposal fees shall be the responsibility of the Contractor. Anticipated revenues from recycling shall be reflected in the unit price bid on this pay item.

· The Contractor assumes responsibility for damage incurred during the towing, removal and relocation of the vehicles and vessels, and for any and all claims of damage that result from removal of the vehicles and vessels.

· The Contractor represents that it is familiar with all Federal, State, and local ordinances, laws, rules, and regulations with respect to vehicle and vessel tagging/notification, removal, transportation, offloading, storage, reconciliation and disposal, and that it will fully comply therewith at all times during the performance of work under the Contract.

· At the close of each day, a representative of the Monitor for the Owner will be present to provide a verification of the vehicles and vessels removed during the day. The Owner may provide a representative at the site full time to verify the arrival (or departure) of vehicles and vessels and associated items to the site. The Contractor will submit to the Monitor an inventory of the removed vehicles and vessels transported to the storage facility in an Excel spreadsheet weekly. The Contractor will submit the following information in the spreadsheet: the Towing Identification Number assigned by the Owner, the Vehicle Identification Numbers (VIN), Vessel Registration Number, License Plate Number, License Plate State, License Plate County, Year, Make, Model, Color, and a descriptive condition of the vehicle or vessel. The Contractor will reconcile, correct, and resubmit the inventory within one day of notification of errors in VIN numbers or registration numbers from data entry. The weekly inventory shall indicate the status of each vehicle or vessel as reclaimed by owner/insurer, recycled/disposed, or in storage. The Owner will provide the base data file for the Contractor to fill in the required data fields.

· Once all claimed vehicles and vessels have been removed by the owner and insurance company, the Contractor will be responsible for the final loading, hauling, and recycling/disposal of any unclaimed vehicles or vessels. This recycling or disposal will be performed by the Contractor in an approved method or facility that is in strict compliance with all applicable Federal, State, and local laws. Unit pricing shall be inclusive of the cost of recycling or disposal of any unclaimed vehicles or vessels.

· Upon entering the storage facility, any fluids or leaking of material from vehicles and vessels will be secured by the Contractor at his cost, in accordance with all Federal, State and local laws.

· Removal of vehicles and vessels shall be restricted to between the hours from dawn to dusk.

· The Contractor shall furnish and pay the cost, including sales tax and all other taxes and fees, of all the necessary materials and shall furnish and pay for all the labor tools, equipment, transportation and pay for all loading and unloading, in strict accordance with the Contract, and any amendments thereto and such supplemental plans and specifications which may hereafter be approved.

· Contractor shall be responsible for the conduct and action of all its employees and its sub- contractors. Contractor’s employees and sub-contractors shall not exhibit any pattern of discourteous or discriminatory behavior to the public.

· Contractor shall be responsible for the compliance of any subcontracting parties with the agreed upon contract conditions, and with any applicable Federal, State or local regulations.

· Contractor shall not charge any resident, business or institution for work performed under this scope of services, nor shall Contractor or anyone employed or subcontracted by Contractor accept any additional monies from any resident, business, or institution for work performed under this scope of services.

· If any vehicles or vessels are marked by other insurance companies or designated, “Do not remove” by property owner, Contractor shall not remove such vehicles or vessels, unless directed by the Owner.

· The Contractor will provide removal of vehicles and vessels as directed by the Owner representative.

· Towing from the storage facility to the owner or insurance company location will be the responsibility of the owner or insurance company and is not included in this scope and contract. The Contractor shall not charge the owner or insurance company storage fees or other fees for picking vehicles or vessels.

· In addition to locating and removing vehicles and vessels, the Contractor will provide a secure storage facility in which to place vehicles and vessels. The Contractor will provide a list of the VIN numbers of towed vehicles to the Jefferson County Sheriff’s Office within 24 hours of tow. The notification will be via email to the designated Sheriff’s Office contact with a copy of the email sent to the Monitor. The Contractor will follow the state laws for notification of vehicle and vessel removal to the appropriate owner and insurance company. The Contractor will be fully responsible for ownership reconciliation and ultimate disposal of unclaimed vehicles and vessels. The secure storage facility will be provided by the Contractor at his expense, and any remediation requirements will be the responsibility of the Contractor as required by the Environmental Protection Agency (EPA) or state environmental agency. The Contractor shall comply with all applicable Federal, State and local laws regulating the transportation, decontamination and storage and disposal requirements for motor vehicles and vessels.

· The bidder represents that he is familiar with local conditions. Estimated quantities are not guaranties, but estimates only provided to assist bidders.

· Major sections of vehicles (not individual parts) severed by the storm, may be hauled and disposed under the Contract. Sections of vehicles will be paid based on the appropriate unit price, pro-rated based on the weight of the section as a portion of a 3000 lbs. vehicle. Major sections of vessels will be paid based on the length of the centerline of the section of the vessel.

Payment under this scope item will be on a per unit based on the categories defined below.

3.2.25.1. Abandoned Cars, Trucks and Vans:

Identify, lift, transport, unload, decontaminate, store and reconcile ownership or dispose of Cars, Trucks and Vans from public property, private property (if approved) and rights-of-way.

3.2.25.2. Abandoned Campers, RV's and Shipping Containers:

Identify, lift, transport, unload, store and reconcile ownership or dispose of Campers, RV's and Shipping Containers from public property, private property (if approved) and rights-of-way.

3.2.25.3. Abandoned Buses and Tractor Trailers:

Identify, lift, transport, unload, store and reconcile ownership or dispose of Buses and Tractor Trailers from public property, private property (if approved) and rights-of-way.

3.2.25.4. Abandoned Utility and Boat Trailers:

Identify, lift, transport and dispose of Utility Trailers and Boat Trailers from public property, private property (if approved) and rights-of-way.

3.2.25.5. Abandoned Vessels – 10 to 26 Feet:

Identify, lift, transport, offload, block and store, then reconcile ownership or dispose of eligible Vessels (over 10 feet and up to 26 feet in length) from public property, private property (if approved) and rights- of-way.

3.2.25.6. Abandoned Vessels – 27 to 40 Feet:

Identify, lift, transport, offload, block and store, then reconcile ownership or dispose of eligible Vessels (over 26 feet and up to 40 feet in length) from public property, private property (if approved) and rights- of-way.

3.2.25.7. Abandoned Vessels – Over 40 Feet:

Identify, lift, transport, offload, block and store, then reconcile ownership or dispose of eligible Vessels (over 40 feet in length) from public property, private property (if approved) and rights-of-way.

3.2.26. Removal of Debris from Sand Beaches:

As identified by the Owner or Monitor, the Contractor shall accomplish the pickup, loading, hauling and disposal or recycling of all debris from public beaches and private beaches. Contractor shall deliver debris to a final disposal site approved by the state environmental agency. The Contractor may at his option, store debris at a temporary DMS in order to improve turn-around time and avoid landfill congestion. No separate payment will be made for storage, management or re-loading/hauling of beach debris. The Contractor shall be responsible for all tipping and disposal fees. Anticipated revenues from recycling shall be reflected in the unit price bid on this pay item. Payment under this pay item shall be per ton of debris removed.

3.2.27. Raking of Sand Beaches to a 12 Inch Depth:

As identified by the Owner or Monitor, the Contractor shall accomplish the raking of public beaches and private beaches if approved. Rakes shall be mounted on loaders or similar equipment and shall remove foreign items 3 inches by 3 inches by 12 inches or larger from sand to a depth of 12 inches. The Contractor shall be responsible for staging debris removed by raking in an area approved by the County. Payment for hauling, reduction and disposal of staged beach debris (following raking) will be under a separate pay item in accordance with standard ROW debris removal. Payment under this pay item for raking and staging shall be per square yard.

3.2.28. Removal, Screening, Replacing, and Grading of Beach Sand to Original Contour:

The Contractor shall accomplish the screening of beach sand from specific areas identified by the Owner or Monitor and approved by FEMA, on public beaches and private beaches if approved. Contractor shall remove, screen, replace, and grade beach sand to the approximate original beach contour. Depth of sand removal for screening shall be 3 inches to 12 inches as directed by the Owner or Monitor. Payment for hauling, reduction and disposal of beach debris removed by raking or screening will be paid under separate pay items. Payment under this pay item shall be per cubic yard of sand removed, screened and replaced.

3.2.29. Removal of Beach Sand:

As identified by the Owner or Monitor, the Contractor shall accomplish the removal of beach sand from public property (private if approved) and ROW. Contractor shall load, haul and place beach sand in stockpiles on public beach areas as directed by the Owner or Monitor. Payment under this pay item shall be per cubic yard.

3.2.30. Emergency Delivery of Potable Bottled Water:

Payment under this pay item shall be based on a per gallon quantity.

3.2.31. Emergency Delivery of Bagged Ice:

Payment under this pay item shall be based on a per pound (Lbs.) quantity.

3.2.32. Fire Suppression Standby Support Water:

The minimum required quantity is 1500 gallons per unit. Proposed prices are based on a minimum of 5 standby trucks for 15 days. Payment under this pay item shall be based on a per unit per day quantity.

3.2.33. Temporary Satellite Communications:

Payment under this pay item shall be based on a per day quantity.

3.2.34. Emergency Power Generation:

Provide minimum available power of 70 Kilowatt (KW) per unit. Proposed prices based on a minimum 5 units for 15 days. Payment under this pay item shall be based on a per unit per day quantity.

3.2.35. Flood Control Pumping and Water Relocation with 4 Inch Minimum Pumps:

Proposed prices based on a minimum of 5 units for 15 days. Payment under this pay item shall be based on a per unit per day quantity.

3.2.36. Sewer and Culvert Cleaning:

Payment under this pay item shall be based on a per linear foot quantity.

3.2.37. Stormwater Catch Basin Cleaning:

Payment under this pay item shall be per each.

3.2.38. Decontamination of Buildings and Facilities:

Payment under this pay item shall be based on per square foot of first floor area.

3.2.39. Mold Remediation of Buildings:

Mold remediation will be implemented in accordance with the Mold Protocol as required. Successful Contractor is required to develop a written work plan that is to be on hand during all remedial operations along with the Mold Protocol. The work plan will be general and requirements on each project application as an annex and shall address the contractors approach and methods for how the work will progress in accordance with the Mold Protocol. The Contractor will be required implement and obtain all permits and notifications for the work in accordance with all local, state, and federal requirements. Payment under this pay item shall be based on per square foot of first floor area.

3.3. Interpretation of Estimated Quantities

The estimated quantities listed above are based on a hypothetical disaster which could strike the Owner. These quantities do not reflect the actual quantities of debris or other pricing items that will be moved (or provided) as part of the Contract. The Contractor acknowledges that no representation or guaranty is made by the Owner or its agents as to the actual amount of each type of debris to be moved, or the total amount of debris to be moved. The estimated quantities given above will be used for the sole purpose of assisting the Owner in its evaluation of the proposals for potential award of a Contract. Should the County determine that one or more of the estimated quantities (in the pricing sheet) skews the overall cost estimate disproportionately, the County may at its sole discretion make adjustments to better evaluate proposed pricing.

3.4 Additional Services to Be Provided at No Cost:

3.4.1. Training and Assistance- Sessions for all key personnel and assistance in all disaster debris recovery planning efforts as requested.

3.4.2. Preliminary Damage Assessment- Determining the impact and magnitude of the disaster event to help expedite any applications for federal assistance.

3.4.3. Mobilization and Demobilization- All arrangements necessary to mobilize and demobilize the Contractor's labor force and equipment needed to perform the Scope of Services contained herein shall be made by the Contractor.

3.4.4. Mobile Command Unit- The Contractor shall provide use of the mobile command unit for Owner’s debris recovery management personnel to serve as a field, operations command center.

3.4.5. Temporary Storage of Documents- The Contractor shall provide storage of daily or disaster-related documents and reports for protection during the disaster event.

3.4.6. Debris Planning Efforts- The Contractor shall assist in disaster debris recovery planning efforts as requested by the Owner. These planning efforts shall include but are not limited to identification of adequate temporary debris storage and reduction sites, estimation of debris quantities, and emergency action plans for debris clearance following a disaster event.

3.4.7. Reporting and Documentation- The Contractor shall provide and submit to the Monitor and the Owner, all reports and documents as may be necessary to adequately document its performance of the Contract, to include all requirements for documentation requested by FEMA or the state emergency management agency for reimbursement of costs.

3.5 Special Conditions

3.5.1. Debris Processing and Disposal:

3.5.1.1. Should the need arise for additional DMS, the contractor shall work with the Owner to identify and secure additional DMS. At the Owner’s request and approval, the Contractor may be requested to execute a temporary lease agreement with a third party land-owner. Such lease fees would be reimbursable by the Owner. The Contractor shall be responsible for all environmental testing and permitting, improvements, etc. associated with making the DMS viable for debris staging and processing.

3.5.1.2. The Contractor shall dispose of all Debris, reduced Debris, ash residue and other products of the Debris management process in accordance with all applicable federal, state and local laws, standards and regulations. Final disposal locations will be at state environmental agency approved facilities with prior notification to the Owner and their consent on the proposed disposal site.