RFP 2023-05 Addendum 2.docx

Exhibit “B” 2019 RFP Awarded Proposal

JEFFERSON COUNTY

BOARD OF COUNTY COMMISSIONERS

ADDENDUM NO. 2 TO

REQUEST FOR PROPOSALS (RFP) FOR

DEBRIS AND DERELICT VESSEL REMOVAL SERVICES

RFP 2023-05

Issued June 7, 2023 All times listed in the Schedule of Events are Eastern Standard Time (EST).

This addendum is issued for the purpose of responding to questions received from prospective bidders.

Questions and Responses

Q1: Payment and performance bonds are a hard cost to the contractor for a contract that may never be activated. Will the County consider changing payment and performance bonds to be due upon notice to proceed?

A1: While the RFP provides for the Contractor to provide necessary performance and payment bonds no later than seventy-two (72) hours after notification that the proposal has been accepted, the County does not anticipate that performance bond or payment bonds will be necessary during that time. Payment and performance bonds will be required after issuance of a Notice to Proceed as described in Section 3.5.14 of the RFP.

Q2: Pg 8 of the scope states that we are to include the cost of demolition in the pricing for removing C&D debris, which will raise the price significantly, and there is already a line item for demolition of structures. Can the County confirm that we are not to put demolition prices within the line items for removing C&D debris?

A2: Please include demolition prices within the specified line items for removing C&D debris. Line item 15.1 for Demolition, Removal and Hauling of Regulated Asbestos Containing Material should be limited to the cost of services for Asbestos Containing Material as set forth in Section 3.2.15.1 of the RFP.

Q3: Is there an existing contract like this in place or previously in place? If so can you please provide the bid tabulations from the previous bidding cycle?

A3: The evaluation of the 2019 RFP conducted by the Sheriff’s Office is attached hereto as Exhibit “A”. The awarded proposal is attached as Exhibit “B". The previously awarded contract is expired.

Q4: Will annual contract price increases based on Consumer Price Index (CPI) be allowed?

A4: No. The RFP requests prices for the initial term of three (3) years. As set forth in Appendix B, Draft Contract, “If parties mutually agree to exercise the renewal option there will be no rate increase.”

Q5: The RFP requests 3 original hard copies and 1 USB.

Q5: The RFP requests 3 original hard copies and 1 USB.

0. Can you confirm if this is 1 original and 2 copies for a total of 3?

A5a: Proposers interested in the Work are instructed to submit three (3) original hard copy and one (1) electronic copy (USB flash drive) of its complete Proposal.

0. Can the Cost Proposal be included on the same USB as the proposal?

A5b: Yes. The RFP requires inclusion of the Cost Proposal in the complete Proposal. (Tab 7)

0. Does the Cost Proposal need to be on a separate USB?

A5c: No.

Q6: On page 2 in the “Proposal Construction” section, the RFP states that Tab 2 and Tab 4 are to be double-sided.

a. Please confirm if the entire proposal to be submitted front and back.

A6a: Tabs 2 and 4 are to be printed double sided. The County would prefer the entire proposal to be printed double-sided

b. Please confirm if only Tab 2 and Tab 4 are to be submitted front and back.

A6b: The County would prefer the entire proposal to be printed double-sided and will accept proposals that include single-sided printing, so long as Tabs 2 and 4 are printed double sided.

Q7: Please confirm that Form 1- Proposal Transmittal Form is not required with our proposal submittal.

A7: Form 1 of the proposal is required and should be provided on company letterhead. Form 1 itself is not required in the Proposal submittal.

DEBRIS AND DERELICT VESSEL REMOVAL SERVICES RFP 2023-05

ADDENDUM NO. 2

Exhibit “A”

DEBRIS AND DERELICT VESSEL REMOVAL SERVICES RFP 2023-05

ADDENDUM NO. 2

Exhibit “A” image2.tiff image3.tiff image4.tiff image5.tiff image6.tiff image7.png image8.png image9.png image10.png image1.png