RFP #23-038 Scope & Specs.

REQUEST FOR PROPOSALS

DOUGHERTY COUNTY – FLEMING/GAISSERT

ROAD MSW LANDFILL

SCALE REPLACEMENT

BID # 23-038

DOUGHERTY COUNTY

222 PINE AVENUE

ALBANY, GA 31702

October 2022

Request for Proposal

G005-111 10/27/22

Request for Proposals

DOUGHERTY COUNTY – FLEMING/GAISSERT ROAD

SCALE REPLACEMENT

Table of Contents

Page

Section 1 - Introduction/Overview 2

1.01 Purpose/Objective/Background 2

1.02 Request for Proposal and Appendices 2

Section 2 - Proposal Instructions and Requirements 2

2.01 Submission of Proposals 2

2.02 Compliance with the RFP 3

2.03 Inquiries, Addenda, and Interpretations 3

2.04 Required Performance Outcomes/Functional Specifications 3

2.05 Ambiguity, Conflict or Other Errors in the RFP 3

2.06 Proposals and Presentation Costs 4

2.07 Rejection of Proposals 4

2.08 Acceptance of Proposals 4

2.09 Examination of RFP and Site 4

2.10 Validity of Proposals 4

2.11 Acknowledgment of Insurance Requirements 5

2.12 Proposer Responsibilities 5

2.13 Pre-Proposal Conference 5

2.14 Owner’s Right to Research Proposer’s Experience 5

2.15 Terms and Conditions of Construction Contract 6

Section 3 - Proposal Evaluation and Contractor Selection 6

3.01 Method of Contractor Selection 6

3.02 Projected Timetable 7

3.03 Proposal Evaluation Panel and Evaluation Factors 7

Section 4 - Proposal Format and Contents 8

4.01 General 8

4.02 Tab I – Proposal Affidavit 9

4.03 Tab II – Cost to the Owner 9

4.04 Tab III – Proposer’s Team Experience and Organization 9

4.05 Tab IV – Similar Work Performed 9

4.06 Tab V – Schedule 10

4.07 Tab VI – Acceptance of Conditions 10

4.08 Tab VII – Appendices 10

Appendices

Appendix A – Proposal Affidavit Appendix B – Proposal Bond Appendix C – Certificates and Affidavits Appendix D – Proposal Cost Form Appendix E – Project Reference Form

Appendix F – Specifications and Drawings

G005-111 10/27/22

DOUGHERTY COUNTY – FLEMING/GAISSERT ROAD MSW LANDFILL

SCALE REPLAMENT

Section 1 Introduction/Overview

1.01 Purpose / Objective/ Background

Dougherty County (Owner) is soliciting proposals from Proposers to provide the

Work associated with the construction of the Dougherty County – Fleming/

Gaissert Road MSW Landfill – Scale Replacement as designed by Atlantic

Coast Consulting, Inc. (Engineer).

The Project consists of providing all labor, materials, tools, equipment, services, and incidentals and performing all Work required to remove two existing pit style mechanical scales with selective demolition of existing pavement/foundations and construct complete in place and ready to operate two new concrete deck elevated scales with hydraulic load cells, foundations, traffic ramps, pavement, walkways, ADA compliant ramps, stairs, railings, bollards, customer call boxes and erosion and sedimentation control items.

1.02 Request For Proposal and Appendices

Each prospective Proposer will be furnished:

• Request For Proposal (RFP)

• Appendix A – Proposal Affidavit

• Appendix B – Proposal Bond

• Appendix C – Certificates and Affidavits

• Appendix D – Proposal Cost Form

• Appendix E – Project Reference Form

• Appendix F – Specifications and Drawings

Section 2 Proposal Instructions and Requirements

2.01 Submission of Proposals

All proposals will be received until 5:00 PM, local time, on January 13, 2023, by the Owner at the City of Albany Procurement Division, Attention: Joshua Williams, Buyer, 222 Pine Avenue Suite 260, Albany, GA 31701.

The Owner will not accept any proposals received after 5:00 PM and shall return such late proposals to the Proposer unopened. Proposers shall submit one original and four copies of the proposal.

Proposals shall be enclosed in a sealed envelope or box. If the Proposal is sent through the mail or other delivery system, the sealed envelope or box shall be enclosed with the notation "PROPOSAL ENCLOSED" on the face of it. The outside of the box containing the PROPOSAL must be plainly marked with the following information:

G005-111 10/27/22

• Proposal for Dougherty County – Fleming/Gaissert Road MSW Landfill

– Scale Replacement

• Proposer's correct name and address

• Proposer’s Georgia Utility Contractor’s License Number

Proposals will be opened publicly in a manner to avoid public disclosure of contents. Only the names of Proposers will be read aloud.

2.02 Compliance with the RFP

Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the RFP may result in rejection of Proposal.

2.03 Inquiries, Addenda, and Interpretations

A. No interpretation of the meaning of the Request for Proposal, Drawings, Specifications or other pre-proposal documents will be made to any Proposer orally.

B. Every request for such interpretation should be made in writing and addressed to

Atlantic Coast Consulting, Inc., 7 East Congress Street, Suite 801, Savannah, Georgia 31401, and to be given consideration must be received prior to the end of the inquiry period as identified in the table in paragraph 3.02.

C. Any and all such interpretations and any supplemental instructions will be in the form of written Addenda to the Request for Proposal which, if issued, will be mailed, shipped or faxed to all prospective Proposers (at the respective addresses furnished) prior to the date fixed for the opening of Proposals.

D. Failure of Proposers to receive or acknowledge any Addendum shall not relieve them of any obligation under the Proposal. All Addenda shall become part of the

Contract Documents.

2.04 Required Performance Outcomes/Functional Specifications

The Proposer, as a minimum, must achieve and maintain the performance outcomes shown in the referenced Drawings and Specifications, consistent with performance standards agreed to by the Owner through a contract resulting from this RFP.

2.05 Ambiguity, Conflict or Other Errors in the RFP

If a Proposer discovers any ambiguity, conflict, discrepancy, omission, or other error in the RFP or any document attached to, incorporated into or referenced by the RFP, they shall immediately notify the Engineer of such error in writing and request modification or clarification of the document as outlined in Paragraph 2.03 above. The Owner will make modifications by issuing a written addendum and will give written notice to all parties who have received this RFP from the Owner.

2.06 Proposals and Presentation Costs

The Owner will not be liable in any way for any costs incurred by any Proposer in the preparation of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in any discussions or negotiations.

2.07 Rejection of Proposals

The Owner reserves the right to accept or reject any or all proposals submitted.

Reasons for which Proposers may be disqualified and their Proposals not considered include, but are not limited to:

• The Owner determines that the Proposer's proposal is not responsive to the RFP.

• The Owner determines that the Proposer is not responsible. This may be due to the failure of the Proposer to promptly supply information in connection with an evaluation of responsibility.

• The Proposer fails to complete the Proposal in its entirety.

• An individual, firm, partnership, or corporation under the same or different names files more than one Proposal.

• Reasonable grounds exist for believing that any Proposer has a proprietary or pecuniary interest in more than one Proposal, or that collusion exists among the Proposers.

• Failure of the Proposer to satisfy any requirements of the RFP.

2.08 Acceptance of Proposals

The Owner may accept proposals that are submitted properly and are not rejected for any reason. However, the Owner reserves the right to request clarifications or corrections to proposals.

2.09 Examination of RFP and Site

It is the responsibility of each Proposer before submitting a Proposal:

• To examine thoroughly the RFP and other related data identified in the

Proposal Documents.

• To visit the site and to become familiar with and satisfy Proposer as to the general, local and site conditions that may affect cost, progress, performance or furnishing of labor for the Work.

2.10 Validity of Proposals

All proposals shall be valid for a period of 60 days from date due.

2.11 Acknowledgment of Insurance Requirements

By submitting its proposal to the Owner the Proposer acknowledges that it has read and understands the insurance requirements for the Proposal. The insurance requirements are detailed in Sections C-700 and C-800 as included in Appendix F.

2.12 Proposer Responsibilities

The Proposer will be required to follow contract requirements in accordance with all conditions of the Construction Contract, provide a responsible on-site superintendent, assign qualified persons to the work, provide the equipment required to do the assigned task or accomplish the work, maintain records of expenditures, deliverables and progress, submit required reports on schedule, and maintain a clear line of communication for prompt resolution of problems.

2.13 Pre-Proposal Conference

A mandatory Pre-Proposal Conference will be held for all Proposers at 10:00

AM, local time, on November 29, 2022 at the Dougherty County Landfill, 900

Gaissert Road, Albany, GA 31705. All proposers must attend all of the Pre-

Proposal Conference. Any proposer that does not attend the Pre-Proposal Conference will be disqualified from proposing and their submittal will not be accepted.

2.14 Owner's Right to Research Proposer’s Experience

The Owner prior to or after receipt of the Proposer’s proposal, shall have the right to research work performed by the Proposer. This research effort will be conducted by Owner personnel, and their representatives as deemed appropriate by the Owner, which may include site visits and interviews with anyone involved with such projects.

The Owner reserves the right to contact any and all references (including those project references not furnished by the Proposer in their proposal) to obtain, without limitation for the purpose of evaluating the Proposers qualifications, the following minimum information regardless of Proposer's performance on the listed jobs:

1. Was Proposer cooperative during the submittal process (e.g., schedule, shop drawings, etc.)?

2. Was the Owner satisfied with daily operations on the project?

3. Did Proposer effectively address problems that arose during the project?

4. Did Proposer minimize the effect of its activities on nearby operations and activities?

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5. Did the Owner consider the number and validity of Proposer - generated change orders and Requests for Information, if any, appropriate?

6. Did Proposer manage its subcontractors well?

7. Would the Owner rate the Proposer’s safety record on the project as being adequate?

8. Did Proposer timely address warranty and punch list items?

9. Were Proposer's project foreman and other key personnel competent and professional?

10. Was the Owner satisfied with the finished product?

11. Would the Owner look forward to hiring Proposer for another construction project?

12. Did the subcontractors selected by the Proposer perform well on the project?

2.15 Terms and Conditions of Construction Contract

A contract resulting from this RFP shall be subject to the conditions set forth in the Contract Documents, including Sections C-520, C-700 and C-800 of

Appendix F.

Section 3 Proposal Evaluation and Contractor Selection

3.01 Method of Contractor Selection

The Owner is using the Competitive Sealed Proposals method of Contractor selection, as authorized by State Law. Proposals will be evaluated using the criteria stated in the RFP. Once the evaluation is complete, all responsive

Proposers will be ranked from most advantageous to least advantageous to the Owner, considering the evaluation factors stated in the RFP. Short-listing, interviews and site visits may be a part of this evaluation and ranking process.

The Owner will then execute a contract with the highest ranked Proposer. If a satisfactory contract cannot be agreed upon, negotiations may be conducted, in the sole discretion of the Owner, with the second, and then the third, and so on, ranked Proposers. If the Owner is unsuccessful in its first round of negotiations, it may reopen negotiations with any Proposer with whom it previously negotiated. The scope of the work may be changed during this negotiation process at the discretion of the Owner in an effort to reduce the cost and/or to benefit the project in any manner.

An award, if made, will be made to the responsible and responsive Proposer whose proposal is most advantageous to the Owner, taking into consideration the evaluation factors set forth in this RFP. The proposals are to be based upon this RFP and the referenced documents that are attached and hereby made a part of this solicitation. The attached documents include specifications and

G005-111 10/27/22 drawings; when these documents are reviewed with other referenced documents and information, the Proposer acknowledges he has been provided sufficient detail to understand and respond to the design intent and Scope of

Work to be provided by the Proposer to satisfactorily complete the Dougherty

County – Fleming/Gaissert Road MSW Landfill – Scale Replacement.

3.02 Projected Timetable

The following projected timetable should be used as a working guide for planning purposes. The Owner reserves the right to adjust this timetable as required during the course of the RFP process.

Event Date

Issuance of RFP Documents 10/28/2022

Pre-Proposal Conference (11:00 A.M., Local Time) 11/29/2022

Inquiry Period Ends 01/09/2023

Proposal Due (5:00 P.M., Local Time) 01/13/2023

Completion of Evaluation & Ranking of Proposals 01/27/2023

Notice to Proceed Target Date 02/26/2023

Project Completion Date 06/26/2023

3.03 Proposal Evaluation Panel and Evaluation Factors

A panel appointed by the Owner will evaluate proposals and negotiate a contract. Other agencies and consultants of the Owner may, at the sole discretion of the Owner, evaluate the proposals and/or Proposers. The factors to be considered by the panel in the evaluation of proposals and the negotiation of a contract are listed below.

The Owner will consider responses to the following items in its evaluation of proposals and Proposers. While the Owner considers all these items important, they are ranked in descending order of importance.

Evaluation Factors

Cost to the Owner

Proposer’s Team Experience and Capacity

Client References for Similar Work Performed

Schedule

Acceptance of Conditions

Section 4 Proposal Format and Contents

4.01 General

The information listed below shall be submitted with each proposal and should be submitted in the order shown. Each section should be clearly labeled, with

G005-111 10/27/22 pages numbered and separated by tabs. Failure by a Proposer to include all listed items may result in the rejection of the proposal.

An outline of the required submittal is provided for clarification as follows:

Tab I

• Proposal Affidavit

• Proposal Bond

• Partnership Certificate or Corporate Certificate

• Non-Collusion Affidavit of Prime Bidder

• Non-Collusion Affidavit of Subcontractor

• Security and Immigration Affidavit - Contractor

• Security and Immigration Affidavit - Subcontractor

• Utility Contractor License

Tab II

• Proposal Cost Form

• Elevated Scale and Associated Equipment Data and Specifications

Tab III

• Qualifications including ability, capacity, skills and number of years experience

• Experience with proposed key subconsultants (if any)

• Licensing Information

• Current Project Matrix – projects currently under construction including value and expected completion dates for each

• Upcoming Project Matrix – projects upcoming including value and expected completion dates for each

• Resumes

Tab IV

• Project Reference Forms

Tab V

• Detailed Schedule

Tab VI

• Exceptions

• Certification Statement Letter

Tab VII

• Appendices

4.02 Tab I - Proposal Affidavit & Certificates

The Proposer shall complete the affidavit (See Appendix A – Proposal Affidavit) and enclose under Tab I. Additionally, a Proposal Bond (See– Proposal Bond) shall be included under Tab I, duly executed by the Proposer as principal and having as surety thereon a surety company licensed to do business in the State of Georgia and listed in the current U.S. Treasury Circular 570, in the amount of five percent of the Proposal amount. Additionally, the Proposer shall complete the following forms and enclose under Tab I as found in Appendix C:

Security and Immigration Compliance Affidavit of Prime Bidder, Security and

Immigration Compliance Affidavit of Subcontractor, Partnership Certificate, Corporate Certificate, Non-Collusion Affidavit of Prime Bidder, and Non-

Collusion Affidavit of Subcontractor. The Proposer should include a copy of their current Utility Contractor’s license as issued by the State Licensing Board.

4.03 Tab II - Cost to the Owner

Complete the PROPOSAL COST FORM (Appendix D) in its entirety. Include detailed information on the proposed elevated scales and associated equipment. Pricing submitted indicates that the Proposer has a full understanding of the scope of work based upon a review of all information furnished with this RFP, including the Drawings and Specifications. The price entered reflects the scope of work depicted by the Drawings and Specifications and supplemental information furnished with the RFP. The items of work will be reviewed during the negotiation session solely to confirm that the

Proposer’s understanding is in agreement with the design intent. Cost evaluated will be made on the basis of the prices given in the Base Bid.

4.04 Tab III - Proposer’s Team Experience and Organization

Provide information that documents the firm's and selected subcontractors' qualifications to produce the required outcomes, including its ability, capacity, skill, and number of years of experience in providing the required services.

Describe the various team members' successful experience working with one another on previous projects. Include evidence of business licensing and similar information and documentation. A matrix listing of all projects presently under construction and those projects that are booked and or pending Notice to Proceed shall be prepared identifying project construction value, and remaining project duration.

Include resumes of all key individuals who will be committed to the project providing the required work.

4.05 Tab IV - Similar Work Performed

It is the goal of the Owner that all Proposers have had experience completing at least three elevated scale instillations since January 1, 2015. Each should consist of scales with similar load cell type, dimensions, decking material, traffic ingress/egress and personnel ingress/egress components. Information

G005-111 10/27/22 for each project shall be provided on the Project Reference Form (Appendix E) provided with this proposal or a reasonable facsimile. The Proposer shall make additional copies of the form as required. Only one project shall be listed on each form. All information requested in the form shall be provided in the order requested.

4.06 Tab V - Schedule

Provide a detailed schedule for completion of the project in sufficient detail to reflect work in the various project areas. The schedule should reflect:

- Substantial completion of all project work no later than 100 consecutive days after the Notice to Proceed has been issued.

- Final completion of all project work no later than 120 consecutive days after the Notice to Proceed has been issued.

4.07 Tab VI - Acceptance of Conditions

Indicate any requested exceptions to the requirements listed in the RFP, General Conditions and form of Agreement in the attached Specifications

(reference Appendix F) and any other requirements or documents of the RFP and the Project. The Proposer should provide a written certification statement on their company letterhead that the total proposed cost represents the total costs required to provide a complete and functional Project.

4.08 Tab VII - Appendices

The content of this tab is left to the Proposer's discretion. However, the

Proposer should limit materials included here to those that will be helpful to the Owner in understanding the Proposal. Proposer may present potential value-added project enhancements in this tab. If included, each potential enhancement should be clearly described including scope and costs.

G005-111 Appendix A-1 09/02/21

APPENDIX A

Proposal Affidavit

TO: DOUGHERTY COUNTY BOARD OF COMMISSIONERS

FROM:

(Proposer's Name)

FOR: DOUGHERTY COUNTY – FLEMING/GAISSERT ROAD MSW LANDFILL

Submitted: _________

The undersigned Proposer, in compliance with your Request for Proposal for the construction of this Project, having examined the Request for Proposal Documents and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed Project, including the availability of materials and labor, hereby proposes to construct the Project in accordance with the said Documents.

The Proposer proposes and agrees, if this Proposal is accepted, to contract with Dougherty

County Board of Commissioners in the form of Contract Agreement specified, to furnish all necessary products, machinery, tools, apparatus, means of transportation and labor necessary to complete the construction of the Work in full and complete accordance with the reasonably intended requirements of the Contract Documents to the full and entire satisfaction of the

Dougherty County – Fleming/Gaissert Road MSW Landfill, Scale Replacement with a definite understanding that no money will be allowed for extra work except as set forth in the Contract

Documents.

The Proposer agrees hereby to commence Work under this Contract, with adequate personnel and equipment, on a date to be specified in a written order of the Engineer, and to fully complete all Work under this Contract within the schedule as stipulated in Section C-520. Proposer further agrees to pay as liquidated damages the amount as stipulated in Section C-520 for each consecutive calendar day thereafter required to complete all work as provided in the Contract

Documents or for failing to comply with associated milestones.

The Proposer declares an understanding that the quantities shown for unit price items are subject to either increase or decrease, and that should the quantities of any of the items of Work be increased, the Proposer proposes to do the additional Work at the unit prices stated herein; and should the quantities be decreased, the Proposer also understands that payment will be made on the basis of actual quantities at the unit price proposed and will make no claim for additional costs or anticipated profits for any decrease in quantities; and that actual quantities will be determined upon completion of Work, at which time adjustment will be made to the Contract amount by direct increase or decrease.

In case of discrepancies between the figures shown in the unit prices and the totals, the unit prices shall apply, and the totals shall be corrected to agree with the unit prices. In case of discrepancies between written amounts and figures, written amounts shall take precedence over g

G005-111 Appendix A-2 09/02/21 figures and the sum of all Proposal extensions (of unit prices) plus lump sum items shall take precedence over PROPOSAL TOTAL.

The Proposer furthermore agrees that, in the case of a failure to execute the Contract Agreement and Bonds within ten days after receipt of conformed Contract Documents for execution, the attached Proposal Bond accompanying this Proposal and the monies payable thereon shall be paid into the funds of the Owner as liquidated damages for such failure.

Attached hereto is a Proposal Bond for the sum of five percent of amount bid.

Proposer acknowledges receipt of the Following Addenda:

Addendum No. 1, dated: Addendum No. 5, dated:

Addendum No. 2, dated: Addendum No. 6, dated:

Addendum No. 3, dated: Addendum No. 7, dated:

Addendum No. 4, dated: Addendum No. 8, dated:

PROPOSER:

By:

Title:

Address:

Phone:

Attest:

(Signature)

Note: Attest for a corporation must be by the corporate secretary; for a partnership by another partner; for an individual by a notary.

Note: If the Proposer is a corporation, the Proposal shall be signed by an officer of the corporation;

if a partnership, it shall be signed by a partner. If signed by others, authority for signature shall be attached.

G005-111 Appendix B-1 09/02/21

APPENDIX B

Proposal Bond

STATE OF

COUNTY OF

KNOW ALL MEN BY THESE PRESENTS, that we, , as Principal, and

, as

Surety, are held and firmly bound unto Dougherty County Board of Commissioners in the sum of

Dollars ($ ) lawful money of the

United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, personal representatives, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted to the Owner a Proposal for construction of Dougherty

County – Fleming/Gaissert Road MSW Landfill, Scale Replacement.

NOW THEREFORE, the conditions of this obligation are such that if the Proposal be accepted, the

Principal shall, within ten days after receipt of conformed Contract Documents, execute a Contract in accordance with the Proposal upon the terms, conditions and prices set forth therein, and in the form and manner required by the Contract Documents and execute sufficient and satisfactory separate Performance and Payment Bonds payable to the Owner, each in an amount of 100 percent of the total Contract Price, in form satisfactory to the Owner, then this obligation shall be void; otherwise, it shall be and remain in full force and effect in law; and the Surety shall, upon failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to the aforesaid Owner, upon demand, the amount hereof in good and lawful money of the United States of America, not as a penalty, but as liquidated damages.

This bond is given pursuant to and in accordance with O.C.G.A. §36-91-1 et.seq. and all the provisions of the law referring to this character of bond as set forth in said Sections or as may be hereinafter enacted and these are hereby made a part hereof to the same extent as if set out herein in full.

IN WITNESS WHEREOF, the said Principal has hereunder affixed its signature and seal, and said

Surety has hereunto caused to be affixed its corporate signature and seal, by its duly authorized officers, on this day of , 2022.

G005-111 Appendix B-2 09/02/21

CONTRACTOR – PRINCIPAL:

(name signed)

(name printed or typed)

(SEAL)

Note: Attest for a corporation must be by the corporate secretary; for a partnership by another partner; for an individual by a notary.

SURETY:

Note: Surety companies executing Bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the state where the Project is located.

G005-111 Appendix C-1 09/02/21

APPENDIX C

Certificates and Affidavits

G005-111 Appendix C-2 09/02/21

C-1 Partnership Certificate

STATE OF _______________________

COUNTY OF _____________________

On this __________ day of __________________, 2022, before me personally appeared

___________________________________ known to me to be the person who executed the above instrument, who, being by me first duly sworn, did depose and say that he or she is a general partner in the firm of and that said firm consists of himself or herself and and that he or she executed the foregoing instrument on behalf of said firm for the uses and purposes stated therein, and that no one except the above named members of the firm have any financial interest whatsoever in said proposed

Contract.

Partner Partner

Partner Partner

Subscribed and sworn to before me, this____________day of ________________,2022.

Notary Public

My Commission Expires:

(Date)

NOTE: If only one partner signs, a Power of Attorney executed by all other partners authorizing him or her to act in the name of the company must be attached; otherwise, all partners must sign.

G005-111 Appendix C-3 09/02/21

C-2 Corporate Certificate

I, _______________________ certify that I am the Secretary of the corporation named as

Contractor in the foregoing proposal; that _________________ who signed said proposal on behalf of the Contractor was then _____________________ of said corporation; that said proposal was duly signed for and in behalf of said corporation by authority of its Board of

Directors, and is within the scope of its corporate powers; that said corporation is organized under the laws of the State of __________________.

This ____________ day of _______________,2010

Corporate

Secretary:

G005-111 Appendix C-4 09/02/21

C-3 Non-Collusion Affidavit of Prime Bidder

STATE OF ____________________ COUNTY OF___________________

I, ____________________________, being first duly sworn, deposes and says that:

He or she is __________________________________________________________________ (Owner, Partner, Officer, Representative or Agent) of _____________________________________, the Bidder that has submitted the attached Bid;

He or she is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

Such Bid is genuine and is not a collusive or sham Bid;

Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this Affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit or cost element of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against Dougherty

County Board of Commissioners or any person interested in the proposed Contract; and

The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this Affiant.

BIDDER:

Date:

Subscribed and sworn to me this ___ day of ______________, 2022.

NOTARY PUBLIC:

Commission Expires:

G005-111 Appendix C-5 09/02/21

C-4 Non-Collusion Affidavit of Subcontractor

State of______________________________

County of

________________________________ being first duly sworn, deposes and says that:

(1) He or she is _______________________________________ (Owner, Partner, Officer. Representative, or Agent) of ________________________________, hereinafter referred to as the “Subcontractor”;

(2) He or she is fully informed respecting the preparation and contents of the

Subcontractor’s Proposal submitted by the Subcontractor to the Contractor for certain work in connection with the _________________________

Contract pertaining to the Project in _____________________________

(3) Such Subcontractor’s Proposal is genuine and is not a collusive or sham

Proposal;

(4) Neither the Subcontractor nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham Proposal in connection with such Contract or to refrain from submitting a Proposal in connection with such Contract, or has in any manner, directly or indirectly, sought by unlawful agreement or connivance with any other Bidder, firm or person to fix the price or prices in said Subcontractor’s Proposal, or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against Dougherty County Board of Commissioners or any person interested in the proposed Contract; and

(5) The price or prices quoted in the Subcontractor’s Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Date:

G005-111 Appendix C-6 09/02/21

C-5 Contractor E-Verify Affidavit

By executing this affidavit, the undersigned contractor verifies its compliance with 0.C.G.A. 13-

10-91, stating affirmatively that the individual, firm, or corporation which is proposing to engage in the physical performance of services on behalf of the Dougherty County Board of

Commissioners has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicability provisions and deadlines established in 0.C.G.A 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by 0.C.G.A 13-10-91(b).

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , , 2022 in , (City) (State)

Signature of Authorized Officer or Agent

(Title of Authorized Officer or Agent of Contractor)

(Printed Name of Authorized Officer or Agent)

G005-111 Appendix C-7 09/02/21

C-6 Subcontractor E-Verify Affidavit

By executing this affidavit, the undersigned subcontractor verifies its compliance with 0.C.G.A

13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of service under a proposed contract with on behalf of the

Dougherty County Board of Commissioners has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicability provisions and deadlines established in 0.C.G.A 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by 0.C.G.A 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice that a sub-subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must forward, within five business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Subcontractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , , 2022 in , (City) (State)

Signature of Authorized Officer or Agent

(Title of Authorized Officer or Agent of Contractor)

(Printed Name of Authorized Officer or Agent)

G005-111 Appendix C-8 09/02/21

G005-111 Appendix F-1 09/02/21

APPENDIX D

Proposal Cost Form

ITEM 1 – MOBILIZATION

a. Lump Sum Mobilization $ __________

ITEM 2 – EROSION AND SEDIMENTATION CONTROL

a. 282 LF Silt Fence – Type NS $ /LF $ __________

b. 1 EA Inlet Sediment Trap $ /EA $ __________

c. 0.15 AC Temporary and Permanent Grassing $ /AC $ __________

ITEM 3 – SITE PREPARATION

a. Lump Sum Demolition $ __________

b. Lump Sum Clearing and Grubbing $ __________

ITEM 4 – EARTHWORK & PAVEMENT

a. Lump Sum Earthwork $ __________

b. 271 SY 10-Inch Graded Aggregate Base $ /SY $ __________

c. 353 SY Light Duty Concrete Pavement $ /SY $ __________

ITEM 5 – TRUCK SCALES

a. 2 EA

70’x11’ Elevated Hydraulic Scale with

Concrete Deck and Ramps $ /EA $ __________

b. 2 EA Concrete Pedestrian Ramp with Railings $ /EA $ __________

c. 2 EA ADA Gangway with Stairs and Railing $ /EA $ __________

ITEM 6 – MISCELLANEOUS

a. Lump Sum Signage and Signalization $ __________

b. 305 LF 6-Inch Sch. 80 PVC Roof Drain Header $ /LF $ __________

c. 2 EA

Motorized Gate Arm with Conduits and

Controls $ /EA $ __________

d. 2 EA

Residential Call Box with Conduits and

Two-Way Communication $ /EA $ __________

e. 2 EA Relocated Speed Bumps $ /EA $ __________

ITEM 7 – CASH ALLOWANCES

a. CONSTRUCTION VERIFICATION SURVEYING $ 3,500

b. MATERIALS TESTING $ 7,500

G005-111 Appendix F-2 09/02/21

* * * ADDITIONAL WORK IF ORDERED BY THE ENGINEER * * *

ITEM 8 – REMOVAL OF UNSUITABLE MATERIAL & REPLACEMENT WITH

a. 100 CY Suitable Earth Material $ /CY $ __________

b. 100 CY Crushed Stone $ /CY $ __________

PROPOSAL TOTAL, ITEMS 1 THROUGH 8, INCLUSIVE, THE AMOUNT OF:

DOLLARS ($ ).

G005-111 Appendix F-3 09/02/21

APPENDIX E

Project Reference Form

Project Name:

Owner’s Name:

Owner’s Phone Number:

Owner’s Contact Name & Title:

Engineer/Architect/ Construction Manager’s Name & Title:

Engineer/Architect/ Construction Manager’s Phone Number:

Original Contract Value of Project:

Final Contract Value of Project:

Project Description:

Original Project Duration:

Original Project Completion Date:

Actual Project Completion Date:

Explanation for later project completion date, if applicable:

List Major Subcontractor’s; names, contact phone numbers

(If work self-performed by General Contractor – indicate as such)

Subcontractor #1:

Subcontractor #2:

Subcontractor #3:

List Major Material Suppliers’ names, contact phone numbers:

Additional Comments:

G005-111 Appendix F-4 09/02/21

APPENDIX F

Specifications and Drawings

Specifications

Section Title

Division 0 – Contract Requirements

00021 Request for Proposals

C-520 Agreement between Owner and Contractor for Construction

Contract (Stipulated Price)

00550 Pre-Award Oath

C-610 Performance Bond

C-615 Payment Bond

C-700 Standard General Conditions of the Construction Contract

C-800 Supplementary Conditions of the Construction Contract

Division 1 - General Requirements

01010 Summary of Work

01016 Occupancy

01025 Measurement and Payment

01041 Coordination of Work

01051 Grades, Lines and Levels

01055 Construction Staking

01060 Regulatory Requirements

01091 Codes and Standards

01200 Project Meetings

01310 Construction Schedules

01320 Construction Videos and Photographs

01340 Shop Drawings, Product Data and Samples

01410 Testing Laboratory Services

01510 Temporary Facilities

01540 Job Site Security

01562 Dust Control

01569 Safety in Landfill Works

01610 Transportation and Handling 01611 Storage and Protection

01630 Substitutions and Product Options

01645 Manufacturer Services

01655 Starting of Systems

01710 Cleaning

01720 Record Documents

01730 Operating and Maintenance Data

G005-111 Appendix F-5 09/02/21

01740 Warranties and Bonds

Division 2 - Sitework

02010 Subsurface Conditions

02060 Demolition of Existing Facilities

02110 Clearing and Grubbing

02125 Erosion and Sedimentation Control

02140 Dewatering

02200 Earthwork

02575 Removing and Replacing Pavement

02930 Grassing

03300 Concrete Work

Drawings

SHEET NO. SHEET TITLE

- COVER

C-101 EXISTING CONDITIONS AND DEMOLITION PLAN

C-201 PAVING, GRADING, DRAINAGE AND EROSION, SEDIMENTATION

AND POLLUTION CONTROL PLAN

C-601 EROSION, SEDIMENTATION AND POLLUTION CONTROL NOTES

& DETAILS

C-701 CONSTRUCTION DETAILS

C-702 CONSTRUCTION DETAILS

C-703 CONSTRUCTION DETAILS

CONTRACT DOCUMENTS

For

DOUGHERTY COUNTY – FLEMING/

GAISSERT ROAD MSW LANDFILL

Prepared for:

DOUGHERTY COUNTY

222 PINE AVENUE

ALBANY, GA 31702

Prepared by:

7 E Congress St.

Suite 801

Savannah, GA 31041

912.236.3471 www.atlcc.net

DOUGHERTY COUNTY – FLEMING/ GAISSERT

ROAD MSW LANDFILL

DOUGHERTY COUNTY

Section 00021

10/27/2022 G005-111\TS-00021

DOUGHERTY COUNTY – FLEMING/ GAISSERT ROAD MSW LANDFILL

SCALE REPLACEMENT

DOUGHERTY COUNTY, GEORGIA

Dougherty County, Georgia is accepting Sealed Proposals, for furnishing all materials, labor, tools, equipment and appurtenances necessary for the construction of the Dougherty County –

Fleming/ Gaissert Road MSW Landfill, Scale Replacement. The proposals will be received by the Owner at the City of Albany Procurement Division, Attention: Joshua Williams, Buyer, 222 Pine Avenue, Suite 260, Albany, GA 31701, until, but no later than 5:00 PM, local time, on January 13, 2023, and then at said office publicly opened, with only the names of Proposers read aloud.

The Project consists of providing all labor, materials, tools, equipment, services, and incidentals and performing all Work required to remove two existing pit style mechanical scales with selective demolition of existing pavement/foundations and construct complete in place and ready to operate two new concrete deck elevated scales with hydraulic load cells, foundations, traffic ramps, signage, signalization, controls, motorized gate arms, pavement, walkways, ADA compliant ramps, stairs, railings, bollards, customer call boxes and erosion and sedimentation control items.

A mandatory Pre-Proposal Conference will be held for all Proposers at 10:00 AM, local time, November 29, 2022, at the Dougherty County Landfill, 900 Gaissert Road, Albany, GA 31705.

All proposers must attend all of the Pre-Proposal Conference. Any bidder that does not attend the pre-proposal conference will be disqualified from proposing and their proposal will not be accepted.

The work will be awarded in one Contract.

Request for Proposal may be examined at the office of:

Albany/ Dougherty County Procurement Division

222 Pine Avenue, Suite 260

Albany, GA 31701

Atlantic Coast Consulting, Inc.

7 East Congress Street, Suite 801

Savannah, Georgia 31401

Copies of Request for Proposal may be obtained at the office of the Engineer, Atlantic Coast

Consulting, Inc., 7 East Congress Street, Suite 801, Savannah, Georgia 31401, upon payment of $250.00, non-refundable, for each set. No partial sets will be sold. Shipment will be via delivery service – two-day delivery. Other shipping will be at the purchaser’s additional expense. Street address must be provided to allow delivery.

00021 - 2

10/27/2022 G005-111\TS-00021

Each Proposal must be accompanied by a Proposal Bond, prepared on the form of Proposal

Bond attached to the Request for Proposals or a Surety Company's Standard Proposal Bond, duly executed by the Proposer as principal and having as surety thereon a surety company licensed to do business in the State of Georgia and listed in the latest issue of U.S. Treasury

Circular 570, in the amount of five percent of the Proposal.

The successful Proposer for this Contract will be required to furnish a satisfactory Performance

Bond and Payment Bond each in the amount of 100 percent of the Proposal.

Dougherty County reserves the right to reject any or all Proposals, which are not in the County’s best interest, to waive informalities and to re-advertise.

END OF SECTION

EJCDC® C-520, Agreement between Owner and Contractor for Construction Contract (Stipulated Price).

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

AGREEMENT BETWEEN OWNER AND CONTRACTOR

FOR CONSTRUCTION CONTRACT (STIPULATED PRICE)

This Agreement is by and between Dougherty County Board of Commissioners (“Owner”) and [name of contracting entity] (“Contractor”).

Terms used in this Agreement have the meanings stated in the General Conditions and the Supplementary Conditions.

Owner and Contractor hereby agree as follows:

ARTICLE 1—WORK

1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Removal of two existing pits scales and replacement with two new elevated scales.

ARTICLE 2—THE PROJECT

2.01 The Project, of which the Work under the Contract Documents is a part, is generally described as follows: Dougherty County – Fleming / Gaissert Road MSW Landfill – Scale Replacement.

ARTICLE 3—ENGINEER

3.01 The Owner has retained Atlantic Coast Consulting, Inc. (“Engineer”) to act as Owner’s representative, assume all duties and responsibilities of Engineer, and have the rights and authority assigned to Engineer in the Contract.

3.02 The part of the Project that pertains to the Work has been designed by Engineer.

ARTICLE 4—CONTRACT TIMES

4.01 Time is of the Essence

A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

4.03 Contract Times: Days

A. The Work will be substantially complete within 100 days after the date when the Contract Times commence to run as provided in Paragraph 4.01 of the General Conditions and completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions within 120 days after the date when the Contract Times commence to run.

4.04 Liquidated Damages

A. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01 above and that Owner will suffer financial and other losses if the Work is not completed and Milestones not achieved within the Contract Times, as duly modified. The parties also recognize the delays, expense, and difficulties involved in proving, in a legal or arbitration proceeding, the actual loss suffered by Owner if the Work is not completed on time.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty):

1. Substantial Completion: Contractor shall pay Owner $1,000.00 for each day that expires after the time (as duly adjusted pursuant to the Contract) specified above for Substantial Completion, until the Work is substantially complete.

2. Completion of Remaining Work: After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Times (as duly adjusted pursuant to the Contract) for completion and readiness for final payment, Contractor shall pay Owner $1,000.00 for each day that expires after such time until the Work is completed and ready for final payment.

3. Liquidated damages for failing to timely attain Substantial Completion, and final completion are not additive, and will not be imposed concurrently.

B. If Owner recovers liquidated damages for a delay in completion by Contractor, then such liquidated damages are Owner’s sole and exclusive remedy for such delay, and Owner is precluded from recovering any other damages, whether actual, direct, excess, or consequential, for such delay, except for special damages (if any) specified in this Agreement.

ARTICLE 5—CONTRACT PRICE

5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents, the amounts that follow, subject to adjustment under the Contract:

A. For all Work other than Unit Price Work, a lump sum of $11,000.00

All specific cash allowances are included in the above price in accordance with Paragraph 13.02 of the General Conditions.

B. For all Unit Price Work, an amount equal to the sum of the extended prices (established for each separately identified item of Unit Price Work by multiplying the unit price times the actual quantity of that item).

Unit Price Work

Item No.

Description Unit Estimated Quantity

Unit Price

Extended Price

1a. Mobilization Lump Sum - - $

2a. Silt Fence – Type NS 282 LF $ $

2b. Inlet Sediment Trap 1 EA $ $

2c.

Temporary and Permanent Grassing

0.15 AC $ $

3a. Demolition Lump Sum - - $

3b. Clearing and Grubbing Lump Sum - - $

4a. Earthwork Lump Sum - - $

4b. 10-Inch Graded Aggregate Base 271 SY $ $

4c. Light Duty Concrete Pavement 353 SY $ $

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

Unit Price Work

Item No.

Description Unit Estimated Quantity

Unit Price

Extended Price

5a.

70’x11’ Elevated Hydraulic Scale with Concrete Deck and Truck Ramps

2 EA $ $

5b.

Concrete Pedestrian Ramps with Railings

2 EA $ $

5c.

ADA Gangway with Stairs and Railing

2 EA $ $

6a. Signage and Signalization Lump Sum - - $

6b.

6-Inch Sch. 80 PVC Roof Drain Header with Cleanouts

305 LF $ $

6c.

Motorized Gate Arm with Conduits and Controls

2 EA $ $

6d.

Residential Call Box with Conduits and Two-Way Communication

2 EA $ $

6e. Relocated Speed Bumps 2 EA $ $

8a.

Remove Unsuitable Material and Replace with Suitable Earth Material

100 CY $ $

8b.

Remove Unsuitable Material and Replace with Crushed Stone

100 CY $ $

Total of all Extended Prices for Unit Price Work (subject to final adjustment based on actual quantities)

The extended prices for Unit Price Work set forth as of the Effective Date of the Contract are based on estimated quantities. As provided in Paragraph 13.03 of the General Conditions, estimated quantities are not guaranteed, and determinations of actual quantities and classifications are to be made by Engineer.

C. Total of Lump Sum Amount and Unit Price Work (subject to final Unit Price adjustment) $[number].

ARTICLE 6—PAYMENT PROCEDURES

6.01 Submittal and Processing of Payments

A. Contractor shall submit Applications for Payment in accordance with Article 15 of the General Conditions. Applications for Payment will be processed by Engineer as provided in the General Conditions.

6.02 Progress Payments; Retainage

A. Owner shall make progress payments on the basis of Contractor’s Applications for Payment as provided in Paragraph 6.02.A.1 below, provided that such Applications for…