23-038 DO CO Scale Invitation

86 KB Posted Nov 15, 2022

Attached to: PROPANE INFRASTRUCTURE
Solicitation number: 23-038
Issued by: Fulton County, Georgia

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Written by GovTribe AI · Jul 23, 2026

This is a Request for Proposals (RFP) issued by the City of Albany Procurement Division on behalf of the Dougherty County Board of Commissioners for the replacement of inground mechanical scales with elevated scales. Sealed proposals will be received until 5:00 p.m. local time on January 13, 2023. A mandatory pre-proposal conference is scheduled for 11:00 a.m. on November 29, 2022, at the jobsite located at 900 Gaissert Road, Albany, Georgia 31705. Attendance at the pre-proposal conference is mandatory; any proposer failing to attend will be disqualified and their submittal will not be accepted. The RFP documents may be obtained from Atlantic Coast Consulting, Inc., 7 East Congress Street, Suite 801, Savannah, Georgia 31401, for a nonrefundable fee of $250.00 per set, with two-day delivery service available. The deadline for submitting questions is January 9, 2023, and replies of substance will be issued as written addenda to all potential respondents.

All proposals must be submitted as sealed bids clearly marked on the outside of the envelope. Pricing should be quoted F.O.B. Albany, Georgia, or the county warehouse, with payment terms net 30 unless otherwise specified. Dougherty County encourages small business participation and has an equal opportunity purchasing policy that affirmatively seeks to utilize minority business enterprises. All corporations must provide a corporate seal and Secretary of State Certificate of Incorporation with their response. The county reserves the right to reject any and all responses, to waive technicalities, and to request additional information from respondents as deemed necessary. Contractors must possess all necessary permits, licenses, certificates, and occupational tax certificates before commencing work, and no reimbursement will be made for costs incurred prior to a formal notice to proceed.

Text of this file

November 15, 2022

REQUEST FOR PROPOSALS

DOUGHERTY COUNTY – SCALE REPLACEMENT

Reference No. 23-038

The City of Albany Procurement Division, 222 Pine Avenue, Albany, Georgia, on behalf of the Dougherty County Board of Commissioners, will receive sealed proposals from individuals or firms qualified and experienced in the replacement of inground mechanical scales with elevated scales until 5:00 p.m. local time on January 13, 2023.

A Mandatory Pre-Proposal Conference will be held at 11:00 a.m. on November 29, 2022, at the jobsite located at 900 Gaissert Road, Albany, Georgia, 31705, to review requirements and answer questions. All proposers must attend all of the Pre-Proposal Conference. Any proposer that does not attend the Pre-Proposal Conference will be disqualified from proposing and their submittal will not be accepted.

Dougherty County strongly encourages Small Business firms to participate in this RFP. All Corporations should provide corporate seal, a copy of the Secretary of State’s Certificate of Incorporation, and a listing of the principals of the corporation with their response. Firms that wish to join in a consortium must designate one firm as the principal or lead firm. Consortiums will be evaluated according to the same requirements as a single firm.

Any interested and qualified firm and/or party is requested to make a response to accomplish the Scope of Services described herein. The response is to be signed by a duly authorized official of the firm and must be submitted in the time, manner and form prescribed. No reimbursement will be made by the County for any costs incurred prior to a formal notice to proceed should an award of contract result from this solicitation.

Request for Proposal may be examined at the office of Albany/ Dougherty County Procurement Division 222 Pine Avenue, Suite 260, Albany, GA 31701.

Copies of Request for Proposal may be obtained at the office of the Engineer, Atlantic Coast Consulting, Inc., 7 East Congress Street, Suite 801, Savannah, Georgia 31401, upon payment of $250.00, non‑refundable, for each set. No partial sets will be sold. Shipment will be via delivery service – two-day delivery. Other shipping will be at the purchaser’s additional expense. Street address must be provided to allow delivery.

Dougherty County reserves the right to reject any and all responses and to waive technicalities as deemed to be in the best interest of the County. Dougherty County reserves the right to request additional information from a respondent(s) as deemed necessary to analyze responses.

For additional information, contact Joshua Williams, Buyer at (229) 431-3211 or email jswilliams@albanyga.gov cc: kross@albanyga.gov. The deadline for questions is January 09, 2023. Questions received after this deadline may not be answered. Replies of substance will be in the form of written addenda and made available to all potential respondents.

City of Albany, Exylyn Mitchell

Exylyn Mitchell Interim Central Services Director

DOUGHERTY COUNTY

PROCUREMENT DIVISION

ALBANY, GEORGIA

INSTRUCTION TO PROPOSERS

These instructions will bind proposers to terms and conditions herein set forth, except as specifically qualified in special bid and contract terms issued with any individual proposal.

1.	The following criteria are used in determining low responsible proposer.
	(a) The ability, capacity, and skill of proposer to perform required service.
	(b) Whether proposer can perform service promptly or within specified time.
	(c) The character, integrity, reputation, judgment, experience, and efficiency of proposer.
	(d) The performance of previous contracts.
	(e) The suitability of equipment or material for County use.
	(f) The ability of proposer to provide future maintenance and parts service.
2.	Payment terms are Net 30 unless otherwise specified. Favorable term discounts may be offered and will be considered in determining low proposers if they are deemed advantageous to the County.
3.	All bids should be tabulated, totaled, and checked for accuracy. The unit price will prevail in case of errors.
4.	All requested information should be included in bid envelope. All desired information must be signed and included for your proposal to receive full consideration. Failure to submit any required form will be cause for bid to be rejected as non-responsive.
5.	All questions, inquiries and requests for clarification shall be directed to Procurement.
6.	For multi-year contracts the following clauses pursuant to OCGA 36-60-13 apply: (1) The contract shall terminate absolutely and without further obligation on the part of the County at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may be renewed; (2) The contract may provide for automatic renewal unless positive action is taken by the County to terminate such contract, and the nature of such action shall be determined by the County and specified in the contract; (3) The contract shall state the total obligation of the County for the calendar year of execution and shall further state the total obligation which will be incurred in each calendar year renewal term, if renewed; and (4) The contract shall provide that title to any supplies, materials, equipment, or other personal property shall remain in the vendor until fully paid for by the County.
7.	Quote all prices F.O.B. Albany, Georgia or our warehouse or as specified in proposal documents.
8.	Each bid or proposal shall be clearly marked on the outside of the envelope as a Sealed Bid whether using a County furnished envelope or other envelopes.
9.	Bid/Proposal must be received and stamped by the Procurement Office before time stipulated in bid/proposal documents. No responsibility will attach to any County representative or employee for premature opening of bid not properly addressed or identified.
10.	If only one proposal is received, the proposal may be rejected and/or re-advertised, except in the case of only one known source of supply.
11.	Proposals received late will not be accepted, and the County will not be responsible for late mail delivery.
12.	Should a proposal be misplaced by the County and found later it will be considered.
13.	Proposals requiring bid bonds will not be read or considered if bond is not enclosed. Bond may be in the form of cash, certified check, cashier’s check, or Surety Bond issued by a Surety Company licensed to conduct business in Georgia.
14.	All proposals must be recognized and authorized dealers in the materials or equipment specified and be qualified to advise in their application or use. A proposer at any time requested must satisfy the Procurement Office and County Commission that he has the requisite organization, capital, plant, stock, ability, and experience to satisfactorily execute the contract in accordance with the provisions of the contract in which he is interested.
15.	Any alterations, erasures, additions or omissions of required information or any changes of specifications, or proposing schedule are done at the risk of the proposer. Any proposal will be rejected that has a substantial variation, such as a variation that affects the price, quality, or delivery date (when delivery is required by a specific time).
16.	When requested, SAMPLES will be furnished free of expense, properly marked for identification, and accompanied by list where there is more than one sample. The County reserves the right to mutilate or destroy any samples submitted whenever it may be in the best interests of the County to do so for the purpose of testing.
17.	County will reject any material, supplies or equipment that do not meet the specifications, even though bidder lists the trade name or names of such materials on the proposal or price quotation form.
18.	The unauthorized use of patented articles is done entirely at the risk of the successful proposer.
19.	The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of proposing only. The County may purchase more or less than the estimated quantity, and the vendor must not assume that such estimated quantity is part of the contract.
20.	Only the latest model equipment as evidenced by the manufacturer’s current published literature, will be considered. Obsolete models of equipment not in production will not be acceptable. Equipment shall be composed of new parts and materials. Any unit containing used parts or having seen any service other than the necessary tests will be rejected. In addition to the equipment specifically called for in the specifications, all equipment catalogued by the manufacturer as standard or required by the State of Georgia shall be furnished with the equipment. Where required by the State of Georgia Motor Vehicle Code, vehicles shall be inspected and bear the latest inspection sticker of the Georgia Department of Revenue.
21.	The successful proposer on motor vehicle equipment shall be required to furnish with delivery of vehicle, Certificate of Origin and Georgia vendors shall provide Georgia Motor Vehicle form MV1.
22.	Prospective proposers are responsible for examining the location of the proposed work or delivery and determining, in their own way, the difficulties, which are likely to be encountered in the prosecution of the same.
23.	All materials, equipment and supplies shall be subject to rigid inspection, under the immediate supervision of the Procurement Office and/or the Department to which they are delivered. If defective material, equipment, or supplies are discovered, the contractor, upon being instructed by the Procurement Office, shall remove, or make good such material, equipment or supplies without extra compensation. It is expressly understood and agreed that the inspection of materials by the County will in no way lessen the responsibility of the contractor or release him from his obligation to perform and deliver to the County sound and satisfactory materials, equipment, or supplies. The contractor agrees to pay the cost of all tests on defective material, equipment or supplies or allow the cost to be deducted from any monies due him by the County.
24.	Unless otherwise specified by the procurement office all materials, supplies or equipment quoted herein must be delivered within thirty (30) days from date of notification or exception noted on bid sheet.
25.	A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to the County or who has failed in any former contract with the County to perform work satisfactorily, either as to the character of the work, the fulfillment of the guarantee, or the time consumed in completing the work.
26.	Reasonable grounds for supposing that any proposer is interested in more than one proposal/bid for the same item will be considered sufficient cause for rejection of all bids/proposals in which he is interested.
27.	Unless otherwise specified the County reserves the right to award each item separately or on a lump sum basis, whichever is in the best interest of the County.
28.	The County reserves the right to waive any minor discrepancies, reject any or all bids or proposals, and to purchase any part, all or none of the services, materials, supplies, or equipment specified.
29.	Failure of the proposer to sign the proposal or have the signature of any authorized representative or agent on the bid/proposal IN THE SPACE PROVIDED will be cause for rejection of the proposal. Signature must be written in ink.
30.	Any proposer may withdraw his proposal at any time before the time set for closing of proposals. No proposal may be withdrawn without cause in the 60-day period after proposals are opened.
31.	It is mutually understood and agreed that if any time the Procurement Office shall be of the opinion that the contract or any part thereof is unnecessarily delayed or that the rate of progress or delivery is unsatisfactory, or that the contractor is willfully violating any of the conditions or covenants of the agreement, or is executing the same in bad faith, the Procurement Office shall have the power to notify the aforesaid contractor of the nature of the complaint. Notification shall constitute delivery of notice, or letter, to address given in bid/proposal. If after three working days of notification the conditions are not corrected to the satisfaction of the Procurement Office, he shall thereupon have the power to take whatever action he may deem necessary to complete the work or delivery herein described, or any part thereof, and the expense thereof, so charged, shall be deducted from any paid by the County out of such monies as may become due to the said contractor, under and by virtue of this agreement. In case such expense shall exceed the last said sum, then and in that event, the bondsman or the contractor, his executors, administrators, successors, or assigns, shall pay the amount of such excess to the County on notice by the Procurement Office of the excess due.
32.	If the proposer proposes to furnish any item of a foreign make or product, he should write “Foreign” together with the name of the originating country opposite such item on bid/proposal.
33.	Any complaint from proposers relative to the Request For Proposals or any attached specifications should be made prior to the time of opening of proposals, otherwise such complaint cannot be properly considered.
34.	No vendor writing restrictive specifications for the County will be allowed to propose on the project.
35.	Contracts may be cancelled by the County with or without cause with 30-day written notice.
36.	Dougherty County has an equal opportunity purchasing policy. The County seeks to ensure that all segments of the business community have access to supplying the goods and services needed by the County programs. The County affirmatively works to encourage utilization of minority business enterprises in our procurement activities. The County provides equal opportunities for all businesses and does not discriminate against any vendors regardless of race, color, religion, age, sex, national origin, or handicap.
37.	All Corporations must provide the corporate seal and a copy of the Secretary of State’s Certificate of Incorporation upon request.
38.		The contractor shall secure all permits, license certificates, inspections (permanent and temporary) and occupational tax certificate, if applicable, before any work can commence. Contractor as well as any and all known subcontractors must possess or will be required to obtain a City of Albany Occupational Tax Certificate or Registration.
39.	Prior to submitting proposal, check website at www.albanyga.gov or call the Procurement Office at 229-431-3211 for any subsequent addendums.

PROCUREMENT FORM – REVISED 3/28/18

C E N T R A L S E R V I C E S

P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431.3211 | FAX: 229.431.2184 | www.albanyga.gov image1.jpeg

Other files

File	Type	Posted
23-038 PROPANE	—	Mar 2, 2023
Award Information	—	Mar 2, 2023
Award Information	—	Nov 15, 2022
RFP #23-038 Scope & Specs.	—	Nov 15, 2022
RFP #23-038 Plans	—	Nov 15, 2022
ITB 23-038	—	Oct 5, 2022
Approved Drawings	—	Oct 5, 2022

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File details come from the government source that posted it. Updated Jul 23, 2026.