RFP 22-038 - Transit Security Services - Addendum 2 With Exhibits - Final.pdf
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- Attached to
- RFP 22-038 Transit Security Services
- Solicitation number
- S-KS2410-00005057
- Issued by
- Marion County, Oregon
About this file
This document is Addendum #2 to Request for Proposals (RFP) 22-038 for Transit Security Services issued by the Salem Area Mass Transit District (SAMTD) in Salem, Oregon. The RFP is for unarmed security services at SAMTD's facilities, transit centers, and other assigned locations. The contract term is for a four-year base period with three one-year option periods. The addendum provides responses to questions from proposers, including information about the incumbent contractor (Allied Universal), clarification that the current contract has expired, and that SAMTD does not disclose internal budgets during the procurement process. The addendum also includes the agenda, attendance sheet, and minutes from the pre-proposal conference held on December 16, 2022.
The RFP is open to competitive proposals, and SAMTD will not be releasing its internal budget to preserve the competitive environment. Billing terms allow for monthly or bi-weekly invoicing. The procurement covers services in Marion County and the City of Salem, Oregon.
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RFP 22-038 – Addendum #2
SALEM AREA MASS TRANSIT DISTRICT
REQUEST FOR PROPOSALS
RFP 22-038
TRANSIT SECURITY SERVICES
ADDENDUM #2
Salem Area Mass Transit District is providing information and making changes / additions / modifications / revisions as an Addendum to RFP 22-038.
The following changes, clarifications and SAMTD responses to questions posed to date are hereby provided to all proposers:
1. Question: Who's the incumbent? Who's currently providing services?
Response: Allied Universal
2. Question: Is the current contract just up for bid because Allied Universal’s term ran out, or was there noticeable problems that new proposers need to be aware of?
Response: The current contract is expiring. We are soliciting for a competitive procurement for a new contract to replace the expiring contract.
3. Question: What are your budgetary requirements or limitations?
Response: SAMTD does not release internal budgets during an open competition solicitation in order to preserve a competitive environment for the procurement.
4. Question: The sample contract in the RFP, Exhibit D, indicates that billing is paid on a Net 30 basis. We have two questions in this regard:
1) Is there a limit on monthly invoicing intervals or preferred billing interval?
2) If not, would SAMTD object to receiving invoices twice per month?
Response: 1) SAMTD would prefer an invoicing cycle of once per month, but will consider a twice-per month (bi-weekly) invoice cycle.
2) Please see the previous response.
5. The Agenda for Pre-Proposal Conference that was held on 12/16/2022 is attached as Exhibit A to this Addendum.
RFP 22-038 – Addendum #2
6. The Attendance Sheet for the Pre-Proposal Conference that was held on 12/16/2022 is attached as Exhibit B to this Addendum.
7. The Minutes from the Pre-Proposal Conference that was held on 12/16/2022 are attached as Exhibit C to this Addendum.
All other specifications and terms and conditions remain unchanged.
By: Daniel M. Knauss Procurement & Contracts Manager
Salem Area Mass Transit District 555 Court Street NE, Suite 5230 Salem, Oregon 97301 December 23, 2022
EXHIBIT A
RFP 22-038
Addendum #2
PRE-PROPOSAL MEETING AGENDA
SAMTD RFP No.: 22-038
Transit Security Services - Pre=Proposal Conference
Friday, December 16th, 2022 at 9:00 AM
SAMTD Administrative Offices, 555 Court Street NE, Suite 5230, Salem, OR 97301
D. SAFETY AND SECURITY
1. Safety Requirements-Job Site Conditions
• The successful proposer shall take all necessary precautions for the safety of all personnel on the job site, and shall comply with the Contract Documents and all applicable provisions of federal, state and municipal safety laws and building codes to prevent accidents or injury to persons on, about or adjacent to the premises where the Work is being performed. The Owner's Authorized Representative has no responsibility for Work site safety. Work site safety is the responsibility of the successful proposer.
2. Site Visitation & Viewing
• Proposers may view the site areas where work is to be performed. Proposers may submit requests to view the site where work is to be performed. Viewing may take place between the hours of 9:00AM - 3:00PM, Monday- Friday. Proposer must have an appointment scheduled in advance.
If a Proposer arrives to view the site without a prior appointment, SAMTD may not accommodate the request. To schedule an appointment to view the site please contact:
• Karen Garcia, Project Manager ............................... 503-361-7511
E. INSURANCE
Requirements as identified in RFP 22-038 Exhibit B - Sample Contract, Special Contract Conditions, Section SP.7 "Insurance".
F. BONDING
Requirements as identified in RFP 22-038 PART 1, Section 3 "Instructions For Proposers". This requirement is "Reserved" for this procurement.
G. SPECIAL CONSIDERATIONS
1. Compliance with local requirements for the Jurisdictions where work is performed.
2. Coordination with SAMTD Security and Business Operations. SAMTD Project Manager will be liaison with these SAMTD organizations.
H. SAMTD SUPPLEMENTARY CONDITIONS & SUPPLEMENTARY INSTRUCTIONS
Please review all solicitation documents thoroughly to ensure complete understanding of all supplementary conditions and instructions.
I. TOUR OF AREA WHERE WORK IS TO BE PERFORMED
Proposers may view the site areas where work is to be performed as identified in the solicitation documents under "Site Visitation & Viewing".
J. SCOPE OVERVIEW BY SAMTD PROJECT MANAGER
K. QUESTION & ANSWER PERIOD
Page 2 of2
SIGN IN SHEET
FOR PRE‐BID CONFERENCES, PRE‐PROPOSAL CONFERENCES, BID OPENINGS
IFB OR RFP NUMBER: ________RFP 22‐038_ ______ GRANT NUMBER: _______________________________ PAGE _____ OF ________ DATE: __12‐16‐2022______________ PROJECT TITLE: ___Transit Security Services__ ___________
_____ PRE‐BID _ X__ PRE‐PROPOSAL ______ BID OPENING _____ WALK THROUGH
ATTENDANCE LIST
NAME
FIRM
REPRESENTED CITY/STATE/ZIP TELEPHONE EMAIL
Will Glennie Wright Security 1127 Broadway St NE
Ste 360, Salem 97301 503‐580‐0674 william@wrightsecurity.co
Parker Dominguez Wright Security parker@wrightsecurity.co
Jed Stults Allied Universal 5100 S Macadam Ave Ste 550, Portland 97239 971‐291‐7024 Jedediah.stults@aus.com
Thomas Dallavis Bluecord Intl 21968 NE Glisan St, Gresham 97030 503‐746‐3154 tdallavis@bcispg.com
Shawn Carter One Security PO Box 674, Crewell 97426 503‐409‐1469 info@onesecuritycompany.com
Travis Ralph Fortified International 16802 Chula Vista Ave, Sandy 97055 512‐483‐1401 leadership@fortifiedinternational.com
Karen Garcia SAMTD Karen.garcia@cherriots.org Charlene McCurdy SAMTD Charleen.mccurdy@cherriots.org
Angela Henson SAMTD Angela.henson@cherriots.org
ONLINE
Robert (Bob) Duke Phoenix Protective Corp 509‐448‐4277 x 211 Adam Davis (Acct Exec) Succor Global 971‐438‐6080 adavis@succorglobal.com Timmothy Agner (Gen Mgr) Allied Universal 503‐367‐8674 Timmothy.agner@aus.com
EXHIBIT B RFP 22-038
TRANSIT SECURITY SERVICE
PRE-PROPOSAL MEETING: SAMTD RFP No. 22-038
Date: Friday, December 16th, 2022 Location: SAMTD Administrative Offices, 555 Court St NE, Salem OR 97301
Google Meet Information Video call link: https://meet.google.com/ggh-kxzj-fcc Or dial: +1 413-829-7339 PIN: 338 586 758#
Present: Karen Garcia, Charleen McCurdy Guests: Wright Security: Will Glennie, Parker Domingez; Allied Universal: Jed Stults, Timmothy Agner;
Bluecord Int’l: Thomas Dallavis; One Security: Shawn Carter; Fortified International: Travis Ralph;
Phoenix Protective Corp: Bob Duke; Succor Global: Adam Davis Absent: N/A Recorder: Angela Henson, Administrative
Call to order: 9:02am
A. WELCOME
B. PROJECT DESCRIPTION, DELIVERY METHOD & SCHEDULE
C. DISCUSSION, QUESTIONS & ANSWER PERIOD
Q. Who's the incumbent? Who's currently providing services?
A. Allied Universal.
Q. Is the current contract just up for bid because Allied Universal’s term ran out or was there noticeable problems that new bidders need to be aware of?
A. The current contract has come to the end of its term, and as a public entity, we have to solicit and complete an open competitive bidding process for a new contract.
Q. What are your budgetary requirements or limitations?
A. To keep the process equitable and just, we do not list budgetary stipulations.
Charlene McCurdy stated the committee may have additional questions, which we’ll compile and send out correspondence for vendor response within a certain time frame, so the final evaluation process may be completed.
Adjournment: 9:37am
EXHIBIT C RFP 22-038
| RFP 22-038 - Transit Security Services - Addendum 2 (Final) |
| RFP 22-038 Transit Security Services - Addendum #2 - Exhibit A |
| RFP 22-038 Transit Security Services - Addendum #2 - Exhibit B |
| RFP 22-038 Transit Security Services - Addendum #2 - Exhibit C |
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