RFP 2027-13_Oct_26_26_solicitation_doc.pdf

This Request for Proposal (RFP 2027-13) is issued by the Town of Stratford on behalf of Stratford Public Schools in Connecticut, soliciting qualified firms to conduct a comprehensive, districtwide school safety and security audit with implementation-focused emergency preparedness support. The scope of work requires evaluation of physical security, plans, policies, procedures, technology, operational practices, and stakeholder experience; identification of strengths and vulnerabilities; estimation of implementation costs; and conversion of findings into prioritized short- and long-term action plans. The audit must employ a nationally recognized assessment framework with at least 100 indicators and include on-site facility assessments, artifact and plan reviews, stakeholder surveys and interviews, risk visualization, tabletop exercises, and reunification planning. Proposals are due November 12, 2026, at 10:00 a.m. EST, with hard-copy submission only; electronic submission is prohibited. A non-mandatory on-site walkthrough is scheduled for 3:00 p.m. on October 29, 2026, at Stratford High School. The contract term encompasses completion of the audit and all final deliverables plus twelve months of post-audit implementation coaching. Written questions must be submitted by November 5, 2026, at 12:00 p.m. EST to Phillip Ryan, Purchasing Agent, at pryan@townofstratford.com, with addenda to be posted by November 9, 2026.

Pricing must be submitted as a not-to-exceed total price with itemized costs for major work components, including all travel, lodging, materials, survey platform licensing, and administrative expenses. Payment terms are Net 30 Days upon approval by all relevant Town boards. Evaluation criteria include understanding of District goals and approach completeness (20%), audit methodology quality and rigor (20%), project team qualifications and K-12 experience (15%), comparable public-school engagement experience and references (15%), implementation support and coaching approach (10%), confidentiality and data-security practices (5%), project schedule (5%), and cost and pricing clarity (10%). The selected firm must comply with all confidentiality requirements, maintain appropriate insurance coverage, provide at least three recent K-12 client references, and obtain District approval for any subcontractors. Proposals must remain firm for ninety days from the due date.