RFP_2026_PR_9187_Attachment_C_Bidder_Information_and__Qualification_Form_Final.xlsx

XLSX spreadsheet 77 KB Posted Jul 14, 2026

Attached to: RFP 2026 PR 9187 Emergency Response Safety Assessment Support Services
Solicitation number: PR9187
Issued by: Florida

About this file

Written by GovTribe AI · Oct 2, 2026

This is a Bidder Information and Qualification Form (Attachment C) for RFP 2026 PR 9187 Emergency Response Safety Assessment Support Services issued by the Orlando Utilities Commission (OUC) in Florida. The RFP seeks qualified contractors to provide post-disaster safety assessment support services, including identification and visual inspection of electric utility distribution facilities, structural damage assessment, and hazardous condition evaluation following major disasters such as hurricanes. Proposers must demonstrate a minimum of five years of experience providing post-disaster safety assessment support services and ensure that relevant personnel have completed or possess clear understanding of OSHA Electrical Safety training applicable to post-disaster safety assessments. The form requires submission in its original Excel spreadsheet format as part of the complete proposal package.

The qualification form establishes comprehensive requirements across multiple evaluation categories including bidder information, company experience, labor and policy disclosures, equipment and supplies, project approach, financial information, insurance compliance, and regulatory compliance. Proposers must provide three pre-verified references from emergency safety and disaster assessment projects completed within the last ten years, with preference given to references from the Central Florida area. Mandatory insurance requirements include Commercial General Liability coverage of not less than $2,000,000 per occurrence, Commercial Automobile Liability of not less than $1,000,000 per occurrence, and Workers' Compensation insurance with limits of not less than $1,000,000 per occurrence. The form requires documentation of compliance with federal, state, and local regulations, submission of sworn statements regarding public entity crimes and scrutinized companies, dispute disclosure forms, anti-human trafficking affidavits, and acknowledgement of all addenda. Key personnel qualifications must include individuals with experience in electric utility design, staking, line technician roles, or specialized storm restoration training, and all staff must demonstrate English fluency and possess valid driver's licenses.

View the file

Other files

File	Type	Posted
RFP_2026_PR_9187_Emergency_Response_Safety_Assessment_Support_Services_Final.pdf	PDF	Jul 14, 2026
RFP_2026_PR_9187_Attachment_B_Price_Schedule_Final.xlsx	XLSX spreadsheet	Jul 14, 2026

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Qualification

Attachment C
RFP 2026 PR 9187 Emergency Response Safety Assessment Support Services
Instructions: All responses in this form must be complete. Where applicable, provide supporting documentation or explanations in the proposal state the page number. The Evaluation Committee will evaluate proposals based solely on the information included in this form and the accompanying proposal. It will not assume or infer qualifications not expressly stated, nor will it seek clarification. Each Proposer must submit this Excel spreadsheet with their proposal. Please ensure you submit the form in its original Excel format.
Minimum Bidder Qualifications. Failure to meet any of the Minimum Qualifications below (numbers 1 & 2), or failure to provide sufficient documentation, will result in disqualification from further evaluation. These criteria are pass/fail and not subject to interpretation or scoring.
	Proposer Page #, if applicable

1	Has your company been in business providing post-disaster safety assessment support services for at least five (5) years? Did you include supporting documentation with your proposal?
2	Does your company ensure that relevant personnel have either completed or possess a clear understanding of OSHA Electrical Safety training applicable to post-disaster safety assessments? Formal certification is preferred but not required if equivalent documented training or experience can be demonstrated. Did you include supporting documentation with your proposal?
The remainder of Attachment C is scored based on quality, completeness, and alignment with the requirements of Attachment A.
Bidder Information.		Tab 1
1	Did you attach a cover letter with your company's letterhead with your proposal?

2	State the legal name of the company (as listed in the Division of Corporation business entity registration):
3	State the full legal name of your parent company. Provide a complete list of all subsidiaries, affiliates, and related entities under common ownership or control with the parent company, including their legal names, jurisdictions of incorporation, and primary business functions. Did you include your response with your proposal?
4	State the complete business address:
5	Company must be registered in SUNBIZ. If your company is a foreign entity doing business in Florida, indicate the state in which it is incorporated and confirm registration with the Florida Division of Corporations.
6	Primary contact name(s):
7	Primary contact email(s) address:
8	Primary contact telephone number(s):
9	Primary contact cell telephone number(s):
10	Name and title of the officer authorized to bind the company to contracts (If awarded a contract, the contract will be sent to this person for signature via Adobe Sign):
11	Officer's telephone number:
12	Officer's email address:
13	Number of employees:
14	Number of locations:
15	Nearest branch office or service location which will administer the services:
16	Primary servicing office location:
17	Number of years company has been in business:
18	Did you provide a copy of the necessary licenses to conduct business with OUC. Did you include your response with your proposal?
19	Define your company's standard and overtime policies for emergency. Did you include your response with your proposal?
20	Does your workforce operate under a collective bargaining agreement?
21	Do you have experience, training, and certifications to identify electric utility distribution facilities and able to assess condition with visual inspection? Did you include your response with your proposal?
22	Provide a complete list of all subconsultants or subcontractors proposed for this project. For each, include company name, contact information, years in business, proof of required licenses (if applicable), and the specific services they will provide to OUC. Additionally, include a list of relevant projects and clearly describe their roles. Did you include your response with your proposal?
Required Bidder Qualifications.
Company's Experience		Tab 2
23	Number of years your company provided safety assessment consulting services specific to or similar to the services as described in Attachment A: Scope of Work and Technical Requirements of the solicitation.
24	Provide a brief history of your company. Did you include your response with your proposal?
25	Please list and briefly describe the projects (with similar scope and size) that your company has completed and/or currently working? (Refer to line no. 1, above). Did you include your response with your proposal?
26	Does your company have municipal, industrial, or commercial experience? If so, describe in a separate page. Did you include your response with your proposal?
27	Did you demonstrate proficiency through training, certification, or documented experience in identifying and visually assessing electric utility distribution facilities? Did you include your response with your proposal?
28	Demonstrate a minimum of two (2) years’ experience in one (1) or more of the following roles:

a.	Electric utility design engineers
b.	Electric utility staking engineers
c.	Electric line technicians
d.	Technicians with specialized electric distribution storm restoration training

e. Basic knowledge of computer usage and function

Did you provide supporting documents with your proposal?

		Tab 2.
29	Describe the resources your company can make available to OUC during an emergency event, including staffing levels, staff qualifications (e.g., engineers, technicians), equipment, and capabilities. Did you include your response with your proposal?
30	Describe how safety inspection teams will be staffed, managed, and supervised while working at the utility’s site. Did you include your response with your proposal?
31	Demonstrate English fluency through documentation sufficient for training comprehension and field communication to perform related duties and communicate effectively with OUC staff to ensure mutual understanding. Did you include your response with your proposal?
Labor and Policy Disclosures
	Did you provide a copy of the company’s written overtime and double-time pay policies?
Driver and Vehicle		Tab 2
32	Do your employees have valid driver's License?
33	Do your vehicles display the company logo clearly? If so, describe decals/insignia.
34	Can your vehicles display a non-adhesive OUC decal?
Equipment and Supplies		Tab 2
35	Does your company provide the following equipment for each inspector: a cell phone, safety vest, company vehicle, hard hat, steel toe shoes, and gloves?
Project Approach		Tab 2
36	Please provide a description of the company’s implementation approach.

Proposer shall limit their response to this questions 36 & 37 to no more than two (2) 8" x 11" pages.

	37	Describe the resources available to OUC during an emergency event, including staffing levels, equipment, and capabilities. Did you include your response with your proposal?
	38	Did you provide an overview of your company's employee training program or Employee Training Manual? Did you include your response with your proposal?
	39	Did you provide an overview of your company's safety program or Safety Manual? Did you include your response with your proposal?
	Financial Information		Tab 3
	40	Please provide the company's Dunn and Bradstreet Number.
	41	Please provide the company's financial report for the last three (3) years. What was the revenue for those years?	2023:
			2024:
			2025:
	42	What was the company's annual dollar volume (millions) for the last five (5) years for projects of a similar nature?
	43	If applicable, what was the dollar volume of business conducted with OUC in the last five (5) years?
	Insurance (Refer to GC 8.0 of the General Conditions).
By responding "Yes" to the questions below, the Proposer certifies that, if awarded a contract, it will obtain and maintain the insurance coverages required by GC 8.0 of the General Conditions and will provide acceptable Certificates of Insurance prior to commencing work.	Tab 3
	44	If awarded a contract, can your Company provide Commercial General Liability insurance with limits of not less than $2,000,000 per occurrence, as required by GC 8.6?
	45	If awarded a contract, can your Company provide Commercial Automobile Liability insurance with limits of not less than $1,000,000 per occurrence, as required by GC 8.5?
	46	If not exempt under Chapter 440, Florida Statutes, can your Company provide statutory Workers' Compensation insurance and Employer's Liability insurance with limits of not less than $1,000,000 per occurrence, as required by GC 8.4? If exempt, will your Company provide a valid exemption certificate upon request?
	47	If awarded a contract, can your Company provide insurance naming OUC, its commissioners, directors, officers, agents, and employees as Additional Insureds, as required by GC 8.2?
	48	If awarded a contract, can your Company provide a Waiver of Subrogation in favor of OUC, as required by GC 8.3?
	49	If awarded a contract, will your Company provide Certificates of Insurance meeting all requirements of GC 8.1 prior to commencing work?
	50	If awarded a contract, will your Company provide insurance policies written on an occurrence basis, where required by GC 8.0?
	51	If awarded a contract, will your Company's Certificates of Insurance provide for at least thirty (30) days' prior written notice to OUC before cancellation, termination, or material change of coverage, as required by GC 8.1?
	Regulatory Compliance		Tab 3
	52	Does your Company have a program to ensure compliance with all applicable Federal, State, and local regulations governing the handling, storage, and disposal of hazardous materials?
	53	If yes to the above question, did your Company attach a description of the program with its proposal?
	54	Has your Company been issued a warning, citation, notice of violation, or other enforcement action by a Federal, State, or local regulatory agency for noncompliance with applicable laws or regulations within the past five (5) years? If yes, provide the date(s), issuing agency, and a brief description of each violation.
	55	If yes to the above question, did your Company attach an explanation and supporting documentation with its proposal?
	Compliance Forms. Please state if the required documents are attached to the proposal.		Tab 4.
	56	Did you sign, notarized, and attached the Sworn Statement on Public Entity Crimes and Scrutinized Companies Under Florida Statutes form?
	57	Did you complete and attach the Dispute Disclosure form?
	58	Did you sign and attach the Anti-Human Trafficking Affidavit (Section 787.06, Florida Statutes)?
	59	Did you sign and date all Addendum in the "Addenda Acknowledgement Form?"
	Additional Information for Consideration. This is not a requirement.		Tab 5.
	60	Please provide information on any Economic Development Opportunities that your company may develop to benefit the local Orlando Area or the State of Florida, such as the creation of new jobs or purchasing/leasing new building space. Did you attach a response to this section with their proposal?

Please limit response to no more than one (1) 8" x 11" page.

61 If applicable, please provide any additional information your company will like to provide to assist OUC in determining your company’s qualifications. Company may include any related services the company could provide to OUC including the reason the Company is uniquely qualified to undertake the work. Did you attach a response to this section with the proposal?

Please limit response to no more than one (1) 8" x 11" page.

Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No

References

Attachment C

RFP 2026 PR 9187 Emergency Response Safety Assessment Support Services

Provide three (3) pre-verified references for past emergency safety and disaster assessment projects completed within the last ten (10) years where the qualifying firm served as the primary provider of safety assessment services. Projects should involve post-disaster safety evaluations, including identification of structural damage, hazardous conditions, or utility-related safety risks following major hurricanes or similar events. Each reference should demonstrate the firm’s ability to deploy qualified safety personnel (e.g., safety assessors, inspectors) and manage assessments under emergency conditions. Include the type of disaster, scope of services provided, size of deployment, location, and duration of the engagement. Preference will be given to references from the Central Florida area.

Project References.		Tab 2
1	Reference
1	Customer's name
2	Project name and address
3	Date Project completed
4	Customer contact name
5	Customer contact phone number
6	Customer contact email address
7	Please describe, on a separate page, the safety assessment services your firm performed for this customer. For any portion of the work not self-performed, list the name of the partnering firm(s) and describe their scope of services. Did you attach your response with your proposal? (Limit response to one (1) page only.)
8	Please provide, on a separate page, a list of key personnel involved in the safety assessment project for this customer. Include their roles, qualifications, certifications (e.g., OSHA, FEMA), and relevant experience. Did you attach the list with your proposal?

(Limit response to one (1) page only.)

9	Please provide, on a separate page, a list of major subcontractors or partner organizations that supported the safety assessment work for this customer. Include a brief description of their roles and the percentage of work they performed. Did you attach the list with your proposal? (Limit response to one (1) page only.)
10	What was the contracting method (e.g., Time & Materials, Not-to-Exceed, etc.)?
11	What was the total value of the safety assessment contract?
12	What is the percentage of work performed by subcontractors or partners?
13	What was the total contract value at completion, including any modifications or change orders?
14	What was the scheduled completion date for the safety assessment work?
15	What was the actual completion date?
16	If your firm did not complete the work on time, explain the reason for the delay.
17	Please attach photos or documentation from the safety assessment activities. Did you attach them to your proposal?
2	Reference
1	Customer's name
2	Project name and address
3	Date Project completed
4	Customer contact name
5	Customer contact phone number
6	Customer contact email address
7	Please describe, on a separate page, the safety assessment services your firm performed for this customer. For any portion of the work not self-performed, list the name of the partnering firm(s) and describe their scope of services. Did you attach your response with your proposal? (Limit response to one (1) page only.)
8	Please provide, on a separate page, a list of key personnel involved in the safety assessment project for this customer. Include their roles, qualifications, certifications (e.g., OSHA, FEMA), and relevant experience. Did you attach the list with your proposal?

(Limit response to one (1) page only.)

9	Please provide, on a separate page, a list of major subcontractors or partner organizations that supported the safety assessment work for this customer. Include a brief description of their roles and the percentage of work they performed. Did you attach the list with your proposal? (Limit response to one (1) page only.)
10	What was the contracting method (e.g., Time & Materials, Not-to-Exceed, etc.)?
11	What was the total value of the safety assessment contract?
12	What is the percentage of work performed by subcontractors or partners?
13	What was the total contract value at completion, including any modifications or change orders?
14	What was the scheduled completion date for the safety assessment work?
15	What was the actual completion date?
16	If your firm did not complete the work on time, explain the reason for the delay.
17	Please attach photos or documentation from the safety assessment activities. Did you attach them to your proposal?
3	Reference
1	Customer's name
2	Project name and address
3	Date Project completed
4	Customer contact name
5	Customer contact phone number
6	Customer contact email address
7	Please describe, on a separate page, the safety assessment services your firm performed for this customer. For any portion of the work not self-performed, list the name of the partnering firm(s) and describe their scope of services. Did you attach your response with your proposal? (Limit response to one (1) page only.)
8	Please provide, on a separate page, a list of key personnel involved in the safety assessment project for this customer. Include their roles, qualifications, certifications (e.g., OSHA, FEMA), and relevant experience. Did you attach the list with your proposal?

(Limit response to one (1) page only.)

9	Please provide, on a separate page, a list of major subcontractors or partner organizations that supported the safety assessment work for this customer. Include a brief description of their roles and the percentage of work they performed. Did you attach the list with your proposal? (Limit response to one (1) page only.)
10	What was the contracting method (e.g., Time & Materials, Not-to-Exceed, etc.)?
11	What was the total value of the safety assessment contract?
12	What is the percentage of work performed by subcontractors or partners?
13	What was the total contract value at completion, including any modifications or change orders?
14	What was the scheduled completion date for the safety assessment work?
15	What was the actual completion date?
16	If your firm did not complete the work on time, explain the reason for the delay.
17	Please attach photos or documentation from the safety assessment activities. Did you attach them to your proposal?

Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No

File details come from the government source that posted it. Updated Oct 2, 2026.