RFP #2026-2000-0083.pdf

STATE OF ALASKA

REQUEST FOR

PROPOSALS

ISSUED BY:

DEPARTMENT OF CORRECTIONS

DIVISION OF ADMINISTRATIVE SERVICES

PRIMARY CONTACT:

BENJAMIN BAKER

PROCUREMENT OFFICER

BENJAMIN.BAKER@ALASKA.GOV

(907) 269-5909

OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.

IMPORTANT NOTICE: IF YOU RECEIVED THIS SOLICITATION FROM THE STATE OF ALASKA’S

“ONLINE PUBLIC NOTICE” WEB SITE, YOU MUST REGISTER WITH THE PROCUREMENT OFFICER

LISTED IN THIS DOCUMENT TO RECEIVE NOTIFICATION OF SUBSEQUENT AMENDMENTS. FAILURE

TO CONTACT THE PROCUREMENT OFFICER MAY RESULT IN THE REJECTION OF YOUR OFFER.

SEX OFFENDER MANAGEMENT PROGRAM &

SUBSTANCE USE DISORDER DUAL DIAGNOSIS

TREATMENT

RFP 2026-2000-0083

ISSUED SEPTEMBER 2, 2025

mailto:benjamin.baker@alaska.gov

STATE OF ALASKA – REQUEST FOR PROPOSALS RFP 2026-2000-0083

SOMP & SUD DUAL DIAGNOSIS TREATMENT

2 Rev. 8/24

TABLE OF CONTENTS

SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

SEC. 1.02 BUDGET

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.04 PRIOR EXPERIENCE AND QUALIFICATIONS

SEC. 1.05 REQUIRED REVIEW

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.07 RETURN INSTRUCTIONS

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

SEC. 1.09 AMENDMENTS TO PROPOSALS

SEC. 1.10 AMENDMENTS TO THE RFP

SEC. 1.11 RFP SCHEDULE

SEC. 1.12 ALTERNATE PROPOSALS

SEC. 1.13 NEWS RELEASES

SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 SCOPE OF WORK

SEC. 3.02 CONTRACT TERM AND WORK SCHEDULE

SEC. 3.03 DELIVERABLES

SEC. 3.04 CONTRACT TYPE

SEC. 3.05 PROPOSED PAYMENT PROCEDURES

SEC. 3.06 PROMPT PAYMENT FOR STATE PURCHASES

SEC. 3.07 CONTRACT PAYMENT

SEC. 3.08 LOCATION OF WORK

SEC. 3.09 SUBCONTRACTORS

SEC. 3.10 JOINT VENTURES

SEC. 3.11 RIGHT TO INSPECT PLACE OF BUSINESS

SEC. 3.12 F.O.B. POINT

SEC. 3.13 CONTRACT PERSONNEL

SEC. 3.14 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE DELIVERABLES

SEC. 3.15 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

SEC. 3.16 NONDISCLOSURE AND CONFIDENTIALITY

SEC. 3.17 INDEMNIFICATION

SEC. 3.18 INSURANCE REQUIREMENTS

SEC. 3.19 SERVICE CONTRACT DEFICIENCIES

SEC. 3.20 SECURITY SPECIFICATIONS

SEC. 3.21 SECURITY BACKGROUND INVESTIGATION AND POLICIES AND PROCEDURES

SEC. 3.22 TERMINATION FOR DEFAULT

SECTION 4. PROPOSAL FORMAT AND CONTENT

SEC. 4.01 INTRODUCTION

SEC. 4.02 PROPOSAL CONTENTS

SEC. 4.03 EXPERIENCE AND QUALIFICATIONS

SEC. 4.04 UNDERSTANDING OF THE PROJECT

SEC. 4.05 METHODOLOGY USED FOR THE PROJECT

SEC. 4.06 MANAGEMENT PLAN FOR THE PROJECT

SEC. 4.07 COST PROPOSAL

SEC. 4.08 EVALUATION CRITERIA

SECTION 5. EVALUATION CRITERIA AND CONTRACTOR SELECTION

SEC. 5.01 SUMMARY OF EVALUATION PROCESS

SEC. 5.02 EVALUATION CRITERIA

SEC. 5.03 SCORING METHOD AND CALCULATION

SEC. 5.04 EXPERIENCE AND QUALIFICATIONS (10%)

SEC. 5.05 UNDERSTANDING OF THE PROJECT (20%)

SEC. 5.06 METHODOLOGY USED FOR THE PROJECT (10%)

SEC. 5.07 MANAGEMENT PLAN FOR THE PROJECT (10%)

SEC. 5.08 CONTRACT COST (40%)

SEC. 5.09 ALASKA OFFEROR PREFERENCE (10%)

SECTION 6. GENERAL PROCESS AND LEGAL INFORMATION

SEC. 6.01 INFORMAL DEBRIEFING

3 Rev. 8/24

SEC. 6.02 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES

SEC. 6.03 SITE INSPECTION

SEC. 6.04 CLARIFICATION OF OFFERS

SEC. 6.05 DISCUSSIONS WITH OFFERORS

SEC. 6.06 EVALUATION OF PROPOSALS

SEC. 6.07 CONTRACT NEGOTIATION

SEC. 6.08 FAILURE TO NEGOTIATE

SEC. 6.09 OFFEROR NOTIFICATION OF SELECTION

SEC. 6.10 PROTEST

SEC. 6.11 APPLICATION OF PREFERENCES

SEC. 6.12 ALASKA BIDDER PREFERENCE

SEC. 6.13 ALASKA VETERAN PREFERENCE

SEC. 6.14 ALASKA MILITARY SKILLS PROGRAM PREFERENCE

SEC. 6.15 STANDARD CONTRACT PROVISIONS

SEC. 6.16 QUALIFIED OFFERORS

SEC. 6.17 PROPOSAL AS PART OF THE CONTRACT

SEC. 6.18 ADDITIONAL TERMS AND CONDITIONS

SEC. 6.19 HUMAN TRAFFICKING

SEC. 6.20 RIGHT OF REJECTION

SEC. 6.21 STATE NOT RESPONSIBLE FOR PREPARATION COSTS

SEC. 6.22 DISCLOSURE OF PROPOSAL CONTENTS

SEC. 6.23 ASSIGNMENT

SEC. 6.24 FORCE MAJEURE (IMPOSSIBILITY TO PERFORM)

SEC. 6.25 DISPUTES

SEC. 6.26 SEVERABILITY

SEC. 6.27 SUPPLEMENTAL TERMS AND CONDITIONS

SEC. 6.28 SOLICITATION ADVERTISING

SEC. 6.29 FEDERALLY IMPOSED TARIFFS

SECTION 7. ATTACHMENTS

SEC. 7.01 ATTACHMENTS

4 Rev. 8/24

SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

The Department of Corrections, Division of Health and Rehabilitation Services, is soliciting proposals for the provision of services for substance abuse treatment and sex offender treatment for cognitively impaired sex offenders under the supervision of the department’s field probation office and electronic monitoring

(EM) in Anchorage, Alaska.

SEC. 1.02 BUDGET

Funds are limited, and negotiations may be necessary depending upon the cost of proposals submitted.

Approval or continuation of a contract resulting from this RFP is dependent upon legislative appropriation of funding and programmatic needs.

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

Proposals must be received no later than 2:00 PM prevailing Alaska Standard Time on September 23, 2025, as indicated by postmark or email timestamp and late proposals will not be considered.

SEC. 1.04 PRIOR EXPERIENCE AND QUALIFICATIONS

In order for offers to be considered responsive offerors must meet these minimum prior experience requirements:

1. Master’s degree or higher in behavioral science or a closely related field.

2. Licenses – must be licensed in the respective clinical field. The following Alaska Professional licenses are acceptable:

a. Psychiatrist

b. Psychologist

c. Psychological Associate

d. Social Worker

e. Marital and Family Therapist

f. Professional Counselor

3. Substance Use Disorder (SUD) providers must be approved by the Alaska Commission for

Behavioral Health (ACBH) as a Chemical Dependency Counselor Level I Certificate or above.

4. Sex offender treatment providers must have completed training through University of Cincinnati

Corrections Institute (UCCI)

An offeror's failure to meet these minimum prior experience requirements may cause the proposal to be considered non-responsive and may be rejected.

Prior to contract award all individuals who provide direct treatment services within the Sex Offender

Management Program (SOMP) must be approved by the department. Individuals who have been reviewed

5 Rev. 8/24 and approved are classified as “approved providers” for sex offender treatment services. See Alaska

Administrative Code Title 22 Chapter 30. Sex Offender Treatment Providers.

If the highest ranked offeror is unable to be approved as an approved provider, then the department may rescind award and work with the next highest rank offeror.

SEC. 1.05 REQUIRED REVIEW

Offerors should carefully review this solicitation for defects and questionable or objectionable material.

Comments concerning defects and questionable or objectionable material should be made in writing and received by the procurement officer at least ten days before the deadline for receipt of proposals. This will allow time for the issuance of any necessary amendments. It will also help prevent the opening of a defective proposal and exposure of offeror's proposals upon which award could not be made.

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF

PROPOSALS

All questions must be in writing and directed to the procurement officer. The interested party must confirm telephone conversations in writing. The deadline for receipt of questions is September 18, 2025.

Two types of questions generally arise. One may be answered by directing the questioner to a specific section of the RFP. These questions may be answered over the telephone. Other questions may be more complex and may require a written amendment to the RFP. The procurement officer will make that decision.

Procurement Officer: Benjamin Baker – Phone: 907-269-5909 – Email: benjamin.baker@alaska.gov

SEC. 1.07 RETURN INSTRUCTIONS

Offerors must submit one hard copy of their proposal, in writing, to the procurement officer in a sealed package. The cost proposal included with the package must be sealed separately from the rest of the proposal and must be clearly identified. The sealed proposal package(s) must be addressed as follows:

Department of Corrections

Attention: Benjamin Baker

Request for Proposal (RFP) Number: 2026-2000-0083

SOMP & SUD Dual Diagnosis Treatment

550 W 7th Ave, Suite 1800

Anchorage, AK 99501

If submitting a proposal via email, the technical proposal and cost proposal must be saved as separate PDF documents and emailed to benjamin.baker@alaska.gov as separate, clearly labeled attachments, such as

“Vendor A – Technical Proposal.pdf” and “Vendor A – Cost Proposal.pdf” (Vendor A is the name of the offeror). The email must contain the RFP number in the subject line.

The maximum size of a single email (including all text and attachments) that can be received by the state is 20mb (megabytes). If the email containing the proposal exceeds this size, the proposal must be sent in multiple emails that are each less than 20 megabytes and each email must comply with the requirements described above.

6 Rev. 8/24

Please note that email transmission is not instantaneous. Similar to sending a hard copy proposal, if you are emailing your proposal, the state recommends sending it with enough time to ensure the email is delivered by the deadline for receipt of proposals.

It is the offeror’s responsibility to contact the issuing agency at 907-269-5909 to confirm that the proposal has been received. The state is not responsible for unreadable, corrupt, or missing attachments.

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

Offerors with a disability may receive accommodation regarding the means of communicating this RFP or participating in the procurement process. For more information, contact the procurement officer no later than ten days prior to the deadline for receipt of proposals.

SEC. 1.09 AMENDMENTS TO PROPOSALS

Amendments to or withdrawals of proposals will only be allowed if acceptable requests are received prior to the deadline that is set for receipt of proposals. No amendments or withdrawals will be accepted after the deadline unless they are in response to the state's request in accordance with 2 AAC 12.290.

SEC. 1.10 AMENDMENTS TO THE RFP

If an amendment is issued before the deadline for receipt of proposals, the amendment will be posted on the State of Alaska Online Public Notice (OPN) website. The link to the posting of the amendment will be provided to all who were notified of the RFP and to those who have registered with the procurement officer after receiving the RFP from the OPN.

After receipt of proposals, if there is a need for any substantial clarification or material change in the RFP, an amendment will be issued. The amendment will incorporate the clarification or change, and a new date and time established for new or amended proposals. Evaluations may be adjusted as a result of receiving new or amended proposals.

SEC. 1.11 RFP SCHEDULE

RFP schedule set out herein represents the state’s best estimate of the schedule that will be followed. If a component of this schedule, such as the deadline for receipt of proposals, is delayed, the rest of the schedule may be shifted accordingly. All times are Alaska Standard Time.

ACTIVITY TIME DATE

Issue Date / RFP Released 9/2/2025

Deadline for Receipt of Questions 9/18/2025

Deadline for Receipt of Proposals / Proposal Due Date 2:00 PM 9/23/2025

Proposal Evaluations Complete 9/26/2025

Notice of Intent to Award 9/29/2025

Contract Issued 10/9/2025

This RFP does not, by itself, obligate the state. The state's obligation will commence when the contract is approved by the Commissioner of the Department of Corrections, or the Commissioner's designee. Upon written notice to the contractor, the state may set a different starting date for the contract. The state will not be responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the contract start date set by the state.

7 Rev. 8/24

SEC. 1.12 ALTERNATE PROPOSALS

Offerors may only submit one proposal for evaluation. In accordance with 2 AAC 12.830 alternate proposals (proposals that offer something different than what is asked for) will be rejected.

SEC. 1.13 NEWS RELEASES

News releases related to this RFP will not be made without prior approval of the project manager.

8 Rev. 8/24

SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

The Alaska Department of Corrections (department) provides a variety of services to sex offenders that are focused on enhancing public safety. The department recognizes that optimum management of sex offenders occurs along a continuum of care, beginning with assessment after sentencing and including both institutional and community treatment. Comprehensive assessment of risk and needs is a critical element in managing and treating sex offenders.

It is essential that the department enhance specialized management and supervision of sex offenders. By including caseload caps for sex offender probation officers, sex offender-specific treatment and the use of polygraph examination, the department will be adhering to best practices in the field of sex offender management. A thorough assessment of sex offenders, including risk assessment, in the community is a critical part of enhancing their management within the communities in Alaska at the time of referral.

Sex offenders are an extremely heterogeneous group. Treatment and management issues are specific to the individual offender. Comprehensive sex offender assessment can identify the particular indicators of a potential re-offense and the potential harm of a re-offense, providing a picture of the risk that each offender presents as well as a template for managing the offender. Sex offenders with lower risk may require less intense treatment and management. An accurately done and timely assessment will identify indicators of likely re-offense, the degree of harm they may be expected to cause, and the maladaptive ways that they may attempt to manipulate the system. It will also identify specific treatment and supervision targets as well as provide information relevant to polygraph assessment.

9 Rev. 8/24

SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 SCOPE OF WORK

The department requires provision of substance abuse programming services to cognitively impaired adult offenders that have been convicted of a sexual offense and have co-occurring substance use disorders. The program will be provided on an outpatient basis in the Anchorage area. Additionally, the department provides sex offender specific treatment for cognitively impaired adult offenders that have been convicted of a sexual offense. The department is seeking a program that incorporates internal and external management strategies to reduce risk of substance use and sexually reoffending. Specific services requested include substance abuse /sex offender risk assessments, psycho-educational groups, socio-sexual skill training, individual therapy, specialized clinical case management, technical assistance, and support. Direct treatment services must be provided by a qualified Chemical Dependency Counselor certified by the Alaska Commission for Behavioral Health Certification Board.

The cognitive impairments of program offenders will vary and include severe mental illness, fetal alcohol spectrum disorder, offenders impacted by a traumatic brain injury, and other significant mental health conditions or developmental disabilities.

The contractor must deliver substance abuse/sex offender intervention services that are interactive and based on principles of behavior modification. The contractor shall use a cognitive behavioral treatment modality with an incorporated relapse prevention model. It is important how the education curriculum is presented, and information should be related to mental health issues with a focus on dual diagnosis. As offenders are often treatment resistant, easily distracted, and disorganized in their thinking and behavior, information needs to be clear, simple, and concise. Substance abuse/sex offender education should not simply be didactic.

Additionally, substance abuse/sex offender intervention services should be culturally relevant to Alaska

Native offenders as well as to offenders from Alaska’s other diverse cultures.

The contractor will work directly with the Probation Officer IIIs in the communities, other department staff at the probation offices, and the Sex Offender Management Program (SOMP) Project Manager

(Anchorage Central Office) retains overall responsibility for establishing and monitoring contract funding, referrals for sex offender treatment, and program priorities. Services will be provided in person. The contractor(s) in Anchorage will also provide sex offender treatment services to sex offenders who have been released on electronic monitoring/furlough from incarceration (EM). For those sex offenders on EM, the EM/Institutional Probation Officer will work directly with the contractor and SOMP Project Manager.

As part of a treatment team, the successful offeror will be expected to be in frequent, regular contact with the offender’s probation/parole officer, mental health specialists, and any case managers working with the offender. The contractor shall be available for regular staffing meetings with the other members of the treatment team. Written offender status reporting will be required on a monthly basis. Any high-risk behavior or actions must be reported to the offender’s probation officer immediately.

Program Description and Requirements

1. Compliance with Standards – Offenders with sex offense convictions who are supervised by the department are required to be clinicians who are department approved sex offender treatment

10 Rev. 8/24 providers for the department under 22 AAC 30.010-900. The contractor will adhere to all professional standards and guidelines that are required to become and remain a state certified substance abuse counselor and any requirements of the licensor board. Additionally, the contractor will become familiar with relevant department policies and procedures including the State of

Alaska Standards of Care for Sex Offender Management in order to work within the confines of those requirements as applicable.

a. Substance Use Disorder (SUD) contractor must be approved and certified by the Alaska

Commission for Behavioral Health as a Chemical Dependency Counselor Level I (CDC 1) provider.

2. Referrals and Assessment Process – Referrals will be made through the department Anchorage

Probation Office, Electronic Monitoring Probation Office, and the SOMP Criminal Justice Planner to the contractor for assessment to determine if substance abuse treatment is appropriate. If the offender is accepted, the contractor must at least provide a weekly outpatient cognitive behavioral group treatment with additional individual sessions as needed.

a. While all offenders in the program will need to be screened for admittance, not all will require full clinical substance abuse assessments. The contractor may be required to perform thorough substance abuse assessments on offenders when requested by the SUD

Criminal Justice Planner or SOMP Criminal Justice Planner, or designee.

b. The offeror must describe the plan for releasing information, such as treatment recommendations stemming from assessments to the team and other entities needing to know of the offender’s participation in substance abuse programming. The Release of

Information form (ROI) provided by the offeror must be submitted in the proposal, must be Health Insurance Portability and Accountability Act (HIPPA) compliant, and is subject to the department’s approval.

3. Treatment Content – It is anticipated the program will contain the following treatment components:

a. screening and assessment;

b. treatment planning and updates;

c. group and individual counseling;

d. case management meetings;

e. relapse prevention planning; and

4. Discharge Function – The contractor will use a department-approved discharge summary format, regardless of discharge status. This is a full clinical discharge summary that the contractor completes for the offender’s treatment file and is submitted to department staff within five (5) working days of the offender’s discharge from the program.

a. If an offender is having difficulty maintaining program compliance and a behavioral contract is unsuccessful in bringing the offender into compliance, or if the behavior is too egregious to warrant the behavior contract step, the final option is discharge from the program.

11 Rev. 8/24

5. Reporting requirements – Written and signed reports will be submitted to the offender’s supervising probation officer as follows:

a. Progress reports: The contractor will prepare monthly progress reports containing information in a format acceptable to the department;

b. Discharge summaries: A discharge summary report is required each time an offender is discharged from the program. The report will indicate the reason for discharge and include a final summary of how the offender performed in treatment and any further recommendations.

c. Billings: Itemized monthly invoices are required and must minimally include information regarding services provided by type, date and offender identifier.

6. Records – Contractor must be familiar with and abide by applicable federal confidentiality requirements and regulations. It is expected that the contractor will keep a record of all offender contacts.

7. Curriculum – The contractor shall utilize a curriculum approved by the department by the SOMP

Criminal Justice Planner and the SUD Criminal Justice Planner. Accommodations on curriculum based on the cognitive level of functioning of this group of offenders will be taken into consideration.

SEC. 3.02 CONTRACT TERM AND WORK SCHEDULE

The length of the contract will be from the date of award, approximately November 1, 2025, to June 30, 2026, with optional 1-year renewals up to June 30, 2028. All optional renewals are at the State’s sole discretion.

• Initial Period: 11/01/2025 – 06/30/2026

• Renewal: 07/01/2026 – 06/30/2027

• Renewal: 07/01/2027 – 06/30/2028

The department projects that up to 250 hours are needed each month for a total of 3,000 hours annually to provide services to 40 offenders. Work hours will be between 8:00 AM and 5:00 PM, Monday through

Friday unless otherwise approved by the Project Manager. No work shall be expected on state holidays see link for dates, http://doa.alaska.gov/calendar/. The contractor shall have at least one position dedicated to this contract.

Unless otherwise provided in this RFP, the State and the successful offeror/contractor agree: (1) that any extension of the contract excluding any exercised renewal options, will be considered as a month-to-month extension, and all other terms and conditions shall remain in full force and effect and (2) the procurement officer will provide notice to the contractor of the intent to cancel such month-to-month extension at least

30 days before the desired date of cancellation. A month-to-month extension may only be executed by the procurement officer via a written contract amendment.

http://doa.alaska.gov/calendar/

12 Rev. 8/24

SEC. 3.03 DELIVERABLES

The contractor will be required to provide the following deliverables:

• Screening and assessment

• Treatment planning and updates

• Group counseling

• Individual counseling

• Monthly case staffing meetings

• Relapse Prevention planning

• Discharge summaries

SEC. 3.04 CONTRACT TYPE

This contract is a firm fixed-price contract.

SEC. 3.05 PROPOSED PAYMENT PROCEDURES

The department will make payments based on a negotiated payment schedule. Each billing must consist of an invoice, offender roster, and progress reports on each offender. No payment will be made until all required documents and invoice has been approved by the project manager.

SEC. 3.06 PROMPT PAYMENT FOR STATE PURCHASES

The state is eligible to receive a 5% discount for all invoices paid within 15 business days from the date of receipt of the commodities or services and/or a correct invoice, whichever is later. The discount shall be taken on the full invoice amount. The state shall consider payment being made as either the date a printed warrant is issued or the date an electronic funds transfer (EFT) is initiated.

SEC. 3.07 CONTRACT PAYMENT

No payment will be made until the contract is approved by the Commissioner of the Department of

Corrections or the Commissioner's designee. Under no conditions will the state be liable for the payment of any interest charges associated with the cost of the contract. The state is not responsible for and will not pay local, state, or federal taxes. All costs associated with the contract must be stated in U.S. currency.

Payment for agreements under $500,000 for the undisputed purchase of goods or services provided to a state agency will be made within 30 days of the receipt of a proper billing or the delivery of the goods or services to the location(s) specified in the agreement, whichever is later. A late payment is subject to 1.5% interest per month on the unpaid balance. Interest will not be paid if there is a dispute or if there is an agreement that establishes a lower interest rate or precludes the charging of interest.

Any single contract payment of $1 million or higher must be accepted by the contractor via Electronic

Funds Transfer (EFT).

13 Rev. 8/24

SEC. 3.08 LOCATION OF WORK

Services are to be provided in Anchorage, Alaska.

The state will NOT provide a workspace for the contractor.

By signature on their proposal, the offeror certifies that all services provided under this contract by the contractor and all subcontractors shall be performed in the United States.

If the offeror cannot certify that all work will be performed in the United States, the offeror must contact the procurement officer in writing to request a waiver at least 10 days prior to the deadline for receipt of proposals.

The request must include a detailed description of the portion of work that will be performed outside the

United States, where, by whom, and the reason the waiver is necessary.

Failure to comply with these requirements may cause the state to reject the proposal as non-responsive or cancel the contract.

SEC. 3.09 SUBCONTRACTORS

Subcontractors may be used to perform work under this contract. If an offeror intends to use subcontractors, the offeror must identify in the proposal the names of the subcontractors and the portions of the work the subcontractors will perform.

Subcontractor experience shall be considered in determining whether the offeror meets the requirements set forth in SEC. 1.04 PRIOR EXPERIENCE AND QUALIFICATIONS.

If a proposal with subcontractors is selected, the offeror must provide the following information concerning each prospective subcontractor within five working days from the date of the state's request:

• complete name of the subcontractor;

• complete address of the subcontractor;

• type of work the subcontractor will be performing;

• percentage of work the subcontractor will be providing;

• evidence that the subcontractor holds a valid Alaska business license;

If a subcontractor on the list did not have a valid Alaska business license at the close of the RFP, the Offeror may not use the subcontractor in the performance of the contract and shall replace the subcontractor with a subcontractor who had a valid Alaska business license at the close of the RFP.

• a written statement, signed by each proposed subcontractor that clearly verifies that the subcontractor is committed to render the services required by the contract.

An offeror's failure to provide this information, within the time set, may cause the state to consider their proposal non-responsive and reject it. The substitution of one subcontractor for another may be made only at the discretion and prior written approval of the project manager.

14 Rev. 8/24

Note that if the subcontractor will not be performing work within Alaska, they will not be required to hold an Alaska business license.

SEC. 3.10 JOINT VENTURES

Joint ventures will not be allowed.

SEC. 3.11 RIGHT TO INSPECT PLACE OF BUSINESS

At reasonable times, the state may inspect those areas of the contractor's place of business that are related to the performance of a contract. If the state makes such an inspection, the contractor must provide reasonable assistance.

SEC. 3.12 F.O.B. POINT

All goods purchased through this contract will be F.O.B. final destination. Unless specifically stated otherwise, all prices offered must include the delivery costs to any location within the State of Alaska.

SEC. 3.13 CONTRACT PERSONNEL

Any change of the project team members or subcontractors named in the proposal must be approved, in advance and in writing, by the project manager or procurement officer. Changes that are not approved by the state may be grounds for the state to terminate the contract.

SEC. 3.14 INSPECTION & MODIFICATION - REIMBURSEMENT FOR

UNACCEPTABLE DELIVERABLES

The contractor is responsible for the completion of all work set out in the contract. All work is subject to inspection, evaluation, and approval by the project manager. The state may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract. The project manager or procurement officer may instruct the contractor to make corrections or modifications if needed in order to accomplish the contract’s intent. The contractor will not unreasonably withhold such changes.

Substantial failure of the contractor to perform the contract may cause the state to terminate the contract.

In this event, the state may require the contractor to reimburse monies paid (based on the identified portion of unacceptable work received) and may seek associated damages.

SEC. 3.15 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

During the course of this contract, the contractor may be required to perform additional work. That work will be within the general scope of the initial contract. When additional work is required, the project manager will provide the contractor a written description of the additional work and request the contractor to submit a firm time schedule for accomplishing the additional work and a firm price for the additional work. Cost and pricing data must be provided to justify the cost of such amendments per AS 36.30.400.

The contractor will not commence additional work until the procurement officer has secured any required state approvals necessary for the amendment and issued a written contract amendment, approved by the

Commissioner of the Department of Corrections or the Commissioner's designee.

15 Rev. 8/24

SEC. 3.16 NONDISCLOSURE AND CONFIDENTIALITY

Contractor agrees that all confidential information shall be used only for purposes of providing the deliverables and performing the services specified herein and shall not disseminate or allow dissemination of confidential information except as provided for in this section. The contractor shall hold as confidential and will use reasonable care (including both facility physical security and electronic security) to prevent unauthorized access by, storage, disclosure, publication, dissemination to and/or use by third parties of, the confidential information. “Reasonable care” means compliance by the contractor with all applicable federal and state law, including the Social Security Act and HIPAA. The contractor must promptly notify the state in writing if it becomes aware of any storage, disclosure, loss, unauthorized access to or use of the confidential information.

Confidential information, as used herein, means any data, files, software, information or materials

(whether prepared by the state or its agents or advisors) in oral, electronic, tangible or intangible form and however stored, compiled or memorialized that is classified confidential as defined by State of Alaska classification and categorization guidelines provided by the state to the contractor or a contractor agent or otherwise made available to the contractor or a contractor agent in connection with this contract, or acquired, obtained or learned by the contractor or a contractor agent in the performance of this contract.

Examples of confidential information include, but are not limited to: technology infrastructure, architecture, financial data, trade secrets, equipment specifications, user lists, passwords, research data, and technology data (infrastructure, architecture, operating systems, security tools, IP addresses, etc.).

If confidential information is requested to be disclosed by the contractor pursuant to a request received by a third party and such disclosure of the confidential information is required under applicable state or federal law, regulation, governmental or regulatory authority, the contractor may disclose the confidential information after providing the state with written notice of the requested disclosure ( to the extent such notice to the state is permitted by applicable law) and giving the state opportunity to review the request.

If the contractor receives no objection from the state, it may release the confidential information within

30 days. Notice of the requested disclosure of confidential information by the contractor must be provided to the state within a reasonable time after the contractor’s receipt of notice of the requested disclosure and, upon request of the state, shall seek to obtain legal protection from the release of the confidential information.

The following information shall not be considered confidential information: information previously known to be public information when received from the other party; information freely available to the general public; information which now is or hereafter becomes publicly known by other than a breach of confidentiality hereof; or information which is disclosed by a party pursuant to subpoena or other legal process and which as a result becomes lawfully obtainable by the general public.

SEC. 3.17 INDEMNIFICATION

The contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of, or liability for error, omission, or negligent act of the contractor under this agreement. The contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the contractor and the independent negligence of the contracting agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis.

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“Contractor” and “contracting agency”, as used within this and the following article, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term

“independent negligence” is negligence other than in the contracting agency’s selection, administration, monitoring, or controlling of the contractor and in approving or accepting the contractor’s work.

SEC. 3.18 INSURANCE REQUIREMENTS

Without limiting contractor's indemnification, it is agreed that contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the contractor's policy contains higher limits, the state shall be entitled to coverage to the extent of such higher limits.

Certificates of Insurance must be furnished to the procurement officer prior to beginning work and must provide for a notice of cancellation, non-renewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the contractor's services. All insurance policies shall comply with and be issued by insurers licensed to transact the business of insurance under

AS 21.

Workers' Compensation Insurance: The contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H. and

Jones Act requirements. The policy must waive subrogation against the State.

Commercial General Liability Insurance: covering all business premises and operations used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

Commercial Automobile Liability Insurance: covering all vehicles used by the contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

Professional Liability Insurance: covering all errors, omissions, or negligent acts in the performance of professional services under this agreement. Limits required per the following schedule:

Contract Amount Minimum Required Limits

Under $100,000 $300,000 per Claim/Annual Aggregate

$100,000-$499,000 $500,000 per Claim/Annual Aggregate

$500,000-$999,999 $1,000,000 per Claim/Annual Aggregate

$1,000,000 or over Refer to Risk Management

SEC. 3.19 SERVICE CONTRACT DEFICIENCIES

The contractor’s failure to provide a service required by this contract will be grounds for the state to issue a Service Deficiency Claim (SDC) to the contractor. The SDC will be provided to the contractor in writing.

The contractor will advise the state, in writing, of the corrective action being taken.

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If a deficiency is not corrected within 7.5 working hours from the time it is issued, the state may issue another SDC and procure the services necessary to correct the problem from another contractor. The contractor must then reimburse the state for the amount required to correct the problem.

If a contractor gets more than one (1) substantiated SDC in 30 days or two (2) substantiated SDCs in 60 days, it will be grounds for the state to declare the contractor in default.

SEC. 3.20 SECURITY SPECIFICATIONS

Security:

Security at all Alaska correctional facilities is the first priority. Contractors can expect delays in conducting business within the facility and/or its grounds. “Contractor” is defined as: delivery personnel, couriers, or service providers. Prisoner counts, emergencies of any type, prisoner movement, other deliveries, or other factors may delay or restrict contractor entry or movement within the perimeter.

Security staff will facilitate contractors in conducting their business, but contractors must at all times respect security staff instructions. Contractors must follow all lawful instructions and directives of any staff member while on facility grounds. The State will at all times retain the exclusive right to restrict contractor access to the facility, or portions of the facility, for any reason.

Contractors must at all times have in their possession a valid Alaska Driver’s License or State provided identification card and be prepared to provide it to any staff whenever requested. Contractors must never leave their tools or personal effects unattended or unsecured. Knives, cellular telephones, toxic/hazardous chemicals, alcohol, tobacco, drugs and paraphernalia, weapons of any kind, and explosives are prohibited at all times. All other items (i.e. tools, repair parts, cameras, paperwork, boxes) entering the facility are subject to inspection and must be approved by security staff. Contractor tools and other items may be inventoried upon entering and exiting the facility. Giving prisoners access to driver’s licenses, credit cards, telephone numbers, family pictures, etc. is a breach of security. Contractors must fully cooperate with facility staff to prevent escape, sabotage, assault, any disturbance, or the importation of contraband. There is no confidentiality when it comes to security at one of the correctional facilities. Information regarding impending riots, escape plans, assaults, and other such matters that come to you in what would otherwise be considered a confidential exchange must be passed on to security staff immediately. To withhold information such as this could endanger you and others as well as lead to criminal charges. Nothing within this section limits a specific facility’s superintendent or security staff member from modifying or imposing alternate security requirements for contractors and their staff.

Security Check:

All personnel (both contractor and Subcontractors) will be required to undergo a security check prior to commencement of work. A mandatory security briefing will be provided to the contractor staff prior to start of on-site work.

1. The contractor will complete a Request for Clearance form to submit to the facility security staff for review at least 48 hours prior to commencement of work. The form requires the following information from each person working on site:

a. Full name.

b. Residence address.

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c. Telephone Number.

d. Date of birth.

e. Social Security Number.

f. Valid driver's license and state of issue, or other photo identification bearing social security number.

g. The names of any relatives, friends or acquaintances that are currently incarcerated within the facility.

2. The security check will look for recent or frequent past convictions or for outstanding warrants.

Security staff reserve the right to disqualify anyone from access to the work site. A past conviction will not automatically disqualify.

3. Once a Request for Clearance has been approved and is on file it is not necessary for the contractor to complete a new form each time they request to enter the facility grounds.

Personnel Access:

1. Access to the work site, which is within a correctional facility, will be monitored and controlled by the Department of Corrections in order to prevent importation of contraband and escape of inmates. At no time will contractor staff enter areas of the facility that are off-limits to them, nor drive vehicles along the perimeter fence or other unauthorized areas unless directed to do so by security staff.

2. Contractor staff will report to the visitor’s reception area at the beginning of each shift to obtain their identification badge or visitor’s badge and sign in on the contractor’s log. At the end of each shift, contractor staff will return their badges to this area and sign out of the contractor’s log. If workers leave the compound at lunch, they will all leave at the same time. Contractors should encourage their staff to bring a lunch and to eat within the designated work area or cafeteria.

3. Contractors, Subcontractors, Employees may be denied access or be removed from the facility for the following reasons:

a. Contractors or workers that are incompetent, careless or otherwise detrimental to the work or the security of the facility.

b. Security requirements.

c. Disruptive, abrasive, and/or argumentative conduct.

d. Being under the influence of Alcohol, Drugs and/or any substance that is considered contraband by the Facility (including use of Tobacco Products).

e. Refusal to submit to search of personal property/belongings or themselves.

f. Health problems.

g. Failure to show proper identification.

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h. Failure to follow the direction of Correctional Officers and/or staff members.

i. Having any unauthorized contact or interaction with inmates.

j. Failure to pass security check.

k. Failure to secure tools and work areas. (If no personnel are physically present in the work area, the work area and/or tools must be secured prior to leaving the area.)

Vehicle Access:

1. No privately owned vehicles may enter inside the security fence without approval of the DOC on-site security staff member. Contractor vehicles can be parked in the employee/visitor parking lot outside the security fence and must be locked at all times.

2. Authorized work vehicles, i.e. job site trailers and trucks may be left inside the fence in a location

IF they can be secured and upon the approval of security staff.

3. Privately owned and/or contractor vehicles are prohibited from entering unauthorized areas unless directed to do so by security staff.

Tool Control:

1. Do not leave prisoner-accessible work areas unattended without first removing or securing all tools and objects which would be considered contraband.

2. At the end of each workday, remove all tools and equipment from inmate-accessible work areas and store them within locked cabinets, locked containers, or locked storage trailers.

3. Maintain written inventory of tools and equipment daily. Tools and equipment which cannot be accounted for at the end of each workday shall be brought to the immediate attention of a security staff member.

Contraband:

The mailing, bartering, introducing, exchanging or buying of items between inmates and contractors or their employees is strictly prohibited without the written consent of the Superintendent of the facility. The following quotes are from Alaska Statutes and are provided so as to inform the contractor.

Title 11 - Alaska Statutes, Section 11.56.375, Promoting contraband in the first degree.

1. A person commits the crime of promoting contraband in the first degree if the person violates AS

11.56.380 and the contraband is:

a. a deadly weapon or a defensive weapon;

b. an article that is intended by the defendant to be used as a means of facilitating an escape;

or

c. a controlled substance

2. Promoting contraband in the first degree is a class C felony.

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AS 11.56.380, Promoting contraband in the second degree.

1. A person commits the crime of promoting contraband in the second degree if the person:

a. Introduces, takes, conveys, or attempts to introduce, take, or convey contraband into a correctional facility; or

b. Makes, obtains, possesses, or attempts to make, obtain, or possess anything that person knows to be contraband while under official detention within a correctional facility.

2. Promoting contraband in the second degree is a Class A misdemeanor.

a. Effective August 26, 1999, contraband includes tobacco products.

AS 11.56.390, definition:

In AS 11.56.300-11.56.390, "contraband" means any article or thing which persons confined in a correctional facility are prohibited by law from obtaining, making, or possessing in that correctional facility.

SEC. 3.21 SECURITY BACKGROUND INVESTIGATION AND POLICIES AND

PROCEDURES

The department shall require personnel providing direct services within correctional facilities to comply with background investigations and/or security checks prior to starting work under the contract. When background investigations are required, they shall be performed by the department at no charge to the contractor. The department reserves the right to restrict an individual’s access to the facility or program if they are determined to pose a threat to security, or if they fail to provide the information required for a background check.

The contractor will assure that all individuals providing services under the terms of the contract complete the following forms and scan completed copies to the procurement officer of record and the program manager.

http://www.correct.state.ak.us/commissioner/policies-procedures

• Security Clearance Form;

• PREA Employment Disclosure Form; (only applicable if services are provided in the institution)

• Code of Ethical Conduct 202.01a;

• Standards of Conduct 202.15a;

• ACOMS form and agreement, and; (only applicable if they will be using DOC computers or network)

• Criminal Justice Information Services Addendum (CJIS) form. (only required if providing services in the institutions or upon request.)

o The department may require the contractor to obtain 2 fingerprint “blue cards” form FD-

258 for personnel performing service under this contract (no charge to contractor).

http://www.correct.state.ak.us/commissioner/policies-procedures

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Fingerprint (blue cards) can be obtained in Anchorage, in the basement of the Nesbitt

Courthouse or make arrangements at one of the department institutions by appointment.

Questions or for arranging appointment please contact the following personnel:

James Dabbs-Ashworth (james.dabbs-ashworth@alaska.gov)

David Muise (david.muise@alaska.gov)

• The completed forms must be submitted to the procurement officer or designee.

• The department will send individual personnel a link to an online security awareness training that should take no longer than 2 hours to complete. Training is required bi-annually.

Recidivism Reporting: (Only applies if applicable)

Contractors reporting on program efficacy must use the statutory definition of recidivism. For programs that have been in place less than three (3) years, reports must clearly state the date parameters that are being used to report recidivism. The statutory definition of recidivism is:

Per AS 44.19.647 Recidivism Definition:

A felony offender who is re-incarcerated within three (3) years of release for any offense conviction:

• Parole or probation violation

• New felony crime

• New misdemeanor crime

And per department Policies & Procedures 501.2 (Research Activities) & 650.01 (Criminal Justice

Information Access), links provided below:

https://doc.alaska.gov/pnp/pdf/501.02.pdf?080916 https://doc.alaska.gov/pnp/pdf/650.01.pdf

Employee Incident Reporting: Contractor is required to contact the program manager for this contract if any of its employees working under this contract are involved in any criminal behavior and report it to the department within 24 hours of notice of incident. Reporting shall be via email to the program manager and can be followed up with a phone call if needed.

SEC. 3.22 TERMINATION FOR DEFAULT

a. If the Project Manager or Procurement Officer determines that the contractor has refused to perform the work or has failed to perform the work with such diligence as to ensure its timely and accurate completion, the state may, by providing written notice to the contractor, terminate the contractor's right to proceed with part or all the remaining work.

b. The Procurement Officer may also, by written notice, terminate this contract under Administrative

Order 352 if the contractor supports or participates in a boycott of the State of…