RFP #2026-2000-0069.pdf

STATE OF ALASKA

REQUEST FOR

PROPOSALS

ISSUED BY:

DEPARTMENT OF CORRECTIONS

DIVISION OF ADMINISTRATIVE SERVICES

PRIMARY CONTACT:

BENJAMIN BAKER

PROCUREMENT OFFICER

BENJAMIN.BAKER@ALASKA.GOV

(907) 269-5909

OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.

IMPORTANT NOTICE: IF YOU RECEIVED THIS SOLICITATION FROM THE STATE OF ALASKA’S

“ONLINE PUBLIC NOTICE” WEB SITE, YOU MUST REGISTER WITH THE PROCUREMENT OFFICER

LISTED IN THIS DOCUMENT TO RECEIVE NOTIFICATION OF SUBSEQUENT AMENDMENTS. FAILURE

TO CONTACT THE PROCUREMENT OFFICER MAY RESULT IN THE REJECTION OF YOUR OFFER.

SEX OFFENDER MANAGEMENT PROGRAM –

POLYGRAPH EXAMINIATIONS

RFP 2026-2000-0069

ISSUED AUGUST 18, 2025

mailto:benjamin.baker@alaska.gov

STATE OF ALASKA – REQUEST FOR PROPOSALS RFP 2026-2000-0069

SOMP – POLYGRAPH EXAMINIATIONS

2 Rev. 8/24

TABLE OF CONTENTS

SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

SEC. 1.02 BUDGET

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.04 PRIOR EXPERIENCE AND QUALIFICATIONS

SEC. 1.05 REQUIRED REVIEW

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.07 RETURN INSTRUCTIONS

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

SEC. 1.09 AMENDMENTS TO PROPOSALS

SEC. 1.10 AMENDMENTS TO THE RFP

SEC. 1.11 RFP SCHEDULE

SEC. 1.12 ALTERNATE PROPOSALS

SEC. 1.13 NEWS RELEASES

SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 SCOPE OF WORK

SEC. 3.02 CONTRACT TERM AND WORK SCHEDULE

SEC. 3.03 DELIVERABLES

SEC. 3.04 CONTRACT TYPE

SEC. 3.05 PROPOSED PAYMENT PROCEDURES

SEC. 3.06 PROMPT PAYMENT FOR STATE PURCHASES

SEC. 3.07 CONTRACT PAYMENT

SEC. 3.08 LOCATION OF WORK

SEC. 3.09 TRAVEL

SEC. 3.10 SUBCONTRACTORS

SEC. 3.11 JOINT VENTURES

SEC. 3.12 RIGHT TO INSPECT PLACE OF BUSINESS

SEC. 3.13 F.O.B. POINT

SEC. 3.14 CONTRACT PERSONNEL

SEC. 3.15 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE DELIVERABLES

SEC. 3.16 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

SEC. 3.17 NONDISCLOSURE AND CONFIDENTIALITY

SEC. 3.18 INDEMNIFICATION

SEC. 3.19 INSURANCE REQUIREMENTS

SEC. 3.20 SERVICE CONTRACT DEFICIENCIES

SEC. 3.21 SECURITY SPECIFICATIONS

SEC. 3.22 SECURITY BACKGROUND INVESTIGATION AND POLICIES AND PROCEDURES

SEC. 3.23 TERMINATION FOR DEFAULT

SECTION 4. PROPOSAL FORMAT AND CONTENT

SEC. 4.01 INTRODUCTION

SEC. 4.02 PROPOSAL CONTENTS

SEC. 4.03 EXPERIENCE AND QUALIFICATIONS

SEC. 4.04 UNDERSTANDING OF THE PROJECT

SEC. 4.05 METHODOLOGY USED FOR THE PROJECT

SEC. 4.06 MANAGEMENT PLAN FOR THE PROJECT

SEC. 4.07 COST PROPOSAL

SEC. 4.08 EVALUATION CRITERIA

SECTION 5. EVALUATION CRITERIA AND CONTRACTOR SELECTION

SEC. 5.01 SUMMARY OF EVALUATION PROCESS

SEC. 5.02 EVALUATION CRITERIA

SEC. 5.03 SCORING METHOD AND CALCULATION

SEC. 5.04 EXPERIENCE AND QUALIFICATIONS (25%)

SEC. 5.05 UNDERSTANDING OF THE PROJECT (15%)

SEC. 5.06 METHODOLOGY USED FOR THE PROJECT (5%)

SEC. 5.07 MANAGEMENT PLAN FOR THE PROJECT (5%)

SEC. 5.08 CONTRACT COST (40%)

SEC. 5.09 ALASKA OFFEROR PREFERENCE (10%)

SECTION 6. GENERAL PROCESS AND LEGAL INFORMATION

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SEC. 6.01 INFORMAL DEBRIEFING

SEC. 6.02 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES

SEC. 6.03 SITE INSPECTION

SEC. 6.04 CLARIFICATION OF OFFERS

SEC. 6.05 DISCUSSIONS WITH OFFERORS

SEC. 6.06 EVALUATION OF PROPOSALS

SEC. 6.07 CONTRACT NEGOTIATION

SEC. 6.08 FAILURE TO NEGOTIATE

SEC. 6.09 OFFEROR NOTIFICATION OF SELECTION

SEC. 6.10 PROTEST

SEC. 6.11 APPLICATION OF PREFERENCES

SEC. 6.12 ALASKA BIDDER PREFERENCE

SEC. 6.13 ALASKA VETERAN PREFERENCE

SEC. 6.14 ALASKA MILITARY SKILLS PROGRAM PREFERENCE

SEC. 6.15 STANDARD CONTRACT PROVISIONS

SEC. 6.16 QUALIFIED OFFERORS

SEC. 6.17 PROPOSAL AS PART OF THE CONTRACT

SEC. 6.18 ADDITIONAL TERMS AND CONDITIONS

SEC. 6.19 HUMAN TRAFFICKING

SEC. 6.20 RIGHT OF REJECTION

SEC. 6.21 STATE NOT RESPONSIBLE FOR PREPARATION COSTS

SEC. 6.22 DISCLOSURE OF PROPOSAL CONTENTS

SEC. 6.23 ASSIGNMENT

SEC. 6.24 FORCE MAJEURE (IMPOSSIBILITY TO PERFORM)

SEC. 6.25 DISPUTES

SEC. 6.26 SEVERABILITY

SEC. 6.27 SUPPLEMENTAL TERMS AND CONDITIONS

SEC. 6.28 SOLICITATION ADVERTISING

SEC. 6.29 FEDERALLY IMPOSED TARIFFS

SECTION 7. ATTACHMENTS

SEC. 7.01 ATTACHMENTS

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SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

The Department of Corrections, Division of Health and Rehabilitation Services, is soliciting proposals from qualified vendors to provide and manage post-conviction sex offender testing (PCSOT) polygraph examinations administered to offenders who are under the jurisdiction of the department and located in various communities and institutions in the State of Alaska. The contractor shall meet the recurring schedule and location needs of the department.

SEC. 1.02 BUDGET

Funds are limited, and negotiations may be necessary depending upon the cost of proposals submitted.

Approval or continuation of a contract resulting from this RFP is dependent upon legislative appropriation of funding and programmatic needs.

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

Proposals must be received no later than 2:00 PM prevailing Alaska Standard Time on September 8, 2025, as indicated by postmark or email timestamp and late proposals will not be considered.

SEC. 1.04 PRIOR EXPERIENCE AND QUALIFICATIONS

The services outlined in this RFP will be provided through a single agency.

All polygraph examiners providing direct services must meet the requirements established in the department Standards of Sex Offender Management.

The contractor must maintain a sufficient number of qualified examiners, either on staff or through a combination of employees plus approved subcontractors, to supply the needs of the department. The contractor must ensure that every polygraph examination is performed by either a full operating level examiner or an associate level examiner meeting all applicable supervision requirements, all who have been pre-approved by the department.

Polygraph Examiners:

1. Shall demonstrate competency according to the individual's respective professional standards and conduct all examinations in a manner that is consistent with the reasonably accepted standard of practice in the clinical polygraph examiner community;

2. Shall use industry standard polygraph techniques that are numerically scored, and all examiners shall be experienced in more than one standardized polygraph technique;

3. Shall be competent to render a diagnostic opinion on test results based on appropriate and recognized analysis of polygraph charts; and to be legally competent to provide testimony in court as an expert witness;

4. Maintain an effective quality control process, which allows for independent review of all polygraph charts and reports by reviewers selected by the department;

5. Provide any additional references as requested by the department;

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6. Shall adhere to best practices as recommended within the polygraph profession;

7. Submit documentation to the department that the examiner has engaged in periodic peer review by another polygraph examiner separately from the examiner's agency. Peer review must be conducted bi-annually at a minimum;

8. The individual shall never have been convicted of or received a deferred judgment for any offense involving criminal sexual or violent behavior, or a felony that would bring into question the competence or integrity of the individual to provide polygraph examinations.

SEC. 1.05 REQUIRED REVIEW

Offerors should carefully review this solicitation for defects and questionable or objectionable material.

Comments concerning defects and questionable or objectionable material should be made in writing and received by the procurement officer at least ten days before the deadline for receipt of proposals. This will allow time for the issuance of any necessary amendments. It will also help prevent the opening of a defective proposal and exposure of offeror's proposals upon which award could not be made.

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF

PROPOSALS

All questions must be in writing and directed to the procurement officer. The interested party must confirm telephone conversations in writing. The deadline for receipt of questions is September 4, 2025.

Two types of questions generally arise. One may be answered by directing the questioner to a specific section of the RFP. These questions may be answered over the telephone. Other questions may be more complex and may require a written amendment to the RFP. The procurement officer will make that decision.

Procurement Officer: Benjamin Baker – Phone: 907-269-5909 – Email: benjamin.baker@alaska.gov

SEC. 1.07 RETURN INSTRUCTIONS

Offerors must submit one hard copy of their proposal, in writing, to the procurement officer in a sealed package. The cost proposal included with the package must be sealed separately from the rest of the proposal and must be clearly identified. The sealed proposal package(s) must be addressed as follows:

Department of Corrections

Attention: Benjamin Baker

Request for Proposal (RFP) Number: 2026-2000-0069

Sex Offender Management Program – Polygraph Examinations

550 W 7th Ave, Suite 1800

Anchorage, AK 99501

If submitting a proposal via email, the technical proposal and cost proposal must be saved as separate PDF documents and emailed to benjamin.baker@alaska.gov as separate, clearly labeled attachments, such as

“Vendor A – Technical Proposal.pdf” and “Vendor A – Cost Proposal.pdf” (Vendor A is the name of the offeror). The email must contain the RFP number in the subject line.

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The maximum size of a single email (including all text and attachments) that can be received by the state is 20mb (megabytes). If the email containing the proposal exceeds this size, the proposal must be sent in multiple emails that are each less than 20 megabytes and each email must comply with the requirements described above.

Please note that email transmission is not instantaneous. Similar to sending a hard copy proposal, if you are emailing your proposal, the state recommends sending it with enough time to ensure the email is delivered by the deadline for receipt of proposals.

It is the offeror’s responsibility to contact the issuing agency at 907-269-5909 to confirm that the proposal has been received. The state is not responsible for unreadable, corrupt, or missing attachments.

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

Offerors with a disability may receive accommodation regarding the means of communicating this RFP or participating in the procurement process. For more information, contact the procurement officer no later than ten days prior to the deadline for receipt of proposals.

SEC. 1.09 AMENDMENTS TO PROPOSALS

Amendments to or withdrawals of proposals will only be allowed if acceptable requests are received prior to the deadline that is set for receipt of proposals. No amendments or withdrawals will be accepted after the deadline unless they are in response to the state's request in accordance with 2 AAC 12.290.

SEC. 1.10 AMENDMENTS TO THE RFP

If an amendment is issued before the deadline for receipt of proposals, the amendment will be posted on the State of Alaska Online Public Notice (OPN) website. The link to the posting of the amendment will be provided to all who were notified of the RFP and to those who have registered with the procurement officer after receiving the RFP from the OPN.

After receipt of proposals, if there is a need for any substantial clarification or material change in the RFP, an amendment will be issued. The amendment will incorporate the clarification or change, and a new date and time established for new or amended proposals. Evaluations may be adjusted as a result of receiving new or amended proposals.

SEC. 1.11 RFP SCHEDULE

RFP schedule set out herein represents the state’s best estimate of the schedule that will be followed. If a component of this schedule, such as the deadline for receipt of proposals, is delayed, the rest of the schedule may be shifted accordingly. All times are Alaska Standard Time.

ACTIVITY TIME DATE

Issue Date / RFP Released 8/18/2025

Deadline for Receipt of Questions 9/4/2025

Deadline for Receipt of Proposals / Proposal Due Date 2:00 PM 9/8/2025

Proposal Evaluations Complete 9/15/2025

Notice of Intent to Award 9/16/2025

Contract Issued 9/26/2025

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This RFP does not, by itself, obligate the state. The state's obligation will commence when the contract is approved by the Commissioner of the Department of Corrections, or the Commissioner's designee. Upon written notice to the contractor, the state may set a different starting date for the contract. The state will not be responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the contract start date set by the state.

SEC. 1.12 ALTERNATE PROPOSALS

Offerors may only submit one proposal for evaluation. In accordance with 2 AAC 12.830 alternate proposals (proposals that offer something different than what is asked for) will be rejected.

SEC. 1.13 NEWS RELEASES

News releases related to this RFP will not be made without prior approval of the project director.

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SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

The Alaska Department of Corrections (department) provides a variety of services to sex offenders that are focused on enhancing public safety. The department recognizes that optimum management of sex offenders occurs along a continuum of care, beginning with assessment after sentencing for institutional treatment. Comprehensive assessment of risk and needs is a critical element in managing and treating sex offenders.

It is essential that the department enhances specialized management and supervision of sex offenders. By including caseload caps for sex offender probation officers, sex offender-specific treatment and the use of polygraph examination, the department will be adhering to best practices in the field of sex offender management. A thorough assessment of sex offenders, including risk assessment, is a critical part of enhancing sex offender management within the communities in Alaska. Regulation, supervision, and management of sex offenders in the community are inherently high-risk endeavors and it is critical that the maximum amount of information be available regarding these offenders upon release to the community.

The department uses a multifaceted approach to sex offender management that incorporates specific sex offender assessment and treatment strategies, specific sex offender supervision strategies, and polygraph examinations. Polygraph testing is an efficient and effective way to assess the full extent of offenders’ sexually deviant behavior and give a more accurate assessment of the potential for danger presented by sex offenders. The polygraph also assists in helping the sex offender work through denial more quickly and allows the therapists to know the extent of any high-risk behavior engaged in by the sex offender.

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SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 SCOPE OF WORK

The department is soliciting proposals from qualified vendors to provide and manage post-conviction sex offender testing (PCSOT) polygraph examinations administered to sex offenders who are under the jurisdiction of the department and located in various communities and institutions in the State of Alaska.

The contractor shall meet the recurring schedule and location needs of the department.

The successful offeror shall adhere to the American Polygraph Association (APA) standards for post-conviction polygraph examination of sexual offenders. Polygraph services are also to be provided as specified in the department's Standards of Sex Offender Management. Contract compliance with any revisions to the APA Standards or department Standards of Sex Offender Management is required. The contractor shall provide all supervision of the polygraph examiners to include but not limited to clinical and day-to-day supervision. The department shall not be responsible for the contractor's staff.

The contractor will be part of a multi-disciplinary team whose goal is to manage sex offenders in the State of Alaska and reduce the risk these sex offenders pose to the community. In addition to the polygraph examinations, the contractor will be required to provide consultation to supervising probation officers, and sex offender treatment providers.

The contractor will coordinate with the supervising probation officer and treatment provider on all referrals for polygraph examinations.

1. The contractor will coordinate with the supervising probation officer and treatment provider to obtain information required for polygraph examinations.

2. The contractor will ensure a team approach is maintained with department staff and other contractors that also provide program/rehabilitative services to sex offenders.

3. The contractor shall develop and maintain any other mechanisms necessary to share information relating to the examination with pertinent department staff and contractors.

4. The contractor shall be professional and courteous at all times to sex offenders, department staff and contractors.

Procedures During the Administration of Polygraph Examinations

The contractor will ensure the sex offender signs a standard waiver or release statement prior to the start of the pre-examination interview. The language of the standard waiver or release statement shall be approved in advance by the department prior to the polygraph examination.

1. The examiner shall obtain information sufficient to identify the examinee, including legal name, Alaska Corrections Offender Management System (ACOMS) number, and date of birth.

2. The contractor shall explain the polygraph examination process to the examinee, including an explanation of the instrumentation used and causes of general nervous tension.

3. The contractor shall elicit relevant biographical and background information that may impact results from the examinee prior to administering the actual polygraph examination.

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4. The contractor shall conduct a thorough pre-test, including a detailed discussion of each relevant issue. The contractor shall review and explain all test questions to the examinee. Examinees must demonstrate they comprehend the meaning of each question by signing a waiver form.

5. A minimum of three (3) primary test charts shall be administered on the primary issue(s).

6. The examiner shall not ask an examinee for the names of specific victims, family members, or any other information or unique identifiers that would enable the identification of a victim.

7. "Surprise" or "trick" questions by the examiner are absolutely prohibited during the administration of primary test charts.

8. All test questions shall be formulated to allow only "Yes" or "No" answers.

9. The examiner shall conduct Stimulation/Acquaintance Tests to establish an examinee’s reaction capabilities for diagnostic purposes.

10. The examiner shall review test results with the examinee and discuss the results with the supervising probation officer immediately following the conclusion of the examination.

11. The contractor shall notify the supervising probation officer, the examinee, and the treatment provider of an examinee's failure to keep appointments, lack of cooperation, or obstructionist behavior. The examiner will notify the supervising probation officer of any examination not completed and the reason why.

12. The examiner shall maintain a case file for each examinee, which shall contain a current release of information and consent form to permit the examiner to disclose information to the supervising probation officer and the treatment provider. This case file is department property.

Video Recordings:

The contractor shall video record, including audio; all polygraph examinations in their entirety. A video recording of each polygraph examination is to be given to the supervising probation officer at the conclusion of the examination. The recordings of the examinations are department property, and the contractor is not authorized to maintain any copy of the recording. It is the contractor's responsibility to ensure all sessions are recorded in a format that is compatible with the department computer systems.

The department will supply the department workspace with video recording equipment and supplies that may be utilized by the contractor for this purpose. It is expected that the contractors will use department facility space for the purpose of conducting the examinations at the service locations identified in this RFP

(section 3.02) throughout the contract term including optional renewal periods.

Reporting Requirements:

All final written polygraph reports must include factual, impartial, and objective information collected during the actual polygraph examination, including any pertinent statements made by the examinee. Any information and/or statements made by the sex offender and included in the report must not be biased, falsified, or misconstrued in any way. The examiner's professional conclusion shall be based on the actual information obtained during the examination process and analysis of the polygraph chart readings.

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All polygraph examination reports must include a cover page with the following information:

1. Date of examination

2. Name of examiner

3. Name of supervising probation officer or designee requesting examination

4. Name of examinee

5. The examinee’s ACOMS number

6. Supervision status of examinee in the criminal justice system (e.g., incarcerated, probation, parole, etc.)

7. Location where polygraph examination was performed

8. Type of examination performed

9. Result of polygraph examination, indicating one of the following options:

a. Significant Response or Deception Indicated – Results indicate deception; or

b. No Significant Response or No Deception Indicated – Results that indicate truthfulness;

or

c. Inconclusive – Results are unclear; or

d. No Opinion – Results were unable to be gathered due to incomplete test, countermeasures, lack of sufficient data, or another reason; or

e. Terminated – The examination was terminated due to a reason outside the control of the examiner (i.e., medical, examinee under the influence, disclosures during pre-examination, etc.); or

f. Purposefully Noncooperative – The examinee was purposefully disregarding instructions or intentionally engaging in behavior that would impact the ability of the examination to return conclusive results.

All polygraph examination reports must include the following information within the body of the report:

1. Reason for examination

2. Date of last polygraph examination

3. Pre-and post-test questions and answers, including other relevant information provided by the examinee

4. Examination questions and answers

5. Any additional information deemed relevant by the examiner (e.g., examinee's demeanor)

6. Reasons for inability to complete examination, if applicable (e.g., no show; offender refused to participate or sign release of information)

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7. Any other information from the examinee outside the exam, etc.

The contractor shall provide written and signed polygraph reports to the Criminal Justice Planner (CJP) and designated probation officer in an accurate and timely manner, not to exceed 10 calendar days following the exam date.

The contractor must submit itemized billings to demonstrate provision of services that include the location of services (specific community location or specific institution), and the last name of the offender(s) examined. Supporting documentation as applicable must accompany billings to prevent delay in payment.

Equipment:

The contractor shall provide all equipment necessary to perform polygraph examinations, except equipment required for recording the examinations.

1. Polygraph examination equipment shall meet the industrial standard and guaranteed to operate in accordance with acceptable industry standards.

2. Contractors shall use a computerized polygraph system or a late model state-of-the-art, four or five channel polygraph instrument that will simultaneously record the physiological phenomena of abdominal and thoracic respiration, galvanic skin response, and cardiovascular system.

3. If the examiner employs a computerized polygraph system, recognized scoring software must be used (e.g., the Johns Hopkins Applied Physics Laboratory scoring algorithm). Computerized charts must also be independently hand scored by the examiner.

Coordination Requirements:

The contractor will be required to:

• Meet and coordinate with the sex offender treatment providers, probation officers, and the CJP

(as needed) to identify and develop examination questions relevant for the offender.

• Provide consultation to the department supervising probation officers and sex offender treatment providers.

• Coordinate with the community probation office or institution to schedule the examinations and reserve the workspace.

• Be available for court testimony as required

• In addition to the above specified requirements, the successful offeror will ensure that a team approach is maintained with department staff and contract agents who also provide program/rehabilitative services to sex offenders. The successful offeror will develop and maintain any other mechanisms necessary to share information relating to program participants with pertinent department staff and contractors.

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Statutory Requirements:

The contractor will be required to assist in the department's compliance with provisions of AS

12.55.015(a) (10); AS 12.55.100(a)(1)(E); and AS 33.30.011(a)(5) as they apply to the provision of sex offender treatment services under the terms of this contract.

Compliance with Standards:

The successful offeror will be required to adhere to contract conditions and program requirements cited in the Standards of Sex Offender Management. Contractor compliance with any revisions to the Standards of Sex Offender Management will also be required.

SEC. 3.02 CONTRACT TERM AND WORK SCHEDULE

The length of the contract will be from the date of award, approximately November 1, 2025, to June 30, 2026, with optional 1-year renewals up to June 30, 2028. All optional renewals are at the State’s sole discretion.

Unless otherwise provided in this RFP, the State and the successful offeror/contractor agree: (1) that any extension of the contract excluding any exercised renewal options, will be considered as a month-to-month extension, and all other terms and conditions shall remain in full force and effect and (2) the procurement officer will provide notice to the contractor of the intent to cancel such month-to-month extension at least

30 days before the desired date of cancellation. A month-to-month extension may only be executed by the procurement officer via a written contract amendment.

Statewide services are anticipated for approximately 500 offenders, many receiving testing twice a year, for an annual total of approximately 932 examinations. Initial estimated annual quantities of polygraph examinations and schedules per location are shown in the following tables.

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Community Locations

Location

Sex History I, II, or a combination of I & II

Instant Offense, Specific Issue, Maintenance &

Monitoring

Estimated

Examinations per Year

Frequency

Anchorage 125 375 500 24 visits per year

Bethel 14 42 56 4 visits per year

Dillingham 1 3 4 1 visit per year

Fairbanks 15 45 60 4 visits per year

Juneau 20 60 80 4 visits per year

Kenai 12 36 48 4 visits per year

Ketchikan 2 6 8 1 visit per year

Kodiak 2 6 8 1 visit per year

Kotzebue 1 3 4 1 visit per year

Nome 6 18 24 2 visits per year

Palmer 15 45 60 4 visits per year

Sitka 1 3 4 1 visit per year

Utqiagvik 1 3 4 1 visit per year

Total 215 645 860 N/A

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Institutional Locations

Location

Sex History I, II, or a combination of I & II

Instant Offense, & Specific Issue

Estimated

Examinations per Year

Frequency

Goose Creek

Correctional

Center (Wasilla)

15 5 20 2 visits per year

Lemon Creek

Correctional

Center (Juneau)

15 5 20 2 visits per year

Palmer

Correctional

Center (Palmer)

6 2 8 1 visit per year

Wildwood

Correctional

Center (Kenai)

18 6 24 3 visits per year

Total 54 18 72 N/A

The above quantities are based on the department’s best estimate of service needs. There will be no guaranteed minimum quantity of the work to be referred by the department as total annual services will depend upon how many sex offenders are identified by the designated treatment providers and supervising probation officers to receive polygraph services, by available program funding, and by department standards. The contractor may provide services to more than the number of individuals stated above if such services will not result in a cost overage of the finalized contract and must be approved by the CJP in advance.

SEC. 3.03 DELIVERABLES

The contractor will be required to provide the following deliverables in the form of a polygraph examination and subsequent report of the examination:

1. Sexual History I and II, or a combination of the two

2. Maintenance & Monitoring

3. Instant Offense

4. Specific Issue

SEC. 3.04 CONTRACT TYPE

This contract is a firm fixed-price contract.

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SEC. 3.05 PROPOSED PAYMENT PROCEDURES

The state will make payments based on a negotiated payment schedule. The contractor must submit an itemized invoice that includes:

• Itemized services provided

• Unit cost

• Location of services (specific community location or specific institution)

• Last name of the offender(s) examined

• Contractor name, address and phone number

• Date of invoice and period of performance covered

• Invoice number and the contract number; and

• Total amount due

No payment will be made until the polygraph examination report(s) and invoice has been approved by the project director. The department will pay the contractor within 30 days of receipt of an undisputed invoice.

SEC. 3.06 PROMPT PAYMENT FOR STATE PURCHASES

The state is eligible to receive a 5% discount for all invoices paid within 15 business days from the date of receipt of the commodities or services and/or a correct invoice, whichever is later. The discount shall be taken on the full invoice amount. The state shall consider payment being made as either the date a printed warrant is issued or the date an electronic funds transfer (EFT) is initiated.

SEC. 3.07 CONTRACT PAYMENT

No payment will be made until the contract is approved by the Commissioner of the Department of

Corrections or the Commissioner's designee. Under no conditions will the state be liable for the payment of any interest charges associated with the cost of the contract. The state is not responsible for and will not pay local, state, or federal taxes. All costs associated with the contract must be stated in U.S. currency.

Payment for agreements under $500,000 for the undisputed purchase of goods or services provided to a state agency will be made within 30 days of the receipt of a proper billing or the delivery of the goods or services to the location(s) specified in the agreement, whichever is later. A late payment is subject to 1.5% interest per month on the unpaid balance. Interest will not be paid if there is a dispute or if there is an agreement that establishes a lower interest rate or precludes the charging of interest.

Any single contract payment of $1 million or higher must be accepted by the contractor via Electronic

Funds Transfer (EFT).

SEC. 3.08 LOCATION OF WORK

Services are to be provided statewide within Alaska at various locations including but not limited to;

Anchorage, Bethel, Dillingham, Fairbanks, Juneau, Kenai, Ketchikan, Kodiak, Kotzebue, Nome, Palmer, Sitka, and Utqiagvik. The location of some of the work will be in a department institution including

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Lemon Creek Correctional Center (Juneau), Goose Creek Correctional Center (Wasilla), Palmer

Correctional Center (Palmer), and Wildwood Correctional Center (Kenai).

All aspects of the polygraph examination, including the pre-test interview, the in-test and the post-test interview, if conducted, shall be conducted in-person by the examiner.

The department will provide a workspace for the use of conducting polygraph examinations, with the following limitations:

1. Workspaces will be scheduled through coordination with the onsite department staff at either the community probation office or institution

2. State-provided workspace will be provided only for the purpose of conducting the testing portion of the polygraph examinations and coordinating with the multi-disciplinary team.

3. The department does not agree to additionally provide workspace for completing the remaining services required by the contract.

By signature on their proposal, the offeror certifies that all services provided under this contract by the contractor and all subcontractors shall be performed in the United States.

If the offeror cannot certify that all work will be performed in the United States, the offeror must contact the procurement officer in writing to request a waiver at least 10 days prior to the deadline for receipt of proposals.

The request must include a detailed description of the portion of work that will be performed outside the

United States, where, by whom, and the reason the waiver is necessary.

Failure to comply with these requirements may cause the state to reject the proposal as non-responsive or cancel the contract.

SEC. 3.09 TRAVEL

The contractor shall ensure any travel conducted under the resulting contract will be in accordance with the Alaska Administrative Manual, Section 60 Travel:

http://doa.alaska.gov/dof/manuals/aam/resource/60t.pdf

Travel is not reimbursable in this contract. Any anticipated costs associated with travel shall be considered an “indirect” cost and figured into the per polygraph examination rate in the cost proposal.

SEC. 3.10 SUBCONTRACTORS

Subcontractors may be used to perform work under this contract. If an offeror intends to use subcontractors, the offeror must identify in the proposal the names of the subcontractors and the portions of the work the subcontractors will perform.

Subcontractor experience shall be considered in determining whether the offeror meets the requirements set forth in SEC. 1.04 PRIOR EXPERIENCE AND QUALIFICATIONS.

If a proposal with subcontractors is selected, the offeror must provide the following information concerning each prospective subcontractor within five working days from the date of the state's request:

http://doa.alaska.gov/dof/manuals/aam/resource/60t.pdf

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• complete name of the subcontractor;

• complete address of the subcontractor;

• type of work the subcontractor will be performing;

• percentage of work the subcontractor will be providing;

• evidence that the subcontractor holds a valid Alaska business license;

If a subcontractor on the list did not have a valid Alaska business license at the close of the RFP, the Offeror may not use the subcontractor in the performance of the contract and shall replace the subcontractor with a subcontractor who had a valid Alaska business license at the close of the RFP.

• a written statement, signed by each proposed subcontractor that clearly verifies that the subcontractor is committed to render the services required by the contract.

An offeror's failure to provide this information, within the time set, may cause the state to consider their proposal non-responsive and reject it. The substitution of one subcontractor for another may be made only at the discretion and prior written approval of the project director.

Note that if the subcontractor will not be performing work within Alaska, they will not be required to hold an Alaska business license.

SEC. 3.11 JOINT VENTURES

Joint ventures will not be allowed.

SEC. 3.12 RIGHT TO INSPECT PLACE OF BUSINESS

At reasonable times, the state may inspect those areas of the contractor's place of business that are related to the performance of a contract. If the state makes such an inspection, the contractor must provide reasonable assistance.

SEC. 3.13 F.O.B. POINT

All goods purchased through this contract will be F.O.B. final destination. Unless specifically stated otherwise, all prices offered must include the delivery costs to any location within the State of Alaska.

SEC. 3.14 CONTRACT PERSONNEL

Any change of the project team members or subcontractors named in the proposal must be approved, in advance and in writing, by the project director or procurement officer. Changes that are not approved by the state may be grounds for the state to terminate the contract.

SEC. 3.15 INSPECTION & MODIFICATION - REIMBURSEMENT FOR

UNACCEPTABLE DELIVERABLES

The contractor is responsible for the completion of all work set out in the contract. All work is subject to inspection, evaluation, and approval by the project director. The state may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract. The project

19 Rev. 8/24 director or procurement officer may instruct the contractor to make corrections or modifications if needed in order to accomplish the contract’s intent. The contractor will not unreasonably withhold such changes.

Substantial failure of the contractor to perform the contract may cause the state to terminate the contract.

In this event, the state may require the contractor to reimburse monies paid (based on the identified portion of unacceptable work received) and may seek associated damages.

SEC. 3.16 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

During the course of this contract, the contractor may be required to perform additional work. That work will be within the general scope of the initial contract. When additional work is required, the project director will provide the contractor a written description of the additional work and request the contractor to submit a firm time schedule for accomplishing the additional work and a firm price for the additional work. Cost and pricing data must be provided to justify the cost of such amendments per AS 36.30.400.

The contractor will not commence additional work until the procurement officer has secured any required state approvals necessary for the amendment and issued a written contract amendment, approved by the

Commissioner of the Department of Corrections or the Commissioner's designee.

SEC. 3.17 NONDISCLOSURE AND CONFIDENTIALITY

Contractor agrees that all confidential information shall be used only for purposes of providing the deliverables and performing the services specified herein and shall not disseminate or allow dissemination of confidential information except as provided for in this section. The contractor shall hold as confidential and will use reasonable care (including both facility physical security and electronic security) to prevent unauthorized access by, storage, disclosure, publication, dissemination to and/or use by third parties of, the confidential information. “Reasonable care” means compliance by the contractor with all applicable federal and state law, including the Social Security Act and HIPAA. The contractor must promptly notify the state in writing if it becomes aware of any storage, disclosure, loss, unauthorized access to or use of the confidential information.

Confidential information, as used herein, means any data, files, software, information or materials

(whether prepared by the state or its agents or advisors) in oral, electronic, tangible or intangible form and however stored, compiled or memorialized that is classified confidential as defined by State of Alaska classification and categorization guidelines provided by the state to the contractor or a contractor agent or otherwise made available to the contractor or a contractor agent in connection with this contract, or acquired, obtained or learned by the contractor or a contractor agent in the performance of this contract.

Examples of confidential information include, but are not limited to: technology infrastructure, architecture, financial data, trade secrets, equipment specifications, user lists, passwords, research data, and technology data (infrastructure, architecture, operating systems, security tools, IP addresses, etc.).

If confidential information is requested to be disclosed by the contractor pursuant to a request received by a third party and such disclosure of the confidential information is required under applicable state or federal law, regulation, governmental or regulatory authority, the contractor may disclose the confidential information after providing the state with written notice of the requested disclosure ( to the extent such notice to the state is permitted by applicable law) and giving the state opportunity to review the request.

If the contractor receives no objection from the state, it may release the confidential information within

30 days. Notice of the requested disclosure of confidential information by the contractor must be provided

20 Rev. 8/24 to the state within a reasonable time after the contractor’s receipt of notice of the requested disclosure and, upon request of the state, shall seek to obtain legal protection from the release of the confidential information.

The following information shall not be considered confidential information: information previously known to be public information when received from the other party; information freely available to the general public; information which now is or hereafter becomes publicly known by other than a breach of confidentiality hereof; or information which is disclosed by a party pursuant to subpoena or other legal process and which as a result becomes lawfully obtainable by the general public.

SEC. 3.18 INDEMNIFICATION

The contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of, or liability for error, omission, or negligent act of the contractor under this agreement. The contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the contractor and the independent negligence of the contracting agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis.

“Contractor” and “contracting agency”, as used within this and the following article, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term

“independent negligence” is negligence other than in the contracting agency’s selection, administration, monitoring, or controlling of the contractor and in approving or accepting the contractor’s work.

SEC. 3.19 INSURANCE REQUIREMENTS

Without limiting contractor's indemnification, it is agreed that contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the contractor's policy contains higher limits, the state shall be entitled to coverage to the extent of such higher limits.

Certificates of Insurance must be furnished to the procurement officer prior to beginning work and must provide for a notice of cancellation, non-renewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the contractor's services. All insurance policies shall comply with and be issued by insurers licensed to transact the business of insurance under

AS 21.

Workers' Compensation Insurance: The contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H. and

Jones Act requirements. The policy must waive subrogation against the State.

Commercial General Liability Insurance: covering all business premises and operations used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

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Commercial Automobile Liability Insurance: covering all vehicles used by the contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

Professional Liability Insurance: covering all errors, omissions, or negligent acts in the performance of professional services under this agreement. Limits required per the following schedule:

Contract Amount Minimum Required Limits

Under $100,000 $300,000 per Claim/Annual Aggregate

$100,000-$499,000 $500,000 per Claim/Annual Aggregate

$500,000-$999,999 $1,000,000 per Claim/Annual Aggregate

$1,000,000 or over Refer to Risk Management

SEC. 3.20 SERVICE CONTRACT DEFICIENCIES

The contractor’s failure to provide a service required by this contract will be grounds for the state to issue a Service Deficiency Claim (SDC) to the contractor. The SDC will be provided to the contractor in writing.

The contractor will advise the state, in writing, of the corrective action being taken.

If a deficiency is not corrected within 7.5 working hours from the time it is issued, the state may issue another SDC and procure the services necessary to correct the problem from another contractor. The contractor must then reimburse the state for the amount required to correct the problem.

If a contractor gets more than one (1) substantiated SDC in 30 days or two (2) substantiated SDCs in 60 days, it will be grounds for the state to declare the contractor in default.

SEC. 3.21 SECURITY SPECIFICATIONS

Security:

Security at all Alaska correctional facilities is the first priority. Contractors can expect delays in conducting business within the facility and/or its grounds. “Contractor” is defined as: delivery personnel, couriers, or service providers. Prisoner counts, emergencies of any type, prisoner movement, other deliveries, or other factors may delay or restrict contractor entry or movement within the perimeter.

Security staff will facilitate contractors in conducting their business, but contractors must at all times respect security staff instructions. Contractors must follow all lawful instructions and directives of any staff member while on facility grounds. The State will at all times retain the exclusive right to restrict contractor access to the facility, or portions of the facility, for any reason.

Contractors must at all times have in their possession a valid Alaska Driver’s License or State provided identification card and be prepared to provide it to any staff whenever requested. Contractors must never leave their tools or personal effects unattended or unsecured. Knives, cellular telephones, toxic/hazardous chemicals, alcohol, tobacco, drugs and paraphernalia, weapons of any kind, and explosives are prohibited at all times. All other items (i.e. tools, repair parts, cameras, paperwork, boxes) entering the facility are subject to inspection and must be approved by security staff. Contractor tools and other items may be inventoried upon entering and exiting the facility. Giving prisoners access to driver’s licenses, credit cards, telephone numbers, family pictures, etc. is a breach of security. Contractors must fully cooperate with facility staff to prevent escape, sabotage, assault, any disturbance, or the importation of contraband. There

22 Rev. 8/24 is no confidentiality when it comes to security at one of the correctional facilities. Information regarding impending riots, escape plans, assaults, and other such matters that come to you in what would otherwise be considered a confidential exchange must be passed on to security staff immediately. To withhold information such as this could endanger you and others as well as lead to criminal charges. Nothing within this section limits a specific facility’s superintendent or security staff member from modifying or imposing alternate security requirements for contractors and their staff.

Security Check:

All personnel (both contractor and Subcontractors) will be required to undergo a security check prior to commencement of work. A mandatory security briefing will be provided to the contractor staff prior to start of on-site work.

1. The contractor will complete a Request for Clearance form to submit to the facility security staff for review at least 48 hours prior to commencement of work. The form requires the following information from each person working on site:

a. Full name.

b. Residence address.

c. Telephone Number.

d. Date of birth.

e. Social Security Number.

f. Valid driver's license and state of issue, or other photo identification bearing social security number.

g. The names of any relatives, friends or acquaintances that are currently incarcerated within the facility.

2. The security check will look for recent or frequent past convictions or for outstanding warrants.

Security staff reserve the right to disqualify anyone from access to the work site. A past conviction will not automatically disqualify.

3. Once a Request for Clearance has been approved and is on file it is not necessary for the contractor to complete a new form each time they request to enter the facility grounds.

Personnel Access:

1. Access to the work site, which is within a correctional facility, will be monitored and controlled by the Department of Corrections in order to prevent importation of contraband and escape of inmates. At no time will contractor staff enter areas of the facility that are off-limits to them, nor drive vehicles along the perimeter fence or other unauthorized areas unless directed to do so by security staff.

2. Contractor staff will report to the visitor’s reception area at the beginning of each shift to obtain their identification badge or visitor’s badge and sign in on the contractor’s log. At the end of each shift, contractor staff will return their badges to this area and sign out of the contractor’s log. If

23 Rev. 8/24 workers leave the compound at lunch, they will all leave at the same time. Contractors should encourage their staff to bring a lunch and to eat within the designated work area or cafeteria.

3. Contractors,…