RFP 2026-01 RFP A&E Design Fire-Rescue Station 7 West Creek.PDF

RFP# 2026-01, A&E SERVICES FOR FIRE STATION 7 1

GOOCHLAND COUNTY

Purchasing Department

P.O. Box 10, Goochland, Virginia 23063-0010 Phone: 804.556.5802 Fax: 804.556.5676

Email: mzapata@goochlandva.us

REQUEST FOR PROPOSALS

ISSUE DATE: SEPTEMBER 10, 2025

DESCRIPTION: ARCHITECT AND ENGINEERING (A&E) SERVICES

FIRE STATION 7 - WEST CREEK

QUESTION DEADLINE: SEPTEMBER 23, 2025 AT 12:00 P.M.

PROPOSAL DEADLINE: OCTOBER 21, 2025, 4:00 P.M. EST

SUBMISSION: Electronic responses submitted via Euna OpenBids DemandStar Goochland County Procurement Opportunities;

Mailed or Walk-in Delivered response will be accepted at:

Goochland County Administration Building Mary Zapata, Purchasing Director 1800 Sandy Hook Road, 352 Goochland, VA 23063

The face of the container shall be clearly marked as follows:

RFP#: 2026-01

RFP FOR: A&E SERVICES FOR FIRE STATION 7 - WEST CREEK

OPEN: NO PUBLIC OPENING

Proposals must be submitted by the date and time stated above or they will remain unopened. No allowance will be made for postmark or error in delivery to incorrect address. It is the sole responsibility of the offeror to ensure timely and correct delivery of proposal to the Purchasing Department, Room 352, 3rd floor of the County Administration Building at the corner of Routes 522 and 6.

IMPORTANT – PLEASE NOTE:

Not all overnight delivery services guarantee timely next-day delivery to this location. Please check with the service you use.

For information relating to this RFP, contact:

Mary Zapata, Purchasing Director Ph: 804.556.5802 Fax: 804.556.5676 mzapata@goochlandva.us https://www.demandstar.com/app/agencies/virginia/goochland-county/procurement-opportunities/67219145-d0ac-4b9b-a8f2-534a0a96a2ce/ https://www.demandstar.com/app/agencies/virginia/goochland-county/procurement-opportunities/67219145-d0ac-4b9b-a8f2-534a0a96a2ce/ mailto:mzapata@goochlandva.us

RFP# 2026-01, A&E SERVICES FOR FIRE STATION 7 2

Obligation of Offeror: By submitting a proposal, Offeror covenants and agrees that it is satisfied, from its own investigation of conditions to be met, that it fully understands the obligation and that it will not make any claim for, or have right to cancellation or relief from the resulting contract, because of any misunderstanding or lack of information.

Offeror further agrees that conditions herein have been carefully read and this proposal is submitted subject to all requirements stated herein. The undersigned hereby acknowledges and agrees, if this proposal is accepted, to furnish all services agreed upon in strict accordance with the contract.

Name and Address of Firm: ____________________________________

Date: ______________________________________________________

By: ______________________________________________________ (Signature in Ink)

Name: ______________________________________________________ (Please Print)

Title: ______________________________________________________ (Please Print)

FEI/FIN NO. _________________________________________________

State Corporation Commission (SCC) NO._________________________

Phone: (_____) _______________________________________________

Fax: (_____) _______________________________________________

Email: ______________________________________________________

ACKOWLEDGE RECEIPT OF:

Addendum 1_________ Addendum 2_________ Addendum 3_________

SUBMIT WITH PROPOSAL

________Certification of Non-Collusion (Attachment A page 12) ________ W-9 Form Trade secrets or proprietary information, provide page numbers

RFP# 2026-01, A&E SERVICES FOR FIRE STATION 7 3

PURPOSE

Goochland County, Virginia (County) is seeking sealed proposals to enter into a contract for the design of a new fire station from licensed and qualified architectural/engineering firms with previous experience in the design, engineering, and construction administration of a Fire-Rescue Station. The selected firm will be expected to design the facility from conceptual to final design provide cost estimates, prepare final drawings and specifications including construction bid documents, assist in the bidding process, and provide construction administration services for the construction of a new Fire- Rescue Station.

Fire-Rescue Station 7 - West Creek. The new station will be located on a five (5)-acre site that has some wetlands, a natural gas line and easement, and is identified as Goochland County Tax Map No. 58-32-3- 53-A on the east line of Hockett Road north of its intersection with Tuckahoe Creek Parkway.

The purpose of the station is to be a twenty-four (24) hour, seven (7) days a week, mission-oriented, operationally efficient, and cost-effective facility with sufficient space for present and future needs. In addition, the firm will plan for optimal site use, minimize construction costs as well as impacts to the environment, and ensure the facility blends into the existing community and is designed to minimize sound and light impact on its neighbors. It is the County’s desire to include recommended LEED elements but not seek the certification.

The successful offeror shall have experience and knowledge with all National Fire Protection Association (NFPA) Standards for firefighters (1, 1500, 1581, 1851, 1989, 1901, 1221 and fire and life safety 10, 13, 13R, 70 and 72) as well as the American Society for Testing of Materials (ASTM) Standards and their application to Fire-Rescue station construction.

The proposed new fire station design should include a minimum of three drive-through apparatus bays, interior 24 hours living quarters with individual sleeping rooms, offices, exercise room, EMS supply storage, contamination control zones, and office space for the Sheriff’s Office. Facility should incorporate administrative public safety office space, apparatus, equipment, and supply storage as well as living quarters to for a combined volunteer and career fire-rescue service. The living quarters shall be able to accommodate up to 12 combined career staff and volunteer members. There will be a minimum of three shifts of a six (6) person career staff (24/7 – 365) for a total of eighteen (18) career members as well as an active volunteer membership of +/- twenty (20) members.

The County owns the site and the site is properly zoned for a fire station.

BACKGROUND

The West Creek Fire-Rescue Station is necessary to address explosive growth in the eastern end of the County. Countywide there are currently six (6) active Fire-Rescue Stations, and Fire-Rescue Station 8 - Sandy Hook with anticipated construction to begin fall 2025. The east end served primarily by Companies 1 (Manakin) and 3 (Centerville). Eastern Goochland has already seen and anticipates significant growth along the State Route 288 corridor over the next several years, both residential and commercial, including several congregate care facilities. Residential growth alone is projected to generate over 1,000 additional Fire-Rescue 911 calls in the eastern end of Goochland. Annual call volumes are already rapidly increasing, and the additional Fire-Rescue resources are necessary to continue to meet response time standards and provide for the number of emergency responders to

RFP# 2026-01, A&E SERVICES FOR FIRE STATION 7 4

mitigate fire and medical emergencies safely and effectively. The station will be fully staffed 24/7 by career personnel, supplemented by volunteers when available, equipped with both fire suppression apparatus and an ambulance. The station location in the vicinity of the Hockett Road and Tuckahoe Creek Parkway intersection allows for road connectivity in all directions, while continuing to address response in the 1/3/5-mile radius. The West Creek Fire-Rescue station will be the third County built fire station added to the original six volunteer station locations established in the 1950s and early 1960s.

Goochland County The County encompasses an area of approximately 295 square miles and is strategically located in Central Virginia, just 15 miles west of the State Capitol of Richmond, 30 miles east of Charlottesville and 105 miles south of Washington, D.C. It is within the Richmond Metropolitan Statistical Area (MSA). The County’s estimated population is 25,488.

Goochland County Fire and Rescue Goochland County Department of Fire-Rescue & Emergency Services is a premier, all-hazard, combination Fire-Rescue Department that provides both emergency and non-emergency services to the residents, businesses, and visitors of Goochland County. This includes, but is not limited to, fire suppression, Emergency Medical Transport Services (EMS), Hazardous Materials response, Technical Rescue response, Water Rescue, and Emergency Management preparedness and coordination. The Fire- Rescue Department is staffed with approximately 98 full time career employees and approximately 160 volunteer members. These staff and volunteers work from eight locations including six Fire-Rescue Stations, Fire-Rescue Administration, and the Fire-Rescue Training Center. Fire and Rescue departments have auxiliary associations which assist with fund-raising activities. The Goochland County Volunteer Fire-Rescue Association is jointly dependent on financial contributions from local citizens and the County government for capital equipment financing and operating funds.

SCOPE OF SERVICES

Although the final terms and tasks of the agreement will be subject to negotiation, it is anticipated that the following basic elements will compose the services to be performed:

Technical Requirements and Tasks:

A. Design services shall include, but are not limited to:

1. Develop project program to meet requirements of the Fire Department.

2. Design and prepare project plans and specifications for the construction of the fire station including the project site build-out to include conceptual design, schematic design (30%), and design development (60%, 90%, and 100%). 60%, 90%, and 100% review sets shall include specifications.

3. Conduct geotechnical engineering and investigations of project site, as needed

4. Conduct a wetlands delineation, as needed

5. Investigate and design utilities and infrastructure for project development, including, but not limited to, water, sewer, and storm water. Coordinate new power feed, data services/county fiber connection, and natural gas.

6. Work with the County and Fire Department for space planning and layout requirements to meet the Fire Department needs.

7. Provide cost estimates at each submittal phase.

8. Work with stakeholders from various agencies as required.

RFP# 2026-01, A&E SERVICES FOR FIRE STATION 7 5

9. Prepare Site Plan Review documents, participate in site plan review meetings, and respond to comments.

10. Assist the County and construction contractor with all aspects of value engineering process.

11. Participate in County coordinated public information, public relation services, and community outreach.

12. Adherence to Virginia House Bill 2001 (HB 2001) should reflect the law 1.1.10., if applicable

13. Design shall comply with Section 15.2-1804.1 of the Code of Virginia, if applicable

14. Provide bid assistance and respond to RFIs.

15. Other services, as required, to support successful completion of the work and the

County’s and Fire Department’s interests.

B. Construction Administration services shall include, but are not limited to:

1. Provide general project administration and construction observation to ensure compliance with the project plans and specifications.

2. Review project schedule from the construction contractor, and review with the Fire Department and Engineering.

3. Provide regular interaction with the construction contractor to clarify project requirements.

4. Attend on-site and off-site meetings as appropriate with construction contractor, County staff, impacted third parties, utilities, and other agencies, as required.

5. Assist with or conduct construction meetings.

6. Provide detailed list of submittal requirements.

7. Review construction contractor shop drawings and submittals.

8. Review and certification of monthly progress payments.

9. Review and approve monthly pay requests.

10. Schedule, conduct, and provide documentation for regular progress meetings with client.

11. Respond to Request for Information and Change Order requests (issue interpretations and clarifications of the construction documents).

12. Verify compliance with contract documents.

13. Prepare observation reports detailing construction progress to keep County informed of project status and issues.

14. Perform record keeping and maintain project documents including correspondence, schedules, submittals, test data, payments, meeting minutes, specifications, drawings, photographs, shop drawing, as-builds, etc.

15. Conduct Substantial Completion walkthrough.

16. Issue recommendation for Substantial Completion.

17. Review construction contractor’s record drawings monthly and prepare final record drawings from their markups.

18. Develop punch-list.

19. Conduct pre-final and final walkthrough.

20. Conduct one-year warranty walkthrough.

21. Other services as required to support successful completion of the work and the

County’s interest.

SCHEDULE

RFP# 2026-01, A&E SERVICES FOR FIRE STATION 7 6

Goochland County anticipates the following schedule for the RFP. Be advised that all dates are a projection and not guaranteed:

Date Activity September 10, 2025 Issue Request for Proposals September 23, 2025 Questions due by 12:00 p.m.

October 21, 2025 Proposals due by 4:00 p.m.

October 30, 2025 Evaluation of proposals completed October 31, 2025 Notify top ranked Offerors to be interviewed November 13, 2025 Interviews with Offerors (Offerors are asked to reserve this date) December 2, 2025 Anticipated contract award by County Board of Supervisors

OFFEROR MINIMUM QUALIFICATIONS

Offerors must demonstrate that they have the resources and capability to provide the materials and services as described herein. All offerors shall submit documentation with their proposals indicating compliance with the minimum qualifications. The following criteria shall be met and presented in the Experience/References tab of the written proposal in order to be eligible for this contract:

1. Demonstrated experience in the design and construction administration of Fire Stations.

2. Professional experience in Virginia for projects of similar size, scope, and complexity.

3. Demonstrated ability to finish projects within a specified time frame and on budget.

4. Demonstrated knowledge of local conditions and the ability to respond to the project site within four (4) hours.

5. Licensed to do business in Virginia.

County may make such reasonable investigations as deemed proper and necessary to determine the ability of Offeror to perform the work and/or furnish the item(s) and Offeror shall furnish to County all such information and data for this purpose as may be requested. County reserves the right to inspect Offeror’s capabilities. County further reserves the right to reject any proposal if the evidence submitted by, or investigations of, Offeror fails to satisfy County that Offeror is properly qualified to carry out the obligations of the contract and to complete the work and/or furnish the items contemplated therein.

INSTRUCTIONS TO OFFERORS

See PROPOSAL PREPARATION AND SUBMISSION for detailed instructions.

1. All proposals must remain valid for 90 days from opening date.

2. Proposals will be time-stamped upon receipt and kept unopened in a secure location until opening.

3. No consideration will be given to date of postmark.

4. Except as otherwise provided, and in accordance with Virginia Code § 2.2-4342, all proceedings, records, contracts and other public records relating to the County’s procurement transactions shall be open to the inspection of any citizen, or any interested person, firm or corporation, in accordance with the Virginia Freedom of Information Act (Virginia Code § 2.2-3700 et seq). Proposals shall not be available for inspection by offerors until interviews, if scheduled, are completed. After award, all proposals become a matter of public record and are available for inspection by the general public. Trade secrets or proprietary information submitted by an Offeror in connection with this procurement transaction shall not be subject to the Virginia Freedom of Information Act, RFP# 2026-01, A&E SERVICES FOR FIRE STATION 7 7 but only if Offeror (i) invokes the protections of Virginia Code § 2.2-4342 prior to or upon submission of the data or other materials; (ii) identifies the specific data or other materials to be protected, and (iii) states the reasons why protection is necessary. The proprietary or trade secret material submitted must be identified by some distinct method such as highlighting or underlining and must indicate only the specific words, figures, or paragraphs that constitute trade secret or proprietary information. The classification of an entire proposal document, line-item prices, and/or total proposal prices as proprietary or trade secrets is not acceptable and will result in rejection of the proposal. Redacted copies, clearly marked for proposals containing proprietary or confidential information, shall be submitted with proposals.

5. County will assume no responsibility for oral instruction or interpretation. Any question regarding the procurement solicitation shall be in writing via electronic transmission to Mary Zapata, Purchasing Director at mzapata@goochlandva.us. Questions must be received by 12:00 P.M. on September 23, 2025. Questions submitted beyond the time specified above may be left unanswered if sufficient time does not allow a response to all prospective Offerors without causing an unacceptable delay in the process. Any material change will be submitted to all Offerors through issuance of an addendum. Addenda will be posted on Euna OpenBid at EUNA OpenBids DemandStar Goochland County Procurement Opportunities; See APPENDIX A Registering for Euna OpenBid DemandStar for – Goochland County, the County website at https://www.goochlandva.us/Bids.aspx and eVA at https://www.eva.virginia.gov. Any contact with any County representative concerning this RFP is prohibited, except as outlined above. Such unauthorized contact may disqualify a firm from this procurement.

6. Each Offeror shall be prepared, if so requested by County, to present evidence of its experience, qualifications, and financial ability to carry out the terms of the Contract.

7. Proposals shall be signed by an authorized representative of Offeror. All information requested should be submitted. Failure to submit all information requested may result in County requiring prompt submission of missing information and/or giving a lowered evaluation of the proposal. Proposals which are substantially incomplete or lack key information may be rejected by County. Mandatory requirements are those required by law or regulation or are such that they cannot be waived and are not subject to negotiation.

8. County reserves the right to reject any and all proposals and waive all informalities. In the event County rejects all proposals, County may readvertise or make the purchase on the open market.

9. Each Offeror shall submit a completed W-9 form with its offer. In the event of contract award, this information is required in order to issue purchase orders and payments to the firm. A copy of this form can be downloaded from www.irs.gov/pub/irs-pdf/fw9.pdf.

10. Any Offeror organized or authorized to transact business in Virginia pursuant to Title

13.1 or Title 50 of the Code of Virginia MUST include in its bid or proposal the identification number issued to it by the State Corporation Commission. Any Offeror not required to be authorized to transact business in Virginia as a foreign business entity under Title 13.1 or Title 50 of the Code of Virginia or as otherwise required by law MUST include in its bid or proposal a statement describing why Offeror is not required to be so authorized. Any Offeror failing to provide the required information shall not receive an award unless a waiver of this requirement and the administrative policies and mailto:mzapata@goochlandva.us https://www.demandstar.com/app/agencies/virginia/goochland-county/procurement-opportunities/67219145-d0ac-4b9b-a8f2-534a0a96a2ce/ https://www.demandstar.com/app/agencies/virginia/goochland-county/procurement-opportunities/67219145-d0ac-4b9b-a8f2-534a0a96a2ce/ http://www.goochlandva.us/ https://www.eva.virginia.gov/ http://www.irs.gov/pub/irs-pdf/fw9.pdf

RFP# 2026-01, A&E SERVICES FOR FIRE STATION 7 8

procedures established to implement Virginia Code § 2.2-4311.2 is granted by the County Administrator. County may void any contract with a business entity if the business entity fails to remain in compliance with the provisions of Virginia Code § 2.2-4311.2.

11. The County intends to enter into a contract with the Successful Offeror in a form consistent with the attached Sampel Contract. Exceptions to proposed contractual terms and conditions, other than such terms and conditions required by statute, regulation, ordinance, or standards developed pursuant to Virginia Code § 2.2-1132, shall be submitted in writing with the Offeror’s proposal.

12. As used in this RFP, the terms “must,” “shall,” “should,” and “may” identify the criticality of requirements. “Must” and “shall” identify requirements whose absence will have a major negative impact on the suitability of the proposed solution. Items labeled as “should” or “may” are highly desirable, although their absence will not have a large impact and would be useful, but are not necessary. The inability of Offeror to satisfy a “must” or “shall” requirement does not automatically remove Offeror from consideration;

however, it may seriously affect the overall rating of Offeror’s proposal.

13. Goochland Businesses. It is the policy of Goochland County to facilitate the establishment, preservation, and strengthening of minority-owned businesses, service disabled veteran-owned businesses, small businesses, women-owned businesses, and businesses located in Goochland County, and to encourage their participation in County’s procurement activities. These businesses are encouraged to respond to all solicitations. In addition, County strongly encourages Offeror to actively solicit these types of businesses as subcontractors/suppliers for projects. Offeror is asked, as part of its submission, to describe any planned use of such businesses in fulfilling the requirement of this Request for Proposals.

14. Ethics in Public Contracting. This RFP incorporates by reference any applicable state or federal law related to ethics, conflicts of interest, or bribery, including the Virginia Conflict of Interests Act, the Virginia Governmental Frauds Act, and the Virginia Code.

Offeror certifies that its offer is made without collusion or fraud and that it has not offered or received any kickbacks or inducements from any other offeror, supplier, manufacturer, or subcontractor in connection with this solicitation, and that it has not conferred on any public employee having official responsibility for this solicitation any payment, load, subscription, advance, deposit of money, services, or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. Offerors shall complete and submit the attached Certification of No Collusion (Attachment A), which will constitute material representations and warranties with respect to this Request for Proposals.

PROPOSAL PREPARATION AND SUBMISSION

Proposal Package:

Format of each proposal should contain the following elements organized into separate chapters and sections. The response should be as concise as possible and include only necessary information, tables, illustrations, photographs, etc. needed to adequately convey the requested information. The proposal can be provided front and back acceptable using text in no less than 12-font. Proposal content shall be prepared simply and concisely. Elaborate artwork, expensive paper, bindings, visual and other presentation aids are not required. To provide each Offeror an equal opportunity for consideration, adherence to a standardized proposal format is required.

RFP# 2026-01, A&E SERVICES FOR FIRE STATION 7 9

1. Obligation of Offeror: Furnish the information requested on Page 2 Obligation of Offeror of this solicitation. The name stated must be the full legal name of the Offeror and the address must be that of the office which will have the responsibility for the services provided.

Offerors shall specify on the Obligation of Offer sheet the section(s) containing trade secrets or proprietary information. Redacted copies, clearly marked for proposals containing proprietary or confidential information, shall be submitted with proposals as a separate copy.

2. Management Approach/Methodology

A. Statement by Offeror of its understanding of the work to be performed with descriptions of the approach and illustrations of the procedures to be employed

B. Discussion of procedures to be employed and additional information to be required of County in connection with the work

C. Timing of each significant phase of the work D. Type of program used (tailor-made, etc.)

E. Use of specialists F. Tentative schedule for completing work herein G. Typical assistance expected from County staff

3. Qualifications/Experience/References The information requested in this section should describe the qualifications of the Offeror, key staff, and subcontractors performing projects within the past five (5) years that are similar in size and scope to that requested in the RFP. Information shall include the following:

A. A summary of the Offeror’s demonstrated capability, including length of time that the Offeror has provided the services being requested herein.

B. Provide at minimum five projects similar in size and scope from at least three (3) references that received services from your organization. Local references preferred. County reserves the right to contact any the organizations or individuals listed. Information shall include:

1. Client name

2. Project description

3. Project start and end dates

4. Client project manager name, email, and telephone number

4. Insurance Provide a copy of a valid certificate of insurance carried detailing limits.

5. Other Information. Include other relevant information Offeror deems necessary to describe its qualifications to provide the services needed to successfully complete work described in the Scope of Services or which Offeror deems are relevant to its selection.

6. County Participation: Based on the information provided in this Request for Proposals, Offeror should identify all materials and services expected from the County in addition to general assistance.

Submission:

Mailed or walk-in delivered responses: In a sealed container include One (1) original signed paper version (clearly marked as “ORIGINAL”) and three (3) paper copies, one (1) electronic version on a USB “Thumb Drive”. The electronic version shall be an exact duplicate of the paper version. In case of a conflict between the original paper version and the electronic version, the original paper version shall prevail. Proposals (including all documents, schedules, reports, plans and other attachments)

RFP# 2026-01, A&E SERVICES FOR FIRE STATION 7 10

will not be returned. If proprietary and/or confidential information is included in the proposal, a second, “Redacted” paper and electronic version of the proposal shall be included on the USB “Thumb Drive” and be named “Redacted Version”.

Electronic responses: Electronic responses must be submitted through Euna OpenBid DemandStar at EUNA OpenBids DemandStar Goochland County Procurement Opportunities; See APPENDIX A Euna OpenBid DemandStar Registering for – Goochland County. Submit One (1) fully completed and executed original Proposal, along with any other documentation required by this Request for Proposal Package, by the time herein specified via DemandStar. Proposer shall also supply one redacted copy (with proprietary and confidential information removed) clearly marked REDACTED COPY. Except for the redacted information, the redacted copy must be identical to the original electronic proposal submitted copy.

All electronic files provided must be in a common format accessible by software programs the County uses. The County uses Microsoft Word (.doc or .docx), Microsoft Excel (.xls or .xlsx), Microsoft Power Point (.ppt or pptx), or Adobe Portable Document Format (.pdf.). Offerors will not secure, password protect or lock uploaded files; the County must be able to open and view the contents of the file. Offerors will not disable or restrict the ability of the County to print the contents of an uploaded file. Scanned documents or images must be of sufficient quality, no less than 150 dpi, to allow for reading or interpreting the words, drawings, images or sketches. The County may disqualify any Proposal that does not meet the criteria stated in this paragraph.

DO NOT SUBMIT YOUR RESPONSE THROUGH eVA or the Goochland County website.

Electronic responses are ONLY accepted through Euna OpenBid at EUNA OpenBids DemandStar Goochland County Procurement Opportunities and paper responses submitted directly to Purchasing will be considered.

PROPOSAL EVALUATION CRITERIA:

The proposal review committee will be using a numerical scoring system, and the following criteria to evaluate and rank the proposals submitted:

1. Strength of Overall Proposal. Proposal preparation and general understanding of the project’s scope of work. Completeness and quality of proposal. Degree to which the proposal specifically addresses the items in RFP including understanding of County’s objectives, challenges and goals and how Offeror plans to approach and manage the project. (30)

2. Ability and Methodology. Understanding of each service to be provided in the scope of services. The ability, capacity, and skill of the individual or firm to perform the work described herein for similar scope, size and complexity in a manner consistent with County goals and standards, methodology to be used in performing the work (i.e. approach). (20)

3. Experience/reference. Experience of the firm, capabilities in providing A & E services for Fire- Rescue Station design of similar scope, size, and complexity.

Previous experience and demonstrated successful outcomes of projects of similar size, scope, and complexity – demonstrated by sample work product. (25)

4. Staffing. Include all key personnel qualifications and experience of the personnel that will be assigned the project. Include a list of projects recently completed. The https://www.demandstar.com/app/agencies/virginia/goochland-county/procurement-opportunities/67219145-d0ac-4b9b-a8f2-534a0a96a2ce/ https://www.demandstar.com/app/agencies/virginia/goochland-county/procurement-opportunities/67219145-d0ac-4b9b-a8f2-534a0a96a2ce/ https://www.demandstar.com/app/agencies/virginia/goochland-county/procurement-opportunities/67219145-d0ac-4b9b-a8f2-534a0a96a2ce/ https://www.demandstar.com/app/agencies/virginia/goochland-county/procurement-opportunities/67219145-d0ac-4b9b-a8f2-534a0a96a2ce/

RFP# 2026-01, A&E SERVICES FOR FIRE STATION 7 11

professionalism, ability, experience, and continuity of the proposed staff/consultants to be assigned to the project including the capability of the required staff and consultants to perform the services. (25)

Maximum Points Evaluation Total Points 100

SELECTION PROCESS

Per Goochland County Code per Chapter 11, Section 11-28 – Competitive negotiation (b) Competitive negotiation for professional services, (4) Selection and award. The county shall engage in individual discussions with two (2) or more offerors deemed fully qualified, responsible, and suitable on the basis of initial response and with emphasis on professional competence, to provide the required services. Repetitive informal interviews shall be permissible. The offerors shall be encouraged to elaborate on their qualifications and performance data or staff expertise pertinent to the proposed project, as well as alternative concepts. In addition, offerors shall be informed of any ranking criteria that will be used by the public body in addition to the review of the professional competence of the offeror. The request for proposal shall not, however, request that offerors furnish estimates of man-hours or cost for services. In addition, request for proposals for architectural and engineering services shall not request or require offerors to list any exception to proposed contractual terms and conditions, unless such terms and conditions are required by statute, regulation, ordinance, or applicable capital outlay standards, until after the qualified offerors are ranked. At the discussion stage, the county may discuss nonbinding estimates of total project costs, including, but not limited to, life-cycle costing, and where appropriate, nonbinding estimates of prices for services. Proprietary information from competing offerors shall not be disclosed to the public or to competitors. At the conclusion of discussion, outlined in this subdivision, on the basis of evaluation factors published in the request for proposal and all information developed in the selection process to this point, the county shall select in the order of preference two (2) or more offerors whose professional qualifications and proposed services are deemed the most meritorious. Negotiations shall then be conducted, beginning with the offeror ranked first. If a contract satisfactory and advantageous to the county can be negotiated at a price considered fair and reasonable, the award shall be made to that offeror. Otherwise, negotiations with the offeror ranked first shall be formally terminated and negotiations conducted with the offeror ranked second, and so on until such a contract can be negotiated at a fair and reasonable price. Should the county determine in writing and in its sole discretion that only one (1) offeror is fully qualified, or that one (1) offeror is clearly more highly qualified and suitable than the others under consideration, a contract may be negotiated and awarded to that offeror.

Attachments included in this RFP:

Attachment A – Certification of No-Collusion Separate Attachments

Attachment B – Draft A&E Contract Attachment C – Preliminary Jurisdictional Determination (PJD) of Aquatic Resources Attachment D – PJD Vicinity Map Attachment E – PJD Form Appendix Attachment F – PJD Wetlands and Waters Delineation Map Attachment G – Subdivision Plat Attachment H – Phase I Environmental Assessment

Appendix A – Registering Euna OpenBids – Goochland County

RFP# 2026-01, A&E SERVICES FOR FIRE STATION 7 12

ATTACHMENT A

CERTIFICATION OF NO COLLUSION

The undersigned, acting on behalf of__________________________________________, does hereby certify in connection with the procurement to which this Certification of No Collusion is incorporated and attached that:

He/she has the authority to bind the forenamed Offeror, and that this proposal/bid is neither the result of, or affected by, any act of collusion with another person engaged in the same line of business or commerce: nor the result of, or affected by, any act of fraud punishable under Virginia Code § 18.2-498.1 et seq.

By:______________________________

Print Name

Title

Name of Company

Date

ACKNOWLEDGEMENT

The foregoing Certification of No Collusion was acknowledged before me this _____ day of , 20__, by _____________________________.

Notary Public

My commission expires: __________________ Notary Registration Number: __________________

RFP for goods and nonprofessional services Revised: 6/28/24