RFP 2025-71 Clarifying Questions 1.pdf
PDF 237 KB Posted
- Attached to
- BALLOT TABULATION SOLUTION
- Solicitation number
- S-C01010-00014896
- Issued by
- Clackamas County, Oregon
About this file
This document is a Response to Clarifying Questions for Request for Proposals #2025-71 issued by Clackamas County's Procurement & Contracting Services for a Ballot Tabulation Solution. The RFP seeks a comprehensive voting system solution that includes hardware, software, services, licensing, and support components. While no specific timeline is provided for the initial contract award, the County aims to execute a contract as soon as possible after the RFP closing date, with a contract end date of 6/30/2029.
The clarifying questions document addresses vendor submission procedures, including using BidLocker for all submissions, page count considerations for detailed responses, and confidential information handling. The County is open to negotiating additional contract terms specific to the voting system, acknowledging the complex nature of such a solution. The RFP requires responses to over 70 detailed specifications and will not count samples, diagrams, or operating instructions towards the total page submission limit. No specific budget or funding sources are mentioned in this document, which appears to be focused on procedural clarifications for potential vendors.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP 2025-71 Clarifying Questions 2.pdf | ||
| 2025-71 Notice of intent.pdf | ||
| State of Oregon6085Addenda2.pdf | ||
| RFP 2025-71 Ballot Tabulation Solution.pdf |
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Text version
PH: 503-742-5400 WWW.CLACKAMAS.US
REQUEST FOR PROPOSALS #2025-71
Ballot Tabulation Solution
RESPONSE TO CLARIFYING QUESTIONS
September 23, 2025
Note that these are questions submitted by interested firms to the above referenced solicitation. The below answers are for clarification purposes only and in no way alter or amend the RFP as published.
1. If Companies request exceptions in advance of their proposals, are these requests and the respective answers shared with all prospective vendors? What is the deadline for submitting exception requests in advance of proposals?
A. There are no answers to requests for exceptions, your exception request will be noted in our file and taken into account should you be selected as the successful vendor during contract negotiations. There is no deadline to request exceptions as the County will negotiate terms with the successful bidder to this solicitation.
2. Can the County please confirm that due to the specific nature of a Voting System, additional sections can be included in the final negotiated agreement to address a solution comprised of hardware, software, services and license and support components, intellectual property, and confidentiality provisions.
A. Yes as part of the contract negotiations, the County is aware that there may be additional terms and conditions associated with products.
3. Please confirm no documents or quotes should be submitted through Oregon Buys and all bid submissions should be through BidLocker.
A. All submissions should be made per the specifications of the RFP documents through Bidlocker.
4. The RFP requests responses to over 70 detailed specifications / processes / procedures including requests for samples of ballots, reports, agreements, and diagrams. Will the County please consider not counting additional attachments as part of the total page count to allow for complete and detailed response submissions?
A. The County will not consider samples, diagrams, or operating instructions as part of the submitted pages.
5. Please confirm confidential information should be uploaded to the BidLocker portal in a separate document from the rest of the proposal and that this document will not count towards the page limit
A. Confidential material instructions are in section 2.8 of the RFP documents, confidential information is considered a part of the submission.
6. What is the estimated date of award?’
A. This is dependent upon successful contract negotiation so that date is TBD, with the County looking to execute a contract as soon as possible after the closing date of this RFP.
PH: 503-742-5400 WWW.CLACKAMAS.US
7. Please clarify whether the estimated end date should be 06/30/2029 or 07/31/2029.
A. The end date should be 6/30/2029
End of Clarifying Questions #1
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