2025-71 Notice of intent.pdf
PDF 306 KB Posted
- Attached to
- BALLOT TABULATION SOLUTION
- Solicitation number
- S-C01010-00014896
- Issued by
- Clackamas County, Oregon
About this file
This is a Notice of Intent to Award Contract issued by Clackamas County, Oregon, for RFP #2025-71 regarding a Ballot Tabulation Solution. Clackamas County seeks a comprehensive ballot tabulation system including equipment, software, maintenance, and training to replace existing ballot tally machines and Election Management System. The county serves over 315,000 registered voters and conducts up to four annual elections, requiring a solution capable of handling up to 500,000 ballots per election cycle. The proposal deadline was October 14, 2025, at 2:00 PM Pacific Time, with full implementation expected by January 31, 2026. The contract term extends from the effective date through June 31, 2029, with options for two additional two-year renewals. The evaluation was conducted on a 100-point scoring system assessing vendor experience and knowledge of Oregon vote-by-mail practices (30 points), equipment and software specifications (30 points), maintenance and training plans (15 points), system integration capabilities (15 points), and fee schedule (10 points).
Clear Ballot Group, Inc. has been identified as the apparent successful proposer with an evaluation score of 87 points, surpassing Election Systems & Software, LLC (64.67 points) and Hart Intercivic, Inc. (60.67 points). The award is contingent upon successful contract negotiations with terms acceptable to the county. The Notice of Intent to Award Contract initiates a seven-calendar-day protest period for unsuccessful proposers to file objections in writing. The required system must be isolated from the county's IT environment with no wireless capabilities and must meet state and federal election system certifications. The procurement emphasizes integration with Oregon's Centralized Voter Registration System and Election Night Reporting tools, comprehensive documentation, training, and ongoing technical support.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
PH: 503-742-5400 WWW.CLACKAMAS.US
NOTICE OF INTENT TO AWARD CONTRACT
DATE: October 30, 2025
RFP #: 2025-71
TITLE: BALLOT TABULATION SOLUTION
APPARENT SUCCESSFUL PROPOSER: Clear Ballot Group, Inc.
In accordance with Local Contract Review Board Rule C-047-0740 and the above referenced RFP, Clackamas County (“County”) intends to award a contract to the above named apparent successful proposer. The above named apparent successful proposer shall not acquire any legal or equitable rights relative to the contract services until a contract containing terms and conditions acceptable to the County is executed. If the apparent successful proposer fails to negotiate and execute a contract with the County, the County may revoke the award and award the contract to the next highest ranked proposer or withdraw the RFP.
This Notice of Intent to Award Contract starts the seven (7) calendar day period in which an unsuccessful proposer may file a protest in accordance with Rule C-047-0740. Unsuccessful proposers may review the procurement file at the above Oregon City address upon appointment. Any protest must be in writing and must be delivered by email to the below address.
Thomas Candelario tcandelario@clackamas.us
Clackamas County appreciates the time and effort by proposers to submit for this solicitation and looks forward to receiving other proposals in the future. Please contact Thomas Candelario if you have any questions.
Clackamas County Procurement mailto:tcandelario@clackamas.us
PH: 503-742-5400 WWW.CLACKAMAS.US
RFP # 2022-61
Evaluation Scores Averages
Firm Vendor Experience and knowledge of Oregon vote-by-mail practices 0-30
Specifications of proposed equipment and software 0-30
Maintenance and training plan and availability 0-15
Ease of integration into Oregon election systems, including the Oregon Centralized Voter Registration System and Election Night Reporting tools 0-15
Fee Schedule 0-10
Total (0-100 Points)
Hart Intercivic, Inc.
25 13.33 7.33 8.33 6.67 60.67
Election Systems &
Software,LLC
25 15 10 13.33 1.33
64.67
Clear Ballot, Inc. 28.33 21.67 13.33
15 8.67 87
File details come from the government source that posted it. Updated .